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■ / <br />TOLTZ, KING, DUVALL. ANDERSON <br />LiiidlrA <br />AND ASSOCIATES, INCORPORATED <br />ENGINEERS ARCHITECTS PLANNERS <br />2500 AMERICAN NATIONAL BANK BUILDING <br />SAINT PAUL, MINNESOTA 55101 <br />512/292- 00 <br />January 10, 1990 <br />PAX 512M2.0095 <br />Honorable Mayor and City Council <br />Lake Elmo, Minnesota 55025 <br />Re: Computer Package Available <br />Municipal State Aid Reporting <br />Lake Elmo, Minnesota <br />Commission No. 9150-000 <br />Dear Mayor and Council: <br />The City of Lake Elmo, being in the Municipal State Aid Street system, is required to do a <br />certain amount of annual and project related reporting. Examples of these reports are Annual <br />Certification of Mileage, Needs Study Update, Report of State Aid Contract, and Report of Final <br />Estimate. TKDA, as your City Engineer, has submitted these reports in the past and will <br />continue to do so in the future. <br />The reporting for Lake Ehno is quite simple and requires only about 40 hours per year, <br />depending upon how many State Aid projects are completed each year. But, for larger cites, this <br />reporting is very cumbersome. The Department of Transportation is planning to computerize this <br />data and in the near future, this annual reporting will have to be transmitted electronically to <br />MnDOT. <br />MnDOT conducted a survey of some cities and found that some were not computerized or were <br />computerized with non -compatible equipment. To overcome this difficulty, MnDOT has <br />negotiated a hardware and software package that can be purchased by cities at a 60% State-40% <br />City cost. The State's share is paid for out of an administrative fund and will not affect the <br />City's maintenance or construction allotinents. If the City purchased the entire package as <br />itemized on the attached sheets, the State negotiated price is $8,313.00 of which $3,325.20 would <br />be the City's share. Since the City is considering upgrading its computer system in the near <br />future, this package may be of interest to you. If your present computer system meets your <br />needs, it would not be prudent to buy the package just to do State Aid reporting. For those cities <br />not purchasing the package, TKDA will purchase the Metafile/Metaview software which can be <br />run on TKDA's existing hardware. TKDA will continue to do your State Aid reporting and <br />amortize the cost of the software over all the cities for which we do the reporting. <br />