09-16-03 CCM - Laserfiche WebLink

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10. CITY ATTORNEY'S REPORT: Attorney Filla reported he talked to the Hidden Bay Trail property owner and talked to their attorney, who are filing an answer and wants to meet onsite with the building inspector. The City would set a timeline on the project, and if they fail to meet the timeline, a judgment can be entered against them. Attorney Filla reported that the employees and former employees who have requested a copy of the Madden Report will received their section of the report. Filla asked the Council if it wanted one copy to circulate among them. Council members will contact Filla about picking up a copy. There were 21 new prosecution files, 68 in July 68, 50 in August. Commander Tuthill will sit down with Filla to discuss what the sheriff finds acceptable. 11. CITY ADMINISTRATOR'S REPORT: A. Springsted M&O Study Recommendations The Acting Administrator reported during a work shop session of the Council on August 19d', a "Sense of the Council" motion was adopted 3-2:Siedow, Johnston to place approval of the City staff Organizational Option #3 on the September 2nd Council agenda. A second motion was adopted 5-0 to direct the Acting Administrator to move forward with certain reclassifications of staff positions, as recommended by the M&O Study. A third motion was adopted 5-0 directing the City Attorney to review Chapter 200 of the City Code and recommend amendments to confirm the duties of the City Administrator in supervising of all City departments. A Council Policy Resolution reaffirming the terms of Chapter 200 was drafted by the Acting City Administrator. M/S/P Dunn/Johnston — to direct the Acting City Administrator to proceed with position reclassifications and hires responsive to the "Sense of the Council" Motion of August 19, 2003, including the positions of "Office Assistant" and "Heavy Equipment Operator". (Motion passed 5-0). M/S/P Johnston/Siedow - to table the Resolution reaffirming the provision of Chapter 200 of the City Code regarding the authority and responsibility of the City Administrator to exclusively manage and direct the operations of all City departments. (Motion passed 5-0). Council member Johnston stated he favored an Administrator/Finance Director, but would support the decision of the Council. Johnston said he supported Council member Siedow in calling an HRC meeting and supported doing background checks on all employees. Mayor Hunt favored outsourcing the Finance options. M/S DeLapp/Dunn — to reaffirm the action of Council from two weeks ago asking the Acting Administrator to take the position and hire an assistant planner. Mayor Hunt suggested the Council set up a workshop to discuss the Springsted recommendation regarding Organization Options and the City Administrator position. LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 2, 2003