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Lake Elmo <br />Agenda Section: Planning, Land Use and Zoning <br />No. 9 p r <br />City Council <br />June 20, 2006 <br />Agenda Item: CDBG — Cimarron Gas Service Project <br />Background Information for June 20, 2006: <br />We have now been advised by Washington County that, given the non -response from three separate <br />competitive bidding attempts, the City may proceed with "single source contracting" — subject to HUD <br />approval of the single source contracts. This process will have City staff contacting one or more certified <br />plumbers or pipe fitters to secure non-competitive proposals/contracts to complete the necessary work — <br />much as we can (and sometimes will) do with professional services contracts. We anticipate breaking the <br />40+ unit Phase 1 package into smaller increments (perhaps 5 units) for each of these contracts to enable <br />monitoring of the outcomes, and allowing for modifications to the process as we proceed. <br />Washington County has advised that it is necessary for the City Council to make a finding that the normal <br />competitive bidding process has resulted in no qualified bidders, and that single source contracting by staff <br />on this contract is therefore authorized. We have attached a Resolution in that regard which staff <br />recommends be adopted. <br />Person responsible: <br />Action items: <br />Cb <br />it r <br />Motion to adopt Resolution #2006 — finding that no qualified <br />bidders have responded to the Cimarron Gas Service Project <br />competitive bidding process and authorizing City Staff to proceed <br />with single source contracting for the project subject to <br />Washington County and HUD approval. <br />Attachments: 61 <br />Time Allocated: <br />1. Resolution #2006 — Authorizing single source contracting <br />