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4 <br />LA515\1\1093668.v1 <br />stockholder or principal.No employee shall enter into a relationship with a vendor where the <br />employee's actions are,or could reasonably be viewed as,not in the best interests of the City.If <br />any employee becomes involved in a possible conflict of interest situation,the employee shall <br />disclose the nature of the possible conflict to his or her supervisor and to the City Administrator. <br />The City Administrator shall promptly notify the individual in writing of an approval or disapproval <br />of the activity.If disapproved,the employee shall remove himself or herself from the conflict of <br />interest situation. <br />Minnesota Statutes Section 12.37 gives the City the ability to declare an emergency for a limited <br />period of time.During such an emergency,the City is not required to use the typically mandated <br />procedures for purchasing and contracts.Emergency purchases require approval by the City <br />Administrator or Finance Director,and when necessary because of the dollar amount,formal City <br />Council action.An emergency purchase is defined as one where an immediate response is <br />required to protect the health, welfare or safety of the public or public property. <br />The City has a credit card program available for employees who frequently purchase items for the <br />City. Employees using a City credit card must adhere to the City’s Credit Card Policy. <br />Travel-related purchases should be made following the City’s travel guidelines in the Personnel Policy. <br />Employee Expense Reimbursement: <br />Reimbursement –Request for reimbursement for an eligible City expenditure/expense, must be made <br />via filling out the Employee Reimbursement Form. Appropriate documentation must be <br />attached. Reimbursements are paid through payroll process on the next available payroll if <br />submitted to Finance by the prior Thursday.