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rt8q�?.3 c. The Responsible Authority or designee shall., upon request by any person, permit that person to inspect and copy government data during the normal business hours of the city and at places provided by the Responsible Authority, and if the person requests, that person shall be informed of the dat.a's meaning. The Responsible Authority or designee shall provide copies of government data upon request. The Responsible Authority or designee shall require the requesting person to pay the actual cost of making, certifying and compiling the copies. If the Responsible Authority or designee is not able to provide copies at the time a request is made, the Responsible Authority or designee shall. supply copies as soon as reasonably possible. If the Responsible Authority or designee determines that the requested government data is classified so as to deny the requesting person access, the Responsible Authority or desig- nee shall so inform the requesting person orally at the time of: the request, and in. writing as soon thereafter as possible, and shall cite the statute, temporary classification, or federal law upon which the determination is made. d. The Responsible Authority shall prepare a public document containing his name, title and address, and a description of each type of record, file, or process relating to private or confidential data on individuals retained by the city. Forms used to collect private and confidential data shall be included in this document. The Responsible Authority shall update the public document annually and make any changes necessary to maintain the accuracy of the document. e. The Responsible Authority shall establish pro- cedures to assure that all data on individuals is accurate,�com- plete, and current for the purposes for which it was collected; and establish appropriate security safeguards for all records containing data on individuals, f. The Responsible Authority or designee shall prepare summary data from private or confidential. data on in- dividuals upon the request of any person, provided that the re- quest is in writing and the cost of preparing the summary data is borne by the requesting person. The Responsible Authority may delegate the power to prepare summary data to the administra- tive officer responsible for any central repository of summary data; or to a person outside of the city if the person, in writ- ing, sets forth his purpose and agrees not to disclose, and the Responsible Authority reasonably determines that the access will not compromise private or confidential data on individuals. g. The Responsible Authority shall. prepare a public document setting forth the rights of the data subject pursuant to the Minnesota Government Date Practices Act and the specific, procedures in effect in the city for access by the data subjects to public or private data on individuals. h. The Responsible Authority or designee shall allow another Responsible Authority or designee access to data classi- fied as not public only when the access is authorized or required by statute or federal law. The Responsible Authority or designee when supplying government data under this provision may require the requesting Responsible Authority to pay the actual. cost of supplying the da.ta.