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LAKE ELMO CITY COUNCIL MINUTES MAY 6, 2014 Page 3 of 4 MOTION PASSED 3-0. Mr. Griffin explained how the engineering consultant recommendation was obtained. Council Member Smith inquired about the past difficulties the City has had with the recommended firm. Mr. Griffin explained that the past problem was because of a subcontractor, and a different project management team is being used. MOTION: Council Member Smith moved TO APPROVE BOLTON & MENK AS PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION SUPPORT SERVICES CONTRACT. Mayor Pearson seconded the motion. MOTION PASSED 3-0. Council Member Nelson applauded staff on its efforts for this project. ITEM 6: 2014 STREET IMPROVEMENTS – APPROVE PLANS & SPECIFICATIONS; AUTHORIZE AD FOR BIDS; RES. NO. 2014-28 City Engineer Griffin explained the scope and status of the project. June 5th is expected date for bids. The next council meeting after that Council will be asked to award the project. There are almost no changes since the feasibility report. Mr. Griffin summarized technical aspects of some of the various project areas and explained the assessments for the various parcels. The total estimated project cost is $1,811,000, of which $1,329,200 (73%) is the City’s share. The estimated assessment revenue is $481,800 (27%). Mr. Griffin explained the remaining schedule. Council Member Smith asked about portion in West Lakeland. Mr. Griffin explained that the portion is included. MOTION: Mayor Pearson moved TO APPROVE RESOLUTION NO. 2014-28, APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING THE ADVERTISEMENT FOR BIDS FOR THE 2014 STREET IMPROVEMENTS. Council Member Smith seconded the motion. Mayor Pearson asked to look into other funding sources instead of bonding. Council discussed using undesignated fund balance and agreed it is important to not affect the bond rating. MOTION PASSED 3-0. ITEM 7: WEDDING VENUE ORDINANCE; ORD. 08-107, RES. NO. 2014-29 Community Development Director Klatt provided overview of the proposed ordinance. Planning Commission did not feel that the parcel should host receptions. The history of the previous ordinance was also referenced. The Planning Commission recommended passage of this proposal with a few alterations. Council Member Nelson asked about duration of the Interim Use Permit. Mr. Klatt explained the duration can be from 1 to more than 10 years. They are typically granted 1 year for initial permit and then after evaluating extend the duration. Mayor Pearson asked how the 150 number of guests was arrived at. The applicant proposed the number and it is similar to what neighboring community Afton has. Mayor Pearson also asked about the three hour limit. Set up and take-down time is not included. MOTION: Council Member Smith moved TO ADOPT ORDINANCE 08-107 ADDING PROVISIONS CONCERNING COMMERCIAL WEDDING CEREMONY VENUES TO THE ZONING ORDINANCE. Council Member Nelson seconded the motion. Council Member Smith noted that the current proposal was much different than previous iteration. Her parcel is appropriate for this type of activity. Ms. Smith thanked the applicant for scaling it down and compromising. She also commended the Planning Commission on their work. Mayor Pearson asked about tent time limitation. Ms. Smith stated that 48 hours may be better. Council Member Nelson prefers 72 hours. Mayor Pearson also supported 72 hours. MOTION: Council Member Smith moved TO AMEND THE MOTION EXTENDING THE TIME LIMIT FOR TENT REMOVAL TO 72 HOURS. Council Member Nelson seconded the motion. MOTION TO AMEND PASSED 3-0. ORIGINAL MOTION PASSED 3-0