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procurement laws, rules, policies and procedures. <br />Purchasing authority is granted to the individual and the delegation may be rescinded at <br />any time. Failure to comply with these policies and procedures could result in <br />discipline up to and including termination. <br />1.5.1 New Versus Used <br />Prior to making a purchase of new products determine if a used, recycled, repaired, <br />refurbished or remanufactured product would fulfill the needs of the city. <br />1.5.2 Cooperative Venture <br />If the item or service to be purchased is new determine whether the item or service is <br />currently available through the process of cooperative purchasing. For purchases <br />estimated to exceed $25,000, the purchasing agent on the behalf of the city must <br />consider the availability, price, and quality of supplies, materials, or equipment <br />available through the state cooperative venture before buying through another source. See <br />Section: 1.6 Cooperative Purchasing <br />1.6.1 Cooperative Purchases <br />In efforts for the city to increase savings the purchasing agent is encouraged to make <br />purchases jointly with one or more government units through cooperative purchasing. <br />The city and its purchasing agents are encouraged to be involved in the joint -powers <br />agreement to profit from these programs. <br />1.6.2 State Cooperative Purchasing Venture <br />The city and its purchasing agents are not only encouraged but mandated in some <br />instances to consider purchasing a variety of equipment, supplies and services through <br />the state contracts. For all purchases not exceeding $.25,000, in addition to following all <br />procurement laws, rules, policies and procedures, the purchasing agent is encouraged to <br />consider the availability, price, and quality of supplies, materials, services or equipment <br />available through the state CPV (Cooperative Purchasing Venture) before buying through <br />another source. For purchases estimated to exceed $25,000, the purchasing agent must <br />consider the availability, price, and quality of supplies, materials, or equipment available <br />through the state cooperative venture before buying through another source. For <br />purchases in excess of $25,000 the findings must be documented on the purchase <br />requisition. <br />1.6.3 Cooperative Purchasing Agreement versus Competitive Bidding <br />Competitive quotes and bidding requirements may be waived where the other <br />government entity has performed the ground work except in the event that the contract <br />is estimated to cost in excess of $50,000 in which case the city will follow the <br />Page 2 of 8 <br />City of Lake Elmo Purchasing Policy <br />Adopted June 5; 2012 <br />