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12. CITY COUNCIL REPORTS: A. Mayor Hunt Organizational Chart: Mayor Hunt had previously provided an Organizational Chart to give a jump start to the City for discussion on internal organization showing lines of command and communication. He suggested this be done through a Personnel Committee which would make sure personnel policies are up-to-date, make recommendations for new positions, rewrite job descriptions, and develop lines of communications. Council member Dunn volunteered to serve on the Personnel Committee. M/S/F DeLapp/Armstrong — to approve the plan the Mayor has put forward, at least on an interim basis. (Motion failed 2-3: Dunn: we need to look at this thoroughly and get more information; Hunt: There would be more confusion if we just implemented this chart now without communicating with people involved and asked that the personnel committee come back with a plan drawn up; Siedow: agreed with reasons stated.). M/S/P Siedow/Armstrong — to form a Personnel Committee comprised of Mayor Hunt and Council member Dunn with Council member Siedow serving as an alternate. (Motion passed 5-0). M/S/P Siedow/Armstrong - to direct the Personnel Committee to work with the Administrator, Assistant Administrator, Finance Director to come back with a recommendation on how to implement the top two tiers of the Organizational Chart by Wednesday, September 11, in order to be included in the Council packet. (Motion passed 5-0). Council member DeLapp suggested the Mayor be the liaison between the Finance Committee and the Personnel Committee. Personnel Issues Mayor Hunt stated there were issues reported to him between the Administrator and Finance Director that the Council needs to investigate. This could deal with performance issues of both the City Administrator and Finance Director and could be delayed until the next meeting. Attorney Filla explained if the purpose of the meeting is to investigate charges and allegations, the law states the meeting must be closed unless the people being discussed want the meeting to be opened. If the purpose of the meeting is to discuss performance evaluation, that meeting may be closed, but the person being evaluated has the right to request that the meeting be open. The Mayor stated he called the administrator and left a message, but she did not get the message in time to place the item on the agenda. There was no meeting notice indicating the purpose of this item. Administrator Kueffner stated she was not aware of any issues that happened in the last week. Kueffner indicated she would only attend an open meeting. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 3, 2002 9