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LAKE ELMO CITY COUNCIL MINUTES August 06, 2013 Page 4 of 8 purpose is to notify the developers that the City will require an independent consultation. The City does not have internal resources. Ms. Smith said there have been times when the wrong vegetation has been put in and this Condition would address that. MOTION: Council Member Smith moved TO APPROVE RESOLUTION 2013-64, APPROVING THE SAVONA PRELIMINARY PLAT WITH 28 CONDITIONS OF APPROVAL AS AMENDED. Mayor Pearson seconded the motion. MOTION PASSED 5-0. ITEM 10: LAKE ELMO AVE. INFRASTRUCTURE IMPROVEMENTS: I-94 TO 30TH ST. – ACCEPT BIDS AND AWARD CONTRACT; RES. 2013-59 City Engineer Griffin explained the Lake Elmo Ave. Infrastructure project. The City received 4 bids ranging from $3.46-3.96 million. The low bid was Minger Construction. Mr. Griffin stated that staff has good history working with them. The bids were higher than initial estimate, but the 10% built-in post-design contingency covers the difference. It still is under budget. This project also includes the $1 million MNDEED grant. Construction is expected to start in early September 2013. Substantial completion date is estimated at December 20, 2013; final completion is expected to be June 2014. Council Member Nelson asked about the bonding amount. Finance Director Bendel stated it is $3.3 million. Mayor Pearson asked about performance contracts. Mr. Griffin said that the standard bond agreement is used. Council Member Reeves asked about the low vs. responsible bidder. Mr. Griffin explained how “responsible” is determined. Because of the technical specs, it allows the bids to be very comparable “apples to apples.” State statutes also dictate how bids should be awarded. In most cases, the low bid must be awarded. There are limited circumstances that allow an entity to skip the low bid. Mr. Reeves asked if Minger has done another similar project recently. Mr. Griffin said they just did a similar project in Victoria, MN. Council Member Bloyer stated that after seeing the data and reports, he is proud to vote on this to bring Lake Elmo forward. MOTION: Council Member Smith moved TO APPROVE RESOLUTION 2013-59, ACCEPTING THE BIDS AND AWARDING A CONTRACT TO MINGER CONSTRUCTION, INC., IN THE AMOUNT OF $3,463,201.60, FOR THE LAKE ELMO AVENUE SEWER INFRASTRUCTURE IMPROVEMENTS: I-94 TO 30TH STREET. Mayor Pearson seconded the motion. MOTION PASSED 5-0. ITEM 11: WELL NO. 4 CONNECTING WATERMAIN – AUTHORIZE THE PREPARATION OF A FEASIBILITY REPORT; RES. 2013-60 City Engineer Griffin explained the Well No. 4 Connecting Watermain Project. Staff is requesting that Council authorize a feasibility study. Study has $3900 cost estimate. MOTION: Council Member Nelson moved TO AMEND PEARSON’S MOTION TO ADD “NOT TO EXCEED $3,900 TO THE RECOMMENDED MOTION.” Council Member Bloyer seconded the motion and subsequently withdrew his second. MOTION FAILED FOR LACK OF SECOND. The consequences of limiting the amount if costs do exceed were discussed. Mr. Griffin explained that the Council would need to have re-approve more funds. Council Member Bloyer withdrew his second after the discussion.