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LAKE ELMO CITY COUNCIL MINUTES JANUARY 06, 2014 Page 4 of 5 City Engineer Griffin explained the 2014 improvement projects. Two main locations and three main types of improvements. Packard Park neighborhood/20th St/Manning Trail. Packard Park neighborhood will consist of street reclaim. 20th Street consists of micro-surfacing. Manning trail, Deer Pond Trail and Court consist of reconstruction. The differences between road types and how each project area would be done were explained to consist of low cost shorter service life reclaims, longer service life reconstructions, and micro-surfacing to defer a reconstruct for another 5-7 years. When the full reconstruction project is completes at higher upfront cost, the base and sub-base materials can provide 40-50 years of service life providing a lower life cycle street cost. Mr. Griffin went through each project and explained the proposed assessments as well. Manning Trail is a collector road, so there is a lower assessment. Tartan Park is 100% because it is non-residential. Assessment is based on front footage. There is a strategy with West Lakeland Township to extend the unimproved 370 ft on Manning Trail located in their town and have them fully reimburse and also pay for properties accessing Manning Trail situated in West Lakeland Township. Total cost is about $1.8 million. The summary of the assessments for the various projects was further explained. Mr. Griffin gave overview of the project schedule. Council Member Reeves asked about the front footage rationale. He asked about Tartan Park and if they have access. Mr. Griffin explained that non-residential includes all abutting roads. They do not have access. Council Member Bloyer asked about cost if city forwent concrete curb and gutter. The figure is not known off hand. It would be lower upfront cost. There was concern about residents being able to afford it. Council Member Nelson asked about 70-30 assessment ratio. Mr. Griffin explained that many cities started out at 20:80%. As legal challenges have increased, the percentage had been reduced. It was noted that bonding requires that assessment cannot go below 20%. Mr. Nelson questioned the benefit of the concrete gutter. Grading is much more difficult to perfect without concrete. Mr. Reeves suggests taking a longer view of the benefits. Noted all council members are sensitive to costs. Mayor Pearson asked Mr. Griffin to make a guess on the cost difference. Mr. Griffin estimated it may be 10-20 percent. Mr. Nelson asked why 10 years assessments. City Administrator Zuleger stated that 10 year term to retire debt is standard. Longer roads may allow for longer terms, but it is unknown at this time. Modifying policy for 50 year roads was discussed. Mr. Bloyer asked about Deer Pond’s initial construction. The specific date is unknown. Mr. Nelson noted that residents may have different expectation now than 10-20 years ago. He wants City to reexamine assessment term policy. The financing options were discussed. Mayor Pearson wants the three non-resident properties on Manning Trail to be assessed. He directed staff to pursue assessing them regardless of what West Lakeland Township does in regards to the unimproved 370 foot portion. MOTION: Council Member Nelson moved TO APPROVE RESOLUTION NO. 2014-04, RECEIVING THE FEASIBILITY REPORT AND CALLING A HEARING FOR THE 2014 STREET IMPROVEMENTS. Council Member Reeves seconded the motion. MOTION PASSES 4-0. ITEM 17: PUMPHOUSE NO. 4 IMPROVEMENTS – APPROVE PLANS AND SPECIFICATIONS; RES. NO. 2014-05 City Engineer Griffin explained the project. Part of the 2013-14 Water System CIP. Consists of a municipal building, housing the city well and related chemical feed equipment. Mr. Griffin explained the