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LAKE ELMO CITY COUNCIL MINUTES <br /> OCTOBER 16, 2012 <br /> <br />Page 4 of 7 <br /> <br />MOTION: Council Member Smith moved to approve RESOLUTION 2012-54 APPROVING THE CITY OF <br />LAKE ELMO EMPLOYEE HANDBOOK EFFECTIVE OCTOBER 17, 2012 AS THE BASELINE <br />PERSONNEL POLICY OF THE MUNICIPALITY. FURTHER, THE CITY COUNCIL AFFIRMS THAT THE <br />EMPLOYEE HANDBOOK BE REVIEWED AND MODIFIED AS NEEDED, BUT NO LESS THAN (1X) PER <br />YEAR, TO KEEP THE DOCUMENT RELEVANT AND COMPLIANT. Council Member Park seconded the <br />motion. MOTION PASSED 5-0. <br />NEW BUSINESS <br /> C. LIBRARY UPDATE <br />1. Library Board Applications City Administrator Zuleger explained that former librarian Olivia Moris had resigned for reasons including the low number of available hours. Mr. Zuleger reported that there were three applicants for the two vacant board positions and one alternate position. The openings were advertised on the city’s website, Facebook, and the Oakdale-Lake Elmo Review. Because all three applicants are known to the Council, the Council’s options are to interview the three applicants and then make appointments or move to appoint without interviewing the applicants. Mayor Johnston explained that due to the library board officer elections coming in January, it is important to act for the boards benefit. It was his intention of placing the library board items on the agenda to decide how the appointments would be made. Council Member Smith expressed her preference on not making the appointments tonight. It was her opinion that notice should be extended beyond the City’s website and the Oakdale-Lake Elmo Review. The notice should be published in the Saint Paul Pioneer Press as well, due to the large readership of that publication in Lake Elmo. Ms. Smith also would like the positions to remain open until the first week of November in order to bring in more applications. She stated her belief that there were additional candidates who may be interested in applying but were not aware of the openings. Mayor Johnston stated that he believed scheduling the appointment for the next council meeting on November 7, 2012 would be sufficient time to accomplish both the board’s needs and address Council Member Smith’s concerns. Council Member Park inquired if that timeframe was sufficient to publish the opening in the Pioneer Press and receive applications. City Administrator Zuleger confirmed that it would be sufficient time. He then stated that staff would try another round of soliciting applications. Council Member Emmons suggested that it might be wise to use the suggested additional outlets for soliciting applications for other groups and commissions. The council agreed with him by consensus.