HomeMy WebLinkAbout09-21-04 LE CCMPMayor:
Lee Hunt
Councilmembers:
Steve DeLapp
Susan Dunn
Wyn John
Dean Johnston
Please read:
Lake Elmo City Council
Tuesday
September 21, 2004
3800 Laverne Avenue No.
Lake Elmo, MN 55042
777-5510 777-9615 (fax)
Since the City Council does not have time to discuss every point presented, it may appear that
decisions are preconceived. However, staff provides background information to the City
Council on each agenda item in advance; and decisions are based on this information and
experience. In addition, some items may have been discussed at previous council meetings.
If you are aware of information that has not been discussed, please fill out a "Request to
Appear Before the City Council form; or, if you came late, raise your hand to be recognized.
Comments that are pertinent are appreciated. Items may be continued to a fixture meeting if
additional time is needed before a decision can be made.
***6:00 p.m. INTERVIEW PROSPECTIVE
PLANNING COMMISSION MEMBERS***
Agenda
City Council Meeting Convenes 7:00 PM
Pledge of Allegiance
1. Agenda
2. Minutes
3. PUBLIC INOUIRIES/INFORMATIONAL:
A. PUBLIC INFORMATIONAL:
4. CONSENT AGENDA
A. Resolution No. 2004-080:Approve claims
5. FINANCE
A. Monthly Operations Report:
Informational
6. NEW BUSINESS
A. Tom Wagner, VAA (Verbal)
September 7, 2004
Public Inquiries/Informational is an opportunity for citizens to
bring the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for
each person wishing to address the Council, we ask that
individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the
meeting or as bench copies, to allow a more timely presentation.
Those items listed under the Consent Calendar are considered to
be routine by the City Council and will be enacted by one
motion under a Consent Calendar format. There will be no
separate discussion of these items unless a Council member so
requests, in which event, the item will be removed from the
general order of business and considered separately in its normal
sequence on the agenda.
Tom Bouthilet
7. MAINTENANCE/PARK/FIREBUILDING:
A. Update on Building Dept. Activities:
Building Official
8. CITY ENGINEER'S REPORT:
A.
9. PLANNING. LAND USE & ZONING:
A. Resolution No. 2004-081:Zoning
Variance — Side Yard Setback (Price, 8384
Stillwater Blvd.)
B. Resolution No. 2004-082: Conditional Use
Permit — Beauty Salon/Day Spa (Prairie Ridge
Office Park)
C. Appointments to Planning Commission
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
A. Fire Ordinance
12. CITY COUNCIL REPORTS:
A. Mayor Hunt
B. Council Member DeLapp
C. Council Member Dunn
D. Council Member John
E. Council Member Johnston
Torn Prew
C. Dillerud
Lake Elmo City Council Agenda
September 21, 2004
Page 2
CITY OF
LAKE
ELMO
Cif of Lake Elmo
651//77-5510
3800 Laverne Avenue North / Lake Elmo, MN 55042
To: Lake Elmo City Council
September 16, 2004
RE: Planning Commission Applicant Interviews
As of today the City has 6 applicants for the two Planning Commission vacancies (one
Full Member and one Alternate). Sharon has scheduled interviews at 10 minute intervals
beginning at 6:00 PM, Tuesday, September 21. Interviewees are scheduled in alphabetic
order, as follows:
6:00 Thomas Armstrong
6:10 Rita Conlin
6:20 Julie Fliflet
6:30 Gloria Knoblach
6:40 Roy Rossow
6:50 Ben Roth
By a copy of this memo we are advising all applicants of their assigned interview time •
slot, and requesting they show fellow applicants courtesy by remaining in the City Hall
foyer until they are asked to begin their interview.
tot printed on recycled paper
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
651.777.5510 Fax 777.9615
RECEIVED
aR LAK E
iliELMO
APPLICATION FOR PLANNING COMMISSION APPOINTMENTS
Date: 8 / 16 / 2004
Name Thomas P. Armstrong
Address 8280 15th St. N.
Phone Number W) 651-738-2450 H) 651-739-5047
1. What do you consider to be the major planning and development issues confronting the City of
Lake Elmo?
The Met Council and its required modifications to the Comprehensive Plan.
2. What do you see as the role and function of the Planning Commission?
To advise the City Council regarding planning, development, and zoning issues.
3. What experience and qualifications do you have that you feel will contribute to the Planning
Commission's work and which will enable you to provide a service in this regard?
I have served on the Planning Commission before, during the drafting of our
Comprehensive Plan.
4. How much time do you have, or are you willing to devote to Planning Commission activities?
As much time as necessary.
5. What property or development interest, either direct or indirect, do you have within Lake Elmo?
My wife and I own 40 acres of agricultural land, which is part of my family's 260 acre
farm.
Please complete and return to the City Office
RECEIVED
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
651.777.5510 Fax 777.9615
APPLICATION FOR PLANNING COMMISSION APPOINTMENTS
Date: 09/19/2004
Name: Rita B. Conlin
Address: 8560 Ironwood Trail North
Lake Elmo MN 55042
Phone Number W) 612-253-4249 H) 651-770-8112
1. What do you consider to be the major planning and development issues
confronting the City of Lake Elmo?
The 1-94 Corridor. In view of recent regional planning authority decisions and
legal decisions, the city will need to be creative and cutting edge in planning
development along 1-94. We need regulations and ordinances in place that
preserve a rural ambiance while allowing for the housing and business demands
of the region.
2. What do you see as the role and function of the Planning Commission?
An advisory body to the city council and city staff which provides research,
analysis and public perspective on planning and zoning issues/projects.
Facilitate public input, make recommendations to the city council.
3. What experience and qualifications do you have that you feel will contribute to
the Planning Commission's work and which will enable you to provide a service
in this regard?
• 25 yr resident of Lake Elmo
• Served on the Planning Commission 2 terms
• Served on the City Council 6 yrs
• Served 8 yrs Core Member of Recycle and Preserve Parks
4. How much time do you have, or are you willing to devote to Planning
Commission activities?
As needed.
5. What property or development interest, either direct or indirect, do you have
within Lake Elmo?
A single family home owner for 25 years, no other financial interest.
Please complete and return to the City Office
RECEIVED
I 7,5101t
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
651.777.5510 Fax 777.9615
it' ■
LA K E
AELMO
APPLICATION FOR PLANNING COMMISSION APPOINTMENTS
41,
Date: i / / �tr
Name Ttiltie. Y tl4T(e
Address 4577 Lilt' Atm, NJ
Phone Number W) 1,51 b5F43(1-al l (
1. What do you consider to be the major planning and development issues confronting the City of
Lake Elmo? Keepi rn +he "rural " feel of Lake EI uno 1,Jhi le a+ +ha saute -tom
cyouoi93 -t Keepw\3 up t9rIen 4c, -times to deveQap our area Ir\
txk qq,ves resident serui(es w-Factii h'es *hat-khe-j
Rant af\d k '# W"\h ccm-ivi buie "ia a better uLa4 off' I it .
2. What do you see as the role and function of the Planning Commission?
7o loot& in defatQ of c3lomnivyA issues of eth is Elmo v- maKe-
Y conime.vldaAisns to -Fine- CA1 ctuM Q retyl +hae• issues "
3. What experience and qualifications do you have that you feel will contribute to the Planning
Commission's work and which will enable you to provide a service in this regard?
am n, business tt7oyvtan - and- hcwe bee -For !3 years .a.fn a-CpA
am (Joel( edited:fed, r am a veryy fi pev5trl *-have, «ne hit) -b see -f$te-
b,9 pr"cfure, on ,issues , s am not of a ►o cot mv� opini6yl v- spea.K
1 i rg -fo consider all vieLopoints 5Yt Issues -rarebit of+he best-Pc-ssi e soh +i f-or ;molted.
4. How much time do you have, or are you willing to devote to Planning Commission activities?
Frorn my u.nde.rstnd4vyf7' *fa arm 2 nnee-hniod per moviffi and `f a+ f ,
is also Some- Wme- fnVo/uecf iv1 S-kcektiy1 istaes °f oa*eri✓io ii�Qnv?
4 taf wi ll , da'seussed a.-f$rose me6ivIs. mt scheduOD a.a t-'ii ft u) men
Ib devo-le *af 4ime -10 Pia-nninq Ctmm,ss/an acf;4+1Gs•
5. What property or development interest, either direct or indirect, do you have within Lake Elmo?
(ntue, a horse i n Tana Ridc3_
Please complete and return to the City Office
.,ity of Lalce Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
651.777.5510 Fax 777.9615
APPLICATION FOR PLANNING COMMISSION APPOINTMENTS •
RECEIVED
Date: J _/ 01/23
Naive C.7 o r
Address 071 rfi/- :31
Phone Ntunber W)
sr N
H) .y 1 7- h'i'1
oJWIV no
LI0
CITY OF LAKE ELMO
1. What do you consider to be the major planning and development issues confronting the City of
Lake Ehno? S e4A; e' r a,- 1,b h ii,
fiwy I -tab b .e'- u 5' --e/ Ijb t 5rh..e, 5 5 e.-5
a..hti 'Zovlecr ce.6.einrGtSeniar5
/ %! DL! `rYlgq �0t�0k,�l�wilCtin �e'j�os" �N-• d'
et vl G� o u. n GL YM i ; e s ,
2. What do/you se as the role and function of the Planning Commission?
AdIVISt 11)e. e247 6,0itNGrI bh �Drlih� CC, hi
3. What experience and qualifications do you have that you feel will contribute to the Planning
Commission's work and which will enable you to provide a service in this regard?
vu A. S Cnn 5
�/ I �i'h� ��-�'}.5 Go,�m; s�5y�o� /�ar 3 f"�rw,
.0hctihq „? (=e,a. Q6001 .-I IrelkfaV a.11e') C, -y cout1c.0
me'etThh(15, Jr 1a.,1b,7cy -F-b flit �4ko1ale,- AwKc✓ E(MD 14:sfbr:ciw4
4•. How much time do you have, or are you willing to devote to Planning Commission activities?
he id -fro Srehdl/'.A In- 5, r•aczJ; Iv Hia (�a.c:Ae1.
'}
X I; Kt a e�o r r S eac-11 ph spec; 1 tof;c..5, I
5. What property or development interest, either direct o j• indirect, do you have within Lake -Elmo?
we, own a n a cre. o Iqr el 6,)sJ4 hoase-)
rri'GG'lrjaS V; 11 e-
Please complete and return to the City Office
SO G-;
d
City of Lake Elmo
3800 Laverne Averiue North
Lake Elmo, M.inraosota 55042
651.777.5510 Fax 777.9615
APPLICATION FOR PLANNING COMMISSION APPOINTMENTS
Dec.30/02
Date:
LeRoyy J Rossow
Name
Ad&r:es 11050 50th St.
Lake 'tl"mo, Mn
55042
Phone Number W) —6 1 43y 618411) Obi 4:i9 6a27
1. What do you consider to be the major planning and
Lake Elmo)
l-fow and when t o expand t he pr oper
development issues confronting the City of
use of Hie available unuse land. ..
2. What do you see as the role and function of the Planning Cortunission?
To meet the needs of the public and help decide the various issues
as necess ary .
3. What experience and crali£icadans do you have that you feel will contribute to the Planuiag
Com ission% work and which will enable you co provide a service in this regard?
Old enough to know and understand , No one can serve the needs and
requests of everyone .
4. How inuch time do you have, of ate you willing to devote to Planning Conatai.ission activities?
WHAT every public volunteer shoul d be able to understand, alI the
1 i me that is neces sar y
5. What property. or development interest, either direct or indirect, do youlaave Within Lake Elmo?
L E. resident for 18 yrs. Associated i n area 35 yrs Owned land in
Lake Elmo 33 yrs
Please contplero and return to rite City Office
RECEIVED
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
651.777.5510 Fax 777.9615
air •
LA If E
ELMO
APPLICATION FOR PLANNING COMMISSION APPOINTMENTS
Date: 09 / 03 / 2004
Name: Ben Roth
Address: 10819 Third Street Place
Phone Number: W) 665-5461 I -I) 337-2015
1. What do you consider to be the major planning and development issues confronting the City of
Lake Elmo? City leaders are challenged with defining the vision of our community as pressure
to urbanize comes on many fronts. We must use creativity and common sense to define the
future identity of Lake Elmo.
2. What do you see as the role and function of the Planning Commission? The role of the Planning
Commission is two -fold. First, the Planning Commission must be an advisory body to the City
Council (e.g., researching and reporting on the best practices and identifying model communities
around the nation). Second, the Planning Commission must be an administrative body providing
guidance and recommendations (e.g., reviewing development proposals and providing technical
assistance to citizens and organizations).
3. What experience and qualifications do you have that you feel will contribute to the Planning
Commission's work and which will enable you to provide a service in this regard?
I would bring the following key strengths to the Planning Commission:
- Leadership in the ability to motivate others, be a team player and deliver pertinent & timely results.
- Creative solutions to issues and problems. Outside of the box thinking, when appropriate.
- Positive attitude at all times. I'm at my best when confronted with challenging situations.
- Ability to listen to others, balance diverse opinions and maintain open and honest dialogue.
These strengths have been developed through many years of work experience in the financial
services industry including my current role leading Strategic Projects at Minnesota Life Insurance
Company, and through my education (MBA from Northwestern University in Evanston, IL;
Bachelor of Science in Mathematics & Actuarial Science from Drake University in Des Moines, IA).
I would also bring a very good knowledge of the community and of the government process.
4. How much time do you have, or are you willing to devote to Planning Commission activities?
While I work full time and have regular family commitments, I will make whatever time is needed
to fulfill the needs of the City and the Planning Commission. I could attend several hours of
meetings each week and devote time outside of the meetings to conduct research, review proposals,
prepare work plans, and develop ideas & potential solutions.
5. What property or development interest, either direct or indirect, do you have within Lake Elmo?
I am a resident of Lake Elmo. My home is located at 10819 Third Street Place.
Please complete and return to the City Office
LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 7, 2004
1. AGENDA
2. MINUTES: August 17, 2004
3. PUBLIC INQUIRIES/INFORMATIONAL:
A. Public Inquiries
B. Kathi Pelnar Animal Control Officer: Ordinance Relating to Confinement
of Dogs
4. CONSENT AGENDA:
A. Planning Commission Resignations
B. Resolution No. 2004-076:Approve Claims
C. Resolution No. 2004-079:Partial Payment No. 4 to Schifsky & Sons for
Hill Trail N./50th Street
5. FINANCE:
A. Resolution No. 2004-077:Adopting Levy Limit
B. Resolution No. 2004-078:Set Truth n'Taxation Hearing Dates
6. NEW BUSINESS:
7. MAINTENANCE/PARK/FIRE/BUILDING:
8. CITY ENGINEER'S REPORT:
A. Hill Trail Assessment Appeal: Resolution No. 2004-069: Adopting Hill
Trail/50th Street Assessments
B. Hi .hiands Trail Speed Study Results
C. 45t Street Pond
9. PLANNING, LAND USE & ZONING:
A. Zoning Ordinance Amendment — Family Entertainment Center:CUP in
GB Zone, Ordinance No. 138 and Ordinance No. 139
B. Amendment to Section 150 — Building Height — Ordinance No. 140
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
A. Set Public Works Council Committee Meeting Date (Verbal)
12. CITY COUNCIL REPORTS:
Mayor Hunt called the City Council meeting to order at 7:00 p.m. in the Council
Chambers: PRESENT: John, Dunn, Hunt, Johnston, DeLapp, City Planner Dillerud,
Attorney Filla, City Engineer Prew, Finance Director Tom Bouthilet and Administrator
Rafferty.
1. AGENDA:
ADD:Response to the Stillwater bridge EIS, REMOVE 4A.off consent agenda for
discussion.
M/S/P Dunn/Johnston - to approve the September 7, 2004 City Council agenda, as
amended. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 7, 2004 1
2. MINUTES: August 17, 2004
M/S/P John/Dunn - to approve the August 17, 2004 City Council minutes, as amended.
(Motion passed 5-0).
3. PUBLIC INOUIRIES/INFORMATIONAL:
A. Public Inquiries - None
B. Kathi Pelnar: Animal Control Officer: Ordinance Relating to
Confinement of Does
The Community Improvement Commission recommended this change because it felt that
underground fencing isn't effective on all dogs and the system can fail if things such as
batteries are not replaced. In addition, if a dog does escape from underground fencing,
they can't get back into the yard or another dog or animal can get into the yard causing
the dog to jump through the invisible fence. The Commissioners felt that extra
enforcement would be a good idea if the owners were not at home. -_-
Kathi Pelnar, ACO, told the Council that underground fencing wasn't causing a problem
in the city, but there are some flaws with the systems. She said in the 10 cities she serves
as an ACO, about a third of the dogs she picks up haveundergroundfencing collars on.
In Lake Elmo the number of dogs picked up wearing underground fencing collars was
four last year and four this year. Pelnar said that enforcing the underground fencing
change wouldn't be much different from enforcing the city's current dog at large
ordinance. When a dog is at large, owners get a citation, so it's no more or less
enforceable.
The Council Liked the idea of adding a three —strikes clause to the ordinance. The clause
would mean that if a dog escaped from its yard three or more times, then owners
wouldn't be able to use underground fencing as the only means of confinement when no
one was at home. Another change suggested was to look into whether or not the city can
require the owner and dog to attend obedience training if the dog is picked up three or
more times.
M/S/P Johnston/John — to refer back to the Community Improvement Commission to
review the issues again and recommend a change that would incorporate the City
Council's suggestions for a three -strike rule. (Motion passed 5-0.)
4. CONSENT AGENDA:
A. Planning Commission Resignations
Planning Commission Jeff Berg resigned his commission on August 20, 2004. Jim Van
Pelt resigned his commission on August 30, 2004.
M/S/P John/Dunn — to accept the resignation of Planning Commissioner Jeff Berg and to
send a letter of appreciation for his contributions to the residents of the City of Lake
Elmo. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 7, 2004 2
M/S/P Johnston/John — to accept the resignation of Planning Commissioner Jim Van Pelt
and to send a letter of appreciation for his contributions to the residents of the City of
Lake Elmo. (Motion passed 5-0).
The Planning Commission now has seven full -voting members and two alternates. First
Alternate Planning Commissioner Thomas Meldahl would like to remain as an Alternate
Member through the summer. Second Alternate Planning Commissioner Charlie
Schneider should be appointed as a full -voting member to finish the term of Jeff Berg
that expires on December 31, 2004.
M/S/P DeLapp/John - to appoint Charlie Schneider as a full voting member of the
Planning Commission. (Motion passed 5-0.)
The Planning Commission now has two openings (one full voting member and one
alternate member) and three applications on file. Those applicants are LeRoy Rossow,
Gloria Knoblauch and Thomas Armstrong. An application from Julie Fliflet was
presented to the Council at the meeting.
Planner Dillerud noted that Tom Armstrong, as well as Jeff Berg and Jim VanPelt, have
indicated their desire to come back to serve on the Commission at a later date.
Council member Johnston noted the City needs a procedure for appointments as the
ground rules change with each appointment.
M/S/P Dunn/Johnston — to direct the staff to invite the candidates for an interview and
solicit candidates through the website, cable and a press release in the newspaper.
(Motion passed 5-0.)
B. Resolution No. 2004-076 Approve Claims
M/S/P John/Dunn - to adopt Resolution No. 2004-076 - approving claim numbers 213,
214, DD230, 26061 through 260/4 that were used for staff payroll dated August 19, 2004
Claim numbers 215, 216, DA231 26076 through 26086 which were used for staff dated
September 2, 2004, Claim 26075, 2607 through 26152 in the total amount of
$379,805.01. (Motion passed 5-0).
C. Resolution No. 2004-079: Partial Payment No. 4 to Schifskv & Sons for Hill
Trail N./50`h Street
The City Engineer reported T.A. Schifsky has completed the final sodding repair work
and the project will be completed the week of September 6, 2004. The City Engineer
recommends approval of Partial Payment No. 4 to T.A. Schifsky in the amount of
$77,893.22. This pay request covers the wear course paving and initial turf establishment
work done last spring.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 7, 2004 3
M/S/P John/Dunn - to adopt Resolution No. 2004-078, Approving Partial Payment No. 4
in the amount of $77,893.32 for Hill Trail North and 50th Street North Reconstruction to
T. A. Schifsky, verified by the City Engineer's memo dated September 1, 2004. (Motion
passed 5-0).
5. FINANCE:
A. Resolution No. 2004-077:Adonting Levv Limit
The Finance Director provided a draft resolution pertaining to the adoption of the
proposed 2004 tax levy, collectible in 2005 in the amount of $1,923,989. He noted that
the proposed amount certified to Washington County by September 15, 2004 cannot be
increased; however, the City does retain the authority to lower the levy.
Council member DeLapp asked about purchasing a tree spade This request can be
brought up at a Public Works Council committee.
M/S/P John/DeLapp - to adopt Resolution No. 2004-077 for the proposed 2004 tax levy,
collectible in 2005. (Motion passed 5-0)
B. Resolution No. 2004-078:Set Truth n' Taxation Hearing Dates
The Finance Director explained the City conducts a Truth in Taxation Public Hearing for
the 2005 General Fund Budget and the final 2004 Tax Levy, collectible in 2005. He
suggested the Council consider Monday, December 6th, at 7:00 p.m. and a continuation
hearing (if necessary) on Monday, December 13th at 5:30 p.m. for the Truth in Taxation
Public Hearings.
M/S/P Dunn/Johnston — to adopt Resolution No. 2004-078 setting the Truth in Taxation
Public Hearing dates for the 2004 Tax Levy and the 2005 Budget. (Motion passed 5-0.)
6. NEW BUSINESS:
7. MAINTENANCEIPARK/FIREBUILDING:
8. CITY ENGINEER'S REPORT:
A. Hill Trail Assessment Anneal. Resolution No. 2004-069:Adonting Hill
Trail/50`h Street Assessments
At the August 17th meeting, the Council tabled adoption of the assessment for the
Reconstruction of Hill Trail/50th Street to allow the City Engineer and City Attorney to
review the appeal of Roger Johnson and address the concerns stated in Bud Talcott's
memo.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 7, 2004 4
The City Engineer provided a response to questions in Bud Talcott's memo of August 17,
2004 and addressed Roger Johnson's Hill Trail Assessment Appeal. Planner Dillerud
reported the parcel owned by Roger Johnson is .91 acres and it was not buildable,
therefore, this lot will be assessed as a recreational lot.
Council member Dunn explained the purpose of the street reconstruction was to address
the drainage concerns. She pointed out that the culverts looked rough and needed to be
fixed. She asked the engineer to make sure the stakes are taken out that hold the sod so
no one gets hurt.
Bud Talcott, Hill Trail resident, brought in metal stakes found in his driveway, and noted
he has seen no one with metal detectors.
M/SJP Johnston/Dunn - to adopt Resolution No. 2004-069 Adopting the assessment roll,
as amended (Roger Johnson's combined parcel 05-029-21-33-024 and 05-029-21-33-026
as a recreational lot $1,250 and parcel 04-029-21-33-0031 with his house at $2,500) for
the Reconstruction of Hill Trail N. and 50th Street N., verified by the City Engineer's
memo dated September 1, 2004. (Motion passed 5-0).
B. Highlands Trail Sneed Study Results
Per the request of the Council, a 48-hour speed study was done on Highlands Trail. In
his memo dated September 2, 2004, the City Engineer reported the speed study was done
west of Highlands Court. The results of the study show that two-thirds of the vehicles
travel between 31 and 40 MPH. The posted speed limit is 30 MPH. In order to reduce
the traffic speed, he recommends narrowing the street from 59'h Street to Hytrail Avenue
to 26 feet which would eliminate on -street parking.
Council member Johnston explained he has talked to the residents, who said the stop sign
has not slowed down the traffic, but it has added safety to the intersection. He didn't feel
there was any justification to put in more money into this project. Council member Dunn
agreed to leave Highlands Trail with the stop sign. Council member DeLapp indicated the
city could do some cosmetic things and that you can't just add a stop sign when you don't
know what else to do. We could possibly look at a trail plan for this area. Planner
Dillerud was asked to add this section to a trail plan.
Liz Johnson, Planning Commission member, said she lived in that neighborhood and
residents did a lot of walking in this neighborhood and have a concern on speed of traffic.
C. 45`h Street Pond
In his memo dated September 2, 2004 the City Engineer reported he received two quotes
for repair of an erosion problem on City owned property on 45u' Street. The quotes
received were from Miller Excavating for $11,665.00 and Larson Contracting for
$17,900.00. The Engineer recommended accepting the quote from Miller Excavating for
construction of the 45`h Street Pond.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 7, 2004 5
M/S/P Dunn/John - to accept the quote from Miller Excavating for $11,665.00 for
construction of the 45th Street Pond, per the recommendation of the City Engineer in his
memo dated September 2, 2004. (Motion passed 5-0.)
9. PLANNING. LAND USE & ZONING:
A. Zoning Ordinance Amendment-Familv Entertainment Center:CUP in GB
Zone
The City Planner reported it was suggested by the City Council that the Planning
Commission again consider a Zoning Ordinance text amendment regarding the addition
of Family Entertainment Center (FEC) as an allowable use. Staff had published a Notice
of Public Hearing to consider an amendment to the General Business (GB) zoning district
text to allow a Family Entertainment Center (without building area limitation) in the GB
zone ad a Conditional Use. The Planning Commission recommended an amendment to
the GB zone as proposed (as a Conditional Use) and the addition of "Family
Entertainment Center" to the Definition Section. The recommendation modifies the
Family Entertainment Center definition to remove "indoor paintball" as a specific
inclusion.
Council member DeLapp voiced his concern on the definition of adult supervision, and
the City should think about conditions before it adopts a Conditional use permit.
M/S/P John/Dunn — to adopt Ordinance 97-138 amending the General Business District
zoning ordinance text to include Family Entertainment Center as a Conditional Use.
(Motion passed 5-0).
M/S/P John/Dunn — to adopt Ordinance 97-139 adding a definition of "Family
Entertainment Center" to the City Code. (Motion passed 5-0).
B. Amendments to Section 150 — Building Height
The City Planner indicated that responsive to Council direction on July 20, staff has
prepared a Draft ordinance that would repeal the "old" Building Height definition and
amend the new Building Height Definition to allow highest point measurements from the
highest ridge of a hip or gable roof.
M/S/P Dunn/Johnston — to adopt Ordinance 97-140 amending Section 150 of the City
Code regarding the definition of Building Height. (Motion passed 5-0.)
C. Stillwater Bridue
Council member DeLapp noted the City has not received a copy of the EIS for the
Stillwater bridge.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 7, 2004 6
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
A. Set Public Works Council Committee Meetine Date (Verbal)
The next Council Committee meeting date is scheduled for September 14th which is the
Primary Election. The Council rescheduled the Council Committee date to Monday,
September 13th at 5:30 p.m.
12. CITY COUNCIL REPORTS:
Council member DeLapp reminded the Council of the Tour de Sprawl making two stops
in Lake Elmo. The group will be meeting at the Fields of St. Croix"barn and Steve
thought this would be an opportune time to discuss what can be done with the Old
Village.
The Council closed the Council meeting at 8:45 to enter a closed meeting with our
attorneys to discuss Met Council litigation.
Respectfully submitted by Sharon Lumby, City Clerk
Resolution No. 2004-076 Approve Claims
Resolution No. 2004-077 Approved proposed 2004- Tax Levy, Collectible in 2005
Resolution No. 2004-078 Setting the Truth in Taxation Public Hearing Dates for 2004
Tax Levy
Resolution No. 2004-079 Approve Final, Payment No. 4 to T.A. Schifsky for Hill Trail N.
and 50th Street N.
Ordinance No.
as a CUP
Ordinance No.
Ordinance No.
97-138 Amending the GB district to include Family Entertainment Center
97-139 Adding a definition of Family Entertainment Center
97-140 Amending Section 150 definition of Building Height
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 7, 2004 7
MINUTES APPROVED: September 7, 2004
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 17, 2004
1. AGENDA
2. MINUTES: August 4, 2004
3. PUBLIC INQUIRIES/INFORMATIONAL:
4. CONSENT AGENDA:
A. Resolution No. 2004-068: Approve Claims
B. Reschedule November 2, Council Meeting
C. Resolution No. 2004-072 Approve Additional Claim
5. FINANCE:
A. INFORMATIONAL: Date Change for Public Hearing on Bond
Resolution August 31, 2004
B. INFORMATIONAL: Monthly Operating Report
6. NEW BUSINESS:
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Update on Building Dept. Activities: Jim McNamara
B. Fire Sprinklers — Prairie Ridge Office Park
8. CITY ENGINEER'S REPORT:
A. PUBLIC HEARING: Assessment for Hill Trail N.,/50th Street:Resolution
No. 2004-069
B. PUBLIC HEARING: Assessment for 2004 Overlay Project; Resolution
No. 2004-070
C. Proposed 4-Way Stop Highlands Trail/59th Street
D. VFW Ball Field Lights
9. PLANNING, LAND USE & ZONING:
A. Open Space Concept Plan:Tapestry at Charlotte's Grove:Resolution No.
2004-071
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
A. Highway 5
B. Fire Service Agreement with City of Hudson, WI
C. Disposal of Fire Equipment
D. Animal Ordinance Amendment
E. Purchase offer for 3585 Laverne Avenue
F. Vacation of 55th Street
G. Council Committees
12. CITY COUNCIL REPORTS:
A. Mayor Hunt: Board of Directors Vacancies; LMC 2004 Annual
Conference
B. Council Member John:Discussion of Smoking Ban
LAKE ELMO CITY COUNCIL MINUTES AUGUST 17, 2004 1
5. FINANCE:
A. INFORMATIONAL: Date Chance for Public Hearin on Bond
Resolution
The Public Hearing on the Bond Resolution will be held on Tuesday, August 31, 2004, 7
p.m. at City Hall. This meeting will be cabled. The Budget Workshop will be held after
the hearing.
M/S/P DeLapp/Johnston — to send the notice to the people, determined by staff,
that would be affected by the city center proposal in the Lions Park area and include a
sketch. (Motion passed 5-0.)
B. INFORMATIONAL: Monthly Oneratine Report
Finance Director Bouthilet provided a monthly operating report and reported the budget
was on -track.
6. NEW BUSINESS:
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Update on Buildine Dent. Activities: Jim McNamara
The Building Official reported that in the month of July there were two new residential
permits issued and two new commercial permits issued. He reminded residents that
contractors should be state licensed to complete a roof project and permits for fences are
now required.
B. Fire Sprinklers — Prairie Ridge Office Park
The City Planner reported in his memo that as a part of the Council's approval action on
the site plan for the Prairie Ridge office condos (Highway 5 at Stillwater Blvd.) it as
agreed that the developer would be required to only install "dry" fire sprinkler systems.
That concession by the City was based on the inability of the City to extend municipal
water service to the site in a financially feasible manner due to Oakdale water supply
contract issues.
The City has been contacted by the developer advising that the State Fire Marshall will
not permit installation of "dry" sprinkler systems due to the false sense of security such
installations will project. The Building Official explained since we are not able to service
water, the state was very reluctant to approve other than a full live system. A letter was
signed by the Building Official and Fire Chief indicating they wave the requirement of
the fire sprinkler systems for the Prairie Ridge development due to the fact that the city
does not have the ability to furnish the development wit the necessary water supply for a
fire sprinkler system. This option is given under Section 1306.0060 of the fire sprinkler
code providing other requirements are met.
The Council asked that the Planning Commission be made aware of these items when it
looks at the impact on the Limited Business area where there is no water.
LAKE ELMO CITY COUNCIL MINUTES AUGUST 17, 2004 3
B. PUBLIC HEARING: Assessment for 2004 Overlay Proiect; Resolution
No. 2004-070
The City Engineer reported the project is complete and recommends adoption of the
assessment rate of $1,222.00 per unit (21 assessable units) for this project.
Mayor Hunt opened up the Public Hearing at 7:50 p.m. in the Council Chambers
There was no one to speak for or against the assessments.
Mayor Hunt closed the Public Hearing at 7:51 p.m.
M/S/P DeLapp/Johnston — to adopt Resolution No. 2004-070, A Resolution Adopting
Assessments for the 2004 Overlay Projected as presented by the City Engineer. (Motion
passed 5-0).
C. Proposed 4-Wav Stop Highlands Trail/59th Street
The Public Works Council Committee recommended a 4-way stop condition be placed at
the intersection of Highlands Trail and 59th Street. In his letter dated August 12 , Tom
Prew recommended not to install a 4-way stop as it was not warranted, The
recommendation for a 4-way stop condition stems from the neighborhood request for
traffic calming. In his opinion, a nuisance stop sign at this location would have very little
effect on the overall speed of traffic on Highlands Trail. Making physical changes to the
street is the best method to reduce vehicle speed. Prew recommended performing a speed
study to determine the scope of the speeding problem.
M/S/P DeLapp/John — to direct the City Engineer to come back with a speed study to
determine the scope of the speeding problem on Highlands Trail. (Motion passed 5-0).
D. VFW Ball Field Lights
The City Planner reported the installations of the new lights have been recently
completed. A verbal agreement several months ago with an adjacent property owner to
provide the city with an easement to run the new power supply unraveled once Xcel
presented the actual plan as to where the new power lines/poles would be located on that
adjacent property owners land. Several alternative concepts were also presented to the
property owners, but none of which could be accommodated. It was finally decided to
route the power from a different location and within the Layton Avenue right-of-way,
with increased costs the result.
The previous Xcel contract price to bring the power to the ball field was $9,994.57. The
new revised route down Layton Avenue results in an Xcel cost of $12,205.37 and an
increase in the project cost of $2,210.80.
LAKE ELMO CITY COUNCIL MINUTES AUGUST 17, 2004 5
3. And the development of alternate traffic routing and shared
funding plans in the future.
MnDot discussed the Mill/Overlay project scheduled for September 2004, and no
possibility (funding) for changes at this time. They also identified other maintenance and
safety related upgrades scheduled for the future; pending funding. Tom Prew is working
on a proposal to do a bypass study. The City Administrator noted that residents raised
traffic issues on the west end, and there will be continued vigilance on speeding by the
sheriff's dept. Council member Dunn asked to put on website and cable when the mill
overlay project will be started.
B. Mutual Aid for St. Croix Valley and Hudson Fire Station
The Council was provided an agreement for the Lake Elmo Fire Department to provide
Mutual Aid to the St. Croix Valley and Hudson Fire Departments. This agreement is key
to the area wide response to emergency situations and has been reviewed and
recommended for approval by the City Attorney, the Fire Chief and the City
Administrator.
M/S/P DeLapp/Johnston — to approve the Mayor, City Administrator, and Fire Chief sign
the Mutual Aid Agreement with St. Croix Valley and Hudson Fire Service. (Motion
passed 5-0).
C. Disposal of Fire Eauinment
M/S/P Dunn/DeLapp — to approve the Mayor, City Administrator and Fire Chief sign an
agreement to transfer outdated surplus Air Pack equipment to receiving city. (Motion
passed 5-0).
D. Animal Ordinance Amendment
The Community Improvement Committee has studied the current ordinance regulating
restraining of dogs. The CIC has recommended that a minor change to the dog ordinance
be adopted. The change proposed requires that a dog owner employ an active restraint
system if the dog is left outside and the owners are not home.
Rod Sessing and Council member DeLapp questioned the relevancy of the property
owner being home or not and why penalize them for when the owner is not home.
Council member Johnston stated that his interpretation of the opinion of animal control is
that invisible fencing was not efficiently effective and additional protection was a good
policy. Ann Smith, Vice Chair of the CIC, stated if the dogs stay in the invisible fence,
the property owner will not get fined. This would protect people in the future when the
owner is not home all day long. Joan Ziertman, CIC member, stated she would rather see
extra enforcement when a person is gone a long time. Council member Dunn said she
wasn't convinced that invisible fences were causing a problem in the city and was not
prepared to make a change to the dog ordinance.
LAKE ELMO CITY COUNCIL MINUTES AUGUST 17, 2004 7
member DeLapp added that we need information, such as, MN Design Team
information, pictures of developments and the proposed city center, to attract their
interest.
Mayor Hunt and Council members Dun, DeLapp and Johnston indicated they would be
attending the LMC Conference.
M/S/P Johnston/John — to authorize $700 to reserve a booth at the LMC conference.
(Motion passed 5-0.)
Board of Directors Vacancies:
At the Annual Meeting in Duluth on October 11t, the membership will elect four new
members to the Board of Directors. Council member Johnston indicated he would be
interested in the nomination, but pulled his name out of consideration when Mayor Hunt
indicated he would also be interested.
M/S/P DeLapp/Dunn — to submit Lee Hunt's name for nomination to serve on the LMC
Board of Directors. (Motion passed 5-0).
Council member Dunn attended the VBWD meeting to listen to the discussion regarding
a proposal for a market place and super target on 70 acres along highway 5 bordering
Oakdale and Lake Elmo Dunn said resident, Debbie Dean, asked excellent questions on
water quality and runoff and how it relates to more traffic on Highway 5. The proposal
was passed by the VBWD.
Council member Johnston said he was the last customer at the pancake breakfast held by
the Fire Department. Dean asked about the status of the City's diseased tree program.
The Administrator responded this item will be placed on the Public Works Council
Committee agenda. Council member John suggested looking into a tree specialist on
staff and the cost associated with such an appointment.
B. Council Member John:Discussion of Smokine Ban
Council member Wyn John said the Public Health Council Committee reflected positive
on a smoking ban and wanted to get the Council's response on this proposal. He aid if the
City doesn't take a stand one way or another to identify their position, then there would
not be any weight at all for the Washington County to legislate for us. Wyn introduced
the following motion because he felt quite strongly about a smoking ban.
M/No Second John/No Second — to direct the staff to prepare an ordinance prohibiting
smoking in a public place where two or more people could gather.
Council member Dunn stated this is not something we should be wasting another minute
on. Council member Johnston said he was in favor of an approach that would do the
most good while doing the least amount of harm. He supported the concept of a smoking
ban and the idea of a regional smoking ban.
LAKE ELMO CITY COUNCIL MINUTES AUGUST 17, 2004 9
94
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2004-080
RESOLUTION APPROVING CLAIMS
BE IT RESOLVED THAT Claim Numbers 217, 218, DD232 through DD243,
26153 through 26184,were used for Staff payroll dated September 16, 2004 , Claim
26185 through 26225 in the total amount of $173,334.41 are hereby approved.
ADOPTED, by the Lake Elmo City Council on the 218t day of September, 2004.
ATTEST:
Martin J. Rafferty
City Administrator
Lee Hunt
Mayor
Accounts Payable
Computer Check Proof List
User. administrator
Printed: 09/17/2004 - 12:07 PM
SP
Invoice No Description Amount Payment Date Acct Number Reference
Vendor.ACEHARD Ace Hardware Check Sequence: 1 ACH Enabled: No
02094553 Library 35.52 09/21/2004 101-410-1110-44300
Check Total: 35.52
Vendor:ANCOM ANCOM COMMUNICATIONS, INC. Check Sequence: 2 ACH Enabled: No
39288 2 Radios, 2 remote mics, headset for FD 2,267.77 09/21/2004 101-420-2220-43230
Check Total: 2,267.77
VendorARAM Aramark Check Sequence: 3 ACH Enabled: No
629-5547267 Linen - City Hall 46.68 09/21/2004 101-410-1940-44010
Check Total: 46.68
Vendor:ARCADELE Arcade Electric Check Sequence: 4 ACH Enabled: No
1670 VFW Baseball Field Lighting 8,000.00 09/21/2004 404-480-8000-45300
Check Total: 8,000.00
Vendor:ASPENMI Aspen Mills, Inc. Check Sequence: 5 ACH Enabled: No
57035 Name Tags 88.45 09/21/2004 101-420-2220-44170
Check Total: 88.45
Vendor:BATTYPL Batteries Plus Woodbury Check Sequence: 6 ACH Enabled: No
32-89448 Public Works - Batteries for Loader 149.08 09/21/2004 101-430-3100-42210
Check Total: 149.08
Vendor:B1PPS Biffs Inc. Check Sequence: 7 ACH Enabled: No
W232792 Restrooms - Sumfish Lake Park 70.26 09/21/2004 101-450-5200-44120
W232793 Restrooms - Lions Park 140.52 09/21/2004 101-450-5200-44120
W232794 Restrooms - VFWPark 70.26 09/21/2004 101-450-5200-44120
W232795 Restrooms - DeMontreville Park 70.26 09/21/2004 101-450-5200-44120
AP - Computer Check Proof List (09/17/2004 - 12:07 PM)
Page 1
Invoice No
W232796
W232797
W232798
Vendor:BLDGPER
BP84EX
VendorBRINES
56023
Vendor.CARQUEST
D353330
Vendor:DELTA
3573140
Vendor:FARMERS
1751
Vendor:FOUR
23-037388
Vendor.FREDS
414447
Vendor:HAGBERGS
00040819
00060815
00110816
00330814
Description
Restrooms - Reid Park
Restrooms - Tablyn Park
Restrooms - Pebble Park
Check Total:
Building Permits Law Bulletin
Subscription
Check Total:
Brines Market
Bagged Lunches - Election Primary
Check Total:
Car Quest
Fuel and Oil Filters - Parks
Check Total:
Delta Dental Of Minnesota
Dental Ins. October Prem.
Check Total:
Farmers Union Co -Op Oil
Fuel - Fire Dept
Check Total:
Four Seasons Service
Supplies - City Hall
Check Total:
Fred's Tire
Tire Repair - Parks
Check Total:
Hagbergs Country Market
Election Judges Training
Fire Dept
Election Judges Training
Fire Dept.
Amount Payment Date Acct Number Reference
70.26 09/21/2004
70.26 09/21/2004
70.26 09/21/2004
562.08
101-450-5200-44120
101-450-5200-44120
101-450-5200-44120
Check Sequence: 8
87.99 09/21/2004 101-420-2400-44330
87.99
Check Sequence: 9
50.06 09/21/2004 101-410-1410-44300
50.06
71.96 09/21/2004
71.96
Check Sequence: 10
101-430-3100-42210
Check Sequence: 11
603.35 09/21/2004 101-000-0000-21706
603.35
Check Sequence: 12
18.50 09/21/2004 101-420-2220-42120
18.50
Check Sequence: 13
64.50 09/21/2004 101-410-1940-44300
64.50
Check Sequence: 14
18.32 09/21/2004 101-450-5200-44040
1832
22.55 09/21/2004
16.06 09/21/2004
14.98 09/21/2004
5.73 09/21/2004
Check Sequence: 15
101-410-1410-44370
101-420-2220-44300
101-410-1410-44370
101-420-2220-44300
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (09/17/2004 - 12:07 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
Check Total: 59.32
Vendor.LEAGMN League of MN Cities Check Sequence: 16 ACH Enabled: No
1-000018563 Event Reg. - Dean Johnson 165.00 09/21/2004 101-410-1110-44370
ANNUAL DUE Annual Membership for the City 5,417.00 09/21/2004 101-410-1110-44330
Check Total: 5,582.00
Vendor.LINDVENN Lindquist & Vennum Check Sequence: 17 ACH Enabled: No
288838-0840 Attorney Fees - Comp Plan 11,193.00 09/21/2004 101-410-1940-43020
Check Total: 11,193.00
Vendor:LINNER Linner Electric Company, Inc. Check Sequence: 18 ACH Enabled: No
16777 Repair Light on softball field 645.70 09/21/2004 101-450 5200-44030
Check Total: 645.70
VendoI:LUMEY SharonLumby Check Sequence: 19 ACH Enabled: No
09/15REJMB Dinner for Election Judges 84.00 09/21/2004 101-410-1410-44300
Check Total: 84.00
Vendormama Metropolitan AreaManager Asociation Check Sequence: 20 ACH Enabled: No
955 1/2 Membership dues - June -Dec 2004 25.00 09/21/2004 101-410-1110-44370
Check Total: 25.00
Vendor:MCLEOD McLeod USA Check Sequence: 21 ACH Enabled: No
6453846 City Hall 367.95 09/21/2004 101-410-1940-43210
6453846 Fire Hall 1 and 2 165.63 09/21/2004 101-420-2220-43210
6453846 4259 Jamaca- Public Works 130.22 09/21/2004 101-430-3100-43210
6453846 11062 N. 34th St and 2759 Legion Ave. 120.31 09/21/2004 602-495-9450-43210
6453846 3303 Langley Ct. and 11975 55th St 108.80 09/21/2004 601-494-9400-43210
6453846 11194 Upper 34th Street 55.08 09/21/2004 101-450-5200-43210
Check Total: 947.99
Vendor:MENARDST Menards - Stillwate
15269 Library Exp.
Check Total:
28.45 09/21/2004
28.45
Check Sequence: 22
101-410-1110-44300
VendoI:MILLEREX Miller Excavating, Inc. Check Sequence: 23
9827 Gravel roads grade 587.13 09/21/2004 101-430-3100-44030
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (09/17/2004 - 12:07 PM) Page 3
Invoice No
Vendor:MPCA
MPCAJOAMS/PT
REM/WPC
Description
Check Total:
MN Pollution Control Agency
Wastewater Cert. Exam - GT Magnuson
Wastewater Training - GT Magnuson
Check Total:
VendonNORTHTOO Retail ServicesNorthem Tool & Equipment
0561025746 Drillbits for Public works
Check Total:
Vendor:NORTHTS
24-9429
VendonOAKDALE
1000039700
1000046000
VendorONECALL
4080489
Vendor.PETERSO
11135M
11140M
11145M
11150M
Vendor:PETTYCI
091520004
091520004
091520004
Vendor:PRESS
SEPT20004
Northern Traffic Supply Inc.
4 Type III Barricade
Check Total:
City of Oakdale
Water - North
Water - South
Check Total:
Gopher State One-CallOne Call Concepts, Inc
Line Locates - August
Check Total:
Peterson Fram & Bergman
Legal Services - Administration
Legal Services - Criminal Pros
Legal Services - Hill Trail N.St. Imp.
Legal Services - Community Dev.
Check Total:
Petty Cash
Postage to return Mary K.'s items
Batteries
Admin. fees for reg. of Bldg. Dept. vehc
Check Total:
StevenPress
Cable Op. 8/3, 9/7, 9/13
AP - Computer Check Proof List (09/17/2004 - 12:07 PM)
Amount Payment Date Acct Number
587.13
32.00 09/21/2004
270.00 09/21/2004
302.00
Check Sequence: 24
602-495-9450-44370
602-495-9450-44370
Check Sequence: 25
66.01 09/21/2004 101-430-3100-42150
66.01
Check Sequence: 26
702.90 09/21/2004 101-430-3100-42260
702.90
3,050.79 09/21/2004
9,856.95 09/21/2004
12,907.74
185.15 09/21/2004
185.15
4,501.98 09/21/2004
3,633.89 09/21/2004
77.00 09/21/2004
253.43 09/21/2004
8,466.30
4.61 09/21/2004
4.88 09/21/2004
25.00 09/21/2004
34.49
Check Sequence: 27
601-494-9400-43820
601-494-9400-43820
Check Sequence: 28
101-430-3100-44300
Check Sequence: 29
101-410-1610-43040
101-410-1610-43045
409-480-8000-43040
803-490-9070-43040
Check Sequence: 30
101-410-1320-43220
101-410-1320-44300
101-420-2400-44300
Check Sequence: 31
120.00 09/21/2004 101-410-1320-43620
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 4
Invoice No
Description
Check Total:
Amount Payment Date Acct Number
120.00
Vendor:Reserve Pitney BowesReserve Account Check Sequence: 32
20313037 Postage -Reserve Account 750.00 09/21/2004 101-410-1320-43220
Check Total: 750.00
Vendor:RUD DianePrince-Rud Check Sequence: 33
9/7-9/15 Cleaning - City Hall 240.00 09/21/2004 101-410-1940-44010
9/8-9/16 Cleaning - Fire Dept. 240.00 09/21/2004 101-420-2220-44010
Check Total: 480.00
VendorS&T S&T Office Products, Inc. Check Sequence: 34
011T8216 Credit for Inv. 011R6686 -68.78 09/21/2004 101-410-1320-42000
O1IY6532 Credit for Inv.0113(7565 -68.97 09/21/2004 101-410-1320-42000
01JH4862 Pens, Tapes, Paper 150.23 09/21/2004 101-410-1320-42000
Check Total: 12.48
Vendor SELA Sela Roofing Inc. Check Sequence: 35
4197 Return Permit 4197 Fee 171.48 09/21/2004 101-000-0000-32210
Check Total: 171.48
Vendor:STILLGAZ Stillwater Gazette Check Sequence: 36
00003756 Ordinance 97-136 109.20 09/21/2004 101-410-1320-43510
00003766 Resolution 2004-74 Publ. 69.30 09/21/2004 101-410-1320-43510
Check Total: 178.50
Vendor:TASCH T.A. Schifsky & Sons Check Sequence: 37
12170-02 Hill Trail N and 50th Str. N. Reconstr. 77,893.32 09/21/2004 409-480-8000-45300
33960 AC Asphalt 46.41 09/21/2004 101-430-3100-42240
Check Total: 77,939.73
Vendor.TWINCIT Twin City Water Clinic, Inc. Check Sequence: 38
653 Bacteria Analysis - August 20.00 09/21/2004 601494-9400-43030
Check Total: 20.00
Vendor:WAS-TRAN Washington County
42178 Striping Roads
AP - Computer Check Proof List (09/17/2004 - 12:07 PM)
4,907.45 09/21/2004
Check Sequence: 39
101-430-3100-42240
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 5
Invoice No Description Amount Payment Date Acet Number Reference
Check Total: 4,907.45
Vendor: WEL L ER Bill Welter Check Sequence: 40 ACH Enabled: No
Welter Refund due to unnecessary Variance app. 620.00 09/21/2004 803-490-9070 44300
Check Total: 620.00
Vendor.XCEL Xcel Energy Check Sequence: 41 ACH Enabled: No
2045-967-139240 11975 55th Street 568.41 09/21/2004 601-494-9400-43810
2332-806-007245 Street Lighting 1,568.48 09/21/2004 101-430-3160-43810
Check Total: 2,136.89
Total for Check Run: 141,217.97
Total Number of Checks: 41
AP - Computer Check Proof List (09/17/2004 - 12:07 PM) Page 6
Suite 300
50 East Fifth Street
St. Paul, MN 55101-I 197
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
11135-000008 Comp. Plan Update 2000-2020
661.50
11135-030005 OLD VILLAGE AREA MORATORIUM
121.00
11135-030008 SIMICH FENCE
11135-040002 2004 RECODIFICATION
11135-040009 PURCHASE OF SIEDOW PROPERTY
825.00
11135-920001
11135-920005
Administration
Volunteer Fire
Dept./Benefit Assoc.
275.00
Pb'ERSON.__._
FRAM&BERGMAN
ACCOUNT NO:
(651) 291.8955
(6511 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
08/31/2004
11135M
FEES EXPENSES ADVANCES BALANCE
0.00 0.00 $661.50
0.00 0.00 - $121.00
99.00 0.00 0.00 $99.00
286.00 0.00 0.00 $286.00
9.42 210.45 $1,044.87
2,013.00 1.61 0.00 $2,014.61
0.00 0.00 $275.00
4,280.50 11.03 210.45 $4,501.98
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECENED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
PERSON,
FRAIVI&BERGMAN
11140-030001 Misc Prosecutions
11140-030170 Kuehn, James
11140-040004
FEES
2,405.00
572.00
Hyland, Myles Joel
revoked plated, small amount of
marijuana in motor vehicle
0.00
11140-040018 Love, Orbin
DAR
11140-040061 Fuentes-Moncada, Luis E.
GM-DAC-IPS
57.50
57.50
11140-040080 Graham, Daniel Joseph
revoked plates, open bottle,
no insurance
11140-040089 Erickson, Lisa Lorraine
trespassing
11140-040090 Stromberg, Alex Gregory
DAR
57.50
30.00
57.50
ACCOUNT NO:
EXPENSES ADVANCES
45.58 0.00
0.00 8.81
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41.0991098
Page: 1
08/31/2004
11140M
'BALANCE
$2,450.58
$580.81
$0.00
$57.50
$57.50
$57.50
$30.00
$57.50
THIS STATEMENT 15 DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAV OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN SSI01-I 197
CITY OF LAKE ELMO
PTtERSON,_
FRAMCTBERGMAN
II mous swim' seam' seavivitonio tram La void
ACCOUNT NO:
(651) 291.8955
(6511 228-1753 facsimile
Federal Tax ID 441-0991098
Page: 2
08/31/2004
11140M
FEES EXPENSES ADVANCES BALANCE
11140-040124 Erion, Michael Lee
GM-DAC-IPS, possess dangerous
weapon
11140-040132 Thorsen, Kyle Theodore
3rd degree DUI
11140-040155 Wiley, Laurel Suzanne
DAR
5.00 0.00
42.50
0.00
5.00 0.00
11140-040167 Langevin, Joseph Louis
reckless discharge of weapon
22.50
11140-040169 Kurimay, Nicholas
DAR
11140-040170 Meyer, Jean Linda
DAR
0.00
5.00 0.00
5.00 0.00
11140-040173 Neadeau, Tara Lynn
2nd degree DUI, open bottle
22.50
11140-040182 Wilwert, Harold John
DAR, no proof of insurance
5.00
11140-040183 Oman, Joseph Ray
no insurance, fail to register MV
5.00
0.00
0.00
0.00
0.00 $5.00
0.00 $42.50
0.00 $5.00
0.00 $22.50
0.00 $5.00
0.00 $5.00
0.00 $22.50
0.00 $5.00
0.00 $5.00
THIS STATEMENT ►S DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTHS STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
11140-040184 Thole, Wayne
theft
PF'ERSON,
FRAMC'BERGMAN
jIdcloyM'W.' ''Ydelladtl4M:i-11:101 aWMDt'q.'1
ACCOUNT NO:
(651)291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 3
08/31/2004
11140M
FEES EXPENSES ADVANCES BALANCE
5.00 0.00
11140-040185 Kotlarz, Collin
underage consumption, assault
crim. damage to property
5.00
11140-040186 Billups, Eugene Lawrence
DAR
11140-040189 Tennant, Joni Lynn
3rd degree DUI
11140-040190 Grillo, Mark Angelo
GM-DAC-IPS
0.00
5.00 0.00
30.00 0.00
15.00 0.00
11140-040194 Bower, Deborah Jean
GM -test refusal, 4th degree DUI
70.00
11140-040195 Wright, Donald William
4th degree DUI, open bottle
10.00
11140-040196 Mielke, Stephen John
GM -credit card fraud
11140-040197 Blass, Jenne Marie
underage consumption
0.00
0.00
10.00 0.00
22.50 0.00
0.00 $5.00
0.00 $5.00
0.00 $5.00
0.00 $30.00
0.00 $15.00
0.00 $70.00
0.00 $10.00
0.00 $10.00
0.00 $22.50
THIS STATEMENT 1S DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OP THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
PE'1'hRSON,
FRAMC'BERGMAN
uraid W icit--t+t.Ifou it tilpitYotatt:WWttisa
ACCOUNT NO:
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 4
08/31/2004
11140M
FEES EXPENSES ADVANCES BALANCE
11140-040199 Stinson, Thomas Michael
GM -test refusal, 3rd degree DUI
hit and run
11140-040201 Lowen, Edward J.
DAS
11140-040202 Khoury, George John
parking on grass
10.00 0.00
27.50 0.00
15.00 0.00
3,579.50 45.58
0.00 $10.00
0.00 $27.50
0.00 $15.00
8.81 $3,633.89
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CRE➢ITED TO THE NEAT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 5510E-I 197
CITY OF LAKE ELMO
3800 Laverne Avenue North
Lake Elmo MN 55042
PETERSON,
FRAM&'BERGMAN
I r�e�Ssxt t xoxeAbSUESNi°.S ;OMMA
ACCOUNT NO:
1651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID 1141-0991098
Page: 1
08/31/2004
11145M
FEES EXPENSES ADVANCES BALANCE
11145-000003 Hill Trail North Street Improvement
77.00 0.00 0.00 $77.00
77.00 0.00 0.00 $77.00
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Suite 300
50 East Fifth Street
St. Paul, MN 55101-1197
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO MN 55042
PE3'ERSON.
FRAM&aBERGMAN
mite 211 71:'1110r01.41 mz 18 RNA
ACCOUNT NO:
(651) 291-8955
(651) 228-1753 facsimile
Federal Tax ID #41-0991098
Page: 1
08/31/2004
11150M
FEES EXPENSES ADVANCES BALANCE
11150-000003 RECO Property Permits
55.00 0.43 0.00 $55.43
11150-040004 WHISTLING VALLEY SECOND ADDITION
132.00 0.00 0.00 $132.00
11150-040006 ISAACSON VARIANCE
33.00 0.00 0.00 $33.00
11150-040007 TAPESTRY 0.P. DEVELOPMENT
33.00 0.00 0.00 $33.00
253.00 0.43
0.00 $253.43
THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH.
PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTH'S STATEMENT.
PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT.
Monthly Operating Report
As of 9/17/2004 (Periods 1-9)
S A.
1 Description Budget
Mayor & Council
I Part-time Salaries $12,100.00
FICA Contributions $750.00
Medicare Contributions $176.00
Travel Expense $450.00
Miscellaneous $4,000.00
Dues & Subscriptions $5,500.00
Conferences & Training $5,000.00
Per Range Amt Variance I
1
$5,667.00 $6.433.00 1
$583.851 $166.15
$136.54 $39.46
$3,750.00 -$3,300.00
$14,822.72 -$10,822.72
$7,894.00 -$2,394.00
$1,147.00 $3,853.00
Sub -Total $27,976.001 $34,001.11
-6,025.11
Administration
Full-time Salaries $124,020.00 $77,084.00 $46,936.00
PERA Contributions $6,858.00 $3,286.27 $3,571.73
FICA Contributions $7,689.00 $4,804.79 $2,884.21
Medicare Contributions $1,798.00 $1,123.65 $674.35
Health/Dental Insurance $21,834.001 $12,799.58 $9,034.42
Workers Compensation 1 $1,688.00 $0.00 $1,688.00
Office Supplies $7,000.00 $4,043.02 $2,956.98
Printed Forms $800.00 $188.29 $611.71
Newsletter/Website $14,000.00 $4.529.75 $9.470.25
Postage $9,500.00 $6,154.15 $3,345.85
Travel Expense $1,500.00 $412.00 $1.088.00
1Legal Publishing $6,000.001 $2.811.08 $3,188.92
Insurance 1 $27,360.00 $29,581.001 -$2,221.00 Annual Premiums Paid
Cable Operation Expense $0.00 $120.00 -$120.00
Miscellaneous $6.000.00 $3,506.85 $2,493.15
Dues & Subscriptions $1,500.00 $1,834.66 -334.66
Books $500.00 $0.00 $500.00
Conferences & Training $2,500.00 $290.00 $2,210.00
Transfer Out $70,500.00 $0.00 $70,500.00
Elections
1 Part-time Salaries
'Office Supplies
Printed Forms
Travel Expense
Miscellaneous
Conferences & Training
Sub -Total
Sub -Total
$311,047.00
$7.000.00
$100.00
$300.00
$50.00
$800.00
$0.00
$8.250.00
$152,569.091 $158,477.91
$191.67 $6,808.33
$0.00 $100.00
$0.00 $300.00
$0.00 $50.00T
$474.06 $325.94
$37.53 -$37.53
$703.26 _ _ $7,546.74
Comments
-1-
Description
Finance
Full-time Salaries
I PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Office Supplies
'Printed Forms
(Software Support
Hardware Support
Software Programs
Travel Expense
Miscellaneous
Books
Conferences & Training
Budget Per Range Amt
$41,432.00
$2,569.00
$2,291.00
$601.00
$7,318.00
$800.00
$1,000.00
$4,000.00
$2,000.00
$3,000.00
$1,000.00
$200.00
$200.00
$1,000.001
Sub -Total $67,411.001
Accounting Services $24,000.00
Assessing Services $35,000.00
Legal Services $15,000.00
Civil Attorney Criminal $45,000.00
Sub -Total $60,000.00
Planning & Zoning
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Printed Forms
Zoning Ordinance Dev - CDBG
Cimarron Study - CDBG
Comprehensive Planning
Engineering Services
Legal Services
Infiltration Project
Old Village Tax Abatement
Travel Expense
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Sub -Total
$75,586.00
$4,180.00
$4,686.00
$1,096.00
$11,686.00
$847.00
$500.00
$500.00
$0.00
$10,000.00
$10,000.00
$2,500.00
$1,000.00
$0.00
$73,148.00
$2,000.00
$200.00
$500.00
$200.00
$2,500.00
$201,129.00
$19,983.67
$1,029.55
$1,240.75
$290.24
$2,943.24
$0.00
$28.12
$2,369.36
$1.664.001
$950.00
$28.00
$286.20
$0.00
$20.00
$30,833.13
$18,856.29
$13,600.00
$22,182.82
$30,083.641
$52,266.46
Variance Comments
$21,448.33
$1,539.45
$1,050.25
$310.76
$4,374.76
$800.00
$971.88
$1,630.64
$336.00
$2,050.001
$972.001
-$86.20
$200.00
$980.00
$36,577.87
$5,143.71
$21,400.00
-$7,182.82
$14,916.36
$7,733.54
$50,029.89 $25,556.11
$4,140.99 $39.01
$3,121.51, $1,564.49
$729.97 $366.03
$8,244.76 $3,441.24
$0.00', $847.00
$243.34 $256.66
$0.00 $500.00
$8,776.97 -$8,776.97 Expense offset by Grant received from Washington County $ 49,666
$10,035.00 -$35.00
$0.00 $10,000.00
$9,299.23 -$6,799.23
$341.00 $659.00
$21,505.16 -$21,505.16 Expense offset by Grant received from METC $29,501.00
$15,308.88 $57,839.12
$715.751 $1,284.25
$114.001 $86.00
$710.001-$210.00 --
$28.761 $171.24
$990.361 $1,509.64
$134,335.571 $66,793.43
-2-
Description
Engineering Services
Attorney Fees
Gov't Buildings
Cleaning Supplies
Building Repair Supplies
Telephone
Electric Utility
Refuse
Repairs/Maint Contractual Bldg
Repairs/Maint Contractual Eqpt
Miscellaneous
Sub -Total
Law Enforcement Contract
Transfer Out
Sub -Total
Fire
Full-time Salaries
Part-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Printed Forms
EMS Supplies
Fire Prevention
Fuel
Equipment Parts
Building Repair Supplies
Small Tools & Equipment
Physicals
Telephone
Radio
Travel Expense
Vehicle Insurance
Electric Utility
Repairs/Maint Contractual Bldg
Repairs/Maint Contractual Eqpt
Rentals - Building
Uniforms
Budget Per Range Amt
$26,000.00 $14,213.51
$100,000.00 $99,150.91
$500.00
$500.00
$6,500.00
$5,000.00
$2,040.00
$8,000.00
$6,000.00
$400.00
$90.53
$134.75
$2,970.28
$3,423.62
$801.02
$7,350.20
$3.798.48
$460.83
Variance
$11,786.49
$849.09
$409.47
$365.25
$3,529.72
$1.576.38
$1,238.98
$649.80
$2.201.52
-$60.831
$28,940.00
$322,000.00
$15,000,00
$337,000.00
$17,434.00
$93,850.00
$964.00
$5,583.001
$1,306.001
$3,127.001
$2,469.001
$1,500.00
$750.00
$2,000.00
$4,000.00
$4,500.00
$0.00
$1,000.00
$1,200.00
$2,000.00
$4,600.00
$7,500.00
$2,000.001
$11,792.00
$4.400.00
$7,000.00
$23.000.00
$1.080.00
$9.500.001
$19,029.71
$318.717.56
$0.00
$318,717.561
$8.423.78
$77,749.61
$479.65
$5,343.81
$1.249.83
$9.910.291
$3,282.44
$15,000.00
$18,282.44
$9,010.22
$16,100.39
$484.35
$239.19
$56.17
Comments
1
$1.172.971 $1.954.03
$0.001 $2.469.00
$463.77 $1,036.23
$35.36 $714.64
$0.00 $2,000.00
$1,663.26 $2,336.74
$1,707.93 $2,792.07
$348.00 -$348.00
$240.28 $759.72
$1,028.10 $171.90
$3,253.00-$1,253.00
$2,463.74 $2,136.26
$5,763.44 $1,736.56
$1,766.85 $233.15
$12,908.00 -$1.116.00
$3.032.18 $1.367.82
$4,675.00 $2,325.00
$9,128.62 $13,871.38
$810.00 $270.00
$3,034.94 $6,465.06
Annual Premiums Paid
-3-
Description
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Pension Contribution
Fire State Aid
Equipment
Transfer Out
Sub -Total
Building Inspections
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental insurance
Workers Compensation
Office Supplies
Printed Forms
Fuel
Engineer Sery Utility Permits
Plan Review Charges
Surcharge Payments
Telephone
Travel Expense
Insurance
Repairs/Maint Contractual Eqpt
Rentals - Building
Uniforms
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Transfer Out
Civil Defense
Animal Control
Printed Forms
Contract Services
Impounding
Miscellaneous
Sub -Total
Sub -Total
Budget Per Range Amt
$1,300.00 $4,152.81
$2,300.00 $2,835.45
$200.00 $0.00
$15,000.00 $5,485.00
$41,000.00 $0.00
$25,000.00 $0.00
$10,000.00 $1,863.63
$60,000.00 $0.00
Variance Comments
-$2,852.81 Laptop Software Implementation -To be reimbursed by County $2560.00
-$535.45
$200.00
$9,515.00
$41,000.00 _
$25,000.00
$8,136.37
$60,000.00
$367,355.00
$113,365.00
$6,292.00
$7,029.00
$1,644.00
$23,588.00
$616.00
$1,000.00
$1,500.00
$3,000.00
$3,000.00
$5,000.00
$13,500.00
$0.00
$1,000.00
$877.00
$500.00
$4,000.00
$600.00
$200.00
$300.00
$300.00
$2,500.00
$5,000.00
$161,079.01 $206,275.99
$80,834.19
$3,900.42
$5,023.93
$1,174.93
$12,689.79
$0.00
$370.62
$354.59
$151.13
$0.00
$0.00
$663.10
$805.76
$180.00
$872.00
$1,601.77
$2,875.50
$156.93
$233.41
$829.46
$0.00
$310.00
$0.00
$194,811.00
$9,000.00
$500.00
$5,600.00
$6,000.00
$400.00
$113,027.53
$0.00
$0.00
$5,202.53
$4,180.30
$0.00
$32,530.81
$2,391.58
$2.005.07
$469.07
$10.898.21
$616.00
$629.38
$1.145.41
$2,848.87
$3,000.00
$5,000.00
$12,836.90
-$805.76 Cell Phone Expense
$820.00
$5.00
-$1,101.77 Repairs to BldgVehicles - 637.00 Miscode belong s in Fire
$1,124.50
$443.07
-$33.41
-$529.46
$300.00
$2,190.00
$5,000.00
$81,783.47
$9,000.00
$500.00
$397.47
$1,819.70
$400.00
$12,500.00
$9.382 83 $3,117.17
-4-
Description
Public Works
Full-time Salaries
Part-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Fuel
Shop Materials
Equipment Parts
Building Repair Supplies
I Street Maintenance Materials
I Landscaping Materials
Sign Repair Materials
I Sand/Salt
I Small Tools & Minor Equipment
Engineering Services
Contract Services
Telephone
Radio
Travel Expense
Insurance
Electric Utility
Refuse
Repairs/Maint Contractual Bldg
I Repairs/Maint Imp Not Bldgs
Repairs/Maint Contractual Eqpt
I Rentals - Buildings
I Uniforms
I Miscellaneous
1Dues & Subscriptions
Conferences & Training
Clean-up Days
Other Equipment
Transfer Out
Street Lighting
Budget 1 Per Range Amt
$106,087.00
$0.00
$5,867.00
$6,577.00
$1,538.00
$24,607.00
$3,773.00
$300.00
$8,500.00
$2,500.00
$10,000.00
$1,000.00
$22,500.00
$2,500.00
$4,000.00
$20,000.001
$1,500.00
$2.000.00
$22,500.00
$3,750.00
$200.00
$500.00
$11,265.00
$6,500.00
$250.00
$2,000.00
$1,500.00
$4,500.001
$1,500.001
$900.00
$2,000.00
$500.00
$500.00
$9,500.00
$12,250.00
$78,693.00
Sub -Total $382.057.00
$16,800.00
$67,655.38
$900.00
$3,392.421
$4,251.70
$994.361
$11,309.25
$0.00
$28.11
$8,392.79
$1,148.61
$5,513.07
$655.68
$5,737.39
$359.34
$1,813.43
$4,808.16
$619.73
$0.00
$27,342.841
$1,884.57
$0.00
$20.00'1
$13,603.001
$4,204.99
$827.12
$1,028.00
$3.047.30
$3,963.49
$0.00
$761.35
$1,840.21
$150.00
$100.00
$11,282.74
$21.25
$0.00
$187.656.28
$10,008.22
Variance Comments
$38,431.62
-$900.00 Salary Split between Part -Time Parks
$2,474.58
$2,325.30
$543.64
$13,297.75
$3.773.00
$271.89
$107.21
$1.351.39
$4,486.93
$344.32
$16,762.61
$2,140.66
$2,186.57
$15,191.84
$880.27
$2,000.00
-$4,842.84 Street Sweeping $ 17086 Snow Plowing $9738.00 Roads Graded 2603.00
$1,865.43
$200.00
$480.00
- $2.338.00 Annual Premiums Paid
$2.295.01
-$577.12 Budget Error Past Budget classified into Contract Services
$972.00
- $1.547.30
$536.51
$1.500.00
$138.65
$159.79
$350.001
$400.001
-$1.782.741
$12.228.75
$78,693.00
$194.400.72
$6.791.78
-5-
Description
Sanitation
1 Recycling Supplies
Newsletter
Miscellaneous
Sub -Total
Parks
Full-time Salaries
Part-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Fuel
Shop Materials
Chemicals
Equipment Parts
Building Repair Supplies
Landscaping Materials
Small Tools & Minor Equipment
'Telephone
Travel Expense
Insurance
Electric Utility
1 Refuse
Repairs/Maint Contractual Bldg
Repairs/Maint Imp Not Bldgs
Repairs/Maint Contractual Eqpt
Rentals - Buildings
Uniforms
Miscellaneous
Dues & Subscriptions
Conferences & Training
Transfer Out
Sub -Total
General Fund Total
Budget
$6,000.00
$5,000.00
$7,100.00
$18,100.00
$58,215.00
$23,550.00
$3,219.00
$5,069.00
$1,186.00
$9,916.00
$2,819.00
$250.00
$2,200.00
$1,000.00
$500.00
$4,000.00
$1,000.00
$10,000.00
$1,000.00
$1,500.00
$0.00
$2,900.00
$6,050.00
$2,400.00
$2,000.00
$5,000.00'
$1,000.00
$2,500.00
$400.00
$100.001
$100.00
$400.00
$16,500.00
$164,774.001
2,292,150
Per Range Amt Variance
$0.00
$0.00
$1,613.42
$1,613.42
$34,461.55
$16,639.44
$2,072.10
$3,172.09
$741.92
$4,188.91
$0.00
$0.001
$341.36
$105.96
$338.20
$922.35
$182.93
$3,031.98
$45.49
$825.461
$60.00
$3.084.00
$3,565.45
$6,000.00
$5,000.00
$5,486.58
$16,486.58
$23,753.45
$6,910.56
$1,146.90
$1,896.91
$414.08
$5,727.09
$2,819.00
$250.00
$1.858.64
$894.04
$161.801
$3,077.65
$817.07
$6,968.02
$954.51
$674.54
-$60.00
-$184.00 Annual Premiums Paid
$2,484.551
$1.471.68 $928.321
$1,060.93 $939.071
$994.49
$599.90
$3,372.49
$52.371
$128.001
$50.00
$0.00
$0.00
$81,509.05
1,353.402
1
$4,005.51
$400.10
-$872.49
$347.63
-$28.00
$50.00
$400.00
$16,500.001
$83,264.95
938,748
Comments
1
-6-
Description Budget 1 Per Range Amt
Water Enterprise Operating
Full-time Salaries $61,939.00
PERA Contributions $3,425.00
FICA Contributions $3,840.00
Medicare Contributions $898.00
Health\Dental Insurance $9,171.00
Workers Compensation $890.00
Office Supplies $100.00
Printed Forms $1,050.00
Chemicals $2,000.00
Utility System Maintenance $1,200.00
Water Meters & Supplies $16,000.00
1 Small Tools & Minor Equipment $197.001
'Engineering Services $2,500.001
Software Support $4,000.00
Telephone $2,000.00
1 Postage $650.00
Travel Expense $600.00
Insurance $2,380.00
Electric Utility $12,000.00
Water Utility $35,000.00
1 Repairs\Maint Imp Not Bldgs $1,000.00
Miscellaneous $5,000.00
Conferences & Training $500.00
Other Equipment $1,800.00
Subtotal $168.140.00
Sewer Enterprise Operating_
Full-time Salaries $17,594.00
PERA Contributions $973.00
FICA Contributions $1,091.00
Medicare Contributions $255.00
Health/Dental Insurance $2,375.00
Workers Compensation $328.00
Utility System Maint Supplies $524.00
Small Tools & Minor Equipment $200.00
Engineering Services $1,500.00
Telephone $1,150.00
Travel Expense $0.00
Electric Utility $1225.00
Repairs\Maint Imp Not Bldgs $1,000.00
Miscellaneous Expenses $0.00
1 Conferences & Training $0.00
$52,932.18
$2,610.91
$3,289.69
$769.361
$7,035.92
$0.00
$0.00
$402.58
$764.96
$1,042.97
$1.765.45
$255.43
$2,621.98
$379.00
$857.35
$0.00
$399.00
$2.985.001
Variance 1 Comments
$18,807.11
$1,321.45
$1,159.44
$271.10
$4,249.61
$890.00
$100.00
$847.64
$1,560.69
$157.03
$14,234.55
- $58.43
$50.23
$3.621.00
$1.251.45
$9,547.081
$62,564.74 1
$3,861.151
$1,359.001
$110.061
$0.001
$155,553.751
$12,673.92
$614.29
$787.98
$184.31
$1,549.01
$0.00
$58.56
$0.00
$5.670.69
$1.070.85
$36.00
$1.016.88
$2.511.29
$9,358.40
$491.20
$650.00
$225.00
-$605.00
$3,701.10
-$969.52
- $2.861.15 Retap p Three Water Connections-3100; Repair of Water Main Break 1049
$3,641.00
$390.001
$1,800.00
$54.434.30
$4,920.08
$358.71
$303.02
$70.69
$825.99
$328.00
$465.44
$200.00
- $4,170.69 Services for Lift Station Upgrades
$79.15
- $36.00
$208.12
- $12511.29 Lift Station Repairs
-$9,358.40
-$491.20
Subtotal $28,215.001
$36.023.38 1 -57.808.38
-7-
06st-t iption
Buoget Per Range Amt Variance
Comments
Storm Water Enterprise Operating
Full-time Salaries $24,751.00 $0.00 $24,751.00
PERA Contributions $1,369.00 $0.00 $1,369.00
FICA Contributions $1,535.00 $0.00 $1,535.00
[Medicare Contributions $359.00 $0.00 $359.00
1Health/Dental Insurance $4,771.00 $0.00 $4,771.00
Workers' Compensation $340.00 $0.00 $340.00
Office Supplies $500.00 $0.00 $500.00
Utility System Maint Supplies $2,162.00 $0.00 $2,162.00
jSmall Tools & Minor Equipment 1 $1,000.00 $0.00 $1,000.00
Engineering Services 1 $4,500.00 $13,731.34 -$6,519.43 Initial Set-up Expense
Erosion Control $2,100.00 $0.00 $2,100.00
!Software Support $1,000.00 $4,050.00 -$3,050.00 Initial Set-up Expense
(Postage $1.576.00 $515.00 $1,061.00
Contract Services $2,000.00 $0.00 $2,000.00
Repairs/Maint Not Bldg $2,000.00 $0.00 $2,000.00
Miscellaneous Expenses $0.00 $348.26-$348.261
Transfer Out $30,315.00 $0.00_ $30,315.00
Subtotal $80,278.00 $18,644.60 $64,345.31
Total Enterprise Fund
Grand Total
$276,633.00 $210,221.73 $110,971.23
2,568,783 1,563,624 1,049.719
-8-
7A,
New Residential
New Commercial
AUgUSt-2UU4
Permits
Issued
0
0
Other Residential 55
Other Commercial 2
Total 57
Summary Building Report
Valuation
$0.00
$0.00
$506,392.00
$90,700.00
$597,092.00
New Residential
New Commercial
v ear to uate
Permits
Issued
Valuation
10 $5,906,468.00
6 $1,400,000.00
Other Residential 251
Other Commercial 21
Total 288
$2,889,311.00
$955,483.00
$11,151,262.00
Total Building Fees Collected ! $10,513.40 4 Total Building Fees Collected I $145,093.34
Summary Plumbing Report
Plumbing 12 $56,500.00
Total Plumbing Fees Collected 1 $402.50
Summary HVAC Report
HVAC
Plumbing
Summary Plumbing Report
78 $644,154.00
Total Plumbing Fees Collected ' $5,336.25 I
Summary HVAC Report
10 $21,930.00 HVAC 79 $357,688.00
Total HVAC Fees Collected
Summary Grand Total Fees
Surcharge Fee Paid to State
SAC Fees Paid to Met Council
WAC Fees Paid to Oakdale
Misc. Expenses
Total Fees Retained
Credit Fees to Bldg
Credit Fees to Water
Credit Fees to Sewer
$555.00 Total HVAC Fees Collected ! $5,442.75
$11,470.90 Summary Grand Total Fees
$280.60
$9,058.40
$0.00
$0.00
Surcharge Fee Paid to State
SAC Fees Paid to Met Council
WAC Fees Paid to Oakdale
Misc. Expenses
$2,131.90 Total Fees Retained
$2,131.90
$0.00
$0.00
Credit Fees to Bldg
Credit Fees to Water
Credit Fees to Sewer
$155,872.34
$5,516.78
$9,058.40
$0.00
$0.00
$141,297.16
$140,521.66
$400.00
$375.50
Totals for Class Of Work: Add Number of Perrmits = 1
Totals for Occupancy:
I Occupancy
Class Of Work:
Permit #
4246 heating
Totals for Class Of Work:
Totals for Occupancy:
Occupancy U-1
Monday, September 13, 2004
Number of Permits = 1
Description of Work
Number of Perrmits = 1
Number of Permits =1
City of Lake Elmo
Building Department
Building Permit Detail Summary
August 01, 2004 Through August 31, 2004
Occupancy
Class Of Work: Add
Alfa
1
Permit # Description of Work Date Issued Use of Building Valuation
4204 swimming pool 8/3/2004 Single Family Dwelling 20,000
Sum of Valuation = 20,000
Sum of Valuation = 20,000
Date Issued Use of Building Valuation
8/20/2004 Single Family Dwelling 1,870
Sum of Valuation = 1,870
Sum of Valuation = 1,870
ArS
Page 1 of 6
Class Of Work: Add
Permit# Description of Work Date Issued Use of Building Valuation
4221 accessory structure 8/6/2004 Accessory Building 20,000
4211 accessory structure 8/5/2004 Accessory Building 1,000
Totals for Class Of Work: Add Number of Pemnits = 2 Sum of Valuation = 21,000
Class Of Work: Remodel
Permit # Description of Work Date Issued Use of Building Valuation
4262 Fireplace 8/25/2004 Single Family Dwelling 1,100
Totals for Class Of Work: Remodel Number ofPernnits = 1 Sum of Valuation = 1,100
Class Of Work: Demolition
Permit # Description of Work
4200 demolition
Totals for Class Of Work: Demolition Number of Permits = 1
Totals for Occupancy: U-1
Number of Permits = 4
Occupancy R-3
Class Of Work:
Permit* Description of Work
4225 reroof
Totals for Class Of Work: Number of Pernnits = 1
Monday, September 13, 2004
Date Issued Use of Building
Valuation
8/3/2004 Mobile Home 1,500
Sum of Valuation = 1,500
Sum of Valuation = 23,600 j
Date Issued Use of Building Valuation
8/10/2004 Single Family Dwelling 5,700
Sum of Valuation = 5,700
Page 2 of 6
Class Of Work: Add
Permit # Description of Work
4212 addition & remodel
4215 driveway
4235 Deck
4199 mobile home setup
4240 addition & remodel
4227 addition
4194 swimming pool
4234 mobile home setup
4236 mobile home setup
4237 reroof
4196 addition & remodel
4238 fence
4239 driveway
4216 fence
4257 fence
4242 Swimming pool & Deck
4243 Deck
4247 deck porch
4264 Remodel (including plmg&Htg)
Monday, September 13, 2004
Date Issued Use of Building Valuation
8/5/2004 Single Family Dwelling 1,700
8/6/2004 Single Family Dwelling 11,125
8/11/2004 Mobile Home 800
8/3/2004 Single Family Dwelling 3,500
8/13/2004 Single Family Dwelling 33,000
8/11/2004 Single Family Dwelling 1,500
8/2/2004 Single Family Dwelling 70,000
8/11/2004 Single Family Dwelling 2,800
811/2004 Single Family Dwelling 2,800
8/12/2004 Mobile Home 1,200
8/3/2004 Single Family Dwelling 30,000
8/12/2004 Single Family Dwelling 10,200
8/13/2004 Single Family Dwelling 1,500
8/6/2004 Single Family Dwelling 8,942
8/25/2004 Single Family Dwelling 1,500
8/18/2004 Single Family Dwelling 15,000
8/18/2004 Mobile Home 842
8/20/2004 Single Family Dwelling 2,156
8/26/2004 Single Family Dwelling 40,000
Page 3 of 6
4263 fence 8/26/2004 Single Family Dwelling 500
4260 fence 8/25/2004 Single Family Dwelling 930
4258 fence 8/25/2004 Single Family Dwelling 2,811
4241 fence 8/13/2004 Single Family Dwelling 9,000
4255 Garage 8/24/2004 Accessory Building 16,000
Totals for Class Of Work: Add Number of Perrmits = 24 Sum of Valuation = 267,806
Class Of Work: Remodel
Permit# Description of Work Date Issued Use of Building Valuation
4265 Siding 8/30/2004 Single Family Dwelling 19,874
4261 Remodel (including plmg&Htg) 8/25/2004 Single Family Dwelling 5,000
4210 Basement finish (includes plmg&htg) 8/5/2004 Single Family Dwelling 30,000
4219 Remodel 8/6/2004 Single Family Dwelling 32,000
4223 Siding 8/9/2004 Single Family Dwelling 3,800
4224 Deck 8/10/2004 Single Family Dwelling 5,000
4266 Siding 8/30/2004 Single Family Dwelling 19,980
Totals for Class Of Work: Remodel Number of Perrmits = 7 Sum of Valuation = 115,654
Monday, September 13, 2004 Page 4 of 6
Class Of Work: Repair
Permit # Description of Work Date Issued Use of Building Valuation
4207 Roof Replacement (ice & water) 8/3/2004 Single Family Dwelling 1,985
4245 window replacement 8/19/2004 Single Family Dwelling 3,500
4197 Roof Replacement (ice & water) 8/3/2004 Single Family Dwelling 8,455
4256 reroof 8/25/2004 Single Family Dwelling 4,000
4206 Roof Replacement (ice & water) 8/3/2004 Single Family Dwelling 6,600
4251 Gasline 8/23/2004 Single Family Dwelling 500
4229 Roof Replacement & Siding 8/11/2004 Single Family Dwelling 1,250
4252 window replacement 8/23/2004 Single Family Dwelling 2,172
4220 Windows & Siding 8/6/2004 Single Family Dwelling 3,000
4205 Windows & Siding 8/3/2004 Single Family Dwelling 30,000
Totals for Class Of Work: Repair Number of Perrmits =10 Sum of Valuation = 61,462
Class Of Work: Alter
Permit # Description of Work Date Issued Use of Building Valuation
4228 driveway 8/11/2004 Single Family Dwelling 5,400
4250 Gasline 8/20/2004 Single Family Dwelling 200
4249 Gasline 8/20/2004 Single Family Dwelling 200
4248 Excavation & Grading 8/20/2004 Excavation & Grading
Totals for Class Of Work: Alter Number of Permits = 4 Sum of Valuation = 5,800
Monday, September 13, 2004 Page 5 of 6
Class Of Work: Demolition
Permit* Description of Work Date Issued Use of BuildingValuation
4203 demolition
4202 demolition
4201 demolition
Totals for Class Of Work: Demolition
Totals for Occupancy: R-3
r
Occupancy S-2
Class Of Work:
Number of Perrmits = 3
Number of Permits = 49
Permit* Description of Work
4222 addition
Totals for Class Of Work:
Totals for Occupancy: S-2
Occupancy A-3
Number of Perrmits = 1
Number of Permits =1
Class Of Work: Remodel
Permit it Description of Work
4214 Remodel
Totals for Class Of Work: Remodel Number of Perrmits = 1
2.
8/3/2004 Mobile Horne 1,500
8/3/2004 Mobile Home 1,500
8/3/2004 Mobile Home 1,500
Sum of Valuation = 4,500
Sum of Valuation = 460,922
Date Issued Use of Building
8/9/2004 Commercial
Sum of Valuation =
Sum of Valuation =
Date Issued Use of Building
Totals for Occupancy: A-3 Number of Permits = 1
Grand Total for All Permits Issued: Number of Permits 57
Monday, September 13, 2004
8/5/2004 School
Sum of Valuation =
Sum of Valuation =
Total Valuation = 597,092
Page 6 of 6
Valuation
85,700
85,700
85,700
Valuation
5,000
5,000
5,000
City of Lake Elmo
Building Department
Plumbing Permit Detail Summary
August 01, 2004 Through August 31, 2004
Permit # Description of Work Date Issued Valuation
4198 water heater Install
4208 Install New Septic
4209 Septic Commercial
4213 commercial plumbing alter
4226 WIRSBO
4230 Install New Septic
4231 Install New Septic
4232 Install New Septic
4233 Install New Septic
4240 alter resd piing & Septic
4253 alter septic
4267 lawn sprinkler
8/3/2004 500
8/4/2004 5,000
8/4/2004 5,000
8/5/2004 2,000
8/10/2004 4,500
8/11/2004 7,500
8/11/2004 7,500
8/11/2004 7,500
8/11/2004 5,000
8/13/2004 5,000
8/23/2004 5,000
8/31/2004 2,000
Number of Permits 12 Total Valuation = 56,500
ap
Monday, September 13, 2004 Page 1 of 1
City of Lake Elmo
Building Department
HVAC Permit Detail Summary
August 01, 2004 Through August 31, 2004
Permit # Description of Work Date Issued Valuation
4195 Gasline 8/3/2004 6,500
4217 replace fumace 8/6/2004 3,200
4240 alter resd hvac 8/13/2004 4,000
4244 Install Heating Units 8/19/2004 3,590
4246 Install Heating Units 8/20/2004 1,870
4249 Gasline 8/20/2004 200
4250 Gasline 8/20/2004 200
4251 Gasline 8/23/2004 500
4254 alterresd hvac 8/24/2004 1,870
4259 Install Heating Unit in garage 8/25/2004 0
Number of Permits 10 Total Valuation = 21,930
Monday, September 13, 2004
Page 1 of 1
City of Lake Elmo
Building Department
Building Permit Fees
August 01, 2004 Through August 31, 2004
Date Permit # Permit Fee Surcharge Plan Revie14Other InvestigatioiSAC Fee Sewer Fee WAC Fee Meter Sales Tax
8/2/2004 4194 $783.75 $35.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4196 $442.25 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4197 $167.25 $4.23 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4199 $0.00 $0.00 $0.00 $75.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4200 $0.00 $0.00 $0.00 $50.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4201 $0.00 $0.00 $0.00 $50.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4202 $0.00 $0.00 $0.00 $50.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4203 $0.00 $0.00 $0.00 $50.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4204 $321.25 $10.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4205 $442.25 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4206 $139.25 $3.30 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/3/2004 4207 $69.25 $0.99 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/5/2004 4210 $442.25 $15.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/5/2004 4211 $38.75 $0.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/5/2004 4212 $60.10 $0.85 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/5/2004 4214 $111.25 $2.50 $72.31 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/6/2004 4215 $0.00 $0.00 $0.00 $50.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/6/2004 4216 $167.25 $4.47 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/6/2004 4219 $462.45 $16.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/6/2004 4220 $83.25 $1.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/6/2004 4221 $321.25 $10.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/9/2004 4277 $895.75 $42.85 $582.24 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Monday, September 13, 2004
Page 1 of 3
City of Lake Elmo
Building Department
Building Permit Fees
August 01, 2004 Through August 31, 2004
Date Permit # Permit Fee Surcharge Plan RevienOther InvestigationSAC Fee Sewer Fee WAC Fee Meter Sales Tax
8/9/2004 4223 $97.25 $1.90 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/10/2004 4224 $111.25 $2.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/10/2004 4225 $125.25 $2.85 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/11/2004 4227 $54.00 $0.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/11/2004 4228 $0.00 $0.00 $0.00 $50.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/11/2004 4229 $47.90 $0.62 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/11/2004 4234 $0.00 $0.00 $0.00 $75.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/11/2004 4235 $32.65 $0.40 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/11/2004 4236 $0.00 $0.00 $0.00 $75.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/12/2004 4237 $44.85 50.60 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/12/2004 4238 $195.25 $5.10 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/13/2004 4239 $0.00 $0.00 $0.00 $50.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/13/2004 4240 $472.55 $16.50 $0.00 $50.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/13/2004 4241 $167.25 $4.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/18/2004 4242 $251.25 $7.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/18/2004 4243 $35.70 $0.42 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/19/2004 4245 $97.25 $1.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/20/2004 4246 50.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/20/2004 4247 $83.25 $1.08 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/20/2004 4248 $0.00 $0.00 $0.00 $100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/20/2004 4249 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/20/2004 4250 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Monday, September 13, 2004
Page 2 of 3
City of Lake Elmo
Building Department
Building Permit Fees
August 01, 2004 Through August31, 2004
Date Permit # Permit Fee Surcharge Plan RevienOther Investigatio,SAC Fee Sewer Fee WAC Fee Meter Sales Tax
8/23/2004 4251 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/23/2004 4252 $83.25 $1.09 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/23/2004 4253 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 50-00 $0.00 $0.00
8/24/2004 4254 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/24/2004 4255 $265.25 $8.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/25/2004 4256 $97.25 $2.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/25/2004 4257 $54.00 $0.75 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/25/2004 4258 $83.25 $1.41 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/25/2004 4260 $38.75 $0.46 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/25/2004 4261 $111.25 $2.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/25/2004 4262 $41.80 $0.55 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/26/2004 4263 $23.50 $0.25 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/26/2004 4264 $543.25 $20.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/30/2004 4265 $321.25 $9.94 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/30/2004 4266 $321.25 $9.99 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8/31/2004 4267 $0.00 $0.00 $0.00 $100.50 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Totals: $8,747.25 $280.60 $654.55 $831.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Grand Total of Building Related Fees Collected: $10,513.40
Monday, September 13, 2004
Page 3 of 3
Totals:
City of Lake Elmo
Building Department
Plumbing Permit Fees
August 01, 2004 Through August 31, 2004
Date Permit # Permit Fee Surcharge
8/3/2004 4198 $50.00 $0.50
8/4/2004 4208 $0.00 $0.00
8/4/2004 4209 $0.00 $0.00
8/5/2004 4213 $150.00 $0.50
8/10/2004 4226 $100.00 $0.50
8/11/2004 4230 $0.00 $0.00
8/11/2004 4231 $0.00 $0.00
8/11/2004 4232 $0.00 $0.00
8/11/2004 4233 $0.00 $0.00
8/13/2004 4240 $50.00 $0.50
8/23/2004 4253 $50.00 $0.50
8/31/2004 4267 $0.00 $0.00
.rm.+.•,.w.,»+,.waa.;. m,,.M,,.,�A.�,,,,.�,,..,,..,.W.,.�.,,,.�m...�,,,.wm„ . ,...,,, $400.00 $2.50
Grand Total of Plumbing Fees Collected: $402.50
Totals:
City of Lake Elmo
Building Department
HVAC Permit Fees
August 01, 2004 Through August 31, 2004
Date Permit # Permit Fee Surcharge
8/3/2004 4195 $50.00 $0.50
8/6/2004 4217 $50.00 $0.50
8/13/2004 4240 $50.00 $0.50
8119/2004 4244 $50.00 $0.50
8/20/2004 4246 $50.00 $0.50
8/20/2004 4249 $50.00 $0.50
8/20/2004 4250 $50.00 $0.50
8/23/2004 4251 $50.00 $0.50
8/24/2004 4254 550.00 $0.50
8/25/2004 4259 $100.00 $0.50
Grand Total of HVAC Fees Collected:
$550.00..,.�.,.� �.,�.,�.>M,.:.„.,�,.. $rt 5.00 �
$555.00
Lake Elmo
City Council
September 21,
2004
Agenda Section: Planning, Land Use & Zoning No. 9A
Agenda Item: Zoning Variance — Side Yard Setback (Price — 8384 Stillwater Blvd.)
Background Information for , 2004:
At its meeting September 13, 2004 the Planning Commission unanimously recommended approval of a
zoning variance to allow reconstruction of a garage 8 feet 5 inches from the side lot line where the R-1
zoning district standards specify 10 feet. The Commission's recommendation primarily results from positive
Findings regarding hardship after the applicant volunteered to reduce the requested variance from 3 feet 7
inches to 1 foot 7 inches — reflecting the exact side yard location of the garage structure proposed to be
replaced. Staff had advised the Commission that it was likely that the original garage was intended to be
located at the 10 foot setback line in 1968, but ended up slightly closer to the lot line.
Action items:
Motion to adopt Resolution #2004 , approving a Variance to
permit reconstruction of a garage 8 feet 5 inches from the west
property line where a 10 foot side yard setback is required, based
on the Findings and recommendation of the Planning Commission.
Attachments: oaf
1. Draft Resolution #2004 - Approving Variance
2. Location Map
3. Staff Revised Graphic
4. Draft Planning Commission Minutes of September 13
5. Applicant's Documentation
Person responsible:
City Planner
Time Allocated:
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2004-081
A RESOLUTION APPROVING A ZONING VARIANCE FOR
ALBERT AND CAROLINE PRICE LOCATED AT
8384 STILLWATER BOULEVARD
WHEREAS, Albert and Caroline Price, 8384 Stillwater Boulevard, have made
application for a zoning variance from the side yard setback to permit reconstruction of a
two -stall garage 8 feet 5 inches from the west property line where a 10 foot side yard
setback is required.
WHEREAS, at its September 13th meeting, the Planning Commission reviewed
and recommended approval of the side yard setback variance at 8384 Stillwater
Boulevard, per the graphics staff dated September 13, 2004 based on the following
findings:
1. The property cannot be put to reasonable use without granting the variance
requested.
2. The variance requested results from physical circumstances unique to the
property. The circumstances of the variance relate to a probable 1968 error in
locating the garage structure to be replaced in the same location. The
amended application proposes a new garage no wider than that proposed to be
replaced.
3. Granting of the variance will not change the essential character of the
neighborhood.
WHEREAS, at its September 215t meeting, the Lake Elmo City Council reviewed
the zoning variance from side yard setback to permit reconstruction of a garage 8 feet 5
inches from the west property line requested by Albert and Caroline Price, located at
8384 Stillwater Boulevard, per the graphics staff dated September 13, 2004.
NOW, THEREFORE, BE IT RESOLVED, that the Lake Elmo City Council
approves the variance for side yard setback for Albert and Caroline Price at 8384
Stillwater Boulevard, per the graphics staff -dated September 13th, 2004, subject to the
following condition:
1. That no driveway or turning area shall be located closer than five feet from
any property line where adequate easement width permits.
2. That there be a tax parcel consolidation of Outlot E with Lot 5 of Beau -Haven.
ADOPTED BY THE Lake Elmo City Council the 21 st day of September, 2004.
Lee Hunt, Mayor
ATTEST:
Martin J. Rafferty, City Administrator
PriceVariance
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Excerpt Draft Planning Commission Meeting Minutes of September 13, 2004 1
PUBLIC HEARING:
SIDEYARD VARIANCE — 8384 Stillwater Boulevard - Price
The Planner introduced the application for a garage remodel in the Beau Haven neighborhood. When
Eagle Point Creek Estates was created, outlots were added to enlarge the Beau Haven lots.
The Planner said the applicant proposes to construct a new garage on the west side of his house. Today in
a phone call, the applicant asked for a modification to his original application by reducing the width of the
garage to the existing width of 22 feet. However, that would still require a variance to 1.5 feet of setback
encroachment.
The Planner said a Motion recommending approval would result in slightly different Findings than those
found in the Staff Report. From a staff perspective, a recommendation for approval would be
recommended.
Commissioner Schneider asked would the garage slab have to be tom up andrepoured
Mr. Albert Price
Mr. Price said he will submit a compromised plan for twenty-two feet, The garage has poor construction
and the slab has to be removed.
Commissioner Deziel asked why the garage is not being attached to thehouse.
Mr. Price said there are sidewalk and stairs in between.
Chairman Helwig said attaching the garage to house raises insurance.rates too.
Mr. Price offered a modified plan to staff.
THE CHAIRMAN OPENED THE PUBLIC HEARING AT 7:10 P.M.
Commissioner Sessing read a letter from a neighbor that recommends approval that is attached to the
minutes from John Buford
THE CHAIR CLOSED THE PUBLIC HEARING AT 7:12 P.M.
M/S/P, PtacelclJohnson, To recommend°_approval of a sideyard setback variance of 8 feet 5 inches for
construction of a detached garage inaecordance with plans submitted today to staff based upon the
following Findings:
1. The property can not be put to reasonable use without the granting of the variance
requested.
2. The variance requested results from physical circumstances unique to property. The
circumstances of the variance relate to a probable 1968 error in locating the garage
structure to be replaced in the same location. The amended application proposes a new
garage no wider than that proposed to be replaced.
3. Granting of the variance will not change the essential character of the neighborhood.
And conditional upon tax parcel consolidation of the outlot with Lot 5 of BEAU HAVEN.
Commissioners Ptacek and Deziel would not have voted for the original plan. VOTE: 7:0.
LAKE ELMO PLANNING COMMISSION
STAFF REPORT
Date: September 9, 2004 for the Meeting of September 13, 2004
Applicant: Albert & Caroline Price
Location: 8384 Stillwater Blvd.
Requested Action: Zoning Side Yard Setback Variance
Land Use Plan Guiding: SRD
Existing Zoning: R-1
Site History and Existing Conditions:
This site was created in the 1960's as an 18,750 square foot lot in the Beau Haven Addition. The
existing house and detached garage were constructed in 1968. A later action involving the RE plat
to the north of the site resulted in approximately 10,000 square feet being added to the rear of the
parcel . The site is now 28, 800 square feet. In 1998 a building permit was issued to construct a
144 square foot storage shed in the extreme northwest corner of the site.
The existing detached garage is 22 feet wide by 24 feet deep and set approximately 5 feet from the
house and approximately 8.5 feet from the west property line of the parcel. It appears that the
intent in 1968 was to set the garage exactly 10 feet from the west property line (which was
probably the minimum setback then — as it is now), but 1.5 feet may have been "lost" during the
construction process.
The applicant propose to now raze the existing garage and construct a new garage in the same
location. The new garage is proposed to be 24 feet wide and 40 feet deep. Since the east line of the
new garage (adjacent to the house) can not reasonably be reduced, the additional 2 feet of garage
width would extend into the west side setback, resulting is an actual side yard setback of 6 feet 5
inches, where 10 feet is required in the R-1 zoning district. The proposed depth of the garage (40
feet) does not create a new setback issue.
Discussion and Analysis:
The Zoning Ordinance (and State Statute as well) mandates that zoning variances must not be
approved without some measure of demonstrated hardship if the prescribed zoning standards are
to be varied. Further, that hardship must be related to physical circumstances of the site that would
result in precluding the property owner's "reasonable use" of the site if the variance is not
approved. In this case, it does not appear that the applicant has provided specific demonstration of
hardship related to the physical characteristics of the site in support of the application. It appears
that the basis for the variance request is simply the applicants' desire to increase the width of the
new garage by 2 feet (from 22 feet to 24 feet).
While the additional length of the new garage (for which no variance is required) will significantly
increase the garage capacity over that which exists, the additional 2 feet of width 'appears to be a
convenience rather than a necessity that would provide the applicants reasonable use of the
property. We observe that most of the lots of the Beau Haven Addition are of similar width. With
the exception of the most westerly lot (which is severely constrained by topography) it appears
that the other neighboring properties east and west have maintained the Code prescribed setbacks.
In one case, there has been a garage expansion, but that appears to have been by the addition of
garage depth, not width.
A letter of endorsement from the property owner to the west of this site has been submitted and is
attached.
Findings and Recommendations:
Based on the foregoing discussion Staff suggests that the following Findings be made regarding
this application:
1. The property can be put to reasonable use without the granting of the variance
requested.
2. The variance requested does not result from physical circumstances unique to property.
The circumstances of the variance were solely created by the applicants' desire to
construct a new garage 2 feet wider than the existing garage.
3. Granting of the variance may change the essential character of the neighborhood, if
said neighborhood is defined by the preponderance of contemporary lake front housing
in the City. Several adjacent lots are of the same width where existing structures appear
to comply with side yard setback standards. The approval of this variance application
will establish precedent for similar requests under similar circumstances.
While Staff would not take issue with the applicant constructing the new garage on the same west
setback line as the existing garage (which appears to be somewhat short of the required setback),
we suggest that that the above Findings would support a Planning Commission recommendation
that the requested variance be denied.
Planning Commission Actions Requested:
Motion to recommend denial of the zoning ordinance variance application at 8384 Stillwater Blvd.
to construct a new garage at a 6 foot 5 inch side yard setback where the Zoning Ordinance setback
minimum is 5 feet based on the Findings of the Planning Staff Report of September 9, 2004.
Should the Commission find basis to recommend approval of the requested variance, or some
modification of that request, the above Findings must be also modified. Staff also suggests that
any approval reconunendation be accompanied by a condition that the applicant combine the two
tax parcels that constitute.thi site.
Charles E. Dillerud, City Planner
Attachments:
1. Location Map
2. Air Photo
3. Adjoining Property Owner Letter of Endorsement
4. Applicant' s Graphics
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September 7, 2004
To Whom It May Concern,
My wife and I are the current owners of 836t Stillwater
Blvd. N. The east side of our property line abuts with the
property under construction at asu4- Stillwater Blvd. N.
Our home is directly next to the proposed garage building
site of Albert and Carolyn Price. We have talked to the
Prices with regard to the distance their new garage would
be from the property Iine. We see no negative effect .he
new structure would have on our property value or quality
of living. We have reviewed the site drawing and offer ?ur
support to the Prices in their request for a variance. 'We
feel. this new construction will enhance not only the
property on which it is being built but also our property.
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Lake Elmo
City Council
September 21,
2004
Agenda Section: Planning, Land Use & Zoning No. 9B
Agenda Item: Conditional Use Permit — Beauty Salon/Day Spa (Prairie Ridge Office Park)
Background Information for Seutember 21.2004:
" At its meeting September 13, 2004 the Planning Commission unanimously adopted a motion to recommend
approval of a Conditional Use Permit to allow a 2,500 square foot Beauty Salon/Day Spa to be located in
one of half of Building #6 of the Prairie Ridge Office Park (State Highway 5 at Stillwater Blvd.). The
application is responsive to recent amendments to the Limited Business zone text to include Beauty Salons
as Conditional Uses and Day Spas as Accessory Uses to Beauty Salons..
The two issues regarding this application addressed by the Planning Staff Report and the Commission were
parking and ISTS integrity with beauty salon operations (hair and chemicals). Staff had suggested that the
off-street parking demand forecasted by the applicant would exceed the proportional number of spaces that
have been created (and those already "proofed") for the building space the salon and spa would occupy. We
further suggested that the applicant and developer look carefully at the area adjacent to Building #6 to
determine if additional "proof' spaces could be designated (and ultimately constructed, should future
parking issues arise).
Subsequent to the staff report the developer presented an amended site plan that demonstrates 7 additional
"proof' spaces within the 3 building area that includes Building #6; and, another 6 "proof" spaces across
the private drive (adjacent to Building #4). Given the present uncertainty whether there will actually be a
parking issue once Buildings #5, 6 and 7 are actually occupied the Staff and Commission determined that
these additional "proof" spaces will be adequate "insurance".
The ISTS concerns are well -addressed by the applicant's documentation, but are also addressed by
conditions to the CUP approval recommendation.
Action items:
Motion to adopt Resolution #2004 approving a Conditional Use
Permit at Prairie Ridge Office Park, Building #6 for a Beauty
Salon and Accessory Day Spa, based on the Findings and
recommendations/conditions of the Planning Commission.
Attachments: 68—a
1. Draft Resolution #2004 , Approving CUP
2, Draft Planning Commission Minutes of September 13, 2004
3. Location Map
4. Site Plan and Amendments
4. Planning Commission Staff Report of September 9, 2004
5. Applicant's Documentation (With Sept 13 PC Packet)
Person restsnnsible:
Time Allocated:
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2004-082
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
AT PRAIRIE RIDGE OFFICE PARK
FOR A BEAUTY SALON AND ACCESSORY DAY SPA
WHEREAS, Mary Gander has requested a Conditional Use Permit at Prairie
Ridge Office Park, Building #6, 8975 Highway 5, for a Beauty Salon and Accessory Day
Spa;.
WHEREAS, the Lake Elmo Planning Commission held a Public Hearing on
September 13, 2004, and reviewed and recommended approval of the Conditional Use
Permit for a Beauty Salon and Accessory Day Spa based on the following findings:
1. The proposed use will not result in a negative effect on the health, safety, morals,
convenience, and general welfare of occupants of surrounding lands.
2. The proposed use will not negatively impact existing and anticipated conditions
on adjacent streets and lands by parking issues based on the amended "proof of
parking" plan submitted by the developer on September 13, 2004.
3. The proposed use will have no negative impact on utility and school capacities.
4. The proposed use will have no negative effect on property values of property in
the surrounding area.
5. The proposed use is consistent with the Limited Business classification of the site
in the Comprehensive Plan.
WHEREAS, at its September 21, 2004 meeting, the Lake Elmo City Council
reviewed the application of Mary Gander for a Conditional Use Permit at Prairie Ridge
for a Beauty Salon and Accessory Day Spa.
NOW, THEREFORE, BE IT RESOLVED, by the Lake Elmo City Council
hereby approves a Conditional Use Permit at Prairie Ridge Office Park, 8975 Highway 5,
for a Beauty Salon and Accessory Day Spa, based on the Findings and subject to the
following conditions:
1. Appropriate hair traps shall be installed to preclude hair entering the waste
processing system (ISTS).
2. No chemicals shall be introduced to the waste processing system that will harm or
overload the waste processing capacity of the system.
3. The Site Plan of the Prairie Ridge Office Park be amended to include 13
additional "proof of parking" spaces per plans staff dated September 13, 2004.
Said parking spaces to be constructed by the developer or the owner's association
upon written Notice by the City.
ADOPTED by the City Council this 21st day of September, 2004
Lee Hunt, Mayor
ATTEST:
Martin J. Rafferty, City Administrator
Beauty salon
Excerpt Platming Commission Meeting Minutes of September 13, 2004 1
CUP — Salon/Day Spa
PUBLIC HEARING:
Conditional Use Permit in Limited Business Zoning District — Salon/Day Spa
The Planner reported that he City Council amended Conditional Uses in the Limited Business Zone
recently to allow Beauty Salons and accessory use of Day Spas. The applicant would utilize one-half of
the building for the Salon/Day Spa. He said there is little difficulty with the plan with two exceptions.
First, hair and chemicals might be introduced into the private septic system. He suggested that the City
might wish to look at the system when it gets pumped every two years, and that the applicant suggests
there are adequate traps for hair collection.
The Planner said the other issue of concern is parking. He noted that the Commission had discussed
parking at the platting stage of Prairie Ridge. The office parking formulas were used for this development
- one space per 200 square feet of office area. Some proof of parking was approved until it was
demonstrated that users required more. In the applicant's documentation, she estimated between 16 and
27 spaces would be needed at any point in time while about twelve spaces would be proportionately
assigned to the half building proposed for the salon/day spa use.
The Planner said the applicant called today for a possible solution. Staff suggested she get with the
developer and discuss additional proof of parking should the parking problems Occur in the future. The
developer's designer came up with more future parking. That {$5iilts in about 14 more proof of parking
spaces.
Two options are in the staff report, first consider tabling to mitigate the parking problem. Second,
approve the application with two conditions for approval to city council.
Commissioner Sedro asked if this application mightiie too intense a use for this zone.
The Planner said intensity of use would be=measured by impacts to neighbors, traffic, and wastewater
generation.
Commissioner Deziel asked if this septic fails, isn't itthe owner's responsibility.
The Planner said in this case'it is shamed sepfie so the association is responsible.
Commissioner Ptacek Said that while there may be some concern, this is a CUP with annual review and
the Commission can modify and scale back the use if problems arise.
The Planner agreed that the CUP gives the city a measure of control.
Commissioner Johnson asked about roadway safety and accessibility. She pointed out that employees
could park farther away than customers.
The Planner said the Fire Chief reviews access to hydrants, buildings, etc. He said the primary concern is
parking in aisles where it could be a public safety hazard.
Commissioner Sedro asked what the city allows for lighting and signage. She said she would like signs
turned off at night.
Applicant, Mary Gander
Ms. Gander said the natural beauty of the location is something she does not wish to interfere with. She
offered the solution of the new design of proof of parking. She said it is very difficult for particular
businesses to fit established standards. The hours of operation will be 7 am to 9:30 p.m. and part of the
day on Saturday. The state provides regulation, guidelines, and licensing. At a spa, necessarily, you will
Excerpt Planning Commission Meeting Minutes of September 13, 2004 2
CUP — Salon/Day Spa
never be at capacity. Employees are staggered throughout that period, and normally don't work overtime.
The salon capacity would be at 50% most of the time. She said only one-half of the stations are open at
any particular time. She said the occupancy is staggered in waves over a longer day. She said if they
don't have to make more parking she would rather not create the additional impervious surface and
impact the natural beauty of the site.
Ms. Gander said she contacted the State PCA who sent her to others and an expert at the U of MN. There
are businesses on a hot list for their impact on septic systems, and salons are not on that list. No studies
have been done yet because salons are not even close to those on the hot list. Salon chemicals are
regulated heavily by the FDA. There are stringent testing requirements for those products. Water usage
will be equivalent to a residential home of five bedrooms. She said salons are not on a hot list for water
usage either.
Commissioner Schneider asked for more detail about the 25 employees, and Only about one-half working
at a given time.
Ms. Gander said that not every employee will have a client; there will be einpioyees for reception,
janitorial, clerical, etc.
Ms. Melissa
Ms. Melissa said retail products are generally sold during a service. Services such as manicure and
massage are generally booked together. Clients and employees overlap.
Commissioner Schneider asked what if another salon"wern next door. t
Ms. Gander said she is buying the building and hopingao rent the other one-half to a dentist, a
complimentary business. •
Ms. Melissa said those businesses usually have regular business hours.
Ms. Gander said they selected the building with the highest number of parking spaces adjacent to it.
Commissioner Deziel sai"tdthat most clients make appointments, and that probably accounts for
scheduling better. He asked what percentage of traffic is during off hours after 4:30 p.m. and Saturdays.
Ms. Melissa responded that the btitsiest appointment times are Thursday evenings and Saturday mornings.
The majority of people in her profession are women with children who work when they can around
school events and soccer games.
Pete Tacheny developer and owner of Prairie Ridge showed the final plat of the development and
modifications to the parking lot plan for the new, additional proof of parking.
THE CHAIRMAN OPENED THE PUBLIC HEARING AT 7:52 PM.
Nobody offered testimony.
THE CHAIR CLOSED THE PUBLIC I -TEARING AT 7:53 PM.
M/S/P, PtaceldJohnson, To recommend approval of the application for a conditional use permit for a
beauty salon/day spa, amending Finding number 2 for the proposed proof of parking, and with a
condition number 3 to provide proof of parking as submitted in two drawings submitted on 9/13/04.
Excerpt Planning Commission Meeting Minutes of September 13, 2004 3
CUP — Salon/Day Spa
Commissioner Schneider asked how would additional parking affect impervious surface calculations.
Considering the size of the site, the Planner said that much asphalt won't affect anything.
VOTE: 7:0.
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Exhibit # 2 — Site Plan
(Please note building #6)
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LEGEND
Deletesale P
PREPARED BY:
LAKE ELMO PLANNING COMMISSION
STAFF REPORT
Date: September 9, 2004 for the Meeting of September 13, 2004
Applicant: Mary Gander
Location: Building #6, Prairie Ridge Office Park
Requested Action: Conditional Use Permit for Salon/Day Spa
Land Use Plan Guiding: Limited Business
Existing Zoning: LB, Subject to PUD Plan
Site History and Existing Conditions:
Prairie Ridge Office Park was approved by the City in 2003 as a condo -office development of 7
buildings, each of 5,000 square feet on a site of 16 acres. Site improvements and construction of 3
of the approved structures is under way.
On July 6, 2004 the City Council adopted an amendment to the Zoning Ordinance to add
definitions of "Beauty Salon" and "Day Spa" to Section 150 of the City Code and adding "Beauty
Salon" as a Conditional Use in the LB zoning district together with "Day Spa" as an allowable
Accessory Use to a Beauty Salon.
Discussion and Analysis:
Responsive to the recent actions by the City outlined above, the applicant proposes a Conditional
Use Permit for a 2,500 square foot Beauty Salon and accessory Day Spa to occupy 50% of one of
the Prairie Ridge Office Park buildings. The applicant has provided a complete description of the
uses proposed in the application booklet that is enclosed.
The Zoning Ordinance mandates that the Planning Commission must examine specific issues and
make Findings regarding those circumstances in its recommendation to the City Council regarding
a Conditional Use Permit application, as follow (paraphrased from the Code):
1. Effect on the health, safety, morals, convenience, and general welfare of occupants of
surrounding lands
2. Existing and anticipated conditions on adjacent streets and lands.
3. Effect on utility and school capacities.
4. Effect on property values of property in the surrounding area.
5. Effect of the proposed use on the Comprehensive Plan.
The applicant has also provided her testimony as to the responsiveness of this application to those
issues as well in the application documentation. Staff generally concurs with most of the
applicant's responses, but we do note several issues worthy of highlight:
1. With 58 parking spaces situated in the cul-de-sac serving Prairie Ridge Buildings 5-7, we
are not certain which 42 spaces the applicant has referred to as "their spaces". We do note,
however, that the City's parking formulas would result in a need for 25 parking spaces per
building if all use were "office" in nature. That equates to 13 spaces for the 2,500 square
feet that the proposes Beauty Salon/Day Spa would occupy. On that basis it would appear
that:
a, The cul-de-sac in sum is designed about 23% short of the "office" parking formula
with constructed parking, and 20% short with the "proof' parking to the west.
b. The Beauty Salon Day Spa, at the 16-22 space forecast of the applicant, would
exceed its "allocation" (58 divided by 6 building spaces of 2,500 sf) of available
spaces by 30% to 90%. The remaining tenants of Buildings 5-7 would need to be
users of parking at well below "formula" office forecasts to over come future
parking issues.
c. Off-street parking is essentially an internal issue for a development of this design
since no public streets are available to be encumbered by overflow parking. We
could visualize (and have in other cities) parking on landscape areas and project
owner requests to use setbacks and landscaped areas for additional parking when a
single tenant generates parking in excess of that assumed by parking formula. (and
hence becoming a City issue)
2. The applicant has addressed the potential issues of waste generation to the ISTS regarding
both hair and chemicals. Since waste treatment here is a private versus public infrastructure, that
(to the extent it ever actually becomes a problem) is a private property owner issue. A failing ISTS
would result in an order from the City to mitigate the problem in some manner. A CUP condition
regarding hair screening would be appropriate since that is apparently intended by the applicant.
Findings and Recommendations:
Staff suggests the following Findings with regard to this CUP application:
1. The proposed use will not result in negative effect on the health, safety, morals,
convenience, and general welfare of occupants of surrounding lands.
2. The proposed use may negatively impact existing and anticipated conditions on adjacent
streets and lands by parking issues that could arise at the use intensity proposed.
3. The proposed use will have no negative impact on utility and school capacities.
4. The proposed use will have no negative effect on property values of property in the
surrounding area.
5. The proposed use is consistent with the Limited Business classification of the site in the
Comprehensive Plan.
The parking issues that could result on this site (impacting the other half of Building #6 and the
owner/occupants of Building #5 and #7 are of concern to Staff. The applicant suggests that her
staff alone could be 25 FIE at some point. It also appears that there could be as many as 16, or
even more, customers on site concurrent with the 25 h 1'E employees. This suggests that a very
successful salon/day spa operation (which we would all hope for on behalf of the applicant) could
result in over 40 vehicles related to it; and, as a result, that the applicant may be proposing a use
intensity that transcends the 2,500 square feet proposed and the related parking design/capacity.
While the floor area of 2,500 square feet may well support the use intensity proposed, the related
parking was designed to accommodate the less intense office use.
If the applicant can (in concert with the developer) address mitigation measures for this possible
parking issue by way of space assignment and/or additional parking constructed/proofed, the
negative finding regarding impact on adjacent lands can be overcome. Staff does not consider a
Planning Commission reconunendation to approve the CUP is in order without either a reduction
in use scale; or, an increase in floor area (and the constructed parking allocation that would result);
or, a specific plan by the applicant/project developer to in some other manner mitigate the
forecasted parking issue that will result from the use as now proposed.
Planning Commission Actions Requested:
It is the recommendation of staff that the Commission table this application pending the
applicant/project developer addressing the parking issues here raised. The application is dated
August 20, 2004. The City Council must either annrove or deny the application by October 20,
2004. Unless the applicant specifically waives the 60 day review period, Commission action on
this application must be completed by the first Planning Commission meeting of October.
Should the Commission not concur with the Staff concern with parking outlined above, Finding #2
should be amended to "positive", and at least the following conditions should accompany any
approval recommendation:
1. Appropriate hair traps shall be installed to preclude hair entering the waste processing
system (ISTS).
2. No chemicals shall be introduced to the waste processing system that will harm or
overload the waste processing capacity of the system.
Charles E. Dillerud, City Planner
Attachments:
1. Location Map
2. Applicant's Documentation
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Lake Elmo
City Council
September 21, 2004
Agenda Section: CITY ADMINISTRATOR'S REPORT
Agenda Item: Fire Ordinance
Background Information for Sentember 21. 2004:
No. 11. A
The City of Lake Elmo has the authority to establish a fire department; appoint fire department officers and
members; prescribe duties for fire department members; and provide fire fighting equipment (MS 412.221 Subd.
17). The fire department and its members, for are subject to the same rules and regulations that apply to other
city departments and employees.
The Village of Lake Elmo's Ordinance No.19 provided origin guidance in the establishment and operation of the
Lake Elmo Fire Department. Although many of the policies and practices described in Ordinance No. 19 continue
to guide the operation of the fire department in 2004, the ordinance was repealed in 1974 when the City of Lake
Elmo adopted its first city code. At that time, the fire department regulations were placed in Chapter 205 of the
City of Lake Elmo Code. As a result of subsequent re -codifications, the fire department regulations are now
specified in Chapter 215 of the City Code.
The following proposed revisions to Chapter 215 are intended to be added to Chapter 215 of the City Code and
clarify the position of the Lake Elmo Fire Department (LEFD) as part of the City's chart and establishes overall
management of LEFD:
1. Composition. The Lake Elmo Fire Department is a volunteer department of the City and shall consist of a
fire chief; two district fire chiefs; four fire captains, and up to twenty-eight (28) additional fire fighters.
All positions identified are considered fully active firefighters. A total of thirty five (35) firefighter
positions are authorized. The Fire Department is also authorized two (2) volunteer support services
positions (non fire fighter) with need defined and requested by the Chief and approved by the City
Administrator. Payment structure will be defined by the City Administrator.
2. Position Classifications. Firefighter positions have two classifications for compensation purposes. Lake
Elmo City Employee/Voluntary Firefighter and Voluntary Firefighter. Non Fire Fighter positions will be
defined as Volunteer Support Services.
3. Compensation. Lake Elmo City Employee Voluntary Firefighter positions shall be compensated at an annual
stipend rate of $2500.00 per year. This compensation will be provided to a volunteer firefighter, in good
standing, who is a city employee that volunteers for the LE Fire Department. Lake Elmo Volunteer
Firefighter positions shall be compensated at a rate of $10.25 per hour for calls for service. The
compensation for voluntary firefighter service will change as proposed by the City Administrator and
approved by the City Council. In addition, an annual and equal contribution to the Lake Elmo fireman's
retirement/relief association will be provided for each firefighter position regardless of position or
employment classification. The rate of contribution will vary as required by Minnesota State Statute.
4. Appointment of Fire Chief. The replacement of the Fire Chief shall be selected by the Mayor and City
Administrator from the pool of existing Lake Elmo Firefighters, who have formally expressed interest in the
position through an application process and after achieving the established selection criterion. The Fire
Chief will report to the City Administrator for overall management and regulation subject to the review by
the City Council. The City Administrator and Mayor shall define the selection process. The selected
candidate's name shall be forwarded to the City Council for appointment confirmation. The Chief shall
remain in that appointed position unless removed by the City Administrator and Mayor after formal
concurrence by the City Council. The City Administrator and Mayor shall provide an annual evaluation of
the Fire Chief, A volunteer Fire Chief stipend will also be paid in addition to volunteer fire fighter
payment for responding to calls for service.
5. Appointment of Assistant Fire Chiefs. The Assistant Fire Chiefs shall be selected in a designed process by
the City Administrator and Fire Chief and confirmed by the City Council from a personnel pool of the
general membership of the Fire Department. The Assistant Chiefs will continue to serve in the appointed
position unless removed by City Administrator and Fire Chief and confirmed in a vote of the City Council.
The Assistant Fire Chief's will report to the Fire Chief for overall management and regulation. A volunteer
Assistant Fire Chiefs stipend will also be paid in addition to volunteer fire fighter payment for responding
to calls for service.
6. Appointment of Fire Captains. The Fire Captains shall be selected in a designed process by the City Fire
Chief, Assistant Fire Chief's, recommended to the City Administrator and confirmed by the City Council
from a personnel pool of the general membership of the Fire Department. The Captains will continue to
serve in the appointed volunteer position unless removed by the Fire Chief recommended to the City
Administrator and confirmed in a vote of the City Council. The Captains will report to the Fire Chief and
Assistant Chief's for overall management and regulation. A volunteer Fire Captains stipend will also be
paid in addition to volunteer fire fighter payment for responding to calls for service.
7. Standard Operating Guidelines (SOG's). Operating guidelines may be developed, modified and
implemented by the Fire Chief and concurrence with the Assistant Chiefs for efficient and effective
departmental operational practices. All Fire Department SOGs wilt have a final review and concurrence by
the City Administrator. Any portion of an SOG developed or implemented determined in conflict with city
operational practice or law will be considered repealed,
8. Equipment. The Fire Chief shall prepare and, from time to time update, an inventory of fire department
equipment and shall recommend additions to or replacement of equipment for inclusion in the City's
Capital Improvement Program.
Action Items:
Approve Ordinance and Change to the Fire Code
Attachments:
Person resnonsible:
Martin Rafferty