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MINUTES APPROVED FEBRUARY 8, 2012 LAKE ELMO CITY COUNCIL MINUTES JANUARY 17, 2012 4 2012-2016 Infrastructure Capital Improvement Plan (CIP) – Adopt Plan City Engineer Griffin requested the City Council to consider adopting the 2012-2016 Infrastructure Capital Improvement Plan. As part of the annual budget process, the City prepares a five-year CIP for Council approval which was presented to the Council at the December 6, 2011, meeting. City Engineer Griffin stressed that the first year of the plan is an indication to Staff to initiate the project implementation process. The Council retains the ability to postpone or terminate these projects at several points along the way. The remaining four years are to show infrastructure needs and costs, and are used for planning purposes. They can be changed each year to respond to the various project drivers. In particular, the water and sewer projects are needed to respond to projected future development so they will occur when the development occurs. He recommended that a Council Workshop be scheduled in mid-summer to take a closer look at the CIP needs for 2013 and 2014. Council Members discussed the storm water utility fund and the annual rain garden program costs, along with the benefits of rain gardens and long-term maintenance responsibilities. Interim Finance Director Rigdon discussed the status of the surface water utility revenue and the funding of the annual Rain Garden Program. With the VBWD Community matching Grants, the rain garden program accounts for roughly 20% of surface water utility funds. City Engineer Griffin stated that if the Rain Garden Program were discontinued, the City would not realize 100% of the cost savings since there would continue to be Stormwater related project costs to satisfy VBWD permitting requirements. MOTION: Council Member Smith moved to adopt the 2012-2016 Infrastructure Capital Improvement Plan (CIP). Council Member Pearson seconded the motion. The motion passed 5-0. MOTION: Council Member Smith moved to adopt the 2012-2016 Infrastructure Capital Improvement Plan (CIP). Council Member Pearson seconded the motion. The motion passed 5-0. Water Supply Well No. 4 – Award Test Well Contract City Engineer Griffin reported to the City Council that project plans and specifications have been completed and were sent out to six qualified well drilling contractors. Five quotes were received. The lowest responsible bid was received by Kimmes Bauer Well Drilling, Inc. in the amount of $32,765.00. The completion date is February 24, 2012. MOTION: Council Member Pearson moved to approve the award of a contract to Kimmes Bauer Well Drilling, Inc., in the amount of $32,765.00 for the construction of Test Well No. 4. Council Member Smith seconded the motion. The motion passed 5-0.