06-01-2004 CCM - Laserfiche WebLink

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LAKE ELMO CITY COUNCIL MINUTES JUNE 1, 2004 5 those positions are well suited to be officially designated as the leadership for those areas. The following recommendations were made: 1) Promote Acting Superintendent Mike Bouthilet to Superintendent of Public Works and hire an additional maintenance worker assuring the City’s capability to provide the defined service responsibilities, 2) Promote Acting Finance Director Tom Bouthilet to Finance Director/City Treasurer; 3) Promote Sharon Lumby from Deputy Clerk to City Clerk; and 4) Move the Planner’s position as Planner/Assistant City Administrator with specific organizational reporting changes that includes building inspections and engineering. He noted that the proposed organizational chart is within the budget. He added that he has talked to the employees regarding health care issues, and the employees will be paying a share. He will continue to look at alternatives in the future. M/S/P Dunn/DeLapp – to approve Resolution No. 2004-047, A Resolution Adopting the Administrative Organizational Structure of the City, as presented. (Motion passed 5-0). B. Council Committee Reorganization:Ordinance No. 97-131 The Administrator provided an organizational chart for the creation of three specific Council Committees. The purpose of the creation of the committees is to develop ongoing scheduled council work sessions; in specific subject areas, where each of the established ad hoc committees created by Council may report progress on mission and tasks and make recommendations that can be reviewed by the established council committee. The Planning Commission would continue to report their recommendations and findings directly to the Council as a whole. Each committee would be composed of two Council members, the Mayor and the City Administrator or staff designee. The Administrator suggested that the Mayor would annually appoint two Council members to each committee and designate one as the Chair of the committee. Meetings would be scheduled, at a minimum of, monthly on the preceding week of the last Council meeting scheduled in a month. The Council determined that the selection and makeup of Council Committee members be approved by the full City Council. The Council will indicate their interest in a primary and secondary committee they would like to serve on. M/S/P DeLapp/Johnston - to approve Ordinance No. 97-131, as amended (4th Whereas: No 1. That the selection and makeup of Council Committee members will be approved by the full City Council. The Council will indicate their interest in a specific committee by submittal of their name to the City Administrator.) (Motion passed 5-0). C. Strategic Planning Meeting The Council will hold a Strategic Planning Meeting with the Department Heads on Saturday, June 12, 8:30 until Noon at the Wildwood Lodge.