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THESE DRAFT MINUTES WERE DISTRIBUTED TO THE COUNCIL ON APRIL 15, 2003, MINUTES APPROVED: May 20, 2003 LAKE ELMO SPECIAL CITY COUNCIL MINUTES THURSDAY, MARCH 27, 2003 Mayor Hunt called the special meeting to order at 5:05 p.m. in the Council chambers. PRESENT: Siedow, Dunn (arrived 5:10 p.m.), Hunt, Johnston, DeLapp, City Planner/Acting Administrator Dillerud and City Attorney John Miller. 1. Consultant Interview — Fox Lawson This agenda item was postponed until Tuesday, April 8, 2003. 2. Personnel Action Recommendation Acting Administrator Dillerud reported he had recommended in a letter to the City Council that Mike Buckles be fired. He said his recommendation to fire Buckles was based on a series of insubordinate actions and other matters. The letter contained four findings made by him in support of his recommendation for discharge. Mayor Hunt indicated that Mike Buckles' attorney was advised that they would have only 15-20 minutes to present their response and that the city would give Mike Buckles and his attorney the option of rescheduling time for their response. Mr. Sivertson declined the opportunity to raise Mr. Buckles' response. Mr. Dillerud explained he found in Mike Buckles' personnel file an employee evaluation that was prepared by Administrator Kueffner on September 23, 2002. In that evaluation there were a number of references to conflicts that occurred in prior months, perhaps years, between Mike Buckles and a number of supervisors he had. The flavor of the evaluation was that Administrator Kueffner noted that neither of Mr. Buckles' previous supervisors are willing to rate his performance over the past 2+ years for fear of retribution, misunderstanding, or his perceived lack of understanding of the purpose of an evaluation. Mike generally feels justified in his actions, which often times conflicts with the opinion of his supervisors or the City Administrator. Mike has a tendency to misunderstand a person's intention when speaking with him and gets very defensive before the issue can be explained. Mike also has trouble following directions given him by his supervisor. At times he is directed to perform a task a certain way, but will choose to do it his own way. Mike needs improvement with his personal skills with co-workers, superiors, supervisors, and the public. Complaints have been received from all of the above, and these complaints have been passed onto Mike. Mr. Dillerud indicated On December 190', the Council appointed him as Acting Administrator. He thought he could expect a somewhat different circumstance with regard to a relationship with Mr. Buckles and any supervisor. LAKE ELMO SPECIAL COUNCIL MINUTES MARCH 27, 2003