Laserfiche WebLink
1 | P a g e <br />City of Victoria Purchasing Policy <br />Adopted by the City Council 2015-04-13 <br />City of Victoria <br />Purchasing Policy <br /> <br />I. Purpose <br /> <br />This purchasing policy was created to: <br /> <br /> Clarify and reconcile the complex requirements of state purchasing law, departmental <br />procedures, and the Finance Department processes <br /> Provide a comprehensive resource book for staff to be effective and efficient when making <br />purchases <br /> Standardize purchasing and payment methods to expedite the purchasing process <br /> <br />The standards in this policy are minimum standards to ensure fiscal responsibility. Departments may set <br />more restrictive procedures to meet their own budgetary accountability. <br /> <br />II. Quick Reference Guide <br /> <br />Value of <br />Purchase <br />Quotations <br />Needed <br />Payment Request <br />Options <br />Approvals Needed Prior <br />to Purchasing <br />Less than $100 None Credit Card <br />Check Request <br />Department <br />Finance <br />City Manager <br />City Council <br /> X <br />$100-$4,999 Departmental <br />Discretion <br />Credit Card <br />Check Request <br />Purchase Order <br />Department <br />Finance <br />City Manager <br />City Council <br /> X <br />$5,000-$9,999 Two Written <br />Quotes or RFPs <br />Check Request <br />Purchase Order <br />Department <br />Finance <br />City Manager <br />City Council <br /> X <br /> X <br /> X <br />$10,000-$99,999 Two Written <br />Quotes or RFPs <br />Check Request <br />Purchase Order <br />Department <br />Finance <br />City Manager <br />City Council <br /> X <br /> X <br /> X <br /> X <br />Greater than <br />$100,000 <br />Sealed Bids Check Request <br />Purchase Order <br />Department <br />Finance <br />City Manager <br />City Council <br /> X <br /> X <br /> X <br /> X <br /> <br />Notes: <br /> <br /> If a cooperative purchasing agreement is in place, quotations are not needed.