November 21, 2006 CCP - Laserfiche WebLink

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APPROVED: OCT. 23, 2006 Report conclusion as to the legal status of this proposal. He reported that, subsequent to preparation, ownership of the 5 acres was different from ownership of the adjacent parcel. Colleen Bergmann said they did not record the Contract for Deed for the purchase of the 5 acre parcel from Richard & Eileen Bergmann thinking they would wait until the parcel was joined with their homestead and record it at that time. Their water and electricity serve that barn, M/S/P, Deziel/Armstrong to approve the minor subdivision as applied for by Mr. and Mrs. Richard Bergmann to separate 1.33 acres from their parcel of approximately 33 acres and to combine thatl .33 acres with the parcel located at 11459 60`h Street North. Vote: 9:0. Public Hearing: CIP 2007-2011 The Planner Reported that the Parks Commission already made recommendations relative to the Parks portion of the CIP. Finance Director Bouthilet displayed a PowerPoint Presentation and explained the various CIP accounts. He said the CIP is a planning document with a financial component to it. The Finance Director said the CIP is not an authorization to spend; it is only authority to allocate funds. Commissioner Fliflet asked the basis for Fund Balances for each department The Finance Director said fluid balances cycle up and down with replacement of equipment. For instance, civil defense sirens have a life expectancy of 15 to 20 years, and the City will probably start putting aside money toward replacement in ten years. He explained that he is trying to anticipate conservatively what might be needed in the future. For example, if the City decided to construct a two-story city hall where duplicating equipment might need to be provided on each floor, rather than on a single floor as now assumed. The Finance Director said that Public Works fund balances increase until major equipment purchases are made. He said that the City does not replace vehicles just to meet a replacement schedule, but tries to make the vehicles last as long as possible. The Finance Director said Infrastructure Reserve has negative fund balances. He reported that $444,000 was expended on street reconstructions this year alone. There is some revenue from assessments, but $825,000 of anticipated street cost next year results in a negative Infrastructure Reserve balance, and there is no projected recovery from it within the five year CIP without alternative funding sources such as bonds. The Planner said the City Engineer maintains a street maintenance plan; and, it is important that these maintenance improvements are made on time or the costs will be much higher because an overlay project could become an entirely new street. State law says that a City can only assess the appraised market value of the street improvement to a parcel. The balance of the improvement cost has to come from the General Fund or bonding. Fire Chief Malmquist said four to five years ago the fire department stopped purchasing vehicles identical to what it is replacing. All vehicles serve multiple purposes. He identified the existing equipment for each station and the chiefs' vehicles. Lake Elmo Planning Commission Meeting Minutes of September 25, 2006 2