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LAKE ELMO CITY COUNCIL MINUTES JANUARY 20, 2015 Council Member Fliflet spoke about the City checking to see if there are other grants out there for AED funding. NO FORMAL ACTION REQUESTED. ITEM 14: EAGLE POINT BOULEVARD STREET IMPROVEMENTS – AUTHORIZE FEASIBILITY REPORT; RESOLUTION NO. 2015-04 City Engineer Jack Griffin presented on the Eagle Point Boulevard Street Improvements. This item is in the 2015 CIP. Staff reached out to affected properties following passage of the 2015 CIP to determine interest in the improvement. Staff wanted this project to be property owner initiated. In order to do that, City needed a petition of 35% of stakeholders. Staff has received petitions from about 49% of the stakeholders. The City’s assessment policy says 100% of a commercial street improvement will be done on a front footage basis. This was how the cost was presented to the affected property owners. This is one method that will be looked at in the Feasibility Report. City Engineer Griffin explained the scope of improvements that will be done. It is approximately 3,500 lineal feet of commercial street, 40 feet wide from back of curb to back of curb. A drainage layer would be placed below the existing base and build the road back up. The Feasibility Report cost includes reviewing existing sanitary sewer and includes coordination of future sanitary sewer connecting to the Inwood PUD subdivision which would be just north of Eagle Point Boulevard. City Engineer Griffin also discussed the project schedule. It is fairly time sensitive if Council wishes to build the road in 2015. City Engineer Griffin also explained the public improvement process. The estimated cost of the Feasibility Report is $11,000. If the project goes forward, that amount gets rolled into the total project costs and will be assessed. Council Member Fliflet asked if there were other costs associated with the project that could be the responsibility of the City. City Engineer Griffin responded that if the City were to get to the design stage and didn’t go forward, that cost would be the responsibility of the City as well. The 100% assessment is the City’s policy, but the project does not need to be assessed that way. Council will have the opportunity to weigh in on the assessment policy. MOTION: Mayor Pearson moved TO APPROVE RESOLUTION NO. 2015-04, ORDERING PREPARATION OF A FEASIBILITY REPORT FOR THE EAGLE POINT BOULEVARD STREET IMPROVEMENTS IN A NOT TO EXCEED AMOUNT OF $11,000. Council Member Smith seconded the motion. MOTION PASSED 5-0. ITEM 15: COUNCIL PROTOCOL: CLARIFICATION OF ITEMS DISCUSSED ON 1-13-2015 A. Time Limitation (3 Minute Rule) on Public Comment (Pearson Request) Mayor Pearson spoke about his concerns of having no time limit. He felt there should be some time limit and it should be the same for everyone. Council Member Fliflet stated that she feels three minutes is not enough. Council Member Bloyer agreed that three minutes may be too short. He thought maybe five minutes would be a good number. Not deciding on a number would give Council no discretion at all. Council Member Lundgren suggested doubling the allowed time to six minutes. Council Member Smith spoke about the difficulty of people repeating themselves. She would like to have some discretion if people are saying the same things. Page 4 of 6