FINAL ORDINANCE NO. 08-150 - Laserfiche WebLink

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(2) Adjourning a meeting. If considered necessary, because of grave disorder as determined by the presiding officer, the presiding officer may adjourn or continue any meeting to another time or suspend the meeting for a specified period of time. (3) Designation ofa sergeant -at -arms. The presiding officer may request that local law enforcement designate a member to serve as a sergeant -at -arms at Council meetings. The sergeant -at -arms shall carry out all orders or instructions given by the presiding officer for the purpose of maintaining order and decorum at meetings. (4) Motions and voting. The presiding officer may make motions, second motion, speak on any questions, and vote on any matter properly before the Council. (5) Absences ofpresiding officer. In the absence of the mayor, the acting mayor shall preside. In the absence of both the mayor and the acting mayor, the city clerk/administrator shall call the meeting to order. The first order of business shall be to select a presiding officer for the meeting from the members present. The city clerk/administrator shall preside until the Council members present choose a member to act as presiding officer. (6) Appeals and ruling of the presiding officer. Any member of the Council may appeal to the full Council a ruling on order or procedure made by the presiding officer. (7) Procedure for appeals. An appeal is made by motion. No second is needed for the motion of appeal. The member making the motion may speak once solely on the question involved, and the presiding officer may speak once solely to explain their ruling, but no other Council member may participate in the discussion. (8) Once both the maker of the motion and the presiding officer has spoken, the matter must be voted upon by the Council as a whole. (9) The appeal shall be sustained if it is approved by a majority of the members present, exclusive of the presiding officer. (10) Temporary designation of presiding officer. The presiding officer may choose to designate a temporary presiding officer before participating in debate on a given matter. The presiding officer shall resume presiding as soon as action on the matter is concluded. § 31.03 MINUTES. (A) Minutes constitute a vital record of the city and are the best means of preserving Council intent, findings of fact, and action. Pursuant to Minn. Stat. § 412.151, the city clerk must keep a minute book. The minute book shall contain, at a minimum, the following: