HomeMy WebLinkAbout03-01-04 LE CCMPMayor:
Lee Hunt
Councilmembers:
Steve DeLapp
Susan Dunn
Dean Johnston
Chuck Siedow
Please read:
Lake Elmo City Council
MONDAY
March 1, 2004
(NOTE: The date of the regularly scheduled Council
meeting has been changed because of Precinct Caucus)
3800 Laverne Avenue No.
Lake Elmo, MN 55042
777-5510 777-9615 (fax)
Since the City Council does not have time to discuss every point presented, it may appear that
decisions are preconceived. However, staff provides background information to the City
Council on each agenda item in advance; and decisions are based on this information and
experience. In addition, some items may have been discussed at previous council meetings.
If you are aware of information that has not been discussed, please fill out a "Request to
Appear Before the City Council form; or, if you came late, raise your hand to be recognized.
Comments that are pertinent are appreciated. Items may be continued to a future meeting if
additional time is needed before a decision can be made.
Agenda
City Council Meeting Convenes 7:00 PM
Pledge of Allegiance
1. Agenda
2. Minutes
3. PUBLIC INOUIRIES/INFORMATIONAL:
A. Public Inquiries
B. Lake Elmo Jaycees Charitable Gambling
License Renewal: Resolution No. 2004-018
4. CONSENT AGENDA:
A. Resolution No. 2004-019 Approving
Claims
5. FINANCE:
A. Software/Server Upgrades
B. Storm Water Utility First Billing
February 17, 2004
Public Inquiries/Informational is an opportunity for
citizens to bring the Council's attention any items not
currently on the agenda. In addressing the Council,
please state your name and address for the record,
and a brief summary of the specific item being
addressed to the Council. To allow adequate time for
each person wishing to address the Council, we ask
that individuals limit their comments to three (3)
minutes. Written documents may be distributed to
the Council prior to the meeting or as bench copies,
to allow a more timely presentation.
Those items listed under the Consent Calendar are
considered to be routine by the City Council and will
be enacted by one motion under a Consent Calendar
format. There will be no separate discussion of these
items unless a Council member so requests, in which
event, the item will be removed from the general
order of business and considered separately in its
normal sequence on the agenda.
Lake Elmo City Council Agenda
March 1, 2004
Page 2
6. NEW BUSINESS
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. B. Update On Fire Dept.:Chief
Malmquist
8. CITY ENGINEER'S REPORT: Tom Prew
A. Public Hearing: 2004 Overlay Project:
Resolution 2004-020 Authorize Preparation of
Plans and Specifications
B. Proposed Annexation of Manning Trail
9. PLANNING, LAND USE & ZONING: T.Prew/J.McNamara
A. Prairie Ridge Office Park Building Permit:
Resolution No. 2004-021
10. CITY ATTORNEY'S REPORT:
A. Hazardous Structure on 37'h Street
11. CITY ADMINISTRATOR'S REPORT:
A.
B.
12. CITY COUNCIL REPORTS:
A. Mayor Hunt
Thank You Letter to Oakdale Gun Club
B. Council Member DeLapp
C. Council Member Dunn
D. Council Member Johnston
E. Council Member Siedow
Environmental Commission Meeting,
March 9. 2004, 7 v.m..
Presentation on Degradation of TCS
by William Arnold & Tsutomu
Shimotori, Research Assistant,
Dept. of Civil Engineering,
University of Minnesota
LAKE ELMO CITY COUNCIL MINUTES
FEBRUARY 17, 2004
1. AGENDA
2. MINUTES: February 3, 2004
3. PUBLIC INQUIRIES/INFORMATIONAL:
A. Study Presentation — Old Village Constructed Wetlands Wastewater
Feasibility
B. Donation from Oakdale Gun Club
4. CONSENT AGENDA:
A. Community Improvement Commission Application: Jill Anderson
B. Resolution No. 2004-014: Approving Claims
5. FINANCE:
6. NEW BUSINESS:
A. MLCCS Mapping Grant — Washington County Conservation District
7. MAIN 1'ENANCE/PARK/FIRE/BUILDING:
A. Parks Dept. Score Board Donation
B. Building Dept. Update: Jim McNamara
8. CITY ENGINEER'S REPORT:
A. Resolution No 2004-015: Overlay Feasibility Report and Call a Public
Hearing
9. PLANNING, LAND USE & ZONING:
A. Resolution No. 2004-016: Cluster and Minor Subdivision: Merle and
Fonda Olson
B. Fence Regulation — Permitting Process
C. Old Village Planning Area Development Moratorium
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
A. Fire Department Officer Selection Process
Fire Department Study
B. Resolution No. 2004-017 Endorsing Legislation Regarding CRT
Recycling
C. Park and Ride Lot on I-94 and Keats Avenue
12. OLD BUSINESS:
A. Follow -Up Workshop
B. Strategic Planning Workshop
13. CITY COUNCIL REPORTS:
Mayor Hunt called the Council meeting to order at 7:00 p.m. in the Council chambers.
PRESENT: Siedow, Dunn, Hunt, Johnston, DeLapp, City Engineer Prew, City Attorney
Filla, Building Official McNamara, Acting Finance Director Tom Bouthilet and Acting
City Administrator/Planner Dillerud
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 27, 2004
1. AGENDA
ADD: Park and Ride Lot on Keats Avenue, Donation from Oakdale Gun Club
M/S/P Siedow/Johnston - to approve the February 17, 2004 City Council agenda, as
amended. (Motion passed 5-0).
2. MINUTES: February 4. 2004
M/S/P Johnston/Siedow - to approve the February 4, 2004 City Council minutes, as
presented. (Motion passed 5-0).
3. PUBLIC INOUIRIES/INFORMATIONAL:
A. Study Presentation — Old Village Constructed Wetland Wastewater
Feasibility
Scott Wallace, North American Wetland Engineering, gave a presentation on the Old
Village Wastewater Treatment Feasibility Study. Wallace said he based his work on the
Thorbeck study, but also did soil investigations on the parcels in the Old Village Plan.
The soils are the limiting factor.
The Planner suggested that because the study was lengthy and detailed, it will require
review before specific project recommendations and staging can be addressed. He
reported that he had provided the City Engineer with a copy of the study so he could
investigate if his plan for stormwater would not conflict with the integrated wastewater
plan.
Mayor Hunt stated this will overlay our planning and the next step would address how
the City stages something like this. He also said the City would investigate what money is
out there and look into using wastewater treatment areas as amenities. He concluded that
he did not believe that anybody on this Council will force someone with a functioning
private septic system to hook up to any new City system.
M/S/P DeLapp/Johnston — to receive the Feasibility Study for Old Village Wastewater
Treatment and to direct the Staff and City Engineer to review the Study, and bring forth
specific recommendations to the Council regarding implementation and staging of the
Study elements. (Motion passed 5-0.)
B. Donation from Oakdale Gun Club
The Council received a donation of a $1,000 from the Oakdale Gun Club to offset the
legal costs incurred in our legal fight against the Met Council. Mayor Hunt will write a
thank you letter for the Council to sign at the March 161 meeting.
M/S/P Dunn/Johnston — to accept the generous donation of $1,000 from the Oakdale Gun
Club, 10386 10th St. N., to offset the legal costs incurred in the City's litigation with the
Met Council. (Motion passed 5-0.)
LAKE ELMO CITY COUNCIL MINU 1'ES FEBRUARY 27, 2004 2
4. CONSENT AGENDA
A. Community Improvement Commission Application: Jill Anderson.
The Council received an application from Jill Anderson, Lake Elmo Jaycees Secretary, to
serve on the Community Improvement Commission. Anderson indicated she would like
to see more programs for the children and for the elderly.
M/S/P Johnston/Dunn - to appoint Jill Anderson to the Community Improvement
Commission. (Motion passed 5-0).
B. Resolution No. 2004-014: Approving Claims
M/S/P Dunn/Siedow — to adopt Resolution No. 2004-014, Approving Claim Numbers
187, 188, DD104 through DD112, 25132 through 25164, that were used for Fire/Staff
payroll dated February 5, 2004, and Claim Numbers 25165 through 25208 dated
February 17, 2004 in the total amount of $279,861.13. (Motion passed 5-0.)
The Acting City Administrator reported that there was no budget report presented
because data will not be accurate until the City closes last years books. He noted that the
auditors completed the field audit on Wednesday, and should close books in a week or
two.
5. FINANCE
6. NEW BUSINESS:
A. MLCCS Mapping Grant Washington County Conservation District
Jeff Berg, Washington County Conservation District, informed the Council that the
District (and other metro SWCDs) is applying for a LCMR grant to conduct land cover
mapping within incomplete areas of Washington County. Berg presented a fact sheet on
the advantages and noted that the rule of thumb is $1/acre to do this mapping. Using a
50-50 LCMR-Local match, the dollar amount of Lake Elmo would be approximately
$7,500.
The Planner reported that the 2004 City Operating Budget does provide $10,000 for
undesignated "Comprehensive Planning". The Planner indicated that with many of the
current planning projects completed, or nearing completion, the City could fund the local
share of this LCMR grant from that budget line item, particularly, if the local share could
be stretched over two budget years.
M/S/P Dunn/Siedow — to direct the Acting Administrator to draft a letter of endorsement
for the application by the Washington County Conservation District to the LCMR for
MLCCS Mapping of the City. (Motion passed 5-0).
M/S/P Dunn/DeLapp — to show the Councils sincerity, direct staff to check budget for
$15,000- $22,000 for total City payment of the MLCCS Mapping. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 27, 2004 3
7. MAINTENANCE/PARK/FIREBUILDING:
A. Parks Dent. Score Board Donation
At its January 17, 2004 Parks Commission meeting, Commissioner Bruchu presented a
proposal for an anonymous donation of two electronic scoreboards that would be
installed at both the Lions and VFW ball fields. A motion was passed to recommend
acceptance of the donations with the understanding that the City would be responsible for
the maintenance and installation, if the costs were under $1,000 each.
Mike Bouthilet reported that the Parks Department checked on pricing for installation,
which includes trenching, materials and an electrical contractor. Not including City
labor, both scoreboards can be installed at a total cost of $278.00.
M/S/P Dunn/Siedow — to accept the scoreboard donation and send a thank you letter to
the anonymous donor of scoreboards for VFW and Lions Parks; and, authorizing City
Staff to purchase such materials and services as are necessary for installation of the
scoreboards. (Motion passed 5-0).
Mayor Hunt congratulated the Acting Public Works Supervisor and his crew on how well
the snowplowing went this winter season.
B. Building Dent. Update : Jim McNamara
The Building Official reported there were no new residential permits, nor new
commercial permits issued for January 2004.
8. CITY ENGINEER'S REPORT:
A. Resolution No. 2004-015 2004 Overlay Feasibility Report and call a
public hearing
The City Engineer provided the Feasibility Report for the 2004 Overlay Project: 49`h
Street N., Jane Circle N., Jasper Avenue N., and Jerome Avenue N. Council member
DeLapp asked if the City could find the cost implications of cutting 8' out of one side of
the street to make the streets narrower, because these are 32' wide streets. He also asked
that the City Engineer look into curb placement, tree planting with possible bump outs to
control speed. Mayor Hunt suggested that the Council could ask the residents what they
think of this idea at the public hearing.
M/S/P Johnston/Siedow — to adopt Resolution No. 2004-015, A Resolution Receiving the
Feasibility Report and Calling a Hearing on the 2004 Overlay Project. (Motion passed 5-
0).
LAKE ELMO CITY COUNCIL MINX 1'ES FEBRUARY 27, 2004 4
9. PLANNING. LAND USE & ZONING:
A. Resolution No. 2004-016 Cluster and Minor Subdivision: Merle & Fonda,
Olson
The City Planner reported the Planning Commission recommended approval of multiple
applications to divide a Nominal 40 acre parcel into parcels of 5.46 acres, and 33.6 acres
(both net of ROW). He reported that because the smaller resultant parcel would be less
than the RR district 10 acre minimum, the applicant has proposed the division responsive
to the RR Clustering provisions of the Zoning Ordinance. Since less than 4-parcels
would be created, and public roadway frontage is available to both resulting parcels, the
actual land division is being processed as a Minor Subdivision in accordance with
Chapter 400 of the City Code. He reported that the Commission approval
recommendation is subject to the applicant's payment of a $1,500 park dedication fee for
the single new parcel being created.
The City Planner noted that the 30 acre parcel will be available for a building, but could
not become an OP parcel. The parcel would have to be combined with another parcel
probably to the east. The total number of lots created would be four lots.
Council member DeLapp asked that restrictions be added on non -developed acreage so
that the overall number of accessory buildings on the entire Nominal 40 would not add up
more what each parcel would be eligible for under RR zoning.
M/S/P Dunn/Siedow — to adopt Resolution No. 2004-016, A Resolution Granting a Rural
Residential (RR) Cluster Development and Minor_ Subdivision to Merle G. and Fonda R.
Olson. (Motion passed 5-0).
B. Fence Regulation — Permitting Process
The Planner reported that, as directed by the City Council, the Planning Commission has
been addressing present _City fence regulations, and considering several modifications to
the fencing standards found in those regulations. He noted that one aspect of these issues
that the Commission has agreed on is the need for the City to begin requiring fence plans
be submitted and reviewed by the City for compliance with whatever standards are
finally adopted; and, that fence installations be inspected upon completion to be certain
that the fences are constructed in accordance with approved plans. The Commission
recommended an amendment to Chapter 1360 that provides for a fence permitting
process and is continuing its work on the fence standards. This ordinance exempts all
legitimate farm fences.
M/S/P Johnston/Siedow — to adopt Ordinance 97-125, An Ordinance Relating to Fences.
(Motion passed 5-0.)
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 27, 2004 5
C. Old Village Plannine Area Development Moratorium,
The Planner reported that the Moratorium adopted by the City for the areas within the
Old Village planning area is due to expire on February 24, 2004. He said that the
moratorium was extended to February 24 to allow completion of contracted consultant
work addressing waste water treatment, public water supply, surface water drainage, and
traffic that would result from the Plan that has been recommended by the Planning
Commission.
The Planner reported that the consulting work for water supply, traffic and surface water
reports from TKDA has not been completed.
M/S/P Dunn/Johnston — to adopt Ordinance 97-126, extending the Old Village Planning
Area Development Moratorium for 60 days from the date of publication .(Motion passed
4-1:Siedow:A lot of the information from the consultants will not be passed. Three of the
land owners are impacted by the moratorium. He does not care for moratoriums.)
10. CITY ATTORNEY'S REPORT:
Attorney Filla reported that he will ask the Council to decide what action to take at the
March 1 Council meeting on the 37th Street property.
11. CITY ADMINISTRATOR'S REPORT
A. Fire Department Officer Selection Process
The Acting Administrator reported that, as directed by the Council, the City Attorney
prepared drafts of amendment to both the City Code and the Fire Department By-laws
that would change the process of Department officer selection. The Acting Administrator
indicated that Chief Malmquist raised concerns with significant terms provided by
resolution.
The Council indicated the three actions recommended by the City Attorney would be a
good basis for a workshop with fire department personnel.
Council member Dunn noted she likes officer appointment for "x" number of years,
because some people would like to go up to another level and have the opportunity to
change.
M/S/P Johnston/Siedow — to table consideration of all three actions drafted by the City
Attorney until after a workshop with Fire Department Personnel with date set by staff,
(Motion passed 5-0).
Attorney Filla said that he will make the changes suggested by the Fire Chief and copies
of the Resolution and Ordinances will be sent in an advance mailing packet.
Fire Dept Study
The Acting City Administrator reported the Fire Department Study is in the CIP so there
are funds to pay for the study. He had decided not to go further because of the number of
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 27, 2004 6
studies now under way. The Acting Administrator agreed to bring this item back to the
Council in two months.
Park and Ride on I-94 and Keats Avenue
The Acting Administrator reported that Metro Transit is planning to construct a new $4
million park and ride lot for 500 vehicles at the intersection of Washington County Road
19 (Keats Avenue) and Interstate 94. In October the Council directed Dillerud to send a
letter of objection from the City to Metro Transit. He reported that he did so, and did not
hear anything else. He stated that the letter did not reach the committee reviewing
reading the applications.
M/S/P Johnston/DeLapp — to direct the Acting City Administrator to attend the next
Transportation Advisory Board meeting to voice the City's objections to the proposed
park -and ride lot at the intersection of CSAH19 and I94; and to request Council member
Dunn to call Washington County Commissioner Myra Peterson, who is a TAB member.
(Motion passed 5-0).
B. Resolution No. 2004-17 Endorsing Legislation Regarding CRT Recycling
The Acting Administrator reported that the City received a request from the Washington
County Board Chairman Stafford regarding legislation the County is asking the City to
support that involves enhanced regulations on the recycling of CRT's—TV's and
computer monitors. The Council indicated this was good legislation from an
environmental perspective, and worthy of the City's support.:
M/S/P DeLapp/Johnston — to adopt Resolution No. 2004-017, Supporting Legislation for
the Recycling of CRT's. (Motion passed 5-0.)
12. OLD BUSINESS:
A. Follow-up Workshop
B. Strategic Planning Workshop
Mayor Hunt reported the City has been billed $3,200 out of the proposed $6,000 for
workshops with Marilyn Condon. The City has the ability to have two more workshops
within that total fee. The entire now- proposed workshop meeting would be 4 hours for
$1,000, and is within the agreed $6,000. The resulting total Condon fee would be $4,200
rather than $6,000. He suggested that the first half hour of the workshop would be
discussing how well the Council has been working with each other; and, the last 3.5
hours would be a strategic planning workshop with the intention of letting the Council get
their issues out on the table, and come to grips as to what is important for the City.
M/S/P Johnston/Siedow — to approve a 4-hour workshop with Marilyn Condon as
described by Mayor Hunt with a $1,000 cap. (Motion passed 5 -0).
13. CITY COUNCIL REPORTS:
Council member DeLapp reported he had attended the Gateway Conference in River
Falls, WI, for a presentation by the Vice President of the Conservation Fund,
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 27, 2004 7
Washington, D.C. It was noted that at a 5:1 ratio, people preferred Open Space with
closeness to pleasant walking trails versus Open Space close to golf courses.
Council member Dunn reported there will be a Town Meeting with Representative Eric
Lipman and Minnesota House Speaker Sviggum on Monday, February 23`d, 7:30 to 8:45
a.m. at Gorman's Restaurant, Last Thursday, Bob Engstrom, Engstrom Companies, was
honored by receiving Champions of Open Space Award from the McKnight Foundation
and 13 partner organizations. The ceremony was held at the historic red barn at
Engstrom's Fields of St. Croix development which was very well attended, even with
Met Council attendance. She has not heard from MnDot on future Highway 5 meetings.
Council member Johnston reported he attended, along with Mayor Hunt and
Councilmember DeLapp, the AMM briefing on the American Experiment study of the
Metro Council. Johnston said he volunteered to serve on the AMM Executive Committee
next year.
Council Adjourn the meeting at 9:25 p.m.
Respectfully submitted by Sharon Lumby, Deputy Clerk
Resolution No. 2004-014 Approving Claims
Resolution No. 2004-015 Receiving the Feasibility Report and calling a Hearing on the
2004 Overlay Project
Resolution No. 2004-016 Cluster and Minor Subdivision:Merle & Fonda Olson
Resolution No. 2004-017 Endorsing Legislation Regarding CRT Recycling
Ordinance No. 97-125 Relating to Fences — Permitting Process
Ordinance No. 97-126 Extending the OId Village Planning Area Development
Moratorium for 60 days.
LAKE ELMO CITY COUNCIL MINU FES FEBRUARY 27, 2004 8
MINUTES APPROVED: February 17, 2004
LAKE ELMO CITY COUNCIL MINUTES
F'EBRUARY 3, 2004
1. AGENDA
2. MINUTES: January 20, 2004
3. PUBLIC/INQUIRIES/INFORMATIONAL:
A. Public Inquiries: Community Improvement Commission
B. State of the Region Meeting
C. Washington County Library
4. CONSENT AGENDA:
A. Resolution No.2004-011 Approving Claims
5. FINANCE:
6. NEW BUSINESS:
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Request for Proposals — Trail System Plan
B. Street Sweeping
C. Update on Fire Dept. Activities: Chief Malmquist
8. CITY ENGINEER'S REPORT:
9. PLANNING, LAND USE & ZONING:
A. OP Concept Plan — Whistling Valley Second Addition
B. 2004 CDBG Project — Community Improvement Commission
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
A. Fire Dept. Officer Selection
12. CITY COUNCIL REPORTS:
Mayor Hunt called the meeting to order at 7:00 p.m. in the Council chambers.
PRESENT: Siedow, Dunn, Hunt, Johnston, DeLapp, City Engineer Tom Prew, City
Attorney Filla, Acting Finance Director Tom Bouthilet and Acting Administrator/Planner
Dillerud.
1. AGENDA
3B Community Improvement Commission membership, 3C. Met Co, 11A. Information
on Freedom Information action, Mayor Hunt will give an Update on the Marilyn Condon
workshop and agenda. Attorney Filla asked for a Closed Executive Session for 10
minutes to discuss the Hidden Bay Trail and 37th Street North property litigations.
M/S/P Dunn/Johnston - to approve the February 3, 2004 City Council agenda, as
amended. (Motion passed 5-0).
2. MINUTES: January 20, 2004
M/S/P DeLapp/Dunn - to approve the January 20, 2004 City Council Minutes, as
amended. (Motion passed 4-0-1Dunn, Abstain).
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 3, 2004 1
and Park Commission concurred with the City Planner's recommendation that the project
be contracted to a competent planning consultant for completion. The Trails
Subcommittee composed a Request for Proposal to solicit that work and a Trail Study is
in the approved CIP as a $20,000 capital project in 2003.
Even though the Trail Plan RFP was prepared by the Commission earlier 2003, the
Commission was advised that it would not be presented until the CIP was adopted by the
Council, which was in December, 2003. The draft RFP was presented to the City
Council for its approval to proceed.
M/S/P DeLapp/Siedow - to approve distribution of a Request for Proposals for consultant
services to prepare a Trail System Plan, as recommended by the Park Commission and
Acting City Administrator, with the inclusion of existing trails and background work
completed by a Trail Committee several years ago. (Motion passed 5-0).
B. Street Sweeping
The Acting Administrator reported that the former Maintenance Supervisor and the
present Acting Supervisor has recommended that the City suspend sweeping with City
crews, and contract that work with a private firm. This strategy was concurred in
following review by the Maintenance Advisory Commission on October 29, 2003. The
primary motivation for this recommendation include difficulties with disposing of
sweepings; and, the expense of owning, storing and maintaining a street sweeper used
only during short periods of the year.
Council member DeLapp noted that back 4 years ago the decision to purchase a street
sweeper was because we needed to use it 12 months of the year which made no sense
then. Mayor Hunt added that the primary rationale was to have the ability to clean up
developments. Council member Siedow stated that it appears that a mistake was made on
street sweeping strategy, and it would not be the last mistake.
M/S/P DeLapp/Dunn - to direct the City Administrator to accept the proposals of Allied
Blacktop Company (per rates quoted) for street sweeping and Miller Excavating (per
rates quoted) for sweeping, trucking and disposal as the lowest responsible quotations for
2004 street sweeping. Further that the City retain the Elgin street sweeper pending a
review of the 2004 contract street sweeping program. (Motion passed 5-0).
C. Update on Fire Dent. Activities: Chief Malmquist,
Fire Chief Malmquist reported that out of the four new recruits there are two remaining
and introduced Amanda Collyard and Lauren Potter, who will be probationary members
on the department.
M/S/P DeLapp/Dunn - to approve Amanda Collyard and Loren Potter as probationary
members on the Lake Elmo Fire Department. (Motion passed 5-0.)
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 3, 2004 3
10. CITY ATTORNEY'S REPORT:
Attorney Filla asked for a ten minute Closed Executive Session after the adjournment of
the regular council meeting to discuss a proposed settlement on property complaints.
11. CITY ADMINISTRATOR'S REPORT:
A. Fire Dept. Officer Selection
The Acting Administrator reported that on December 2, 2003 the Council tabled a
proposal by Fire Chief Malmquist, endorsed in concept by the Acting City Administrator,
to modify the historic and current process of selecting Fire Department offices. The
department internal election of officers (Chief, District Chiefs and Captains), and
confirming appointments by the Council would be replaced by a process similar to that of
the City regarding any other employee or supervisor —a recommendation to the Council
by the City Administrator, and appointment by the Council in keeping with Section 200
of the City Code. Rather than serving for specified terms, all department officers would
serve until discharged by the Council, again at the recommendation of the City
Administrator, and in keeping with Section 200 of the City Code.
The Council had tabled a motion to adopt the new selection process to allow time for the
Fire Department staff to respond to the proposed selection procedure by an internal vote
to amend the Department By-laws to that effect.
Fire Chief Malmquist advised that the By-law amendment vote by Fire Department staff
took place on January 20, 2004. With 18 staff voting (of over 25 total Officers and
Firefighters active in the department), the outcome was 8-10 to not modify the By-laws in
keeping with the proposed modification to the office selection procedure —departmental
election of officers remains in the department By-laws.
The Council again endorsed the new selection process to be consistent with the process
similar to that of the city regarding any other employee or supervisor. Mayor Hunt stated
he would be in favor of an interactive workshop with the department as long as it didn't
turn into a gripe session.
Attorney Filla noted the City would have to do some massaging of the City code. The
by-laws deal with many things besides the selection of Fire Chief. The by-laws are still a
working document and by abandoning these laws, he had a concern as to what kind of
impact this would be on a paid -on -call Fire Department.
M/S/P Johnston/DeLapp — direct the staff to come back to the February 17`" Council
meeting with recommendation on how the Council would adopt the new selection process
proposed by the Fire Chief while maintaining the general framework of the existing by-
laws. (Motion passed 5-0).
Council member Dunn asked that Chief Malmquist find the SOG's the Fire Department
Study Committee had worked on to be placed in a book form.
LAKE ELMO CITY COUNCIL MINUTES FEBRUARY 3, 2004 5
Lake Elmo Agenda Section: PUBLIC INQUIRIES/INFORMATIONAL No 3B.
City Council
March 1, 2004
Agenda Item: Charitable Gambling License for Lake Elmo Jaycees
Backeround Information for March 1. 2004:
The Lake Elmo Jaycees are in the process of applying for a renewal of its Lawful Gambling License.
Before granting a license renewal, the State of Minnesota requires an approval resolution adopted by the
City Council. The Jaycees operate its Lawful Gambling at the Twin Point Tavern, located at 11199
Stillwater Blvd N.
Action Items:
M/S to adopt Resolution No. 2004-018, A Resolution
Granting Permission to the Lake Elmo Jaycees to Conduct
Charitable Gambling in the City
Attachments:
Resolution No. 2004-018
Person responsible:
S.Lumby
City of Lake Ehno
Washington County, Minnesota
Resolution 2004-018
A Resolution Granting Permission to the
Lake Elmo Jaycees to Conduct
Charitable Gambling in the City Of Lake Elmo
Be it resolved that the Lake Elmo City Council hereby grants permission to
the Lake Elmo Jaycees to conduct Lawful Gambling within the City of Lake Elmo.
Be it further resolved that this permission is for the sales of Pull Tabs only,
excludes sales of Pull Tabs from any automated dispensing mechanisms, and
various raffles.
Be in further resolved this Resolution is contingent upon the Lake Elmo
Jaycees being granted a Lawful Gambling License from the Minnesota Gambling
Control Board.
Adopted by the Lake Elmo City Council this 1st day of March, 2004.
Lee Hunt, Mayor
Attest:
Charles E. Dillerud, Acting City Administrator
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2004-019
RESOLUTION APPROVING CLAIMS
BE IT RESOLVED THAT Claim Numbers 189, 190, DD113 through DD117
25209 through 25223, were used for Staff, payroll dated February 19, 2004,
Claim Numbers 25224 through 25263 dated March 01, 2004 in the total amount
of $84,081.48 are hereby approved.
ADOPTED, by the Lake Elmo City Council on the First day of March, 2004.
ATTEST:
Charles E. Dillerud
Acting City Administrator
Lee Hunt
Mayor
Accounts Payable
Computer Check Proof List
User: administrator
Printed: 02/26/2004 - 1:11 PM
Invoice No
Vendor:ARAM
629-5409628
• Vendor.ATTWI
023-2750230
Vendor.AUTOMATI
15134S
VendorBITES
W214384
Vendor:BOYER
509006
Vendor.ELMOLUM
0123910
0123910
0124228
0124447
Vendor.FOLZFRE
4-122
Description
Aramark
Linen City Hall
Check Total:
AT&T Wireless
Floater Phone Fire Dept.
Check Total:
Automatic Systems Co.
Batteries -Lift Stations
Check Total:
Bills Inc.
Portable Restrooms-Sunfish Lake Park
Check Total:
Boyer Ford Trucks
Springs Replaced -Dump Truck
Check Total:
Elmo's Lumber & Plywood
Salt & Floor Dry -Fire
Wax -Fire
Drill Bits -Parks
Wax -Fire
Check Total:
Folz Freeman Erickson Inc.
Kraft Circle Property
AP - Computer Check Proof List (02/26/2004 - 1:11 PM)
SP
Amount Payment Datelcct Number
Check Sequence: 1
42.78 03/02/2004 101-410-1940-44010
42.78
Check Sequence: 2
20.43 03/02/2004 101-420-2220-43210
20.43
Check Sequence: 3
214.28 03/02/2004 602-495-9450-44030
214.28
Check Sequence: 4
70.26 03/02/2004 101-450-5200-44120
70.26
Check Sequence: 5
1,935.31 03/02/2004 101-430-3100-44040
1,935.31
13.61 03/02/2004
8.08 03/02/2004
6.16 03/02/2004
8.08 03/02/2004
35.93
Check Sequence: 6
101-420-2220-42230
101-420-2220-44040
101-450-5200-42400
101-420-2220-44040
Check Sequence: 7
170.00 03/02/2004 101-410-1930-43030
NGB
SOFTWAR=
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 1
Invoice No
VendorFXL
Description
Check Total:
FXL, Inc.
Assessing Services -March
Check Total:
Vendor:JCRAFT J-Craft Inc
33923 Equipment Parts -Strobe Assembly
Check Total:
Vendor:Johnson
Vendor:LANG
Permit 2956
Permit3141
Permit 3208
Permit 3251
Permit3295
Johnson Construction
Storage Rental -Fire Dept.
Check Total:
Lang Builders, Inc
Rd Escrow Refund 3356 his
Rd Escrow Refund 4068 35th Street
Rd Escrow Refund 4044 35th Street
Rd Escrow Refund 3829 Ironwood
Rd Escrow Refund 4038 35th Street
Check Total:
Vendor.LINDVENN Lindquist & Vennum
276020-0840 Comp. Plan Appeal
Check Total:
Vendor:LMCIT
Vendor:MALMQ
Leauge of MinnesotaCities Insurance Trust
Legal Services
Check Total:
GregMahnquist
Beverages -Fire Calls
Buming Permit Insp. 9 @ 10.00
Check Total:
Vendor.McCarthy McCarthy Well Company
19560 .Annual Well Pump Inspections
AP - Computer Check Proof List (02/26/2004 - 1:11 PM)
Amount Payment Datelcct Number
170.00
Check Sequence: 8
1,700.00 03/02/2004 101-410-1550-43100
1,700.00
Check Sequence: 9
119.12 03/02/2004 101-430-3100-42210
119.12
Check Sequence: 10
90.00 03/02/2004 101-420-2220-44120
90.00
1,000.00
1,000.00
1,000.00
1,000.00
1,000.00
5,000.00
03/02/2004
03/02/2004
03/02/2004
03/02/2004
03/02/2004
Check Sequence: 11
803-000-0000-22900
803-000-0000-22900
803-000-0000-22900
803-000-0000-22900
803-000-0000-22900
Check Sequence: 12
11,918.70 03/02/2004 101-410-1940-43020
11,918.70
Check Sequence: 13
500.00 03/02/2004 101-410-1610-43040
500.00
39.08 03/02/2004
90.00 03/02/2004
129.08
Check Sequence: 14
101-420-2220-44300
101-000-0000-32260
Check Sequence: 15
210.00 03/02/2004 601-494-9400-44030
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
To replace Chec
To replace Chec
To replace Chec
To replace Chec
To replace Chec
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 2
Invoice No
Vendor:MENARDST
68329
70022
Vendor.MNDOH
Vendor:MNSTATEC
Vendor..Natl Wat
1066372
Vendor.NOSTPAUL
2004021386
Vendor:ONECALL
4010483
Vendor:PETERSO
11135M
11135M
11135M
11140M
11145M
11150M
1155M
Vendor:PITNEYSU
494080
Description
Check Total:
Menards - Stillwater
Mail Box Repair
Mail Box Repair
Check Total:
MN Department of Health
Qrtly Water Permit Fee
Check Total:
Minnesota State Community& Technical College
Training -Fire Dept.
Check Total:
National Waterworks
Water Main Clamps
Check Total:
City of North St Paul
Sand/Salt
Check Total:
Gopher State One-CallOne Call Concepts, Inc
Line Locates -January 04
Check Total:
Peterson Frain & Bergman
Check Total:
Pitney Bowes Supplies
Power Pack -Postage Machine
AP - Computer Check Proof List (02/26/2004 - 1:11 PM)
Amount Payment Datelcct Number
210.00
55.19 03/02/2004
55.19 03/02/2004
110.38
Check Sequence: 16
101-430-3100-44030
101-430-3100-44030
Check Sequence: 17
789.32 03/02/2004 601-494-9400-43820
789.32
Check Sequence: 18
90.00 03/02/2004 101-420-2220-44370
90.00
Check Sequence: 19
312.81 03/02/2004 601-494-9400-42270
312.81
Check Sequence: 20
2,278.08 03/02/2004 101-430-3100-42290
2,278.08
Check Sequence: 21
26.45 03/02/2004 101-430-3100-44300
26.45
1,144.75 03/02/2004
132.00 03/02/2004
44.00 03/02/2004
2,548.83 03/02/2004
66.00 03/02/2004
330.21 03/02/2004
2,196.75 03/02/2004
6,462.54
Check Sequence: 22
101-410-1610-43040
410-80-8000-43040
101-410-1940-43020
101-410-1610-43045
406-480-8000-43040
803-490-9070-43040
101-410-1610-43040
Check Sequence: 23
30.67 03/02/2004 101-410-1940-44040
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 3
Invoice No
Vendor:PRESS
Vendor:QWEST
6517142209456
VendocROGERS
11211
Vendor.RUD
Vendor:S&T
01T8425
Vendor:SCHAFKIM
Check Req
Vendor.STILLGAZ
00003102
00003110
Vendor:STJOSEPH
SL2948
SL2948
SL2948
Description
Check Total:
StevenPress
Cable Operator
Check Total:
Qwest
Hudson Lift Station Alarm
Check Total:
Rogers Printing Services
Forms -Water Dept.
Check Total:
DianePrince-Rud
Cleaning -City Hall
Cleaning -Fire Hall
Cleaning Supplies
Check Total:
S&T Office Products, Inc.
Office Supplies-Admin.
Check Total:
Schaffel, Kimberly
Colored Photo Copies
Check Total:
Stillwater Gazette
Leagal Notice
Leagal Notice
Check Total:
St Joseph Equipment, Inc.
Parts/Labor-replace Alternator -Loader
Coolant & Hydraulic Oil
Equipment Parts
AP - Computer Check Proof List (02/26/2004 - 1:11 PM)
Amount Payment Datekcct Number
30.67
Check Sequence: 24
80.00 03/02/2004 101-410-1320-44300
80.00
Check Sequence: 25
38.11 03/02/2004 602-495-9450-43210
38.11
Check Sequence: 26
133.13 03/02/2004 601-494-9400-42030
133.13
Check Sequence: 27
240.00 03/02/2004 101-410-1940-4010
240.00 03/02/2004 101-420-2220-4010
16.27 03/02/2004 101-410-1940-42110
496.27
Check Sequence: 28
330.60 03/02/2004 101-410-1320-42000
330.60
Check Sequence: 29
36.75 03/02/2004 101-410-1910-42000
36.75
Check Sequence: 30
12.60 03/02/2004 101-410-1320-43510
79.80 03/02/2004 101-410-1320-43510
92.40
Check Sequence: 31
1,006.91 03/02/2004 101-430-3100-44040
60.26 03/02/2004 101-430-3100-42150
193.05 03/02/2004 101-430-3100-42210
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 4
Invoice No Description Amount Payment Datelcct Number Reference
Check Total: 1,260.22
VendorTKDA TKDA, Inc. Check Sequence: 32 ACH Enabled: No
066022 Water Main Leak Detection 210.95 03/02/2004 601-494-9400-43030
Check Total: 210.95
Vendor:TRKUTI Truck Utilities Check Sequence: 33 ACH Enabled: No
0123628 Equipment Parts -Public Works 28.05 03/02/2004 101-430-3100-42210
Check Total: 28.05
Vendor:TWINCIT Twin City Water Clinic, Inc. Check Sequence: 34 ACH Enabled: No
10672 Water Anaylsis-January 04 20.00 03/02/2004 601-494-9400-43030
Check Total: 20.00
Vendor:USPOST United States Postal Service Check Sequence: 35 ACH Enabled: No
Postage for Newsletter 500.00 03/02/2004 101-410-1320-43220
Check Total: 500.00
Vendor:WAS-PH Washington County Check Sequence: 36 ACH Enabled: No
4799 Hazardous Waste Generator Fee 45.00 03/02/2004 101-430-3100-44300
Check Total: 45.00
Vendor:WEARGUA Wear Guard Check Sequence: 37 ACH Enabled: No
53082613-2 Uniforms -Public Works 113.98 03/02/2004 101-430-3100-44170
Check Total: 113.98
Vendor.WILDWOOD WILDWOOD LODGE Check Sequence: 38 ACH Enabled: No
100331 Employee & Volunteer Acton. Pass Thur 4,240.58 03/02/2004 404-000-0000-36230
Check Total: 4,240.58
Vendor:WORKWELL Worlcwell Occupational Health Check Sequence: 39 ACH Enabled: No
057919 6 Fire Personnel Physicals 1,661.00 03102/2004 101-420-2220-43050
Check Total: 1,661.00
Vendor.XCEL Xcel Energy Check Sequence: 40 ACH Enabled: No
0073736544049 22.24 03/02/2004 101-430-3160-43810
AP - Computer Check Proof List (02/26/2004 - 1:I I PM)
Page 5
Invoice No
Description Amount Payment Dateacct Number Reference
Check Total: 22.24
Total for Check Run: 41,565.42
Total Number of Checks: 40
AP - Computer Check Proof List (02/26/2004 - 1:11 PM)
Page 6
Suite 300
50 East Fifth Street
St. Paul, MN 55101.1197
CITY OF LAKE ELMO
3600 Laverne Avenue North
Lake Elmo MN 55042
PERSON,
FRAM BERGMAN
p44W DiaerW 0. orrlA74 udr4 r'✓u.rl4�: w�H:Lacr�e,1 Wf:41 WI'u`!My'yy
ACCOUNT NO:
(6511 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
01/31/2004
11135M
FEES EXPENSES ADVANCES BALANCE
11135-000008 Comp. Plan Update 2000-2020
44.00 0.00 0.00 $44.00
11135-040001 PURCHASE OF BROOKFIELD BUILDING
132.00 0.00 0.00 $132.00
11135-920001 Administration
1,144.00 0.75 0.00 $1,144.75
1,320.00 0.75 0.00 $1,320.75
THIS STATEMENT 1S DUE AND PAVABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
PF'ERSON,
FRAM & BERGMAN
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #4 1-0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 Laverne Avenue North ACCOUNT NO: 11135-000008M
Lake Elmo MN 55042 STATEMENT NO: 18
Comp. Plan Update 2000-2020
01/16/04 JPF Review pet for review; tele Persell.
Jerome P. Filla
FOR CURRENT SERVICES RENDERED
TOTAL CURRENT WORK
BALANCE DUE
HOURS
0.40 44.00
0.40 44.00
0.40 44.00
44.00
$44.00
THIS STATEMENT 1S DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
MiTERSON,
FRAMCIBERGMAN
i.'am:ro64N,U.i6:4Wy.o uw'ul
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 LAVERNE AVENUE NORTH ACCOUNT NO: 11135-040001M
LAKE ELMO MN 55042 STATEMENT NO: 1
PURCHASE OF BROOKFIELD BUILDING
01/26/04 JPF Draft purch agreement Brookfield Bldg; corr to adm.
Jerome P. Filla
FOR CURRENT SERVICES RENDERED
TOTAL CURRENT WORK
BALANCE DUE
HOURS
1.20 132.00
1.20 132.00
1.20 132.00
132.00
$132.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
Administration
01/05/04 JPF
JPF
01/06/04 JPF
JPF
01/09/04 JPF
01/12/04 JPF
01/13/04 JPF
PETERSON,
FRAM`BERGMAN
Review Abdo Eck agreement.
Review agenda; prep for meeting.
Prepare for and attend council meeting.
Telephone conference with adm re: newspaper
selection and state regs; rev regs; tele adm.
Telephone conference with Bothilet re: audit;
agenda.
(651) 291-8955
(6511 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
01/31/2004
ACCOUNT N0: 11135-920001M
STATEMENT NO: 145
rev PC
Review Sandcreek contract; tele adm.
Legal research re: legality of financing options
purch of land/bldg for public purposes; tele A.G.
and adm.
01/14/04 JPF Telephone conference with Prew re: JT Powers
agreement.
01/16/04 JPF Review council agenda; tele adm.
01/20/04 JPF Prepare for and attend council meeting.
JPF Telephone conference with adm re: agenda.
01/22/04 JPF Telephone conference with Adm re: process for
recommending fire dept officers and changes to city
code.
01/23/04 JPF Review PC agenda.
01/25/04 JPF Review PC agenda.
01/28/04 JPF Prepare for and attend meeting with Adm, Bldg Inspec
re: Hylar, Botziak, Montgomery, Duvolus. Downs,
purch of Brookfield II.
HOURS
0.40 44.00
0.30 33.00
1.10 121.00
0.40 44.00
0.20 22.00
0.40 44.00
1.30 143.00
0.20 22.00
0.50 55.00
2.30 253.00
0.20 22.00
0.40 44.00
0.30 33.00
0.40 44.00
1.60 176.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St, Paul, MN 55101-1197
CITY OF LAKE ELMO
Administration
PERSON,
FRAM.`BERGMAN
jtuut Yrbi44d6Ld11.Jaitirtuill ✓riadittlatalurst wkasile'
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 2
01/31/2004
ACCOUNT NO: 11135-920001M
STATEMENT NO: 145
01/30/04 JPF Telephone conference with adm re: fire dept bylaws
city personnel regs - relationship; rev docs.
HOURS
0.40 44.00
Jerome P. Filla 10.40 1,144.00
FOR CURRENT SERVICES RENDERED 10.40 1,144.00
Photocopies
TOTAL EXPENSES THRU 01/31/04
SALES TAX ON EXPENSES
TOTAL CURRENT WORK
BALANCE DUE
0.70
0.70
0.05
1,144.75
$1,144-75
THIS STATEMENT IS DUE AND PAYABLE TO THE END OE THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
PERSON,.
FRAMCIBERGIVIAN
Outiatillnag>v1Liaa16t61 L mn: W:a111JL1111.6 Ib4N.11
ACCOUNT NO:
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
01/31/2004
11140M
FEES EXPENSES ADVANCES BALANCE
11140-030001 Misc Prosecutions
1,665.00 23.22 0.00 $1,688.22
11140-030046 Jarosch, Katherine L.
2nd degree DUI
37.50 0.00 0.00 $37.50
11140-030076 Leslie, Mary
Speed 69/55
0.00 0.00 0.00 $0.00
11140-030128 Kargacin, Katherine
fail to stop
0.00 0.00 0.00 $0.00
11140-030151 Post, Daniel
DAS, careless driving
0.00 0.00 0.00 $0.00
11140-030161 Rockett, Lester
DAR, no proof of insurance
15.00 0.00 0.00 $15.00
11140-030166 Lheureux, Richard Louis
GM false information to police
0.00 0.00 0.00 $0.00
11140-030176 Armstrong, Crist
No proof of insurance
37.50 0.00 0.00 $37.50
THIS STATEMENT 1S DUE AND PAYABLE TO THE END OE THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAV OF THE MONTH WILL UE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-I 197
CITY OF LAKE ELMO
PF,TERSON,
FRAM'BERGMAN
11140-030181 Jimenez, Jorge
2nd degree DUI
11140-030189 Mesic, Damir
5th degree assault
11140-030191 Olson, Douglas Emmanuel
domestic assault
11140-030193 Langevin, Kimberly
speed 79/65
11140-030199 Reimer, Patrick M.
violate OFP
11140-030209 Junker, Chad
driving after suspension
11140-030210 Wylie, Cheryl Ann
driving after suspension
11140-030213 Bomberry, Billye
DAS
ACCOUNT NO:
FEES EXPENSES ADVANCES
0.00 0.00 0.00
0.00 0.00 0.00
15.00 1.61 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
0.00 0.00 0.00
5.00 0.00 0.00
11140-030214 Her, Peng
violate instruction permit, poss
marijuana in motor vehicle
0.00
0.00
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 2
01/31/2004
11140M
BALANCE
$0.00
$0.00
$16. 61
$0.00
$0.00
$0.00
$0.00
$5.00
0.00 $0.00
THIS STATEMENT IS DDE AND PAVAHLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
P_ ERSON,
FRAM�BERGMAN
JrJP1er;WaLcW:,L.YJyIreJ auI�WJ:IVV:.nLd16Rd'W'NL.LL.e1Py
ACCOUNT NO:
(651) 291-8955
(651) 228.1753 facsimile
Federal Tax ID #41-0991098
FEES EXPENSES ADVANCES
11140-030225 Wetterstrom, William
serious/fatal crash report
57.50 0.00 0.00
11140-030227 Weldegebriel, Ayele
improper passing
11140-030230 Clark, Jatonna
careless driving
11140-030231 Myvold, Curits
speed 86/65
0.00
5.00
0.00
11140-030238 Warthen, Rodger Edward
GM-DAC-IPS, open bottle
10.00
11140-030239 Lheureux, Richard Louis
GM -false info to police, no ins.
22.50
11140-030241 Soderquist, Ryan John
speed
11140-030242 Bjerke, Lute Allen
DAS
0.00
5.00
11140-030243 Burch, Kenneth Milton
test refusal, 3rd degree DUI
261.50
11140-030244 Jubera, Steven Michael
GM-DAC-IPS, speed
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Page: 3
01/31/2004
11140M
BALANCE
$57.50
$0.00
$5.00
$0.00
$10.00
$22.50
$0.00
$5.00
$261.50
0.00 $10.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEWED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEAT MONTWS STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St, Paul, MN 55101-1197
CITY OF LAKE ELMO
PERSON,
FRAM`BERGMAN
�d.it,L�Js,lo,wv.Lx�.:iu rr i:.anw�a6�.W:rtu'W.sJy�y
ACCOUNT NO:
(651) 291-8955
(6511 228-1753 facsimile
Federal Tax ID #41.0991098
Page: 4
01/31/2004
11140M
FEES EXPENSES ADVANCES BALANCE
11140-040001 Huseby, Ryan Allen
no mn dl, no proof of ins.
5.00
11140-040002 Fenton, Lance Robert
fail to display currentregistration
fail to tranfer title
10.00
11140-040003 Wheeler, Dave James
no proof of insurance
0.00
0.00
5.00 0.00
11140-040004 Hyland, Myles Joel
revoked plated, small amount of
marijuana in motor vehicle
10.00
11140-040005 Longtin, Dale Andrew
no insurance
0.00
10.00 0.00
11140-040006 Warnock, Gregory Scott
5th degree domestic assault
10.00
11140-040007 King, Jessica Ann
criminal damage to'property
67.50
11140-040008 Tamasese, Joseph
violate OFP
0.00
0.00
5.00 0.00
11140-040009 Armstrong, Casey Robert
GM -false info to police, no ins.
25.00
0.00
0.00 $5.00
0.00 $10.00
0.00 $5.00
0.00 $10.00
0.00 $10.00
0.00 $10.00
0.00 $67.50
0.00 $5.00
0.00 $25.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
PFItERSON.
FRAM&BERGMAN
11140-040010 Brown, Deborah
DAS
ACCOUNT NO:
(651) 291-8955
(6511 228.1753 facsimile
Federal Tax ID #41.0991098
Page: 5
01/31/2004
11140M
FEES EXPENSES ADVANCES BALANCE
10.00 0.00
11140-040011 Miller, Mitchell
Hit and run -property damage
careless driving
11140-040012 Reimer, Patrick Michael
Violate OFP
10.00 0.00
27.50 0.00
11140-040013 Nesseth, Walter Jerome
GM false info, GM obstruct legal
process, GM -escape custody
67.50
11140-040014 Ramsey, Clayton
DAR, no proof of insurance
5.00
11140-040015 Garibay, Marcella
DAR
11140-040016 Petersen, Kerry Alan
DAC-IPS
11140-040017 Voss, Roy
DAS, no insurance
11140-040018 Love, Orbin
DAR
0.00
0.00
10.00 0.00
60.00 0.00
5.00 0.00
10.00 0.00
0.00 $10.00
0.00 $10.00
0.00 $27.50
0.00 $67.50
0.00 $5.00
0.00 $10.00
0.00 $60.00
0.00 $5.00
0.00 $10.00
THIS STATEMENT 1S DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAV OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
PFTERSON,
FRAM°BERGMAN
j64 t.ift., DiArZidd maw.. S6..0111 J'y
11140-040019 Grinsteinner, Leslie James
DAR
ACCOUNT NO:
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41.0991098
Page: 6
01/31/2004
11140M
FEES EXPENSES ADVANCES BALANCE
10.00 0.00
11140-040020 Foster, Daniel Stephen
no proof of insurance, no dl in
possession
5.00 0.00
11140-040021 Eiffler, Nina Maureen
hit and run, inattentive driving
5.00
11140-040022 Hogan, Michael John
3rd degree DUI, test refusal, under
age consumption
0.00
5.00 0.00
2,524.00 24.83
0.00 $10.00
0.00 $5.00
0.00 $5.00
0.00 $5.00
0.00 $2,548.83
THIS STATEMENT IS DUE AND PAVABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St Paul, MN 55101-1197
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
PERSON,
FRAM°'BERGMAN
sasfia i siNINnbftN tS Y.'�dw:minL�.iM SK &4WeWt�
ACCOUNT NO:
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID it41.0991098
Page: 1
01/31/2004
11145M
FEES EXPENSES ADVANCES BALANCE
11145-010001 Kraft Circle Sanitary Sewer
66.00 0.00 0.00 $66.00
66.00 0.00 0.00 $66.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WALL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
PUERSON,
FRAM YBERGMAN
Kraft Circle Sanitary Sewer
(651) 291-8955
(6511 228-1753 facsimile
Federal Tax ID 4t41.0991098
Page: 1
01/31/2004
ACCOUNT NO: 11145-010001M
STATEMENT NO: 16
HOURS
01/06/04 JPF Telephone conference with Ex of Titles; Reg of
Titles re; directive and recording of deeds; tele
ate. 0.40 44.00
01/09/04 JPF Telephone conference with Simonett re: revised
directive. 0.20 22.00
Jerome P. Filla 0.60 66.00
FOR CURRENT SERVICES RENDERED 0.60 66.00
TOTAL CURRENT WORK 66.00
BALANCE DUE $66.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OP THE MONTH.
PAYMENTS RECEIVED AFTER TILE LAST DAY OP THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
PFOERSON._
FRAM..BERGMAN
r.uIP�P..L,AF.Y'i✓WL,I%�e4Y'J .�i,: IYn'1R��I16.1L,:JWLIJ.J4
ACCOUNT NO:
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-099I098
Page: 1
01/31/2004
11150M
FEES EXPENSES ADVANCES BALANCE
11150-030005 PRAIRIE RIDGE OFFICE PARK PUD
110.00 0.00 0.00 $110.00
11150-040004 WHISTLING VALLEY SECOND ADDITION
55.00 0.00 0.00 $55.00
11150-960006 Krieger-Buxell 0.S. Dev.
33.00 0.00 0.00 $33.00
11150-960009 Downs Variance
132.00 0.21 0.00 $132.21
330.00 0.21
0.00 $330.21
THIS STATEMENT IS DDE AND PAYABLE TO THE END OR THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St, Paul, MN 55101-1197
PERSON,
FRAM&BERGMAN
f60011 10111..54.161.4 1,6ulmUmitui tintlOMdi:iM1oYaltul j
(651) 291-8955
(651) 228.1753 facsimile
Federal TaxlD 441.0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 Laverne Avenue North ACCOUNT NO: 11150-030005M
Lake Elmo MN 55042 STATEMENT NO: 8
PRAIRIE RIDGE OFFICE PARK PUD
01/20/04 JPF Draft water extension section to dev agreement; tele
adm.
01/30/04 JPF Revise DK; corr adm,
HOURS
0.60
0.40
66.00
44.00
Jerome P. Filla 1.00 110.00
FOR CURRENT SERVICES RENDERED
1.00 110.00
TOTAL CURRENT WORK 110.00
BALANCE DUE $110.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT,
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101.1197
PF3_ ERSON,
FRAM 'BERGMAN
(651} 291-8955
(6511 228-1753 facsimile
Federal Tax ID #41.0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 LAVERNE AVENUE NORTH ACCOUNT NO: 11150-040004M
LAKE ELMO MN 55042 STATEMENT NO: 1
WHISTLING VALLEY SECOND ADDITION
01/09/04 JPF Review dev appl.
Jerome P. Filla
FOR CURRENT SERVICES RENDERED
TOTAL CURRENT WORK
BALANCE DUE
HOURS
0.50 55.00
0.50 55.00
0.50 55.00
55.00
$55.00
THIS STATEMENT 1S DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTHS STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
PETERSON,
FPAM& BERGMAN
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID 841-0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 Laverne Avenue North ACCOUNT NO: 11150-960006M
Lake Elmo MN 55042 STATEMENT NO: 14
Krieger-Buxell 0.S. Dev.
01/14/04 JPF Prepare for conf staff re: code enforcement.
Jerome P. Filla
FOR CURRENT SERVICES RENDERED
TOTAL CURRENT WORK
BALANCE DUE
HOURS
0.30 33.00
0.30 33.00
0.30 33.00
33.00
$33.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
PTERSON,,
FRAM'BERGMAN
fl. tt.r%i,sy&.rr as WIWW:d.9R.Y:WUWw:.uuLW��'Jy
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41.0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 Laverne Avenue North ACCOUNT NO: 11150-960009M
Lake Elmo MN 55042 STATEMENT NO: 6
Downs Variance
01/09/04 JPF Letter to Adm re: affid and history of events for
council.
01/15/04 JPF Telephone conference with clerk re: council minutes;
corr to Downs.
HOURS
0.40 44.00
0.80 88.00
Jerome P. Filla 1.20 132.00
FOR CURRENT SERVICES RENDERED 1.20 132.00
Photocopies 0.20
TOTAL EXPENSES THRU 01/31/04 0.20
SALES TAX ON EXPENSES 0.01
TOTAL CURRENT WORK 132.21
BALANCE DUE $132.21
THIS STATEMENT 16 DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 5510i-1197
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO MN 55042
PERSON,
F1'fRAM BERGMAN
ACCOUNT NO:
(651) 291-8955
(65I) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
01/31/2004
11155M
FEES EXPENSES ADVANCES BALANCE
11155-020002 Buckles, Michael v. City of Lake Elmo
1,170.00 0.00 0.00 $1,170.00
11155-030003 LAKE ELMO VS. BODZIAK
341.00 3.75 0.00 $344.75
11155-030004 LAKE ELMO VS. HILYAR
198.00 0.00 0.00 $198.00
11155-030005 DUVOLUS PROPERTY: SIGN VIOLATIONS
167.00 0.00 0.00 $187.00
11155-030006 MONTGOMERY BARREL: CODE VIOLATIONS
187.00 0.00 0.00 $187.00
11155-040001 RICHARD SACHS V. CITY OF LAKE ELMO
110.00 0.00 0.00 $110.00
2,193.00 3.75 0.00 $2,196.75
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEWED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
PFTERSON,
FRAM BERGMAN
(651)291-8955
(6511 228.1753 facsimile
Federal Tax ID #41-0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 Laverne Avenue North ACCOUNT NO: 11155-020002M
Lake Elmo MN 55042 STATEMENT NO: 15
Buckles, Michael v. City of Lake Elmo
01/05/04 JPF Review city file, pleadings, discovery; tele adm,
Atty Beatty; prep for mediation; rev LMCIT case
memo.
01/07/04 JPF Prepare for and attend Buckles mediation; tele adm.
Jerome P. Filla
FOR CURRENT SERVICES RENDERED
TOTAL CURRENT WORK
BALANCE DUE
HOURS
1.80 198.00
7.20 972.00
9.00 1,170.00
9.00 1,170.00
1,170.00
$1,170.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEWED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
PERSON,
& FRAM BERGMAN
JJ[.0AliY irN tiL'lklMs'.u..Y
(6511 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 LAVERNE AVENUE NORTH ACCOUNT NO: 11155-030003M
LAKE ELMO MN 55042 STATEMENT NO: 7
LAKE ELMO VS. BODZIAK
01/09/04 JPF Review Olson stip; corr Adm; tele Atty Olson.
01/14/04 JPF Prepare for conf staff re: proposed settlement.
01/15/04 JPF Telephone conference with Atty Olson re: settlement
terms.
01/19/04 JPF Review files; prep stip of settlement; tele Atty
Olson.
01/20/04 JPF Revise stip; tele Atty Olson.
01/23/04 JPF Telephone conference with Atty Olson re: revisions
to stipulation; tele adm.
Jerome P. Fills
FOR CURRENT SERVICES RENDERED
Photocopies
Fax Charge - Local
TOTAL EXPENSES THRU 01/31/04
SALES TAX ON EXPENSES
TOTAL CURRENT WORK
HOURS
0.40 44.00
0.40 44.00
0.20 22.00
1.30 143.00
0.40 44.00
0.40 44.00
3.10 341.00
3.10 341.00
0.50
3.00
3.50
0.25
344.75
BALANCE DUE $344.75
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St, Paul, MN 55101-1197
PERSON,.
FRAM BERGMAN
[its tin 0.6In,1Ak:a61.1Ia4,. +Wd: ✓•AATIhN.o 16p: d W WNWY
(651) 291-8955
(65I1 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 LAVERNE AVENUE NORTH ACCOUNT NO: 11155-030004M
LAKE ELMO MN 55042 STATEMENT NO: 2
LAKE ELMO VS. HILYAR
01/19/04 JPF Review inspection repts; city code; prep affid;corr
to adm.
01/20/04 JPF Revise affid.
HOURS
1.40
0.40
154.00
44.00
Jerome P. Filla 1.80 196.00
FOR CURRENT SERVICES RENDERED 1.80 198.00
TOTAL CURRENT WORK 198.00
BALANCE DUE $198.00
THIS STATEMENT IS DUE AND PAVARLE TO THE END OE THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH W1LL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101.1197
PETERSON,
FPAM&BERGMAN
iatW4L9d:L 1n`,5' iit . LI y I„y�li.`JALI4aIIL lJ 4I-VrSLA
(651) 291-8955
(6511 228-1753 facsimile
Federal Tax ID #41.0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 LAVERNE AVENUE NORTH ACCOUNT NO: 11155-030005M
LAKE ELMO MN 55042 STATEMENT NO: 1
DUVOLUS PROPERTY: SIGN VIOLATIONS
01/14/04 JPF Prepare for conf staff re: code enforcement.
01/16/04 JPF Review city records; prep summons and complt.
Jerome P. Filla
FOR CURRENT SERVICES RENDERED
TOTAL CURRENT WORK
BALANCE DUE
HOURS
0.30 33.00
1.40 154.00
1.70 187.00
1.70 187.00
187.00
$187.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
PERSON,
FRAMO'BERGMAN
FLdtJ.AlYt6'.ILL,"�.11Wlerlt'.t+'LP�.:N:iA L',reL4�I:.IWII'aL.A
(6511 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41.0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 LAVERNE AVENUE NORTH ACCOUNT NO: 11155-030006M
LAKE ELMO MN 55042 STATEMENT NO: 4
MONTGOMERY BARREL: CODE VIOLATIONS
01/14/04 JPF Prepare for conf staff re: code enforcement.
01/16/04 JPF Review city records; prep summons and complt.
Jerome P. Filia
FOR CURRENT SERVICES RENDERED
TOTAL CURRENT WORK
BALANCE DUE
HOURS
0.30 33.00
1.40 154.00
1.70 187.00
1.70 187.00
187.00
$187.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
P ERSON.
FRANI�BERGMAN
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
CITY OF LAKE ELMO 01/31/2004
3800 LAVERNE AVENUE NORTH ACCOUNT NO: 11155-040001M
LAKE ELMO MN 55042 STATEMENT NO: 1
RICHARD SACHS V. CITY OF LAKE ELMO
01/08/04 JPF Telephone conference with LMCIT re: factual
background Sachs EEOC claim; rev city file.
01/16/04 JPF Review city file re: Sachs physical corr to LMCIT
atty.
Jerome P. Filla
FOR CURRENT SERVICES RENDERED
TOTAL CURRENT WORK
BALANCE DUE
HOURS
0.60 66.00
0.40 44.00
1.00 110.00
1.00 110.00
110.00
$110.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST ➢AY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Lake Elmo
City Council
March 1, 2004
Agenda Section: Finance No. SA
Agenda Item: Software/Server Upgrades
Background Information for March 1. 2004:
Following a series of outside "hacking" incidences and virus issues (none fatal) with the City's circa 2000
computer server and fire wall software during 2003, staff has requested a proposal from our computer
service firm to upgrade our server, operating software and fire wall software — all of which is now nearly 5
years old (and not even "state of the art" when purchased, we are told).
From what I understand of the attached proposal, our vendor proposes the following upgrades:
1. Server hardware, to nearly double our server capacity (which we are using up rapidly).
2. Operating system — to the current version of Windows.
3. Fire wall software to a version that is designed to deal with today's more creative hacking.
4. Server access — to convert our entire system to Citrix, which will not only improve our system
security, but overcome problems we are having with our remote locations at Public Works, Parks,
and Fire.
Since this IT "tech speak" is out of the league of City staff to fully comprehend — and this would be a single
source vendor purchase — we have had the proposal reviewed by an independent third party IT professional
as to City need for the upgrades, proposed specifications, and proposed cost. Our third party review
resource advises us that these are valid and reasonable upgrades, and that the proposed pricing is market.
The City's experiences with outside system hacking and viruses have not created major problems to date,
but surely could present large problems if they continue. We recommend that the server/software upgrades
proposed be acquired. While the total purchase price ($17,459) is less than the threshold for City Council
purchase approval, the use of a single source vendor for this purchase should be approved by the City
Council. After capitalizing all office equipment lease payments to full term, the current balance in the office
equipment/IT capital account is $65,425.
Action items:
Motion to approve purchase and installation of updated computer
software and computer server from Next Genesis Productions per
their proposal of January 2, 2002 for a total purchase price of
$17,459.
Person responsible:
Acting Finance Director
Attachments: Time Allocated:
1. Next Genesis proposal
ass 6311.wiok ,lama - H hho
Upgrade Quote
Windows 2003 Server:
- 55115 ) Whom, : 851.779.3680
ASSASIMAINSASsv
Friday, January 02, 2004
Base Software Cost ( 2 ): $1450.00
Client Access Licenses ( 40 ): $1310.00
Labor ( 15 Hours ) : $750.00
Sub Total: $3510.00
Exchange 2003 Option:
Base Software Cost: $729.00
Client Access Licenses ( 40 ): $2880.00
Labor ( 5 Hours ): $250.00
Sub Total: $3859.00
Watchguard VPN Option:
Watchguard Firebox 700:
Watchguard SOHOItc 6 ( 2 ):
Network Print Servers ( 5 ):
Labor ( 10 Hours ):
New Citrix Server Option:
$2215.00
$1200.00
$810.00
$250.00
Sub Total: $3665.00
Base Server System:
- Xeon 3.0 GHz (Dual Capable)
- 1 Gig Ram
- 72 Gig SCSI RAID 1
- Rack Mountable
Labor ( 5 Hours ):
Miscellaneous:
$3300.00
$250.00
Sub Total: $3550.00
Server Application Installation $500.00
- Citrix, Springbrook, Firehouse
Symantec Enterprise Virus ( 2 years ) $1625.00
Workstation Setup Labor ( 5 Hours ) $250.00
Misc Labor ( 10 Hours ) $500.00
Sub Total: $2875.00
Total: $17,459.00
This is an estimate for the whole upgrade. The
concept of this upgrade is uniformity. Currently we have
some users on Citrix, some on desktops, others either or
offsite and at home. My vision is to have every setup
identical, everyone should be using Citrix. After my last
visit the problems of a mixed environment were mounting,
printing issues, connectivity issues, and setting up new
users taking longer than it should. Luckily the city has
kept their Citrix Subscription current. This gives us
access to some very key upgrades for free, but that is one
piece of the puzzle. To achieve uniformity and a 99%
uptime several items must be in place.
Starting from the top, Windows Server 2003. This is
the latest server upgrade from Microsoft and is filled with
new features. The most important is *much* improved
security. The software has been out for just over 6 months
and has had a fraction of the issues that previous releases
had in this time period. Another major feature of this new
version is Shadow Copies/Previous Versions. Every file on
the server will automatically back it self up at a set
interval (i.e. every 2 hours). Should a user delete a
file, or. overwrite one by accident you can simply right
click the folder and view its contents from an hour, a day,
or a month ago.
The next option is Exchange. Exchange 2003 was
released shortly after Windows 2003. It is the only
exchange server that runs on Windows 2003. The new
Exchange has many under -the -hood improvements, but the most
visual to end users it Outlook 2003. The new client for
Exchange is the most improved office product ever, and is
included with your Exchange Cal purchase. It has the most
effective spam filter on the market; it makes sharing and
using other people's calendars a snap, and now offers a
Cached mode of operation.
The Watchguard portion of the quote is one that to me
is very important. Currently the city has 3 totally
separate networks and 3 cable modems (provided for free by
Comcast). It is important that we join all of these remote
networks into one. This is done by VPN or Virtual Private
Networks. One of the main reasons for doing this is
printing. Instead of doing a Citrix printer pass -through
to the client printer, the server has direct access to the
printer. Printing is faster, and far more reliable. Print
Servers will be placed on printers that do not have one
built in. They connect directly to the network and the
server. Future uses of a connected network could be phone
systems or scanning. Since everyone would be connected to
one large network, you could use a single phone system to
connect everyone simply. The best way to setup a VPN
network is with dedicated hardware - the Watchguards. You
currently have 3 Watchguard SOHOs, however they are not
able to do a branch office setup without an upgrade. The
upgrade is almost as expensive as the brand new, much
improved SOHO 6 series. Because of this I am recommending
buying the new SOHOItc 6 line and then selling the existing
SOHOs. This would leave you with the most current product
and should be a wash as far as cost goes vs upgrading. We
will need one of the Watchguard Fireboxes to act as the
host. The SOHOs cannot connect to themselves; they can
only connect to a Firebox. The Firebox 700 would be placed
at the City Hall, 2 SOHOItc 6s will be placed at each of
the remote locations and connect back to the Firebox to
create one cohesive network. This is how the network
*should* have been setup 3 years ago. VPN is an industry
standard and is a perfect fit for you network topology.
The final expensive option is a new Citrix Server. I
recommend this for 2 reasons. First, the servers you have
are quite simply getting up in age. They were not even
close to the "latest & greatest" when they were purchased
at the time, and now they are simply getting slow. Second,
we will be able to do the upgrade to your systems while you
work on your old Citrix Server which will mean very limited
downtime for you. If something should go wrong, your old
server will still be running until the new one is perfectly
stable. The server I am recommending is based on the
latest Intel technology for a Windows based 32Bit Server.
You may be wondering why a server that is supposed to be
state-of-the-art is so inexpensive compared to your
previous servers. Quite simply, my hardware markup is
usually less than 5%.
I have included what I consider to be the best
Antivirus package for a Citrix based network. Symantec's
Enterprise AV runs as a system service and does not
interrupt a user's session with splash images, nor does it
load itself more than once. Your McAfee subscription is
ending within a month anyway and the renew cost for that is
just over $500.
The final portion of the upgrade is the workstation
setup. This is primarily for those not yet on Citrix. I
need to move the user's data and settings into Citrix.
Also, connecting and configuring any network printers.
The upgrade process as a whole would be best to do
over a weekend if possible. The Microsoft products in this
quote do not contain Software Assurance. This is
Microsoft's new upgrade plan. The plan works by paying
extra at your first purchase which is usually about 30% of
the total cost. You are guaranteed any upgrade that comes
out within a year of purchase free of charge. At the end
of the year to continue your subscription, you have to pay
another 30% for another year, and so on. My take on this
is that Microsoft only releases major updates every 3 to 4
years - you basically will pay full price for upgrades
anyway so it is rather pointless.
If you have any questions please ask!
Ryan Masanz
651-773-3068
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2004-
A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS
WHEREAS, a resolution of the City Council adopted the 17th of February, 2004,
fixed a date for a council hearing on the proposed improvements of the 2004 Overlay
Project: 49th Street N., Jane Circle N., Jasper Avenue N., Jerome Avenue N.
AND WHEREAS, ten days' mailed notice and two weeks' published notice of the
hearing was given, and the hearing was held thereon on the 1st day of March, 2004, at
which all persons desiring to be heard were given an opportunity to be heard thereon,
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF LAKE ELMO, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as
detailed in the feasibility report
2. Such improvement is hereby ordered as proposed in the council
resolution adopted the 1st day of March, 2004.
3. TKDA is hereby designated as the engineer for this improvement.
The engineer shall prepare plans and specifications for the making of
such improvement.
4. The City Council declares its official intent to reimburse itself for the
costs of the improvement from the proceeds of the tax exempt bond.
ADOPTED by the Council this 1st day of March, 2004.
Lee Hunt, Mayor
AT FEST:
Charles E. Dillerud
Acting City Administrator
Resol Orderlmp
.mg
, m TEMPLATE 5160®
ric & Sarah Larson
9191 49th Street N.
Lake Elmo, MN 55042
10-029-21-22-0022
Michael & Perpetu McDonald
6870 35th Street N.
Oakdale, MN 55128
10-029-21-21-0012
Steven & Paula Wood
9389 Jane Circle N.
Lake Elmo, MN 550042
10-029-21-21-0014
Christopher & Monique Kolb
9387 Jane Circle N.
Lake Elmo, MN 55042
10-029-21-21-0013
Joseph & Sylvia Baumann
9383 Jane Circle N.
Lake Elmo, MN 55042
10-029-21-21-0011
James Merit & Rudeen Darst
9393 Jane Circle N.
Lake Elmo, MN 55042
10-029-21-21-0015
Bruce & Sandy Callen
9379 Jane Circle N.
Lake Elmo, MN 55042
10-029-21-21-0009
Dennis & Carol Larson
9381 Jane Circle N.
Lake Elmo, MN 55042
10-029-21-21-0010
Tin & Jennifer Iran
9395 Jane Circle N.
Lake Elmo, MN 55042
10-029-21-21-0016
Greg & Karen Schulz
9160 Jane Road N.
Lake Elmo, MN 55042
10-029-21-22-0013
v www.averycom
""°'" 1-800-GO-AVERY
Edwin & Jacqueline Raney
4989 Jasper Avenue N.
Lake Elmo, MN 55042
03-029-21-33-0018
David & Mary Johnson
4980 Jasper Avenue N.
Lake Elmo, MN 55042
10-029-21-22-0021
Helmut & Joan Porcher
4990 Jasper Avenue N.
Lake Elmo, MN 55042
03-029-21-33-0017
Richard Carmon & Ann Hawkins
4850 Jasper Avenue N.
Lake Elmo, MN 55042
10-029-21-22-0018
Thomas & Nancy Johnson. Jr.
4960 Jaspe Avenue N.
Lake Elmo, MN 55042
10-029-21-22-0020
Chester & Mary Pat Moutrie
4855 Jerome Avenue N.
Lake Elmo, MN 55042
10-029-21-21-0021
Dennis & BarbaraE. Markie
4865 Jerome Avenue N.
Lake Elmo, MN 55042
10-029-21-21-0022
Friedrich & Iwona T. Srienc
4955 Jerome Avenue N.
Lake Elmo, MN 55042
10-029-21-21-0023
James & Christine M. Trevis
4850 Jerome Avenue N.
Lake Elmo, MN 55042
10-029-21-21-0020
Joseph Hart Dardis
4880 Jerome Avenue N.
Lake Elmo, MN 55042
10-029-21-22-0023
•
AVERY® 516o®
Michael & Elizabeth Zeno
4860 Jerome Avenue N.
Lake Elmo, MN 55042
10-.029-21-21-0019
Brook & Barbara —Duerr
4870 Jerome Avenue N.
Lake Elmo, MN 55042
10-029-21-21-0018
®09L5 @AE EAV L \
A83AV-OD-008-L '
wor iia®Ar•MMM
®09IS E.LYMWIL ®6aany asn
6wLwad raid wer
Lake Elmo Agenda Section: CITY ENGINEER'S REPORT No 8B.
City Council
March 1, 2004
Agenda Item: Proposed Annexation of Manning Trail
Background Information for March 1. 2004:
In his memo dated February 24, the City Engineer is requesting adoption of the petition for annexation of
the northem portion of Manning Trail from West Lakeland Township to the City. Mn/DOT has requested
that the City place this section of Manning Trail on our Municipal State Aid street system. The City cannot
do this until the entire route is within the City. The City will receive funding from Mn/DOT for
maintenance and future repair work once this entire route is on our MSA system.
Action Items:
M/S to adopt the Petition for Annexation of
Unincorporated property (northern portion of Manning Trail)
to the City of Lake Elmo by Director Order
Attachments:
Tom Prew memo dated 2/24/04
Petition
Person responsible:
T.Prew
TKDA
ENGINEERS • ARCHITECTS • PLANNERS
February 24, 2004
Honorable Mayor and City Council
City of Lake Elmo, Minnesota
Re: Proposed Annexation of Manning Trail
City of Lake Elmo, Minnesota
TKDA Commission No. 11979-041
Dear Mayor and City Council:
RECEIVED
FEB 2 5 2004
1500 Piper Jaffrey Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651) 292-4400
(651) 292-0083 Fax
www.tkda.com
I have attached a diagram and an air photo of the proposed annexation area.
The proposed annexation is to officially transfer the right-of-way for the northern part of Manning
Trail from the Township to the City. Since Manning Avenue was rerouted in 1986, the City of Lake
Elmo has plowed, seal coated, and striped the entire section between Manning Avenue and 20th
Street, even though the northern third of this section is within the Township.
Mn/DOT has requested that the City place this section of Manning Trail on our Municipal State Aid
street system. However, we cannot do this until the entire route is within the City. With this entire
route on our system, the City will receive funding from Mn/DOT for maintenance and future repair
work. In the long run, this annexation will save money for both the City and the Township.
The areas involved are public rights -of -way. No private property would change jurisdictions.
The annexation requires a resolution from each municipality and submittal to the Department of
Administration Municipal Boundary Adjustments for approval.
A copy of the required resolution is attached.
City Council Action Requested
Adopt the attached Resolution for annexation of the northern portion of Manning Trail.
Sine
Thomas D. Prew, P.E.
City Engineer
TDP/bas
Enclosures
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
PETITION FOR ANNEXATION OF UNINCORPORATED
PROPERTY TO A MUNICIPALITY BY DIRECTOR ORDER
IN THE MATTER OF THE PETITION OF THE
CITY OF LAKE ELMO
AND THE TOWN BOARD OF WEST LAKELAND
FOR ANNEXATION OF UNINCORPORATED
ADJOINING PROPERTY TO THE
CITY OF LAKE ELMO, MINNESOTA
PURSUANT TO 1NIINNESOTA STATUTES 414.031
TO: Department of Administration
Municipal Boundary Adjustments
300 Centennial Office Building
658 Cedar Street
St. Paul, MN 55155
(651) 284-3383
The Department of Administration is hereby requested to hold a public hearing on the question
of annexing certain property to the City of Lake Elmo, Minnesota pursuant to Minnesota Statutes
414.031. The petitioner for annexation is:
The City of Lake Elmo; and
The Township of West Lakeland
The area proposed for annexation is described as follows:
That portion of Manning Trail bounded by the west section line of Section 19, Township 29,
Range 20, the west line of Downs Lake Estates 2nd Addition, and the north line of the south half
of the south half of said Section 19; and
an area of the CSAH 15 right-of-way bounded by the west section line of Section 19, Township
29, Range 20, the north line of the south half of the south half of said Section 19, the centerline
of CSAH 15, and a line 400 feet north of the north line of the south half of the south half of said
Section 19.
1. The area proposed for annexation abuts the city on the city's east boundary thereof, and
none of it is presently a part of any incorporated city or in an area designated for orderly
annexation.
2. The total acreage of the area proposed for annexation is: 3.70 acres.
3. The petitioners believe that all of this property is suburban in character.
4. The reason for requesting the annexation is: To provide for street maintenance and repair
for Manning Trail by the City of Lake Elmo.
5. Parties entitled to notice under Minnesota Statutes 414.09 are:
Washington County
West Lakeland Township
City of Lake Elmo
Metropolitan Council
Dated: Dated:
Mayor
City Clerk
Town Board Chair
Clerk
Map Output
Page 1 of 1
Lake Elmo/West Lakeland Annexation Area
Legend
E 1 MunuipslUoundmies
2000 concocts
http://www.datafinder.org/servlet/com.esri.esrimap Esrimap?ServiceName=HV_MN Metr... 2116/2004
ArcIMS Viewer
Page 1 of 1
ANNEUATionl Ailed GA/et guru) /WEst LAKE LAND
http://www.datafinder.org/website/DF_WashingtonCounty/Parcels/MapFrarne.htm 2/16/2004
Lake Elmo
City Council
March 1, 2004
Agenda Section: Planning, Land Use & Zoning No. 9A
Agenda Item: Prairie Ridge Office Park — Building Permit
Background Information for March 1.2004:
The approved development plan for this 7 building 35,000 square foot office condo project included City
water service via an extension of the Lake Jane system under State Highway 5, To extend City water to the
site it is necessary to amend the service area specified by the Lake Elmo/Oakdale water service agreement.
The City Engineer started working with the City of Oakdale over 2 months ago to secure the agreement
amendment. Although no amended agreement has yet to be presented by Oakdale, we are told by Oakdale
staff that any amendment will include a revised rate structure for water supply from Oakdale to both the
Lake Jane and Eagle Point systems. You can bet the rates will increase — or, the rate structure will be altered
in some manner to increase revenues to Oakdale from the same volume of water supplied. If this ends up
being the case when the agreement finally is sent by Oakdale, we may not wish to pursue the amendment
after all.
In anticipation of an early approval of an amended Lake Elmo/Oakdale water agreement the approval
Resolution for Prairie Ridge specifies that this agreement be in place prior to issuance of any building
permits for the project. The developer has been patiently awaiting completion of that step — first for a period
prior to submission of the Development Agreement to the Council, and now for a month following the
Council action. He has now requested issuance of a single permit (for the first 5,000 square foot building)
with the understanding that should the City decide to not amend the water agreement, Prairie Ridge will be
served by private water supplies — at least the first building.
Given the delay the City has already experienced regarding the amended water agreement with Oakdale,
and the likelihood that the amended agreement will contain rate modifications that could negatively impact
all Lake Jane and Eagle Point customers (and may result in rejection of the amended agreement by the
City), staff offers no technical objection to proceeding as the developer has suggested. We have attached an
amendatory Resolution that removes the "water agreement prior to building permits" clause.
Person responsible:
Action items:
Motion to adopt Resolution #2004 -amending Resolution #2004- Building Official/City Engineer
010 by removing Condition #5.
Attachments: Uzi
1. Draft Resolution #2004 - Removing Condition #5
2. Resolution #2004 — 010 Approving Prairie Ridge
Time Allocated:
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2004-010
A RESOLUTION APPROVING THE FINAL PLAT AND FINAL PUD PLAN OF
PRAIRIE RIDGE OFFICE PARK
WHEREAS, at its October 7, 2003 meeting, the Lake Elmo City Council
approved the PUD Development Stage Plan and Preliminary Plat of Prairie Ride Office
Park,
WHEREAS, at its December 8, 2003 meeting, the Lake Elmo Planning
Commission recommended approval of the Final Plat/PUD Plan/Site Plan for the
construction of office buildings on a site of 17 acres at Stillwater Boulevard and State
Highway 5, known as the Prairie Ridge Office Park.
WHEREAS, at its January 20, 2004 meeting, the Lake Elmo City Council
reviewed the Final Plat and Final PUD Plan/Section 520 Site Plan of Prairie Ridge Office
Park per plans staff -dated November 24, 2003 (Site and Grading), and December 12,
2003 (Architectural Elevations),
NOW, THEREFORE, BE IT RESOLVED, that the Lake Elmo City Council
does hereby approve and accept the FINAL PLAT AND FINAL PUD PLAN AND SITE
PLAN OF PRAIRIE RIDGE OFFICE PARK, per plans staff dated November 24, 2003
(Site and Grading), and December 12, 2003 (Architectural Elevations), based upon the
following findings:
1. Reduction of off street parking to the 140 spaces required as a minimum by
the Zoning Ordinance, with the balance depicted by the Plan (12 spaces) to be
shown on the Site Plan as "Proof of Parking" only.
2. Signage be incorporated along Stillwater Boulevard (in concert with
Washington County) to advise motorists of the new access point to Stillwater
Boulevard north of the viaduct.
3. Compliance with the recommendations of the City Engineer and City
Attorney.
4. Subject to payment of fees/provision of development security.
5. No release of building permits until the amended Water Service Agreement
with Oakdale has been executed by both cities.
ADOPTED, by the Lake Elmo City Council this 20th day of January, 2004.
Lee Hunt, Mayor
ATTEST:
aRkSI-A !_fulOQQA3
Charles E. Dillerud, City Administrator
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2004-021
A RESOLUTION AMENDING RESOLUTION NO. 2004-010 APPROVING THE
FINAL PLAT AND FINAL PUD PLAN OF PRAIRIE RIDGE OFFICE PARK
WHEREAS, at its January 20th meeting, the City Council approved the Final Plat
and Final PUD Plan of Prairie Ridge Office Park.
WHEREAS, the Final Plat of Prairie Ridge Office Park was approved subject to
five conditions.
WHEREAS, the developer has requested the issuance of a single building permit
(for the first 5,000 square foot building) with the understanding that the Lake
Elmo/Oakdale water agreement would be amended or that the first building would be
served by private water supplies.
NOW, THEREFORE, BE IT RESOLVED, that the Lake Elmo City Council does
hereby amend Resolution No. 2004-010 by removing Condition No. 5: No release of
building permits until the amended Water Service Agreement with Oakdale has been
executed by Lake Elmo and Oakdale.
ADOPTED, by the Lake Elmo City Council this is` day of March, 2004.
Lee Hunt, Mayor
ATTEST:
Charles E. Dillerud
Acting City Administrator
Resol Amend FP Prairie Ridge Ofc Park