11-01-2011 CCM - Laserfiche WebLink

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LAKE ELMO CITY COUNCIL MINUTES NOVEMBER 1, 2011 3 MOTION: Mayor Johnston moved to appoint Mike Pearson to a two-year term on the Library Board and remove the nomination of Larry Green. Council Member Pearson seconded the motion. The Motion passed 4-0. Lake Elmo Library – Cost Estimate for 2012 by Location According to statutes regarding Library Boards, the Board has responsibility if it chooses to rent space or request to use existing public facilities. The Council directed preparation of estimates to operate the library in either the Art Center or the existing Rosalie A. Wahl library building. Craig Dawson, Interim City Administrator reported the major difference in the cost estimates between the facilities is on-going rent for the Rosalie A. Wahl Library facility. While the estimates show the Art Center to be more expensive in the first year, it annual cost would be reduced by the $31,800 in structural improvements needed there for 2012. MOTION: Council Member Emmons moved to consider: Joint meeting with the Library Board at its scheduled meeting at 7:00 p.m. November 9th Explore ways for the Library Board to function more as an advisory board rather than an autonomous governing board Expedite a meeting between Washington County and the Council’s Library Subcommittee (Mayor Johnston and Council Member Pearson) to gain an associate/affiliate status with Washington County Library The Art Center is the preferred location for the library, provided that sufficient construction cost reductions can be achieved, with the current downtown Lake Elmo Avenue library location as the fall-back site for the library Look at reductions in three costs areas that may achieve $60,000 less in expenditures in 2012 Prefer that the Library’s budget include a designation of 10 percent of funds for future site acquisition, and 5 percent for contingency Council Member Pearson seconded the motion. The motion passed 3-1 (Council Member Smith voting against.) Special Event Permit Ordinance The City Council considered adopting a new ordinance to regulate special events within the City. The Council reviewed a revised ordinance at its September 13, 2011 workshop and at that time, direct staff to prepare the ordinance for consideration at a future meeting. The requested revisions have been made and the ordinance was presented for formal Council action. Based on the discussion at the workshop meeting, Planning Director Klatt made two significant changes to the ordinance as follows: