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D. Letter from Onno Vandemmeltraadt Onno Vandemmeltraadt, 9406 Jane Road N., offered his services in letter dated October 3, 1997, as he did in his letter dated September 9, 1996, to form/lead a study team to evaluate current and future facility needs and come up with recommendations for the Council. James Friend, 9498 Jane Road N. and Paul Hansen, 8024 Hill Trail N. are willing to be on the team. Councilor Hunt had previously proposed to form a facilities team lead by the City Council, but didn't get much response, and he will bring this back to the October 21" Council meeting for formal review. Council Dunn didn't feel the study team should be lead by the Council. M/S/P Dunn/DeLapp — to acknowledge Onno Vandemmeltmadt's letter of October 3, 1997 and September 9, 1996 and place this item of forming a study team to evaluate future City facilities on the October 218` Council agenda under Old Business. (Motion passed 4-0). 5. CITY ENGINEER'S REPORT: A. Supplemental Agreement for 30" Street MSA Improvement The Council has previously approved an agreement with TKDA for the 30th Street MSA Improvements. The maximum fee authorized to date by the Council for this project is $40,000, The project has been postponed until next year because of changes, listed in supplementary agreement, requested by the Council. Because of these changes, TKDA has requested that the Council approve the maximum fee for this project of $59,500. The total expenditure todate is $43,490.32. The entire $59,500 is to be reimbursed by the State, and TKDA will be submitting documentation for this immediately. M/S/P DeLapp/Hunt — to approve Supplemental Agreement No. 1 authorizing engineering expense for the 306 Street Reconstruction Project not to exceed $59,500. Further the City Engineer is directed to apply for reimbursement of these funds as soon as possible. (Motion passed 4-0:Dunn added that the majority of the Council approved the project, but she was not in favor of the proposed round -a -bout.) B. Auto -Dialer Alarm System Tom Prew reported in his letter dated October 7, 1997 that he received a quote from Automated Systems Company for two additional auto -dialer systems for the lift stations on 34th Street and Legion Avenue. The quote is for $4,490.00 plus labor to mount the control box. A new telephone service for each site is needed and the telephone service runs about $20.00 per month. If this system is installed, Prow indicated we could then disconnect the existing audible (horn) alarm, which is now used. The Council passed this item to the next Council meeting to see if there was money in the budget for this purchase. 6. MAINTENANCE/PARKS/FIRE: A. Parking Lot at Maintenance/Fire Facility Per discussion at 9-14-97 workshop, Dan Olinger, Public Works Supervisor, has contacted several contractors for price and availability to grade, shape, correct drainage and apply 3" of compacted AC hot mix asphalt for a 50 x 50 and 85 x 200 public works parking area. T.A. Schifsky & Sons, Inc. and Tower Asphalt, Inc. offered quotes and confirmed they would be able to complete work this Fall. Olinger asked the Council to award the parking lot project to the low quote of T.A.Schifsky & Sons and stated there is money in the budget that will cover this project and the cost of this project should be split with the Fire Dept. When Councilor Conlin asked what is the impervious coverage requirement for this 3-acre lot, the City Planner responded the City does not have regulations for (PF) Public Facilities. LAKE ELMO CITY COUNCIL MINUTES OCTOBER 7, 1997 3