03-19-2013 CCM - Laserfiche WebLink

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LAKE ELMO CITY COUNCIL MINUTES MARCH 19, 2013 Page 2 of 6 MOTION: Council Member Smith moved TO APPROVE THE CONSENT AGENDA AS AMENDED. Council Member Park seconded the motion. MOTION PASSED 5-0. REGULAR AGENDA ITEM 8: OLSON LAKE TRAIL SANITARY SEWER EXTENSION IMPROVEMENTS -RESOLUTION TO ACCEPT AMENDED REPORT AND DECLARE AMENDED COSTS TO BE ASSESSED; RESOLUTION 2013- 19 City Engineer Griffin explained the amendment to the feasibility report. The amendment entails the addition of Marsha Anderson who resides at 4709 Olson Lake Trail who asked to be included in the project’s first phase instead of waiting for phase II. Because of the way that the costs will be assessed equally, it does not matter in which phase the property is included. However, Mr. Griffin noted that there is a chance that after surveying the project, it will be discovered that the property will not be able to be included. Mr. Griffin stated that City Attorney Snyder recommended adding the property now and removing it from phase I later if it is found to be unfeasible. Staff therefore recommends adding the additional property. The addition will increase the project cost from $128,000 to $141,000, but reduces the City’s carrying costs from $10,500 to $7,100. MOTION: Council Member Smith moved TO APPROVE RESOLUTION 2013- 19, ACCEPTING THE AMENDED FEASIBILITY REPORT FOR THE OLSON LAKE TRAIL SANITARY SEWER EXTENSION, AND DECLARING COSTS TO BE ASSESSED IN THE AMOUNT OF $92,500. Council Member Bloyer seconded the motion. MOTION PASSED 5-0. ITEM 9: PUBLIC HEARING: IMPROVEMENT HEARING: OLSON LAKE TRAIL SANITARY SEWER EXTENSION IMPROVEMENTS -RESOLUTION ORDERING THE IMPROVEMENT AND THE PREPARATION OF PLANS AND SPECIFICATIONS; RESOLUTION 2013- 20 City Engineer Griffin introduced the item and gave summary of the project. He explained that history of the process and outlined the notices and hearing held. This process was is under MN Stat. §429. Two Oakdale residents petitioned Oakdale for sewer extension. The City of Oakdale asked Lake Elmo to join project. The Lake Elmo portion was not done by petition, but by Council direction. Mr. Griffin noted that this therefore requires a 4/5 vote. Mr. Griffin explained all the associated costs. The total project cost will be $141,000. The project will service seven properties. There are five properties in Lake Elmo. The proposed unit assessment will be $18,500 [2013] as a 15-year levy on taxes. Connections charges are estimated to be $3,500 [2013]. Sewer service connection will be property specific. Future project costs will be indexed for inflation. This will come to an increase of $500 per year. Mr. Griffin explained the next steps of the project and gave the proposed project schedule. Council Member Smith MOVED TO OPEN PUBLIC HEARING. Seconded by Council Member Park. Motion Passed 5-0.