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Minn. star. §§ 331A.01, subd, 6; <br />. Subject matter of proposed resolutions or ordinances. <br />412,151, subd. 1. <br />Minn, stal. §§ 331A.01, subd. 6; <br />• Whether the resolutions or ordinances are defeatedor adopted. <br />412, 191, subd. 3. <br />Minn scat. §§ 13u.01, subd.4; <br />. The votes of each member, including the mayor. <br />331A.01, subd. 6; 412.151, subd. <br />1; 412.191, subd. 3. <br />Home rule charter cities may have additional requirements in their charters. <br />C. Other items that should be in the <br />minutes <br />55vanson v. City ofDtoonzington, Although not generally required by statute, several court decisions suggest that <br />421 N.w2d 307 (Minn. 1988). including certain information in the minutes can help to defend a city's action <br />Dietz n. Dodge County, 487 should a lawsuit occur. The following types of data are examples of <br />N.w2d 237 (Minn. 1992). information that should be included in the minutes: <br />• Findings offact. Case law requires them for land use decisions and some <br />personnel decisions. <br />The council's conclusions. Case law requires them for land use decisions <br />and some personnel decisions. <br />• The specific reasons behind the council's conclusions. Examples would <br />include such things as the economical, social, political or safety factors <br />that were considered when the council made a particular decision. <br />Minn. Stat. § 412,151, subd. 1. • Signature of cleric and mayor. Because minutes would likely be <br />considered to be official papers of the city, they should be signed by the <br />clerk. And although the law does not require it, in many cities the mayor <br />also signs the minutes after they are approved by the council. <br />D. Approval of minutes by council <br />'-A' <br />hou h it is not statutorily required,Jthe council generally approves the <br />minutes at the next counci meeting. After the minutes have been approved, <br />they become the official permanent record of the council meeting. <br />Problems sometime arise when someone requests a copy of the minutes before <br />they have been approved by the council. The clerk must give out such <br />information if someone requests it, but should make it clear that the minutes <br />will not be officially approved until the next meeting. <br />Meetings of City Councils 25 <br />