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37 | Page <br /> <br />15 Minn. Stat. § 471.3455; see 2011 Minn. Laws, ch. 33. <br />15 Another provision of the law allows cities to issue certificates of indebtedness or capital notes to acquire new or used public safety <br />equipment by lease for a term of up to 15 years. The long-term lease agreement obligation does not constitute debt under other <br />statutes, and no election is required in connection with the execution of a lease agreement authorized by the new provision. See Minn. <br />Stat. § 471.3455, subd. 3 <br /> <br /> <br />Disposal of Equipment <br /> <br />Introduction <br />This policy establishes the methods for the disposal of surplus City property, police confiscated <br />property, and recovered property that has been unclaimed for more than sixty days., as required by <br />Minnesota Statutes § 471.3459. It also governs the disposition, by means other than donation, of <br />surplus property with an estimated value in excess of the city manager's contracting authority. <br /> <br />Definitions <br />For purposes of this policy, “surplus property” is any personal property that is no longer useful for a <br />public purpose due to any number of factors including state of repair, deterioration, replacement by <br />more current models, etc. <br /> <br />“Eligible surplus equipment” is any surplus property that qualifies for donation under Minn. Stat. § <br />471.3459. <br /> <br />Disposition of City Assets <br />The City Manager shall establish procedures for: monitoring city equipment, materials and supplies; <br />determining what items are surplus property or eligible surplus equipment; estimating the fair market <br />value of the surplus property or eligible surplus equipment; and disposing of surplus equipment with an <br />estimated value that is within the city manager's contracting authority, in a manner allowed by law. The <br />City Manager may, from time to time, recommend to the Council that certain property owned by the <br />City is no longer needed for a municipal purpose and will be sold. <br /> <br />Procedures <br />Electronic equipment, telephones, computers, computer peripherals, or mobile devices: <br />Each department is responsible for identifying when supplies, materials or equipment used by its <br />department is surplus. Departments will notify the IT manager about surplus electronic equipment, <br />including telephones, desktop or laptop computers, computer peripherals, or mobile devices; the IT <br />division is responsible for determining the estimated value and recommended method of disposal for <br />that equipment. When assigning an estimated value, 2 signatures are required, including 1 of each <br />director. <br /> <br />Office furniture, artwork, vehicles, heavy equipment or capital assets: <br />Departments will notify the public works department about all other surplus equipment including office <br />furniture, artwork, vehicles, heavy equipment or capital assets. The public works director or designee is <br />responsible for determining the estimated value and recommended method of disposition for that <br />equipment. The method of disposal of surplus property will vary depending on the type of property and <br />how the property was acquired. In determining the recommended method of disposition, the IT <br />manager and public works director or designee may consider all relevant factors, including staff time <br />and costs involved in alternative methods of disposition, available storage capacity, and electronic