10-09-07 CCM - Laserfiche WebLink

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o The three minute rule for public inquiry and public questions/comments to the council after each agenda item is one way the public knows that whatever side of an issue he or she is on that individual on the other side of the issue will not be given more opportunities or longer time to express him or herself. B. Public agendas The purpose of the publicly posted and prepared agenda three days prior to the meeting as required by statute is so that anyone in the public can review the agenda to determine if there is a topic of interest to him or her on the agenda so that he or she can contact an elected official, a staff person and/or attend the meeting on this topic and learn what information and what, if any, decision is made. Typically, additions to the agenda at the meeting on housekeeping types of items unless there is a compelling public purpose in amending the agenda for a major item at the meeting DISCUSSION: 1. Purpose of Public Inquiry 2. Planning Commission Appointments II. Planning Commission Appointments One of the goals of good government is to be able to communicate clearly and consistently with the public and appointed boards and commissions. This helps everyone understand what timelines commissioners are subject to and when an interested citizen should definitely be attending to the appointment processes. After being asked to review the commission appointment process, the city clerk is recommending that to meet these goals that the planning commission appointment process be amended to return to the same process used by other commissions. Current process. In 2005 the planning commission appointment process was changed so that the appointments began at the date of appointment and expired on the anniversary date of the appointment three years later. This is inconsistent with how the other commissions are handled and it is confusing track and communicate since appointments come up sporadically throughout the year. There is also no built in assurance that terms will not all expire at the same time. This is left to the council's discretion as it is unclear what purpose this serves at this time. (Attachment 1) Proposed process. The process currently used by other boards and commissions. o Make new appointments and reappointments in January of each year. o Have all appointments expire after three years on December 31 of the year. o When there is a resignation on a commission, appoint the new commissioner (or alternate) to the position to complete the term until December 31 of the year the term of the original commissioner expired and allow the current commissioner to be appointed to his or her own term. (This keeps the terms staggered because vacated terms that have not expired get filled only for the duration of the original term.)