05-12-26 City Council Workshop Packet

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33 | Page 12 Minn. Stat. § 471.345, subd. 15. 13 See Minn. Stat. § 16C.03, subd. 10. IF it is determined that a product/service is on a state contract, vendors will be told that the purchase will be made using that contract. When completing the purchasing paperwork, note that the purchase is per state contract and indicate the contract number. 14 Minn. Stat. § 471.345, subd. 15. Vendors will often contend that the City can purchase from them without bidding because they are on the “state contract” or they will sell at the state contract price. Beware of these approaches. Verify both the vendor and the specific product/service is listed on the state contract. It is likely that not all of a vendor’s products/services have been selected to be on the state contract. If a vendor is not on the state contract, but will match the state contract price, this action does not exempt the City from following the competitive bidding laws. For additional information, visit the Cooperative Purchasing Venture website at http://www.mmd.admin.state.mn.us/cpv2.htm 2. Hennepin County Cooperative Purchasing Contracts The City participates in the Hennepin County Cooperative Purchasing Program. In order to participate, submittal of a checklist anticipating estimated quantities prior to the bidding process is required. If the City has filled out a checklist, it is obligated to purchase the item from the county for the duration of that particular contract, as outlined in the contract specifications. 3. Sourcewell (Joint Powers Member) Any Joint Powers Purchasing Entity of which the City is a member provides for purchases. • https://www.sourcewell-mn.gov/ • GSA’s Cooperative Purchasing Program. (www.gsa.gov/cooperativepurchasing) 4. U.S. Communities Government Purchasing Alliance The City participates in the U.S. Communities Government Purchasing Alliance http://www.uscommunities.org/. See the Fleet Services Supervisor for further information. • US Communities Government Purchasing Alliance. https://www.uscommunities.org/resources/state-statutes/mn/ 5. National IPA The City participates in the National IPA cooperative purchasing organization. http://www.nationalipa.org. See the Fleet Services Supervisor for further information. 1. National Intergovernmental Purchasing Alliance (NIPA). www.nationalipa.org/agreements 2. Cooperative Purchasing Connection (CPC). Http://www.purchasingconnection.org//site/ 3. National Cooperative Purchasing Alliance (NCPA). http://www.ncpa.us/ 6. Great Lakes GPO The Great Lakes GPO is a fire service program open to all Cities. □ For all other cooperative purchasing alliances, contact the Finance Department to verify that they meet the criteria before acquiring the item.