Laserfiche WebLink
of the Charter, and other applicable law, the Council may by ordinance or by resolution adopt further <br />regulations for making of bids and letting of contracts. (Amended, Bill 1987-21, Bill 1996-5; Bill No. <br />2013-8) <br />B. With respect to public improvements and special assessments, the following City Charter <br />requirements apply: <br />1. Section 8.03. Public Works; How Performed. Public works, including all local improvements, <br />may be constructed, extended, repaired and maintained either directly by day labor or by <br />contract. The City shall require contractors to give bonds for the protection of the City and <br />all persons furnishing labor and materials pursuant to the laws of the state. <br />2. Section 8.04. Approval by Ordinance. Any capital improvement on property owned or leased <br />by the City, excluding street and utility rights of way, which has an estimated cost exceeding <br />$2,000,000.00 or expenditures for design or engineering costs exceeding $250,000.00 must <br />be approved by ordinance after a public hearing. (Added, Bill No. 1998-5; Bill No. 2013-10) <br />3. Section 8.05. Notice of Public Hearings. Notice of public hearings required by Section 8.04 <br />shall be published at least twice in the official newspaper within fourteen (14) days prior to <br />the date of the hearing. Additional notice of such public hearings may be given in such <br />manner as the Council may determine. This notice must contain the estimated costs of the <br />capital improvement. (Added, Bill No. 1998-5) <br /> <br />Spending Authority <br /> <br />A. Contracts or purchases greater than $175,000 must be submitted to the City Council for <br />approval. <br />B. Contracts or purchases from $25,000 to $175,000 must be approved by division <br />manager, department director, finance manager and the City Manager or designee. <br />C. Contracts or purchases from $5,000 to $25,000 must be approved by the division <br />manager, department director and finance manager or designee. <br />D. Contracts or purchases from $1,000 to $5,000 must be approved by the division <br />manager, and the department director or the department director’s designee. <br />E. Contracts or purchases less than $1,000 must be approved by the division manager. <br /> <br />Liquor Operations Spending Authority <br /> <br />A. Liquor operation invoices that are for product purchased for resale must be approved by either the <br />lead liquor clerk, assistant store manager or the store manager. Invoices for product purchased for <br />resale are not required to follow normal spending authority procedures. There are two reasons for <br />this exception to normal spending authority procedures: <br />1. Product purchases for resale are required to be paid to the beer and liquor wholesalers <br />within 30 days of delivery. <br />2. The large volume of product invoices to process requires the simplified spending authority <br />procedures. <br />B. All other contracts or purchases that are not products purchased for resale must follow normal <br />spending authority procedures as outlined above. <br /> <br />Notice of Solicitation of Bids <br /> <br />The notice that bids are being solicited must be published once in the city’s official newspaper at least ten <br />days before the last day for the submission of bids. Additional public notice and hearing requirements for <br />public improvements ordered and specially assessed are provided in Minn. Stat. Chapter 429. <br /> <br />Alternative Dissemination of Bids and Requests for Proposals <br /> <br />A city may use its web site or a recognized industry trade journal as an alternative method to disseminate <br />solicitations of bids, requests for information, and requests for proposals. <br />