05-12-26 City Council Workshop Packet

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CITY OF SHOREVIEW REQUIREMENTS: General requirements:  All items presented for payment must be in Entered into BS&A Accounts Payable Module and scanned copy of original invoice attached. Payments can only be made by original itemized invoice, payments from statements are not permitted.  Employee reimbursements must be submitted on the employee expense reimbursement form, signed by the employee’s Department Director and scanned into BS&A Accounts Payable Module with original invoices or itemized receipts to support all non-mileage reimbursements.  A minimum of two quotes must be attached to the invoice image for purchases from $25,000 to $175,000, if the competitive bid process was not followed. Authorized signatures/bidding requirements:  Purchases under $2,500 may be purchased on the open market or by obtaining a minimum of two quotes. Approval is required by an authorized individual.  Purchases from $2,500 to $9,999 may be purchased on the open market or by obtaining a minimum of two quotes. Approval is required by a Department Director.  Purchases from $10,000 to $20,000 may be purchased on the open market or by obtaining a minimum of two quotes. Approval is required by the City Manager and a Department Director.  Purchases from $20,001 to $25,000 may be purchased on the open market or by obtaining a minimum of two quotes. Approval is required by the City Council and the City Manager.  Purchases from $25,001 to $175,000 may be purchased by obtaining a minimum of two quotes or calling for competitive bids. Approval is required by the City Council and the City Manager.  Purchases over $175,000 may be purchased by calling for competitive bids. Approval is required by the City Council and the City Manager. LIST OF ATTACHMENTS:  Purchasing Policy and Bidding Requirements  Purchasing Policy Statutory Requirements