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F. Appoint Jennifer Pelletier to Planning Commission and accept her resignation for <br />Old Village Special Projects Commission <br />Jennifer Pelletier has asked that she be reconsidered for appointment to the Planning <br />Commission. Jennifer was a recent applicant for the Planning Commission, but was <br />appointed to the Village Commission/Special Projects. The two alternate positions on the <br />Planning Commission are currently vacant. <br />M/S/P Dunn/DeLapp - to appoint Jennifer Pelletier, 4884 Lily Avenue N., Lake Elmo, <br />MN as first alternate to the Planning Commission. (Motion passed 5-0.) <br />G. 2003 Ski Trail Grooming Agreement <br />M/S/P DeLapp/Dunn - to approve the 2003 Ski Trail Grooming Agreement with <br />Washington County. (Motion passed 5-0). <br />H. Resolution 2002-113: Minor Modifications to Purchasing Policy <br />The Finance Director reported the purchasing policy contains a provision that requires a <br />submittal of a purchase requisition for any purchase over $50. The staff has found this <br />requirement to be burdensome and it has not been complied with for some time. The <br />Finance Director, with concurrence from the City Administrator recommended the $50 <br />price point be changed to $200 to be consistent with the requirements for obtaining <br />quotations. The policy should also be modified to specify that the quotes need to be in <br />writing for all purchases, budgeted or unbudgeted, $200 to $1000. This will help ensure <br />the City has the appropriate documentation for audits. The provisions for purchases in <br />excess of $1000 will remain unchanged. <br />M/S/P DeLapp/Dunn - to adopt Resolution 2002-113, A Resolution Revising the <br />Purchasing Policy. (Motion passed 5-0) <br />5. FINANCE: <br />A. Claims Without Required Purchase Requisitions and Quotations <br />The Finance Director found that several invoices were identified as not being in <br />compliance with the City's purchasing policy. The five invoices were brought to the <br />Council for specific direction. <br />M/S/P Siedow/Hunt — to adopt Resolution 2002-114 approving claims and Resolution <br />2002-115 approving claims without required purchase requisitions and quotations. <br />(Motion passed 5-0). <br />The Sand Creek Group bill will be copied to the Council. In the future, the Council <br />would like a description of the work as well as the cost. <br />LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 2002 <br />