Laserfiche WebLink
21 | Page <br /> <br />Request for Proposal (RFP) <br />The City follows an RFP process when soliciting professional consulting services. The Request for <br />Proposal and the Statement of Work shall provide all of the information a prospective proposer <br />needs to submit a proposal. <br /> <br />Recommended sections to include in an RFP: <br />• Background and scope of project. <br />• Specifications of the professional services desired. <br />• Contract terms. Include and reference as an attachment the “Standard Professional <br />Services Agreement” <br />• The last day for submission of proposals and the place where they are due. <br />• Include requirement for attendance at a pre-proposal meeting to answer vendor questions <br />regarding the RFP. This provides fairness to all participants when questions are answered <br />with all participants present. Request that questions be submitted in advance. <br />• Proposal evaluation and selection criteria. <br />• Format required for submitted proposals to provide for consistent submittals. <br />• Profile questionnaire to obtain general information about the vendor. <br />• A statement reserving the right of the City to reject all proposals. <br /> <br />The City attorney must review the RFP before it is sent to selected vendors. RFPs will be sent to a <br />minimum of two reasonable/manageable vendors. <br />After the submittal deadline, review Proposals by using a rating sheet and rate each Proposal <br />based on the specifications and general information. Follow up with reference checks as <br />appropriate. Select a vendor and make recommendation to the City Council. <br />The formal RFP process for service providers must be initiated at least every fourth year. Reviewal <br />at that point in time shall not preclude a current service provider from resubmitting a proposal for <br />consideration. <br />While is not required per se, it is recommended that the solicitation of proposals be advertised in an <br />appropriate publication (such as the State Register) or trade journals. <br /> <br />Non-applicability <br />This procedure does not apply to professional services that can be acquired for less than $50,000. <br />For purchases of less than $50,000, the procuring department must justify in writing to the City <br />Manager why and how the contractor was selected. <br /> <br />People of Color & Women-Owned Business Development <br />The City of Brooklyn Park contracts for and procures a wide variety of goods and services. <br />People of Color and Women-Owned Businesses are encouraged to respond to requests for <br />bids and proposals directly as prime contractors. (Refer to Page 15 for additional <br />information) <br /> <br />Standard Professional Services Agreement <br />A “Standard Professional Services Agreement” will be used for all professional service contracts. <br /> <br />The Standard Professional Services Agreement outlines consultant obligations including insurance <br />and liability coverage requirements, audit disclosure, subcontractors, and termination processes.