02-19-2013 CCM - Laserfiche WebLink

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LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 19, 2013 Page 5 of 7 explained. Washington County is not able to move the related road project up to 2013, but can move up some to work with both cities. The pipe should be able to go in ditch for phase I and so will have little impact on properties. It was noted that there are significant cost savings by working with Oakdale. Schedule is to complete initial project in 2013. Work with Washington County for 2014/2015 to complete phase II. The grinder stations were briefly discussed and explained. Life expectancy of septic systems was discussed. Generally, 20-30 years, but depends on use. Proposed assessment is $18,500. This is the total cost of both phases divided by the total properties. Staff is looking to extend financing over 15 years because of the longer term improvement. There will be additional connection costs owed to the City of Oakdale, as well as private connection fees. There was discussion regarding the high expenses and whether expanding the scope would ease the burden by the greater sharing. It was noted that expanding scope does increase overall construction costs. Resident Tony Heider of 4575 Olson Lake Trail spoke about the cost of a new septic system. He paid $22,500 and no long term financing. Believes it would be cheaper overall to connect to sewer. Council Member Bloyer asked about options for residents who recently installed a system. It was stated that it would be up to council. Staff is currently working with MPC to see if there are options. Question about the one year hook up time. Staff stated that this was the standard time limit. The environmental benefit was also pointed out. Want to get people connected as soon as possible. Up to council, but longer is not recommended. Council Member Smith noted that City must be careful about abuse of hardship claims. There have already been various types of accommodations to many properties. Assessment deferrals were also discussed if hardship is proven. Clarification was provided regarding the process for Phase II and how the costs would be determined. The process would include another improvement hearing because it is considered another project. Inquiry regarding decision point and how many properties are needed to act. Mr. Griffin stated that with the petition process, 35% of the properties would need to show interest. They would require staff to conduct a feasibility study. Council still has the option to decide against the improvement. Because this project was initiated by petition in Oakdale, the proposed March 19th approval would need a 4/5 vote for approval. MOTION: Council Member Bloyer moved TO ADOPT RESOLUTION NO. 2013-12, RECEIVING THE FEASIBILITY REPORT FOR THE OLSON LAKE TRAIL SANITARY SEWER EXTENSION AND CALLING HEARING ON IMPROVEMENT TO BE HELD ON MARCH 19, 2013. Council Member Park seconded the motion. MOTION PASSED 5-0.