03-18-03 CCM - Laserfiche WebLink

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APPROVED: MARCH 18, 2003 C. Field Lights at VFW Park The Lake Elmo Baseball Association asked the City to explore the possibility of lighting the VFW Field. Bob Schumacher, Chair of the Parks Commission, noted the Commission had representatives from the Association attend several meetings. The Park Commission recommended that bids be solicited to light the ball field so the Commission would have a true cost analysis for the CIP and recommendation to proceed. Specific use for the park will be defined, such as: adult softball would not be permitted on the VFW Field. The Acting City Administrator noted that the Park Commission's recommendation to investigate lighting of VFW was a wise strategic move. Earlier Park Commission and Council discussion touched on the concept of enlarging and reorienting the community playfield complex of VFW/Lions in concert with Old Village Neighborhood Design planning that is now under way. Comprehensive Old Village planning decisions regarding the physical layout of the community playfield could influence the time of actual installation at VFW. M/S/P Dunn/DeLapp — to authorize the City Engineer to prepare plans, specifications and cost estimates for the lighting of the VFW ballfield. (Motion passed 4-0.) 8. CITY ENGINEER'S REPORT: A. Contract to prepare NPDES Permit and Surface Water Management Plan M/S/P DeLapp/Dunn - to authorize the City Engineer, with completion to be within 180 days, the Storm Water Planning and NPDES permit projects in accordance with the TKDA proposal dated February 6, 2003. The fees of $38,700 shall be paid from the Storm Water Plan Reserve Account (100-4320-43170). (Motion passed 4-0), B. Water System Analysis and Mapping Contract A recent Minnesota Health Dept. monitoring report on the public water systems recommended the City update the mapping on the GIS of the systems (mains and appurtenant facilities); compile books for the maintenance crew and address the need for system improvements, primarily storage. As directed by the Council, TKDA has prepared a proposal to accomplish both tasks. Funding for this contract would be from the Water Enterprise Fund Capital Account. The Acting Administrator noted that while 2002 final audited fund balance information is not yet available for any City. The auditor advises staff that the Water Enterprise Fund appears to have a $500,000 fund balance, most of which would be capital funds. M/S/P Duml/Siedow - to authorize the City Engineer to proceed with Old Village Water System Analysis/Plan; and digital mapping of all three City water systems in accordance with the TKDA proposal dated February 13, 2003. The total fees of $23,500 shall be paid from the Water Enterprise Fund Capital Account (601) (Motion passed 4-0). LAKE ELMO CITY COUNCIL MINUTES MARCH 4, 2003