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6 <br />LA515\1\1093668.v1 <br />for Professional <br />Services <br />RFP (not more frequent than every 5 years for long- <br />term professional services contracts). <br />Authorization Thresholds and Requirements: <br />Less than $500.00 – Department Director <br />Purchases may be obtained through open market or direct negotiations. <br />$500.00 to $2,500.00 – Department Director <br />Purchases may be obtained through open market or direct negotiation,with two quotations obtained <br />whenever possible. Quotations must be retained for at least one year. <br />$2,500.01 to $10,000.00 – City Administrator <br />Purchases may be obtained through open market or direct negotiation,with two quotations obtained <br />whenever possible. Quotations must be retained for at least one year. <br />$10,000.01 but not greater than $175,000 – City Council or City Administrator as Delegated <br />Purchases may be obtained through sealed bids,or cooperative purchasing contracts,or direct negotiation, <br />with two quotations obtained whenever possible.Quotations must be retained for at least one year. <br />Cooperative purchasing contracts should be considered for contracts over $25,000 and may be used in lieu <br />of sealed bids or quotes.The City Council should approve purchases in this range,except as delegated to the <br />City Administrator for the following routine budgeted items: <br />Payroll and payroll-related expenses <br />Insurance premiums <br />Routine operations (utilities, supplies, cleaning services, routine maintenance, etc.) <br />Increases up to an individual’s authorization limit for a previously Council-approved item, <br />Payments due to other units of government or payments required to be made before the next regular <br />meeting of the Council to avoid endangering public safety,public or private property,or interrupting <br />City services. <br />Due to the cost of preparing sealed bids,and the additional length of time required in this process,the use <br />of sealed bids for this threshold should only be used when deemed necessary. <br />Greater than $175,000, or Greater than $50,000 if Being Specially Assessed <br />Purchases must be obtained by sealed bids solicited by public notice as required under Minnesota Statutes <br />Section 471.345,subdivision 3.City staff must obtain authorization from the City Council to prepare plans <br />and specifications for the bids.The City Attorney must review the plans and specifications including the <br />contract prior to advertisement for bids.Cooperative purchasing contracts should be considered for <br />contracts over $25,000 and may be used in lieu of sealed bids. <br />Advertisement for sealed bids must be published in the City’s Official Newspaper and advertised on <br />QuestCDN at least ten days before the last date for submission of bids. <br />The published notice must contain the following: