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LAKE ELMO CITY COUNCIL MINUTES OCTOBER 3, 1995 I-A&ATIT51 The Council discussed short term needs, which are one year in length, and long tern needs, which would be the permanent housing of the maintenance dept. and location of the fire dept. and other uses the council foresees. The council needs to establish the purpose, design, and cost of the building needed, if the existing maintenance building can accommodate long term needs, and if anyone is interested in the existing fire station if the City determines it does not want the building. Attorney Filla stated the PCA will want to have the agreement finalized by the end of the month. If there are special provisions the Council wants in the agreement, he should know about it. The Council was anxious to proceed; therefore, the following motion was made: (A suggestion was made to include in the task force a member of the community, but was not included in the motion.) M/S/P Johnston/John - to appoint Councilman DeLapp, ask the Fire Department and Maintenance Dept. each to appoint a representative, to work with the City Administrator as a task force to address this issue and report back to the Council no later than the November 7 meeting. (Motion passed 4-0). C. Policy for notification to public when maintenance department will cut trees in City's right-of-way Administrator Kueffner suggested the City notify residents in general on a quarterly basis, in the City Newsletters that placement of objects in the City's right-of-way are prohibited. Second, before the maintenance department does its annual tree -trimming, the City will notify the property owner of the work to be done. Included in this notification the property owner has a right to keep the debris, if they chose, or it will be removed by the maintenance crew. Mayor John proposed that the Administrator prepare a notification form. D. Fire Department Study The Council had directed the staff to find someone to study and evaluate the functions of the fire department. Administrator Kueffner contacted the League of Minnesota Cities and they could not suggest nor did they know of anyone that did this type of study. Kueffner contacted Don Salverda who suggested that the City Council hold a retreat to discuss issues of this nature. The cost for a retreat would be approximately $2,600 and would include all departments. The staff has done some research on other fire departments and with the information compiled, the staff has been able to deal with some of the concerns raised by making a few changes in the department such as what type of calls the department responds to, how many fire department members respond. The Mayor and City Administrator will hold a workshop with the Fire Department to discuss Mayor John's letter concerning these issues. E. Ramsey/Washington Cable Commission's 1996 Budget The Council received the proposed 1996 budget of the new Ramsey/Washington Suburban Cable Commission II. The Council suggested that instead of hiring another part-time employee (Associate Producer part-time), they investigate internships and more volunteering. The Cable Commission was contacted in advance by our City Planner for someone to cable the MN Design Team visit and was told they only had personnel available for one day. F. National Organization on Disability (NOD) The City received a letter from the Vice Chair of the National Organization of Disability, James Brady, requesting the City's participation in the Community Partnership Program (CCP). The CCP Fact sheet explained the program and how the City goes about being a member. Administrator Kueffner felt it is very important that the City support this organization and recommended the City's participation.