11-19-2013 CCM - Laserfiche WebLink

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LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 19, 2013 Page 5 of 6 ITEM 15: APPROVE COUNCIL MILEAGE POLICY Mayor Pearson explained why he asked for policy clarification. The term “city business” was not defined. The new clarification would propose restricting reimbursement to travel outside of Washington County. Council Member Nelson asked why reimbursable travel is limited to outside Washington County. Mayor Pearson stated it is his opinion that traveling in the city is expected to be part of the job. Council Member Smith disagreed with Washington county limitation. Much of the work is within the city limits and the County. Going outside the city is not going to be a routine scenario for most city business. MOTION: Mayor Pearson moved TO APPROVE THE REVISED LAKE ELMO TRAVEL ALLOWANCE FOR OFFICIAL TRAVEL POLICY. Council Member Reeves seconded the motion. MOTION: Mayor Pearson moved TO AMEND HIS MOTION TO INCLUDE: “Reimbursement Is Allowed Only When the Occasion is In Concert with Affirmed Council Directives.” Council Member Bloyer seconded the motion. Council Member Smith asked for clarification on the proposed amendment. Mayor Pearson gave example of meeting with developers without staff present as was directed by current council. Various alternate phrasing options were discussed. Mayor Pearson accepted a friendly amendment to his proposed amendment to change the wording to read: “In line with council goals.” Council Member Bloyer asked what was typical for these policies. City Administrator Zuleger stated excluding within city limits is fairly typical. City Attorney Snyder stated it is rarely an issue and also rare for requests within city limits travel. City Clerk Bell stated that city limits restriction is common based on his research. He also noted that there is a state requirement on elected official out-of-state travel that will be brought back to council at a later date. Council Member Reeves wants the policy as simple as possible and be consistent with the staff policy. MOTION TO AMEND PASSES 5-0. MOTION: Council Member Bloyer moved TO AMEND THE PROPOSAL TO READ “2) the occasion is beyond the borders of the City of Lake Elmo.” Council Member Nelson seconded the motion. MOTION TO AMEND PASSES 5-0. ORIGINAL MOTION PASSED AS AMENDED 5-0. ITEM 16: PLANNING COMMISSION APPOINTMENT MOTION: Council Member Smith moved TO APPOINT SARA YOCUM OF 4886 LINDEN TRAIL NORTH AS 2ND ALTERNATE ON THE LAKE ELMO PLANNING COMMISSION, EFFECTIVE IMMEDIATELY. Council Member Bloyer seconded the motion. Mayor Pearson voiced his appreciation for Ms. Yocum’s interest in serving. MOTION PASSED 5-0. SUMMARY REPORTS AND ANNOUNCEMENTS City Administrator Zuleger: finishing performance reviews this week. Commended Mike Bouthilet for integrating reviews with the new classification system; 2014 plan of work; continuing to work with MetCo on MOU; meeting regarding 5th street alignment; Dept. head meeting reading The