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EXHIBIT A <br />1. Levels of control <br />Expenses to $200 <br />Expenses $200-$500 <br />CITY OF LAKE ELMO <br />PURCHASING POLICY <br />Purchases within budget based on <br />discretion of department head. <br />Budgeted Administrator gets quotes where <br />necessary. <br />Unbudgeted Administrator takes request to Council <br />Committee with price. <br />Expenses $500-$1000 <br />Budgeted Administrator gets quotes <br />Unbudgeted Administrator takes quotes to <br />Council Committee <br />Expenses $1000-$5000 <br />Budgeted Quotes mandatory to City Council; <br />Council may require bid <br />Unbudgeted Quotes and budget status to Council; <br />Council may require bid. <br />Expenses over $5000 Bids mandatory. Bid procedure and <br />contracts followed. <br />NOTE: If bids are not received, quotes may be obtained. <br />2. Petty cash funds will be established to handle small emergency <br />purchases: <br />Fire Department - $ 50.00 <br />City Office - $ 50.00 <br />.Maintenance - $100.00 <br />3. City Council members will continue to have $100 authorization for <br />emergency purchases. <br />4. All expenses will be approved with claims by City Council. <br />5. The City's purchasing policy will be amended as State Statutes <br />are revised. <br />Adopted: April 17, 1979 <br />Revised: December 11, 1979 <br />Confirmed: January 15, 1983 <br />Revised: July 21, 1987 <br />Revised/Adopted: February 16, 1988 <br />