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MINUTES, LAKE ELMO CITY COUNCIL SPECIAL MEETING, MARCH 12, 1980 Mayor Armstrong convened the meeting at 5:02 p.m. with the following Councillors answering the roll: Morgan, Mottaz, and Novak. City Administrator Whittaker was also present. MAINTENANCE FACILITIES: The Council discussed the merits of centralized facilities All present agreed that a central garage would better serve the maintenance function. Pott arrived at 5:15 p.m. The Council agreed that the total budget for the garage should not exceed $175,000.00. Armstrong recommended plan E, as prepared by the Administrator with two outside doors, a beam for a hoist, and five feet for potential use as a fire apparatus area, should the decision be made to use a bay for fire vehicles. Armstrong moved, seconded by Mottaz, that the Council approve plan E, as amended, for a cost not to exceed $175,000.00, including site work, well, septic, and architectural fees. The Council will list the following options: 1) hoist, 2) brick facade, 3) fencing and landscaping, 4) an outdoor wash rack, and 5) all 14 foot high doors. Motion carried 5-0. AUTHORIZATION TO TAKE BIDS FOR MAINTENANCE GARAGE: Armstrong moved, seconded by Mottaz, to authorize the Administrator to have plans and specs prepared and advertise for bids for the five (5) bay Maintenance Garage. Motion carried 5-0. Pott explained how the City might save some costs by reorienting the floor drains. FIRE DEPARTMENT PLANNING COMMITTEE: Membership: Armstrong moved, seconded by Novak, to amend the motion on the Committee membership made March 4, 1980, to reflect a Committee of ^^ eight: 2 Councillors, 2 firemen, 4 lay persons (from Cimarron, Tri—Lakes, the Old Village and Section 32). Motion carried 5-0. The Administrator would serve as an ex—officio member. Whittaker suggested the Committee address areas Lake Elmo might serve outside the City limits, as well as areas within the City that we might contract out to adjacent communities or departments. Mottaz said the Committee should be told in advance that its findings will be a recommendation only; and that it will not bind the Council. Morgan said the Committee ought to look at the time and distance to various areas of the City from alternative fire hall sites. Novak said the Committee ought to pay special attention to fire hazards that industries present. Morgan suggested the Administrator contact communities with fulltime officers and ask for assistance in the planning process. The Council agreed this would be beneficial. _4 The Council asked that the Committee give monthly reports on their progress to the Council.