Laserfiche WebLink
LAKE ELMO CITY COUNCIL MINUTES <br /> FEBRUARY 18, 2014 <br /> <br />Page 2 of 6 <br /> <br />MOTION: Council Member Nelson moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Council Member Reeves seconded the motion. MOTION PASSED 5-0. <br />REGULAR AGENDA <br />ITEM 8: PUMPHOUSE NO. 4 IMPROVEMENTS – ACCEPT BIDS AND AWARD CONTRACT; <br />RES. NO. 2014-11. <br />City Engineer Griffin gave overview of the proposed project and the scope of the work. He explained that the City’s estimates were about $100,000.00 lower than the bids received. Staff reviewed the design, bidders, and bids and determined that the bids were good, there was not a case of overdesign and no <br />options to reduce or obtain lower bids through re-bids. <br />Council Member Bloyer asked about vendor who made incorrect estimate. Mr. Griffin stated Bolton & Menk used Barr Engineering. Barr Engineering was the firm who provided the estimate. Council Member <br />Nelson asked why well and pump house are done separately. Mr. Griffin explained that it involves very different projects with different type of contractors. The process and timing of determining the design for <br />the project was explained. Several details are not able to be determined until the well portion is drilled. <br />Council Member Reeves asked about accountability. Mr. Griffin explained that City is hiring service not an insurance policy. City can elect to not use the consultant in future. Mr. Bloyer asked how much we <br />paid Bolton & Menk so far. That amount was not known off-hand. <br />MOTION: Mayor Pearson moved TO APPROVE RESOLUTION NO. 2014-11, ACCEPTING BIDS AND AWARDING A CONTRACT TO TOTAL MECHANICAL INC. IN THE AMOUNT OF $748,640.00 FOR THE PUMPHOUSE NO. 4 IMPROVEMENTS. Council Member Nelson seconded the motion. <br />Council Member Nelson stated he is having hard time understanding how contractor can be 40% off. <br />Whether the City learned anything during this process was discussed. Mr. Griffin explained that when adding consultants to the consultant pool, he is hiring person not the firm, especially for project management. <br />MOTION PASSED 5-0. <br />ITEM 9: 2014 SEAL COAT PROJECT – AUTHORIZE PREPARATION OF PLANS AND SPECIFICATIONS <br />City Engineer Griffin gave overview of the proposed project and the scope of the work by providing a <br />recap of the feasibility study from 1/06/2014. Council Member Nelson asked what the funds are used for. <br />Mr. Griffin stated that it is basically for the entire project management. <br />MOTION: Council Member Smith moved TO AUTHORIZE ENGINEERING SERVICES TO FOCUS <br />ENGINEERING INC., IN THE NOT TO EXCEED AMOUNT OF $9,500, FOR THE 2014 SEAL <br />COAT PROJECT. Council Member Reeves seconded the motion. MOTION PASSED 5-0. <br />ITEM 10: 2012 RAIN GARDENS – CONTRACTOR REQUEST TO RECONSIDER PAY <br />REQUEST NO. 2 (FINAL) <br />City Engineer Griffin gave the history and explanation of the issue. The vendor’s attorney sent letter requesting that Council reconsider the payment. Council Member Nelson asked if there is any signed <br />approval for the rain gardens. Mr. Griffin explained that Washington Conservation District approved it. City has no evidence of maintenance. City had requested notice of any maintenance. The City’s opinion <br />is that there was probably both poor design and workmanship.