March 21, 2006 CCP - Laserfiche WebLink

Home Browse Search

Lake Elmo Agenda Section: CONSENT AGENDA No 4B. City Council March 21, 2006 Agenda Item: Minutes and Structure Backaround Information for March 21 , 2006: At its March 141h workshop, the City Council asked staff to prepare a written standard for documenting the city's minutes for council and commission meetings in accordance with the law and guided by the League of Minnesota Cities. After reviewing the State Statutes, the City Attorney's advice and League of Minnesota Cities guidance, the following minute structure has been prepared for your consideration. Minute Structure For City Council and Commissions Minutes for meetings in the City of Lake Elmo are structured to provide accurate knowledge of official activities. Minutes serve to record the actions at a meeting and serve as the legal record of decisions. Required contents (Guided by state statute and Robert's Rules of Order) Members of the Public Body who are present, Date, Time, Place and Tvpe of Meeting, Establishment of Quorum. Numbered Agenda Items Exact wording of Motion, Members who Make or Second Motions Roll call votes on Motions, Dissenting vote and reason (Limited to 1-2 sentences) Summary of subject matter related to proposed Motions, Resolutions or Ordinances. Other items to be included in the minutes as required Findings of Fact (Land Use decisions and some personnel decisions) Council's Conclusions (same reasons above related to subject matter) Signature of Clerk Not Included Opinions/Interpretations of Recording Secretary Judgmental Commentary (heated debate, valuable comment) Discussion Motions Withdrawn Detailed Reports Transcripts of the Meeting Action Items: Person responsible: M/S to adopt the Minute documentation process as presented S. Lumby to record all Citv Council and Commission Meetings. Attachments: LMC Guide