07-16-2013 CCM - Laserfiche WebLink

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LAKE ELMO CITY COUNCIL MINUTES July 16, 2013 Page 6 of 7 The Internal Control Management Letter noted the following significant deficiencies: limitations due to city size on duty segregation; reconciliation of investment accounts to general ledger; and utility billing software. Council Member Nelson asked about the utility billing software. City Administrator Zuleger explained that staff does want to have a discussion about converting and costs and timing. Within the next few years new package is needed. Conversion is the greatest challenge. It is inefficient to have two software programs that do not talk. Most likely, this upgrade will be a 2015 budget request. MOTION: Council Member Smith moved TO ACCEPT THE 2012 YEAR-END ANNUAL FINANCIAL REPORT AND MANAGEMENT LETTERS. Council Member Bloyer seconded the motion. MOTION PASSED 4-0. Mayor Pearson called for a point of privilege at 8:54PM. Meeting reconvened at 8:58PM ITEM 15: COUNCIL RETREAT AGENDA UPDATE City Administrator Zuleger provided an update of the retreat agenda. Modifications were pre and post meeting sessions scheduled for the Council. Mr. Zuleger presented the overview of the final agenda. There was no Council discussion or formal action. ITEM 16: ZONING TEXT AMENDMENT – FENCE ORDINANCE; ORD. 08-086 Council Member Nelson asked if an immediate motion was appropriate as Council has already discussed this subject for two months. Council Member Smith noted that the word “wall” should be removed from Section E.2 as it is redundant and this correction was previously noted. MOTION: Council Member Nelson moved TO APPROVE ORDINANCE 08-086, ESTABLISHING NEW FENCING REGULATIONS IN THE LAKE ELMO ZONING CODE. Council Member Bloyer seconded the motion. MOTION PASSED 4-0 MOTION: Council Member Nelson moved TO DIRECT STAFF TO REPORT TO COUNCIL THE NUMBER OF FENCES APPLIED FOR AND WHAT TYPE IN ORDER TO HAVE A QUARTERLY ORDINANCE REVIEW PROCESS. Council Member Bloyer seconded the motion. MOTION PASSED 4-0 SUMMARY REPORTS AND ANNOUNCEMENTS Council Member Nelson – reported attending Valley Cartage ribbon cutting. Though it is a great building and business. Council Member Smith – no report. Mayor Pearson – reported attending Valley Cartage ribbon cutting as well; EDA had a great meeting and seems to be a great group; attended library board meeting; at the next council meeting he wants to appoint Brett Emmons to the library board; thanked council applicants. Encouraged applicants to continue pursuing the path of service to Lake Elmo. Council Member Bloyer – reported meeting with residents regarding brush clean up; learned about the weir. City Administrator Zuleger – reported working on master escrow agreement; code enforcement is progressing and also increasing as expected. Hardy property is turned over to the county due to