HomeMy WebLinkAbout01-08-08 CCMPCity of Lake Elmo
3800 Laverne Avenue North
January 8, 2008
6:00 p.m, to 6:50 p.m. MPCA presentation.of'options and the process for mitigation
of PFC's from the Washington County t ,andfill
(see attachment)
7 PM REGULAR CITY COUNCIL MEETING
AGENDA
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
•
C. ATTENDANCE: Johnston, DeLapp, Johnson, Park, Smith
D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City
Council will do its business.)
E. ORDER OF BUSINESS (This is the way that the city coun ;il runs its meetings so
everyone attending the meeting or watching the meeting un lerstands how the city
council does its public business.)
F. GROUND RULES: (These are the rules of behavior that th ?. city council adopted
for doing its public business.)
G. APPROVE MINUTES
1. Consider approval of December 4, 2007 minutes
Consider approval of, December 11, 2007 minutes
H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to
speak to the city council is treated the same way, meeting attendees wishing to
address the city council on any items NOT on the regular agenda may speak for
up to three minutes.
I. CONSENT AGENDA: Items are on the on the consent agenda because they are
routine business and are not for discussion.
2. Approve Resolution no. 2008-001 for claims
3. Authorize hiring of Kevin Kuperschmidt as a temporary seasonal public
works employee for the rink
4. Approve tort liability as part of LMCIT insurance package
5. Approve rezoning for parcels for consistency (no land use change); Ordinance
no. 08-001; Resolution no. 2008-003
6. Approve Resolution no. 2008-002 to authorize the city attorney to proceed
with abatement action to seal the wells at 8488 Stillwater Blvd. and 2742 Ivy
Avenue
7. Annual salary adjustment to reflect cost of living as approved in budget
8. Redirect previously authorized funds for PC purchases to purchase and install a
second new server
J. REGULAR AGENDA
9. Organizational Meeting:
a. Election of Acting Mayor
b. Designation of legal newspaper
c. Designation of official depositories for 2008
d. Appointment of City Engineer and City Attorney
e. Appointment of required officials to the Fire Relief Association Board of
Trustees
10: Receive a proposal for future uses in Sunfish Lake Park with consideration
of placing the park in a conservation easement with the MN Land Trust
11. Presentation on a proposed concept for a future Lakeview Hospital and
Medical Facilities in the Village area
K. REPORTS AND ANNOUNCEMENTS:
(These are verbal updates and do not have to be added to the agenda.)
• Mayor and Council Members
• Administrator
L. ADJOURN
City of Lake Elmo
City Council Meeting Minutes
December 11, 2007
Mayor Johnston called the meeting to order at 7 PM.
Everyone joined in the Pledge of Allegiance.
Present: Mayor Johnston, Council members DeLapp, Johnson, Park and Smith.
DRAFT
Also Present: City Administrator Hoyt, Finance Director Bouthilet, City Attorney Filla,
Senior Planner Gozola, and City Clerk Lumby.
Approval of Agenda:
MOTION: Council Member Johnson moved approval of the December 11, 2007 agenda,
as amended. Council Member Smith seconded the motion. The motion passed
unanimously.
Approval of the minutes: None
PUBLIC COMMENTS/INQUIRIES: None
CONSENT AGENDA:
MOTION: Council Member Johnson moved to approve the consent agenda consisting of
Items 1 and 2 as identified and taking off Items 3 and 4 for discussion. Council Member
Smith seconded the motion. The motion passed unanimously.
• Approve Resolution no. 2007-096 for claims in the amount of $69,932.54.
• Approve Audit Engagement Letter with Abdo, Eick & Meyers, LLP for the 2007
basic financial statement of the City
Anurove authorize a grant annlication to the "Polaris Ranker Donation Program"
Fire Chief Malmquist reported the City Council is being asked to authorize the Fire Chief
to apply for a grant to the "Polaris Ranger Donation Program" for an off road vehicle
valued at approximately $10,500. The award of the vehicle through this grant will trigger
additional capital costs including a fire fighting skid of $7,000 $500 for lighting and
$1,000 for as trailer for a total investment outside of the grant of $8,500 making the total
cost of the vehicle $19,000.
MOTION: Council Member DeLapp moved to authorize the application for a grant to the
Polaris Ranger Donation Program for an off road vehicle and direct the staff to have the
equipment reviewed by MAC and if the grant is awarded to identify a specific funding
source or a combination of these funding sources for the additional estimated capital
costs associated with the equipment prior to acceptance approval by the City Council.
Council Member Park seconded the motion. The motion passed unanimously.
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 11, 2007
DRAFT
REGULAR AGENDA:
Introduction of Kyle HIatt, Plamrinu Director: Postponed
Consider an ordinance to repeal the existinu city code and replace it with a fully
recodified city code incorporating all ordinances approved since the last update
Ben Gozola, Senior Planner reported the City Council is being asked to consider an
ordinance to repeal the existing city code in favor of a newly recodified code that will
incorporate all ordinances approved since the last update.
MOTION:: Council Member Johnson moved to approve Ordinance no. 97-207 to
recodify and reorganize the entire city code as prepared by American Leal publishing
services. Council Member Park moved to second the motion. The motion passed
unanimously.
Consider an ordinance to allow the keening of horses as an interim use in the public
facilities zoning district
Ben Gozola, Senior Planner reported the City Council is being asked to renew its
discussion on an ordinance to allow horses as an interim use in the public facilities
zoning district.
'Lyle Samnweber and Dawn Oswald, Common Ground Church, supported the interim use
process which would be a win win situation for everyone involved and are anxious to
have a chance to pursue.
Council Member DeLapp wished the proposal would be done in a different way by the
Council.
MOTION: Mayor Johnston moved to approve ordinance no. 97- 204, Option 2 to allow
the keeping of horses as an interim use in the public facilities zoning district. Council
Member DeLapp seconded the motion. Mayor Johnston and Council Member Park and
Smith voted for Council Members Johnson and DeLapp voted against the motion,
Consider a request to extend the final plat deadline for Hidden Meadows 2"d Addition
Ben Gozola, Senior Planner reported the City Council is being asked to consider a
request to extend the final plat deadline for Hidden Meadows 2"d Addition which will
establish the residential portion of the OP development south of Rockpoint Church. Staff
recommended approval of the extension request for a period of five years.
Council Member DeLapp stated there was no reason why the church has a septic use and
not a primary use.
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 11, 2007 2
DRAFT
MOTION: Council Member Johnson moved to aprove alive -year extension to the final
plat application deadline for Hidden Meadows 2" Addition. Council member Park
seconded the motion. Mayor Johnston and Council Members Johnson, Park and Smith
vote for. Council Member DeLapp voted against the motion.
Consider information and respond to a proposed schedule for the three components
required to update the citv's current comprehensive plan,
Ben Gozola, Senior Planner reported the City Council is being asked to review and
comment on a proposed timeline for updating the city's comprehensive plan over the
coming months. The three areas for update that are requested by the Metropolitan
Council are:
1. a transportation plan,
2. a water plan and,
3. a surface water plan.
The Council consensus was they liked the layout and timeliness of the project and asked
to proceed. Council Member DeLapp noted the City already has a transportation plan that
the Met Council has approved and there is no justification for TKDA to do a new plan.
REPORTS AND ANNOUNCEMENTS
City Council and Staff:
- Council Member DeLapp summarized his review of the Comprehensive Plan
to determine statements denoting the number of new housing units proposed
for platting in the expanded portion of the Old Village.
Discussion on supporting a particular recycling bin as requested by the Lake
Elmo Fire Department will be added for a future Council workshop.
Local Board of Review — Mayor Johnston has been trained to conduct the
Meeting. Kevin Corbid, Washington County is requesting backup. Council
will notify the Finance Director if it wants to attend the January 7th scheduled
training at Maple Grove.
Mayor Johnston adjourned the meeting at 9 p.m.
Respectfully submitted by Sharon Lumby, City Clerk
LAKE ELMO CITY COUNCIL MINUTES DECEMBER 11, 2007- 3
City council Workshop
Date: 1/8/08
INFORMATION
ITEM: MPCA presentation of options and the process for mitigation of PFC's
from the Washington County Landfill
SUBMITTED BY: Susan Hoyt, City Administrator
The Minnesota Pollution Control Agency (MPCA) will present management options and the
process for mitigation of PFC's from the Washington County Landfill located in Lake Elmo.
The November 2007 Remedy Feasibility Assessment for the Washington County Landfill and
executive summary are attached for review.
A copy of the report and executive summary are available at city hall,
Attachment 1: Executive Summary
Attachment 2: Remedy Feasibility Assessment report on the Washington County Landfill;
November 15, 2007
1
Remedy Feasibility Assessment
Washington County Landfill
Lake Ehno, Minnesota
Prepared for MPCA Closed Landfill Program
SEH No. A-MNPCA0&02.00
Effective Date: November 15, 2007
fi
SEH
Multidisciplined. Single Source,
Trusted solutions for more than 75 years.
Washington County Landfill
Remedy Feasibility Assessment
Date: 1 l /15/07
Executive Summary
Short Elliott Hendricicson Inc. (SEH) has prepared this Remedy Feasibility Assessment (RFA) Report for the
closed Washington County Landfill at the request of the Minnesota Pollution Control Agency (MPCA). The
landfill is located within the city limits of Lake Elmo in Washington County, Minnesota. The original
permitted area was 110 acres in size with a fill area of approximately 35 acres.
Perfluorochernicals (PFCs) have been identified in groundwater at levels above the Minnesota Department of
Health (MDR) groundwater and toxicological limits known as Health Risk Limits (PTRLs). In addition to
PFCs, several volatile organic compounds (VOCs) have also been identified in the groundwater at
concentrations exceeding their respective HRL. An existing spray irrigation system installed at the site has
historically been successful in treating VOC impacted water recovered from the site groundd ater extraction
wells. However, the spray irrigation system is not providing effective treatment of the PFC constituents.
The RFA provides an independent feasibility review of the six potential remedies selected by the MPCA to
address contamination presence and migration related primarily to PFC compounds associated with the site.
The six potential remedial options that the MPCA requested SET -I evaluate are:
• No'Additional Action
• Plasma Torch
• Force main (groundwater extraction with off -site disposal)
• Pump and Treat (groundwater extraction with treatment or tnfiltration on -site)
• Dig and Truck
m Dig and Line
Based"on available site information, remedial technology evaluations by others, and SEH's experience at
similar municipal landfill sites, SEH has assessed the remedial action options against the following seven
evaluation criteria:
• Overall protection of human health and the environment
• Compliance with Applicable or Relevant and Appropriate Requirements
• Long -tens effectiveness and performance
Reduction of toxicity, mobility, or volume (TMV) through treatment
• Short-term effectiveness
• Implementabitity
Cost
No Additional Action
The "No Additional Action" alternative is evaluated to provide a baseline for public health and welfare and
environmental consequences of taking no further remedial action at the site. This alternative was initially
labeled by MPCA as the "do nothing" alternative; however, since some remedial activities will continue at the
site with this alternative, SEH changed the name to more accurately reflect the approach. It is understood that
the existing remedial and monitoring effort would continue; however, further investigation and/or remedianon
with regards to PFC's would cease.
A-MNPCA0802.00
Washington County Landfill
Remedy Feasibility Assessment
Date: I 1 / 15/07
Executive Summary (Continued)
Plasma Torch
This alternative involves excavating the waste material from the landfill and converting the waste orisite to
gas and inert slag material using plasma torch technology. Prior t'o excavating waste the groundwater recovery
and infiltration system would be shut down and the private well GAC treatment system program would be
expanded. It is assumed that the void created by (he waste excavation.would be graded to minimize excessive
slopes and the landfill cover soils would be re -placed and seeded. The preliminary projectionof initial capital
' and long-term annual costs for this option are approximately $192,300,000 and $87,000 per year,
'respectively.
Force Main
'This remedial alternative involves pumping groundwater arid discharging the untreated water to a force main,
which would discharge to a waste water treatment facility (MCES). This option would require the
construction of more than three miles of new force main from the landfill to the nearest City of Oakdale
sanitary sewer. Assuming continuous Operation of the groundwater recovery system, the cumulative discharge
to the Oakdale sanitary system and MCES treatment plant would be approximately 60 million gallons per
year. The preliminary projection of initial capital and long-term annual costs for this option are approximately
$7,300,0,00 and $450,000 per year, respectively.
Pump and Treat On Site
Supplemental treatment is required to remove PFCs to below the applicable HRLs from the recovered
groundwater. This option includes treatment of contaminated groundwater by air stripping and iron removal
followed by granular activated carbon (GAC) to remove PFC compounds prior to discharge directly to the
southeast infiltration basin. The preliminary projection of initial capital and long-term annual costs for this
option are approximately $5,800,000 and $700,000 per year, respectively.
Dig and Truck
This alternative would involve excavating the waste from the landfill and transporting and disposing of the
waste off site at a licensed solid waste facility. Prior to excavating waste it is assumed that the groundwater
recovery, and infiltrationsystem would be shut down and the private well GAC treatment system program
would be expanded. It is assumed that the void created bythe waste excavation would be graded to nunhnize
excessive Slopes and the landfill cover 'soils would be re -placed and seeded. The preliminary projection of
initial capital and long-term annual costs for this option are approximately $66,800,000 and $87,000 per year,
respectively.
Dig and Line
The alternative would involve moving waste and constructing a lined landfill at the current site. Waste from
the existing landfill would be excavated and placed on site while the excavated area of the landfill is lined.
The waste would then be placed back in the lined location. Prior to excavating waste it is assumed that the
groundwater recovery and infiltration system would be shut down and the private welt GAC treatment system
program would be expanded. The preliminary projection of initial capital and long-term annual costs for this
option are approximately $27,600,000 and $210,000 per year, respectively.
A-MNPCA0802.00
Washington County Landfill
Remedy Feasibility Assessment
Date: I I / 15/07
Executive Summary (Continued)
Comparison of Alternatives
SEPI developed a ranking method to allow comparison of one alternative against another within each of the
seven CISEPA comparative criteria described above, The ranking method provided a balanced system to give
equal weight to the seven criteria. The scoring was based upon each alternative's relative rating when
compared to the other alternatives. The relative ranking of the six remedial options follows (lowest score is
considered the best):
Option
No Additional Action
Plasma Torch
Force Main
Pump and Treat
Dig and Truck
Dig and Line
Total Score
27
18
2Q
16
15
14 _
Dig and,Line appears to be the most feasible remedial action option, followed closely by the Dig and Truck
and Pump and Treat options. Additional evaluation of the modifying criteria (agency acceptance and public
acceptance) may be required by MPCA prior to selection of a final remedy. Once a final remedy is selected,
design studies should be conducted or refined to further define the cost, approach, pemiit requirements and
schedule.
A-MNPCA0802.00
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2008-001
RESOLUTION APPROVING CLAIMS
BE IT RESOLVED THAT Claim Numbers 436, 437, DD1483 through DD1494,
31914 through 31932, were used for Staff Payroll dated December 20`h, 2007; 438, 439,
DD1495 through DD1506, 31934 through 31944, were used for Staff Payroll dated January
8`h 2008; 91933, 31945 through 32000, 32001 through 32006, in the total amount of
$505,177.10 are hereby approved.
ADOPTED, by the Lake Elmo City Council on the 8th day of January, 2000
Dean A. Johnston
Mayor
ATTEST:
Susan Hoyt
City Administrator
, City Council
Date: 01/08/08
CONSENT
Item: " a
Resolution 2008-001
ITEM: Approve resolution No. 2008-001 approving disbursements in the amount of $505,177.10.
SUBMITTED BY: Tom Bouthilet, Finance Director
REVIEWED BY: Susan Hoyt, City Administrator
SUMMARY AND ACTION REQUESTED: The City Council is being asked to approve disbursements in
the amount of $505,177.10
Accounts Payable
Computer Check Proof List
User: administrator
Printed: 12/18/2007 - 3:57 PM
Invoice No Description
Vendor:IRS
Internal Revenue Service
PR Batch 2 12 2007 Federal Income Tax
PR Batch 2 12 2007 FICA Employee Share
PR Batch 2 12 2007 FICA Employer Share
PR Batch 2 12 2007 Medicare Employee Sha
PR Batch 2 12 2007 Medicare Employer Sha
Check Total:
Vendor:REVENUE MN Department of Revenue
PR Batch 2 12 2007 State Income Tax
Check Total:
SPKIN
Amount Payment Date Acct Number
3,390.55 12/20/2007
2,179.36 12/20/2007
2,179.36 12/20/2007
562.21 12/20/2007
562.21 12/20/2007
8,873.69
1,273.48 12/20/2007
1,273.48
Total for Check Run: 10,147.17
Total Numbcr of Checks: 2
AP - Computer Check Proof List (12/18/2007 - 3:57 PM)
Check Sequence: 1
101-000-0000-21701
101-000-0000-21703
101-000-0000-21703
101-000-0000-21703
101-000-0000-21703
Check Sequence: 2
101-000-0000-21702
Reference
ACH Enabled: No
ACH Enabled: No
Page 1
Accounts Payable
Computer Check Proof List
User: administrator
Printed: 12/18/2007 - 3:59 PM
Invoice No
Vendor:DELTA
4001776
Vendor:ICMA
Vendor:MNCHILD
Vendor:NCPERS
Vendor:PERA
Vendor:RUD
12/3-12/12
12/3-12/12
Vendor SAMSCLUB
004463
004463
Description
Delta Dental Of Minnesota
PR Batch 2 12 2007 Dental Insurance
Check Total:
ICMA Retirement Trust 457
PR Batch 2 12 2007 ICMA Contributio
Check Total:
MN Child Support Payment Ctr
PR Batch 2 12 2007 Child Support
Check Total:
MN NCPERS Life Insuance
PR Batch 2 12 2007 PERA Life
Check Total:
PERA
PR Batch 2 12 2007 PERA Employee Share
PR Batch 2 12 2007 PERA Employer Share
Check Total:
DianePrince-Rud
Cleaning - City Hall
Cleaning - Fire Hall
Check Total:
Sam's Club
Beverages - Fire Dept
Supplies - City Hall
Amount Payment Date Acct Number
Check Sequence: 1
720.65 12/20/2007 101-000-0000,-2I706
720.65
Check Sequence: 2
510.00 12/20/2007 101-000-0000-21705
510.00
Check Sequence: 3
540.27 12/20/2007 101-000-0000-21709
540.27
48.00 12/20/2007
48.00
1,727.06 12/20/2007
2,036.71 12/20/2007
3,763.77
240.00 12/20/2007
240.00 12/20/2007
480.00
Check Sequence: 4
101-000-0000-21708
Check Sequence: 5
101-000-0000-21704
101-000-0000,21704
Check Sequence: 6
101-410-1940 44010
101-420-2220-44010
Check Sequence: 7
48.72 12/20/2007 101-420-2220-44300
47.28 12/20/2007 101-410-1940 44300
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (12/18/2007 - 3:59 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Vehdor:UWG
000113913G
000113913G
000113913G
000113913G
Vendor: VISA0460
0460
0460
Vendor. WISC.DOR
Check Total: 96.00
UniCare Life & Health Ins
PR Batch 2 12 2007 AD&D Insurance
PR Batch 2 12 2007 Life Insurance
PR Batch 2 12 2007 LID Insurance
PR Batch 2 12 2007 STD Insurance
Check Total:
VISA
Conference - T. Bouthilet
Membership - S. Hoyt
Check Total:
Wisconsin Depot Lment of Revenue
PR Batch 2 12 2007 WISCONSIN STATE TAX
Check Total:
Total for Check Run:
Total Number of Checks:
AP - Computer Check Proof List (12/18/2007 - 3:59 PM)
15.00 12/20/2007
175.00 12/20/2007
455.28 12/20/2007
300.27 12/20/2007
945.55
80.00 12/20/2007
75.00 12/20/2007
155.00
220.00 12/20/2007
220.00
7,479.24
10
Check Sequence: 8
101-000-0000-21708
101-000-0000-21706
101-000-0000-21708
101-000-0000-21708
Check Sequence: 9
101-410-1520-44370
101-410-1320-44330
Check Sequence: 10
101-000-0000-21702
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 2
Accounts Payable
Computer Check Proof List
User: administrator
Printed: 12/27/2007 - 3:48 PM
Invoice No Description
Vendor:PTNCOMP PTN Computer Sales & Services
Per Contract New Server
Check Total:
SPRINGB
Amount Payment Date Acct Number
Check Sequence: 1
6,705.19 12/27/2007 410-480-8000-45700
6,705.19
Total for Check Run: 6,705.19
Total Number of Checks: 1
AP - Computer Check Proof List (12/27/2007 - 3:48 PM)
Reference
ACH Enabled: No
Page 1
Accounts Payable
Computer Check Proof List
User: administrator
Printed: 12/31/2007 - 2:19 PM
Invoice No
Vendor:IRS
Description
SrRIN
Amount Payment Date Acct Number
Internal Revenue Service Check Sequence: 1
PR Batch 1 1 2008 Federal Income Tax 3,842.45 01/03/2008 101-000-0000-21701
PR Batch 1 1 2008 FICA Employee Share 2,145.18 01/03/2008 101-000-000Q-21703
PR Batch 1 1 2008 FICA Employer Share 2,145.18 01/03/2008 101-000-0000-21703
PR Batch 1 1 2008 Medicare Employee Shar 501.69 01/03/2008 101-000-0000-21703
PR Batch 1 1 2008 Medicare Employer Shar 501.69 01/03/2008 101-000-0000-21703
Check Total: 9,136.19
Vendor: RE V ENUE MN Department of Revenue
PR Batch 1 1 2008 State Income Tax
Check Total:
Check Sequence: 2
1,463.69 01/03/2008 101-000-0000-21702
1,463.69
Total for Check Run: 10,599.88
Total Number of Checks:
AP - Computer Check Proof List (12/31/2007 - 2:19 PM)
2
B
\t\ARE
Reference
ACH Enabled: No
ACH Enabled: No
Page 1
Accounts Payable
Computer Check Proof List
User: administrator
Printed: 12/31/2007 - 2:30 PM
Invoice No Description
Vendor:HOYTS Susan Hoyt
Emp. Claim New Cellular Unit - Susan Hoyt
Check Total:
1 1 1111 I 111111 IIII I I IIII
Amount Payment Date Acct Number
298.19 01/03/2008
298.19
Check Sequence: I
101-410-1940-43210
Vendor:ICMA ICMA Retirement Trust 457 Check Sequence: 2
PR Batch 1 1 2008 ICMA Contribution 510.00 01/03/2008 101-000-0000-21705
Check Total: 510.00
Vendor:MNCHILD MN Child Support Payment Ctr Check Sequence: 3
PR Batch 1 1 2008 Child Support 540.27 01/03/2008 101-000-0000-21709
Check Total: 540.27
Vendor:PERA PERA Check Sequence: 4
PR Batch 1 1 2008 PERA Employee Share 2,005.53 Ol /03/2008 101-000-0000-21704
PR Batch 1 1 2008 PERA Employer Share 2,249.24 01/03/2008 101-000-000021704
Check Total: 4,254.77
Vendor:SW/WC SW/WC Service Cooperatives
C1210-10 0 Medical Ins - January 2008
Check Total:
8,426.50 01/03/2008
8,426.50
Check Sequence: 5
101-000-0000-21706
Vendor:XCELNSP Xcel Energy Check Sequence: 6
T13 Power Access - New Trailer 400.00 01/03/2008 410-480-8000-45200
Check Total: 400.00
AP - Computer Check Proof List (12/31/2007 - 2:30 PM)
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run:
Total Number of Checks:
14,429.73
6
AP - Computer Check Proof List (12/31/2007 - 2:30 PM) Page 2
Accounts Payable
Computer Check Proof List
User: administrator
Printed: 01/04/2008 - 9:05 AM
Invoice No
Vendor:ABDO
235911
Vendor:ACEHARD
54339
54770
54840
Vendor:ACS
1184
1204
Vendor:ADVGR
14734
Vendor:ALLSAFE
81878
Vendor:APPLIMAG
87007
Vendor:ARAM
629-6334782
Description
Abdo Eick & Meyers
Accounting Review - Audit
Check Total:
Ace Hardware
Ice Boot Covers
Keys for Parks Bldgs
Padlocks for sirens
Check Total:
Animal Control Services
Animal Control - 11/12-12/02-07
Animal Control - 12/03-12/17/07
Check Total:
Advanced Graphix, Inc.
Window Decals - Fire Dept
Check Total:
All Safe Fire & Security
Fire Extinguishers Annual Inspections
Check Total:
Applied Images
Brass Name Plates - Fire Dept
Check Total:
Aramark
Mats, Linen - City Hall
AP - Computer Check Proof List (01/04/2008 - 9:05 AM)
SPR
Amount Payment Date Acct Number
2,589.15 01/08/2008
2,589.15
59.53 01/08/2008
8.48 01/08/2008
223.45 01/08/2008
291.46
621.92 01/08/2008
342.00- 01/08/2008
963.92
208.21 01/08/2008
208.21
Check Sequence: 1
101-410-1530-43010
Check Sequence: 2
101-450-5200-42400
101-450-5200-42230
101-410-1940-42230
Check Sequence: 3
101-420-2700-43150
101-420-2700-43150
Check Sequence: 4
101-420-2220-42210
Check Sequence: 5
141.98 01/08/2008 101-420-2220-44040
141.98
Check Sequence: 6
55.91 01/08/2008 101-420-2220-42000
55.91
86.56 01/08/2008
Check Sequence: 7
101-410-1940-44010
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 1
Old Village • Lake Elmo
J
Future Hospital,
Medical Office,
Parking and
Open Space
200'
Greenbelt
Buffer
Primary
Access
Secondary
Access
Old Village • Lake Elmo
Future
I-lospital,
Medical Office,
Parking and
Open Space
Olcl Village • Lake Elmo
January 3, 2008
Susan Hoyt
City Administrator
Lake Elmo City Hall
3800 Laveme Avenue North
Lake Elmo, MN 55042
Re: Lakeview Hospital — Stillwater
Dear Ms. Hoyt:
Lakeview Hospital of Stillwater is analyzing the need to replace their facility within the
next ten years. My firm has been engaged to represent Lakeview Hospital in this
matter.
Lakeview Hospital is licensed for 100 beds. A new facility would include room for
expansion as well as medical office space to support the Hospital. A potential site of
approximately 42 acres has been identified to accommodate the long term needs for
Lakeview Hospital. We have entered into discussions with Judith Screaton, owner of
the property at the comer of Hwy 5 & County Road 15 in Lake Elmo.
In order to move forward with long range plans, it is important to determine if the
Hospital will be a "permitted use" on the subject property, as well as have access to city
water and sewer.
Please advise what actions are required to move our request forward.
Thank you for your consideration.
Sincerely,
Bruce Maus
Maus Group, LLC
C: Jeff Robertson, Lakeview Hospital CEO
Suggested motion for consideration
Move to incorporate the concept for the proposed Lakeview Hospital and medical facilities as an
option in the development scenarios for the Village AUAR that will be considered and that
Lakeview Hospital cover any costs in advance that are associated with adding this option to the
development scenarios.
ORDER OF BUSINESS
Introduction Susan Hoyt, City Administrator
Presentation Bruce Maus, Representing Lakeview Hospital
Questions from the Council Mayor & Council Members
Questions/Comments from the public Mayor facilitates
Call for a Motion
(if desired) Mayor facilitates
Discussion Mayor facilitates
Action on Motion Council
ATTACHMENTS (3):
1. Letter from Bruce Maus, Lakeview Hospital
2. Concept plan for Lakeview Hospital and Medical Buildings
3. Detail
2
City Council
Date: 1-08-08
REGULAR
Item: 11
Motion (if desired)
ITEM: Presentation on a proposed concept for a future Lakeview Hospital and
Medical Facilities in the Village area
REQUESTED BY: Bruce Maus, Representing Lakeview Hospital
SUBMITTED BY: Susan Hoyt, City Administrator
SUMMARY AND ACTION REQUESTED: The city council is being asked to receive and respond
to a proposed concept for a future hospital and medical facilities in Lake Elmo at Highway 5 and
Manning Avenue on property currently owned by the Screaton family. The city council is not
being asked to approve the concept or to articulate any details. This proposal is in the area
identified as the new Village. The property, approximately 25 acres. is currently used for
agriculture and is designated for residential use in the future in the composite land use map
accepted by the city council in April, 2007. The plan includes a hospital and two medical office
buildings to be built sometime after 2017. The office buildings are subject to property taxes; the
hospital is not. The proposal can be fit on this property within the constraints of the restrictions
associated with the fly zones over the property from the Lake Elmo Airport and with the
understanding that a green buffer will be part of any development plan.
ADDITIONAL INFORMATION
o Lakeview Hospital is negotiating with the landowners, the Screatons.
o Lakeview Hospital has no plans to use this location for ten or more years.
o The Village Alternative Urban Area wide (AUAR) environmental study will evaluate at
least two development scenarios of the Village. If the city council believes that the
Lakeview concept is worth exploring as one option for the Village on this property, the city
council will want to have it evaluated in the AUAR process. Again, no decisions need to
be made about whether or not this is ultimately the best fit for this site, but the AUAR will
look at transportation and other potential impacts from this land use in this location and
suggest mitigation of it. The Lakeview proposal could be an option in any scenario with
housing units ranging from 600 to 1,600 units.
o If the city council wants to include the Lakeview proposal in the AUAR evaluation, the city
council should direct the staff to address this in the options that will be presented to the
city council on February 4 at the workshop. The staff also recommends that Lakeview be
asked to cover any additional costs of the AUAR for adding this alternative.
RECOMMENDATION
Determine if the city council wants to explore the Lakeview proposal as one option on the
property. If it does, the staff recommends that this be incorporated into the development
scenarios that are being developed for consideration now. If it is not done so now, and the city
council decides this option has value to evaluate, the AUAR process will require re -opening once
it is underway, which adds time and expense. Again, evaluating the option does not commit the
city to approving this land use.
1
REQUESTED ACTION
The City Council is asked to give consideration to the recommendation provided by the Parks
Commission along with staffs guidance, and to approve a final list of uses deemed appropriate
for Sunfish Lake Park. Direction from Council will then be used to craft the easement document
in coming months.
Suggested motion for consideration:
Move to recommend approval of the uses as recommended by the Lake Elmo Parks Commission
for Sunfish Lake Park.
11
Within Area Two:
Allowable Uses:
Uses within Area Two should be governed by the overall character of Sunfish Lake Park as an
urban natural oasis in which only quiet and low -impact activities are allowed:
1. When appropriate, the use of Area Two for agricultural purposes should be terminated,
and the area should be converted to park purposes.
2. Allowable activities should not include uses beyond those integrated here; ice skating,
picnicking, walkingfjogging, cross-country skiing, flora/fauna identification, sledding,
periodic deer harvesting, and snowshoeing will be allowed in Area Two.
Facilities and Construction:
1. The existing unpaved parking lot, signage, and portable toilet facilities are adequate and
should not be improved.
2, The construction of an ice skating rink and lighting that are consistent with the Lake Elmo
Dark Skies policy would be allowed. This recreational area could be converted to, and
maintained as, a small -field where people could gather for informal games of softball,
soccer, Frisbee tag, or other such low -impact sporting activities. No construction of
backstops or other permanent structures relating to these sports would be allowed.
3. To accommodate both ice skating and an enhanced educational function, it would be
desirable to construct a small environmental learning center containing information on the
flora and fauna to be found in the park, maps of the hiking trails, etc., for use by hikers,
cross-country skiers, and snowshoers. A connecting room could serve as a warming
house for cross-country skiers and ice skaters.
4. The bulk of the 20 acres in Area Two should be used as a prairie restoration area
containing native grasses and wildflowers, bird houses, and a limited system of trails with
interpretive signage. Such an improvement would not only provide a more diversified
ecosystem for plants and animals (as well as for park visitors), it would also contribute to
the development of native habitat and help establish a meaningful nature corridor
between Sunfish Lake Park and the Lake Elmo Park Reserve. The trails in this area
should be natural or maintained with woodchips.
5. A small covered picnic area, containing picnic tables, a grill, and perhaps a covered area,
in Area Two would be allowed.
Within Area Three:
Area Three is an integral part of Sunfish Lake Park, but is currently under an easement by the
MPCA and could not be included in the Minnesota Land Trust easement.
Not all of the recommended uses will necessarily be needed for the area. By including them in
the easement, the City can ensure that each could become a reality in keeping with the Land
Trust easement.
10
ADDITIONAL FACTS:
• At the July 5, 2005, City Council meeting, a request was made by a resident to consider
placing Sunfish Lake Park into the Minnesota Land Trust.
• The Parks Commission formed a recommendation to place Sunfish Lake Park into a
Minnesota Land Trust easement. The recommendation was brought to the City Council
at the June 6, 2006 meeting. At that time, the Council authorized the Parks Commission
to formulate a full- recommendation on whether Sunfish Lake Park should be placed into
an easement held by the Minnesota Land Trust. The Parks Commission delayed making
such a recommendation until the completion of the Lake Eimo Comprehensive Park Plan.
• The proposed park improvements identified for Sunfish Lake Park in the 1990
Comprehensive Park Plan included a fire pit, fishing dock, trail interpretation sites, and
emergency telephone. Recent discussion by the current Parks Commission has
identified all of these proposed park improvements as unnecessary or unwanted uses
with the exception of the trail interpretation sites.
• Sunfish Lake Park is included in the- DNR Metro Conservation Corridors 2007 Focus
Areas. A portion of the park "may oe included as a MCBS Site of Biodiversity
Significance.
PARK COMMISSION RECOMMENDATION
The Park Commission is recommending unanimously that Area One and Area Two of Sunfish
Lake Park be protected by a Minnesota Land Trust conservation easement with the following
characteristics:
Within Area One:
Allowable Uses:
1. Allowable uses should not be expanded to include activities not currently pursued in this
area. Current uses include horseback riding, jogging, walking, flora/fauna identification,
cross-country skiing, sledding, picnicking, and snowshoeing.
Facilities and Construction:
1. Trails should be regularly groomed and left natural or covered in biodegradable material
or covered with other materials consistent with the natural environment of the park.
2. The trail system should be limited to what exists except as necessary to provide limited
access to adjacent future neighborhoods.
3. Interpretive signage, additional benches located at special vistas, and a limited number of
picnic tables should be allowed within Area One.
4. Reinforcing timbers and small footbridges should be constructed on a limited basis and
as necessary to maintain the existing trail system and the new connection to Tapestry.
9
2000 Aerial of Sunfish Lake Park; Area 3
After discussing this broad spectrum of options, the Parks Commission decided to recommend
uses for Area Two that are consistent with the nature of the much -larger Area One and draw on
the natural resources of the area and the uniqueness of the setting.
Future uses of Area Two may include:
• Environmental learning area
• ice skating rink with warming house
• Picnic area
• Prairie restoration with interpretive signage
The existing parking lot, signage, and portable toilet would also be retained and maintained.
The installation of permanent ball fields was discussed in this area, but the Commission felt
strongly that Area Two is not suited for such facilities owing to the rolling topography of the land
and its location as a iow-impact entrance to the park. The Commission has recommended
against utilizing either Area One or Area Two of Sunfish Lake Park for permanent ball field use in
the draft 2007 Comprehensive Park Plan.
8
2000 Aerial of Sunfish Lake Park; Area 2
Area Three of Sunfish Lake Park
This area of the park was previously used as a landfill. As such, it is currently regulated by an
MPCA easement.
2000 Aerial of Sunfish Lake Park, Area 1
Area Two of Sunfish Lake Park -
More recently, the Parks Commission has discussed the approximately 20 acres of the park
located south of Area One (see map below). This section — Area Two -- is currently being used
for farming/haying and contains a portable toilet and an unpaved parking lot. The Parks
Commission has considered the following as potential uses in Area Two:
• Ball fields
• Environmental learning center/nature interpretive center — not to exceed XX sq. ft.
• Ice skating rink (with boards and accompanying lighting, if necessary)
• Warming house/shelter
• Picnic area
• Swing set/tot lot
• Pavilion
• Volleyball court
• Indigenous wildflower gardens
• Prairie restoration with interpretive signage
• Archery range
• Off -leash dog run
• Trails
6
DEFINING TERMS
Sunfish Lake Park has three distinct areas by virtue of topography and current use:
Area One
The largest area of the park — consisting of approximately 225 acres — is mostly wooded
and contains access to Sunfish Lake itself and three ponds, as well as an extensive
system of dirt and woodchip trails.
Area Two
This is a predominantly open area in the southern part of the park consisting of
approximately 20 rolling acres that are currently used for agricultural purposes.
Area Three
This area is approximately 70 acres in size and controlled by an MPCA easement.
EXISTING AND FUTURE USES OF SUNFISH LAKE PARK
Area One of Sunfish Lake Park
The Parks Commission has reached a consensus that all areas not currently used for parking or
farming (Area One as shown below) should continue to be used in their present form. The trail
system should be limited to what exists except as necessary to provide limited access to adjacent
future neighborhoods. Maintenance of both trails and natural areas should be continued in ways
that are consistent with current practices. The existing trail system should be groomed, mowed,
or maintained with dirt or biodegradable woodchips. It should be regularly groomed, with dirt or
biodegradable woodchips as their base. The Parks Commission also agreed that the current trail
system could be augmented with interpretive signage to help users better navigate the trail
system and understand the flora and fauna.
The uses currently allowed in Area One are:
• Horseback riding
• Walking and jogging
• Flora and fauna identification
• Cross-country skiing
• Sledding
• Snowshoeing
5
Statement of the Lake Elmo Parks Commission
February21, 2007
As the Parks Commission puts the final touches on a draft of a Lake Elmo
Comprehensive Park and Recreation Plan this spring, the members of the
Commission would like to share with their colleagues serving on the City Council
and the Planning Commission our strong commitment to the following principles
reiating to the City's stewardship of Sunfish Lake Park:
1. The Park is a unique natural oasis within the Lake Elmo park system, and all
future development within the Park should be pursued in a way that fosters
only quiet, low -impact uses that are protective and sustaining of a natural
environment that the citizens of Lake Elmo hope to bequeath to future
generations.
2. The southernmost, non -wooded area of Sunfish Lake Park is an integral part
of the Park and should be developed in ways that are consistent with the
overall vision for Sunfish Lake Park as a whole. No future development
should be_pursued in this section that does not speak directly to or enhance
the overall vision of Sunfish Lake Parkas a natural oasis. Nor should this
open area be used for non -park -purposes or for organized sports and
recreation that require significant allotment of land, the construction of large
facilities, or outdoor lighting that does not conform to Lake Elmo's Dark Skies
practices.
3. Consistent with the designation by the Minnesota Department of Natural
Resources of a corridor of land encompassing all of Sunfish Lake Park as
well as large areas surrounding the Park on all sides as "Regionally
Significant Ecological Areas," all future development within the Park as well
as in those adjoining areas should be significantly informed by a need to
protect natural resources, habitat, and flyways, and the City should explore
the possibility— as land becomes available for purchase -- of extending the
southern borders of the Park to Highway 5 as a strategy for creating a
contiguous natural wildlife corridor between Sunfish Lake Park and the Lake
Elmo Park Reserve.
These principles will guide the Lake Elmo Parks Commission as it prepares a
detailed proposal to the Council to create a land easement with the Minnesota
Land Trust that will encompass all of Sunfish Lake Park.
Respectfully Submitted,
Lake Elmo Parks Commission
ROLE OF SUNFISH LAKE PARK IN LAKE ELMO
In both the 1990 and 2008 Comprehensive Park Plans, Sunfish Lake Park is designated as a
Community Park owing in part to its large size. It is one of two existing community parks in Lake
Elmo.
4
2000 Aerial of Sunfish Lake Park
DISCUSSION OF SUNFISH LAKE PARK
The Parks Commission has discussed the future use of Sunfish Lake Park and its possible future
inclusion in the Minnesota Land Trust at a number of meetings over the course of the past few
years. Staff from the Minnesota Land Trust have met with the Commission on at least two
occasions to discuss the purpose of a land trust.
Emerging from those discussions, the Parks Commission produced the following statement
regarding its vision for Sunfish Lake Park:
3
Location Map, Sunfish Lake Park in the city of Lake Elmo
CURRENT USES OF THE PARK
The current uses of the park include picnicking, walking or jogging on dirt or woodchip trails,
canoeing, flora/fauna identification, sledding, cross-country skiing, horseback riding,
snowshoeing, and farming/haying. A few benches, an unpaved parking lot, an unpaved access
road, and a portable toilet can also be found in the park.
2
Minnesota Land Trust: Overview of Uses for Sunfish Lake Park.
SUMMARY AND ACTION REQUESTED:
The City Council is asked to review the following recommendations developed by the Parks
Commission relating to future uses of Sunfish Lake Park. If approved by Council, the Parks
Commission will use the vision iterated below as a blueprint for developing a draft of a Minnesota
Land Trust conservation easement for Sunfish Lake Park.
PURPOSE
The Minnesota Land Trust utilizes easements to protect land and water resources permanently
and to preserve important natural and scenic resources by limiting the use and development of
land. Conservation easements allow current citizens to enjoy the land while safeguarding it for
future generations. -
The purpose of placing Sunfish Lake Park within a Minnesota Land Trust conservation easement
is to protect the water and shoreland of Sunfish Lake itself, preserve the water quality of ponds
within the park, protect the natural flora and fauna that make the park home, and define
acceptable uses of the park. Today's vision for the park would be sustained indefinitely by the
easement and would not be subject to political or other influences in the future.
WHY IT IS A GOOD CANDIDATE FOR THE LAND TRUST
The Park Commission finds that Sunfish Lake Park is unique in our region as it is a large,
contiguous, and undeveloped area that has been left almost entirely in its natural state. The
woods has been identified as part of a greenway corridor by the DNR. In 1971, Michael Scanlan
of the Nature Conservancy, identified a portion of the park as "probably the best upland forest in
the county" and stated that the "area is also unique because of the unusually high diversity of the
fauna and, especially, the flora?
GEOGRAPHIC INFORMATION
Sunfish Lake Park is approximately 314 acres in size with an easement for the MPCA restricting
uses on approximately 70 acres. The centrally -located park is primarily accessed off of Stillwater
Lane, has three ponds and provides a public access point onto Sunfish Lake.
1
o Questions from public
To council (3 minute max)
Mayor facilitates
o Call for a motion Mayor and Councilmembers
o Discussion Mayor and Councilmembers
(3 minutes)
o Action City Council
ATTACHMENTS:
1 Park Commission Sunfish Lake Report, October 15, 2007, with illustrations
OPTIONS
o Accept the Park Commission recommendation for proposed future uses for two areas in
Sunfish Lake Park in its entirety. Area Three is restricted by an easement and no
changes are proposed.
o The three areas include:
• Area One is approximately 225 acres which is mostly wooded and
contains access to Sunfish Lake itself and three ponds, as well as an
extensive system of dirt and woodchip trails.
Area Two is a predominantly open area in the southern part of the park
consisting of approximately 20 acres.
▪ Area Three is approximately 70 acres in size and controlled by an MPCA
easement.
o Amend the list of potential future uses for the two areas in Sunfish Lake Park in its
entirety.
o Provide options for the Land Trust to respond to.
o Determinethata conservation easement is not necessary as a tbol to protect the Sunfish -
Lake Park as a conservation/natural area because of its designation in the Park Plan.
Suggested motion for consideration. -
Motion f:
Move approval of the Park Commission recommendation for current and future uses in Sunfish
Lake Park and refer the report to the Minnesota Land Trust for its review and comments on how
to proceed with the conservation easement.
OR
Motion 2:
Move approval of the Park Commission report as amended to (add), (clarify), (delete) (items) and
refer the amended report to the Land Trust for its review and comments on how to proceed with
the conservation easement.
OR
Motion 3:
Move to forward the Park Commission report as well as to forward alternative concepts to the
Land Trust for review and comments on how to proceed with the conservation easement.
ORDER OF BUSINESS
o Introduction
Susan Hoyt, City Administrator
o Report Kelli Matzek, Planner
David Steele, Chair, Park Commission
o Questions to presenters Mayor and Councilmembers
(3 minutes)
ITEM:
City Council
Date: 1-8-08
REGULAR
Item: 10
Motion
Receive a proposal for potential future uses at Sunfish Lake Park with
consideration of placing the park in a conservation easement with the
Land Trust
REQUESTED BY: Park Commission
SUBMITTED BY: Kelli Matzek, Planner
Mike Bouthilet, Public Works and Parks Superintendent
REVIEWED BY: Susan Hoyt, City Administrator
SUMMARY AND ACTION REQUESTED: The city council is heing asked to receive a proposal
for placing Sunfish Lake Park, a 315 acre park that is used for hiking and skiing, in a conservation
easement with the Minnesota Land Trust. The intent of this proposal for a conservation easement
over Sunfish Lake Park is to ensure permanency as a park. The goal of the report is to identify
future uses for the park and present to the Land Trust for consideration and reaction. The city
council gave the park commission the authority to explore this option on June 6, 2006. The Park
Commission spent several meetings crafting the attached report and recommendation for the city
council to consider that identifies future uses.
The Land Trust is interested in receiving a proposal from the city that provides guidance for how
the city plans to use the park into the future. Given this, the city council should determine if the
Land Trust conservation easement is an appropriate designation for the Sunfish Lake Park. And,
if there are elements in the report that need clarification or if items should be added or deleted or
if additional options for consideration should be noted prior to sending it to the Land Trust for its
response. The Land Trust will review the proposal and respond to it so that the city can continue
down this path. The Land Trust will provide the Park Commission and the council with comments
and recommendations on the proposed future uses and what will work to continue down this
conservation path for the future.
ADDITIONAL INFORMATION
A conservation easement lists the permitted current and future uses of the land which it covers.
The proposed park improvements identified for Sunfish Lake Park in the 1990 Comprehensive
Park Plan, now 17 years old, included a fire pit, fishing dock, trail interpretation sites and
emergency telephone. The Park Commission identified all of these park improvements as
unnecessary and not consistent with the future use of Sunfish with the exception of the trail
interpretation sites.
Sunfish Lake Park is included in the DNR Metro Conservation Corridors 2007 Focus Areas. A
portion of the park may be included as a MCBS Site for Biodiversity Significance.
City Council
Date: 1-08-08
REGULAR
Item: 9e.
Motion
ITEM: Appoint officials to the Board of Trustees of the Fire Relief Association
SUBMITTED BY: Susan Hoyt, City Administrator
REVIEWED BY: Greg Malmquist, Fire Chief
SUMMARY AND ACTION REQUESTED: The city council is required to annually appoint two city
officials to the Board of Trustees of the Fire Relief Association, which manages the fire pension
for firefighters and carries out related activities. The law requires that the officials include:
the fire chief; 2) an elected official and 3) a second elected official or an appointed official.
Councilmember Johnson has been serving in this capacity and is willing to continue to serve this
function. Tom Bouthilet, Finance Director, has been serving as an appointed official. If the city
council wishes to maintain the same appointees to the Board of Trustees, the following motion is
appropriate.
Suggested motion for consideration:
Move to appoint Fire Chief Greg Malmquist, Councilmember Liz Johnson and Finance Director
Tom Bouthilet to the Board of Trustees of the Fire Relief Association.
City Council
Date: 1/08/08
REGULAR
Item: 9d.
Motion
ITEM: Appoint city attorney and city engineer
SUBMITTED BY: Sharon Lumby, City Clerk
REVIEWED BY: Susan Hoyt, City Administrator
SUMMARY AND ACTION REQUESTED: The city council is being asked to appoint a city
engineer, Jack Griffin of TKDA, and a city attorney, Jerry Filla of Peterson, Fram and Bergman to
serve the city. These officials are contracted for professional engineering and legal advice. Their
appointments are not specifically required by statute or ordinance, but it is consistent with past
practice. Both TKDA and Peterson, Fram and Bergman have served the city for several years.
Suggested motion for consideration:
Move to appoint Jack Griffin of TKDA as the city engineer and Jerry Filla of Peterson, Fram and
Bergman as the city attorney.
City Council
Date: January 8, 2008
REGULAR
Item: 9c.
Motion
ITEM: Appointment of Depositories for 2008
SUBMITTED BY: Sharon Lumby, City Clerk
REVIEWED BY: Susan Hoyt, City Administrator
Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED: The city council is being asked to designate official
depositories for 2008.
STAFF RECOMMENDATION:
Staff recommends the Lake Elmo Bank, Wachovia Securities, Smith Barney Citigroup and
Northland Securities for the 2008 Depositories.
SUGGESTED MOTION FOR CONSIDERATION:
Move to designate Lake Elmo Bank, Wachovia Securities, Smith Barney Citigroup and Northland
Securities for the 2008 Depositories.
2008 Newspaper Quotes
Lake Elmo Leader (Locally focused on Lake Elmo)
Circulation 854 (Lake Elmo paid subscribers)
Lead Time 4 p.m. the Friday prior to publication
Publish Date Thursday
Price per Line $3.00/per column inch
Oakdale -Lake Elmo Review
Circulation 281 subscriptions (239 are paid Lake Elmo resident and 42
businesses)
Lead Time 3 p.m. the Friday prior to publication
Publish Date Thursday
Price Per Line $2.25/per column inch
Pioneer Press (Proposed backup only when needed)
Circulation 1311 daily; 1807 Sunday (Lake Elmo residents)
Lead Time 48 hours
Publish Date Daily —Sun-Sat.
Price Per Line $4.43/per column inch
Stillwater Gazette
Circulation 350 (Lake Elmo paid subscribers)
Lead Time 24 hours
Publish Date Daily — M-F
Price Per Line $3.40/per column inch
St. Croix Valley Press
Circulation 19 (Lake Elmo paid subscribers)
Lead Time 5 p.m. the Friday prior to publication
Publish Date Thursday
Price Per Line $6.65/per column inch
1/4/2008
OR
Motion 3:
Move to designate the Lake Elmo Leader as the official newspaper.
ATTACHMENTS:
1 Table summarizing circulation and fees
2 Criteria for Official Newspapers
The City Council may want to continue with the Lake Elmo Leader as its official newspaper
because of its proximity to the city limits and its specific Locus on the city of Lake Elmo and the
Lake Elmo community rather than a broader area. The Lake Elmo Leader has been very
responsive to the city's requests and most official city notices can be planned and needs have
been met with the Lake Elmo Leader.
BACKUP DESIGNATED PAPER TO MEET TIME CONSTRAINTS FOR LEGAL REASONS AND
CUSTOMER SERVICE
However, the staff recommends that the city council consider designating the paper with the
largest circulation, the St. Paul Pioneer Press, as a back up paper to be used under unique
circumstances when the city needs to get a quicker turn around for a publication to serve property
owners and to meet the 60 day rule in particular. Or if there is an oversight in getting an official
notice published by a certain date (unlikely). The Pioneer Press gives the city a two day tum
around time for publications that may be unexpected and time sensitive and can be published on
weekends as long as the 10 day publication time before a public meeting_
It is never good to publish inaccurate information and, from time to time, this occurs because the
staff anticipates an application might be ready for a planning commission meeting and it is not. If
this occurs, not only is money wasted, the planning commission has to delay the item, which
means that the applicant often needs to attend even with an incomplete application because he
or she needs to be sure that no action is taken since it is not legal to do so. It is difficult for the
staff to anticipate that an application will be fully ready for the planning commission several days
in advance of its submission. It is important not to publish notices without accurate information
about the application and also not to give the applicant and the commission something on the
agenda that can't be processed. Despite the accommodations made by the Leader, from time to
time, the lead time required for the weekly paper on some occasions can be a challenge. With
increased land use decisions related to the Village AUAR, comprehensive plan and various
zoning activities, maintaining the flexibility is in the best interest of the city. (The city could publish
the notice in the Lake Elmo Leader too — this notice would not comply with the legal
requirements).
For example, a notice of the public hearing on a planning application must go to the Lake Elmo
Leader on Friday, March 7 to be considered at a public meeting on Monday, March 24 (or a little
over two weeks in advance). However, if the application is ready to move forward on Tuesday,
March 11, the applicant will not be able to be published prior to the March 24 meeting; in order to
be sure the notice gets to the paper and has a ten day lead time before the PC meeting, he or
she will need to wait until the April 14 planning commission meeting to be considered for action.
By having the Pioneer Press with a two day legal notice requirement, the applicant could have
his/her application legally published on March 13, meet the 10 day requirement by March 24 —
three weeks earlier than waiting until April 14. Again, it is not anticipated that the back up
newspaper would need to be used very frequently.
Suggested motions for consideration (select one).
Motion 1:Recommended option
Move to designate the Lake Elmo Leader as the official newspaper and designate the St. Paul
Pioneer Press as a back up official newspaper on an as needed basis..
OR
Motion 2:
Move to designate the St. Paul Pioneer Press as the official newspaper.
ITEM:
SUBMITTED BY:
REVIEWED BY:
Designate An Official Newspaper
Sharon Lumby, City Clerk
Susan Hoyt, City Administrator
City Council
Date: 1-08-08
REGULAR
Item: 9b.
Motion
SUMMARY AND ACTION REQUESTED: The City Council is being asked to designate an official
newspaper. Five newspapers are potential candidates for this: the Lake Elmo Review, the
Stillwater Gazette, the Oakdale Lake Elmo Review, the St. Paul Pioneer Press and the St. Croix
Valley Press (Attachment 1- LMC Handbook requirements). After reviewing the city's history with
the local papers, the paid subscriptions going to Lake Elmo residents and the amount of coverage
and priorities given to Lake Elmo community news, the staff is comfortable continuing with the
Lake Elmo Leader as its officially designated paper. However. in the interest of being efficient and
responsive to specific requests and to be assured that the city meets mandatory planning
deadlines imposed by state statute, the staff requests designating the St. Paul Pioneer Press with
its 7 day a week publication and extensive circulation in Lake Elmo as a back up legal paper for
use from time to time. This would be used only when the time constraints cannot be met with the
Lake Elmo Leader as described below.
Lake Elmo Leader
Stillwater Gazette
Oakdale Lake Elmo
Review
Press Publications
St. Croix Valley
News
Pioneer Press
(has a Stillwater
office)
City
History
5 years
Used up to
opening of
the Leader
Never
used
Never
used
Never
used
Schedule Paid subscribers and directly Focus
delivered to Lake Elmo
residents/businesses
(2,738 households in Lake
Elmo)
Weekly 854 subscriptions Primary focus is Lake Elmo
Daily M - F 350 subscriptions* Greater St. Croix Valley
Weekly
Weekly
281 subscriptions * * Oakdale Lake Elmo Area
19 subscriptions St. Croix Valley
7 days a week 1,311 daily
1,807 Sunday
* Deliver 250 copies to the Post Office for distribution
**Have free newspapers available at locations in Lake Elmo
ADDITIONAL INFORMATION
St. Paul with
a Washington
County
Section
When the Lake Elmo Leader opened 5 years ago it was located in Lake Elmo, which according to
state statute gave it priority for a legal publication. It is now located in the NW corner of Stillwater.
There are no other papers located in Lake Elmo.
City Council
Date: January 8, 2008
REGULAR
Item: 9a.
Motion
ITEM: Election of Acting Mayor
SUBMITTED BY: Sharon Lumby, City Clerk
REVIEWED BY: Susan Hoyt, City Administrator
SUMMARY AND ACTION REQUESTED: The city council is being asked to select an Acting
Mayor on the City's behalf if Mayor Johnston is unable to attend a meeting, sign an agreement, or
attend functions on behalf of the City. Any member of the Council is eligible for this position
State Statute 412.121 ACTING MAYOR
At its first meeting each year the council shall choose an acting mayor from the council members.
The acting mayor shall perform the duties of mayor during the disability or absence of the mayor
form the city or, in case of vacancy in the office of mayor, until a successor has been appointed
and qualifies.
SUGGESTED MOTION FOR CONSIDERATION:
Move to approve Council Member as Acting Mayor for 2008.
City Council
Date: 1/08/08
CONSENT
Item: 8
Motion
ITEM: Redirect previously authorized funds for PC purchases to purchase and
install a second new server
SUBMITTED BY: Carol Kriegler, Assistant Project Director
REVIEWED BY: Susan Hoyt, City Administrator
Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED: The city council is being asked to authorize the use of
$13,500 to purchase a new terminal server out of the previously council authorized $17,687.70
for the purchase of PCs. The city council previously approved funds to replace one of the two
servers. It became apparent that the second server also needed to be replaced. This new server
was a higher priority than new PCs, whose purchase can wait until the system is running
smoothly. The proposal for the new server, which was installed by PTN, was reviewed by an
independent party at no cost to the city and found to be reasonable. The administrator redirected
the funds to deal with some compelling IT needs. The funds are budgeted in the city hall facilities
capital projects fund, which is funded through the 2004A bond issue for public works and city hall
facilities. The staff will return with a request for licensing fees for software and additional IT
equipment in the future. The 2004A bond issue will provide this source of funding also.
Motion:
Move to redirect $13,500 of the $ 17, 687.70 previously approved for PCs to the purchase and
installation by PTN Computers for a new terminal server to replace the old citrix server.
NOW, THEREFORE, BE IT RESOLVED, that the Lake Elmo City Council:
1. Directs the City Administrator or her designee to send a written
notice to the Non -Compliant Property Owners, by certified mail,
indicating that such property owners have five (5) business days
from the date of the written notice to allow the City and its
contracfors onto such property in order to abate the health hazard
nuisance; and
2. In the event that the health hazard nuisance is not abated pursuant
to the first stated directive, the Lake Elmo City Council further directs
the City Attorney to commence the appropriate civil proceedings
in order to abate the health hazard nuisance and in order to
recover all costs incurred by the City, including reasonable
attorney's fees.
Dated:
ATTESTED BY:
Susan Hoyt
Its: City Administrator
F:\users\Jessica\Jerry\LE\Cubus Document.v6.doc
CITY OF LAKE ELMO
By:
Dean Johnston
Its: Mayor
2
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2008-002
A RESOLUTION DIRECTING ABATEMENT ACTION
WHEREAS, on March 6, 2006, the Lake Elmo City Council adopted
Resolution 2006-025 which declared that all private wells located within the West
Central Lake Elmo Area ("WCLE Area") are known or potential health hazards.
The determination of the City Council is based upon data received from the
Minnesota Department of Health, the Minnesota Pollution Control Agency, and
the City's Consulting Engineer; and
WHEREAS,. Resolution 2006-025 also directed that the wells located within
the WCLE Area be sealed and that the private dwellings within the WCLE Area
be connected to the City's water system when it became available; and
WHEREAS, on June 6, 2006, the Lake Elmo City Council adopted Resolution
2006-047 which awarded a contract for the construction of water main, water
connections, and the sealing of wells ("Improvement Project")within the WCLE
Area; and
WHEREAS, the water main portion of the Improvement Project is
substantially complete and the City's water system is available to the parcels
within the WCLE Area; and
WHEREAS, the City has sent certified letters to the property owners within
the WCLE Area requesting that the City be allowed to enter upon their property
in order to connect the residential dwellings to the City's water main and to seal
their private wells; and
WHEREAS, the following property owners, have allowed the City to
connect their homes to the City's water system, but have not consented to
having their wells capped and sealed ("Non -Compliant Property Owners"):
David L. Cubus and Teresa M. Truax 8488 Stillwater Blvd., Lake Elmo, MN
55042
Linda Hardy 2742 Ivy Ave., Lake Elmo, MN 55042
WHEREAS, some of the known and potential health hazards, as originally
determined by the adoption of City Council Resolution 2006-025 continue to
exist on the parcels owned by the Non -Compliant Property Owners.
City Council
Date: January 8, 2008
CONSENT
Item: 4,,.
Resolution
ITEM: Approve Resolution No. 2008-002 to authorize the City Attorney to proceed with
abatement action to seal the wells at 8488 Stillwater Blvd. and 2742 Ivy Avenue.
SUBMITTED BY: Jerry Filla, City Attorney
REVIEWED BY:
Jack Griffin, City Engineer
Susan Hoyt, City Administrator
Ryan Stempski, Assistant City Engineer
SUMMARY AND ACTION REQUESTED: The city council is being asked to authorize the City
Attorney to proceed with abatement action to have the wells sealed at 8488 Stillwater Boulevard
and 2742 Ivy Avenue.
This abatement action is needed to enforce Resolution No. 2006-025, which declared all private
wells located within the West Central Lake Elmo Area to be sealed after they have been
connected to the City's water system. Two homes within this area (8488 Stillwater Boulevard and
2742 Ivy Avenue) have not given consent to seal their private well after they had been connected
to the City's water system. The well sealing contractor has completed all work and the City of
Lake Elmo is required by contract to final out the project. The two noncompliant property owners
have not responded to several attempts (letters, certified letters, phone calls, or site visits)
facilitated by both the contractor and TKDA to complete the well sealing.
RECOMMENDATION:
Staff recommends that we continue to close out the well sealing project excluding the two
noncompliant property owners, and that the abatement proceedings and enforcement of
Resolution No. 2006-025 be completed by the City Attorney.
SUGGESTED MOTION FOR CONSIDERATION:
Move to approve Resolution No. 2006-002, directing the City Attorney to proceed with abatement
action.
ATTACHMENTS:
1. Resolution No. 2008-002, A Resolution Directing Abatement Action.
_er Price Index Minneapolis -St. Paul, MN -WI
Page 1 of
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United Siotes
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8 Surveys ; Get ?etailed Statistics I Glossary p What
Internet: http://www.b[s.aov/ro5/
GENERAL INFORMATION: (312) 353-1880
MEDIA CONTACT: Paul LaPorte
(312) 353-1138
RELATED LINKS
TRANSMISSION OF MATERIAL IN THIS
RELEASE IS EMBARGOED UNTIL
7:30 A.M. (CT) Wednesday, August 15, 2007
Consumer Price Index
Minneapolis -St. Paul, MN -WI
First Half 2007
Consumer prices in the Minneapolis -St. Paul area were 1.7 percent higher in the first half of 2007
compared with the second half of 2006, the U.S. Department of Labor's Bureau of Labor Statistics
reported today. This increase was ahead of the 0.6 percent gain recorded in the first half of 2006. The
Minneapolis -St. Paul Consumer Price Index for All Urban Consumers (CPI-U) for the first half of 2007 was
200.627 (1982-84=100). Over the year (first half of 2006 to first half of 2007), retail prices in the Twin
Cities gained 2.8 percent. In the previous annual period, first half of 2005 to first half of 2006, retail
prices rose 1.4 percent..
Regional Commissioner Jay A. Mousa stated that the 1.7 percent increase in the Minneapolis -St. Paul CPI-
U during the first half of 2007 was primarily attributed to higher costs for energy, shelter, medical care,
and food. Consumer expenditure categories for apparel, recreation, education and communication, and
other goods and services also rose during the first half of 2007, but with less impact.
The housing component gained 1.6 percent during the first half of 2007. In the first half of 2007, a 1.7
percent increase in the shelter index was responsible for most the latest increase in the housing
component. The household energy index rose 5.1 percent over its second half 2006 level. Within this
category the utility (piped) gas service index jumped 10.5 percent. This latest hike compares to a 13.9
percent decline during the first six months of 2006. The electricity index gained a modest 0.4 percent. The
household furnishings and operations index declined by 0.3 percent. Compared to the first half of 2006,
the overall housing component was up 3.3 percent. Shelter costs gained 4.3 percent after declining 2.5
percent during the first half 2005 to first half 2006 period. The household energy category gained 4.6
percent over the year as the index for electricity increased 6.6 percent and the utility (piped) gas service
index rose 3.1 percent. The household furnishings and operation index declined 1.5 percent from the first
half of 2006.
Transportation costs advanced 1.5 percent during the first half of this year. Gasoline prices were up 7.4
percent. Compared with their average during the first six months of 2006, gasoline prices were up 3.9
percent. This latest increase compares to first half to first half gains averaging 19.1 percent during the
previous four years. The overall transportation component was nearly unchanged from its first half 2006
level, inching up a slight 0.1 percent.
The medical care component jumped 4.5 percent during the first six months of 2007. On an annual basis
medical care costs in the Twin Cities gained 8.0 percent. This compares to first half to first half increases
averaging 5.1 percent during the previous three years.
ittp://www.bls.gov/ro5/cpimpls.htm 1/3/2001
of Labor Statistics Data
Page 1 of -
J.S. Department of Labor
Bureau of Labor Statistics
Bureau of Labor Statistics Data
vvww.b/s.gov ii'
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BLS Home I ?romans & Surveys ( Get Detailed Statistics f Glossary i What's New I Find It! In DOL
Change Output
Options:
From: 2006 < To: 2007 J; r c
17 include graphs New!
Data extracted on: January 3, 2008 (6:20:41 PM)
Consumer Price Index - All Urban Consumers
Series Id: CWRA211SA0,CUUSA211SA0
Not Seasonally Adjusted
Area: Minneapolis -St. Paul, MN -WI
Item: ---A11 items
Base Period: 1982-84=100
Year Jan Feb Mar Apr May Jun Jul Aug
2006
2007
12 Months Percent Change
Sep
Series Id: CUURA211SAO,CUUSA211SA0
Not Seasonally Adjusted
Area: Minneapolis -St. Paul, MN -WI
Item: All items
Base Period: 1982-84=100
IYear
12006
12007
Jan
Feb
Mar Apr May
Jun
Jul
Aug
Sep
More Forrnattina OntinnsGS
Oct
Oct
Nov
Nov
Dec
Annual
196.2
HALF1
195.1
200.627
HALF'
1.4
2.8
HALF2
197.3
HALF2
1.8
Freauentiv Asked Questions I Freedom of Information Act i Customer Survey_
Privacy & Security Statement I Linkina to Our Site I Accessibility
I.S. Bureau of Labor Statistics
'ostai Square Building
Massachusetts Ave., NE
Vashington, DC 20212-0001
Phone: (202) 691-520t
Do you have a Data auestion
Do you have a Technical (web) auestion
Do you have Other comments
ittp://data.bls.gov/PDQ/servlet/SurveyOutputServlet 1/3/20M
City Council
Date: 01/08/08
CONSENT
Item: 7
MOTION:
ITEM: Annual Wage Scale Adjustment
SUBMITTED BY: Tom Bouthilet, Finance Director
REVIEWED BY: Susan Hoyt, City Administrator
SUMMARY AND ACTION REQUESTED: The City Council is being asked to consider an
adjustment to the wage scale based on the Minneapolis-St.Paul area consumer price index (CPI).
The City's pay plan was drafted during the 2008 Budget process with a three percent increase to
all pay steps/grades. The concept of the drafted pay plan was to adjust the scale for the "cost -of
living" and to set aside pre -determined amount of funds for performance based increases.
Performance increases would only be granted to employees exceeding job duties standards set
by the City Administrator. The U.S. Department of Labor, Bureau of Labor Statistics, Consumer
Price Index - All Urban Consumers from the first half of 2006 to the first half on 2007 for the
Minneapolis-St.Paul area increased by 2.8%. The CPI used in calculating the proposed
adjustments is based on the most recent numbers available for the time period. The second half
of 2007 will not be published until mid -January. It is anticipated that the future adjustments will be
based on the same time frame for continuity purposes. Please note this adjustment only applies
to regular full-time employees.
RECOMMENDATION: Consider approving a 2.8% increase to the wage scale.
MOTION FOR CONSIDERATION:
Move to approve an increase to the wage scale by 2.8%
ATTACHMENT: U.S. Department of Labor, Bureau of Labor Statistics reports.
11490
11736
Location within the City of Lake Elmo
456
Emerson Property
(PID 36-029-21-43-0001)
Rezoning from Agricultural (A)
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(PIDs 09-029-21-44-0001 &
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Rezoning from One Family
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(P10 02-029-21-21-0003)
Rezoning from Rural Residential
(RR) to Public Facilities (PF)
LAKE
ELMO
The full text and maps that make up Ordinance No. 08-001 is available for inspection at Lake Elmo
city hall during regular business hours.
Mayor Dean Johnston
SE IT FUR 1'HER RESOLVED by the city council of the city of Lake Elmo that the city
administrator keep a copy of the ordinance in her office at city hall for public inspection and that she
post a full copy of the ordinance in a public place within the city.
Dated: , 20 .
Al lEST:
Susan Hoyt
City Administrator
(SEAL)
Mayor Dean Johnston
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon, the following voted in favor thereof
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
CITY OF LAKE ELMO
RESOLUTION NO. 2008-003
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. 08-001 BY TITLE AND SUMMARY
WHEREAS, the city council of the city of Lake Elmo has adopted Ordinance No. 08-001,
an ordinance to rezone various parcels within the City of Lake Elmo; and
WHEREAS, the ordinance includes maps; and
WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the city council believes that the following summary would clearly info the
public of the intent and effect of the ordinance.
NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Lake Elmo,
that the city administrator shall cause the following summary of Ordinance No. 08-001 to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the city of Lake Elmo has adopted Ordinance No. 08-001. The ordinance
rezones four parcels within the City.
• The Rockpoint Church property (PID 02-029-21-21-0003) is rezoned from Rural
Residential (RR) to Public Facilities (PF) in accordance with past land use decisions and the
comprehensive plan.
• Two (2) city owned parcels on Jamica Ave N. and 42nd Street (commonly known as Lake
Jane Hills Park; PIDs 09-029-21-44-0001 and 09-029-21-44-0003) are rezoned from One
Family Residential (R1) to Public Facilities (PF) per their guidance in the comprehensive
plan.
• The property at 11530 Hudson Boulevard (PID 36-029-21-43-0001) is rezoned from
Agricultural (A) to the Agricultural Business Park Holding District (HD -A -BP) in
accordance with the future land use designation for this property established by the
comprehensive plan.
Ord Rezonings per Comprehensive Plan Guidance
Page 2
Effective Date
This ordinance shall become effective immediately upon adoption and publication in the
official newspaper of the City of Lake Elmo.
This Ordinance No. 08-001 was adopted on this 8th day of January, 2008, by a vote of
Ayes and Nays.
Mayor Dean Johnston
ATTEST:
Susan Hoyt
Administrator
RECOMMENDATION:
Both staff and the Planning Commission (unanimously) are recommending approval of the
proposed rezoning actions.
SUGGESTED MOTIONS FOR CONSIDERATION:
Motion 1: Recommended option
Move to approve Ordinance 08-001 and Resolution 2008-003 rezoning the four parcels in
accordance with past land use decisions.
OR
Motion 2:
Move to deny rezoning of the four parcels.
ORDER OF BUSINESS:
- Introduction Susan Hoyt, City Administrator
Report by staff Ben Gozola, Senior Planner
- Questions from the Council Mayor & Council Members
Questions/Comments from the public Mayor facilitates
- Call for a Motion
(required for further discussion; does not
imply approval of the motion Mayor facilitates
- Discussion Mayor facilitates
- Action on motion Council
ATTACHMENTS (5):
1. Ordinance 08-001 to rezone miscellaneous parcels to be consistent with the
comprehensive plan.
2. Resolution 2008-003 authorizing publication of Ordinance No. 08-001 by Title and
Summary.
3. Exhibit A: Rockpoint Church Location Map
4. Exhibit B: Lake Jane Hills Park Parcel Map
5. Exhibit C: E&E Properties Location Map
City Council
Date: 1/8/08
Not a public hearing
Item: 5
ITEM: Take action to rezone four parcels in accordance with past land use
decisions and the comprehensive plan
REQUESTED BY: City Staff
SUBMITTED BY: Ben Gozola, Senior Planner
REVIEWED BY: Susan Hoyt, City Administrator
Kyle Klatt, Planning Director
Kelli Matzek, Assistant City Planner
SUMMARY AND ACTION REQUESTED:
The City Council is asked to consider an ordinance to rezone four parcels in accordance with past
land use decisions. This item was previously tabled on November 6, 2007, to provide time for the
City to resolve issues surrounding Rockpoint Church.
The four parcels proposed for rezoning are:
1. The Rockpoint Church parcel (exhibit A). Rezoning of the church parcel from Rural
Residential (RR) to Public Facilities (PF) was done by resolution during the development
rather than by ordinance (as is required). The property is already depicted as "Public
Facility" in the comprehensive plan.
2. City Owned Park Land (2 parcels shown on exhibit Bl. Two (2) city owned parcels on
Jamica Ave N. and 42ntl Street (referred to as Lake Jane Hills Park) are currently zoned
One Family Residential (R1), but are guided as Public Facility in the comprehensive plan.
Rezoning these parcels to Public Facilities (PF) at this time will eliminate this
inconsistency.
3. E&E Properties Parcel (exhibit C). The recent application from E&E properties to expand
the Laidlaw bus operation on this site revealed a past zoning change to Agricultural in
2002 that was never identified on the City's zoning map. This rezoning will transition this
property into the proper holding district until it is guided for further development in 2020.
The changes can be summarized as follows:
Parcel
Rockpoint Church
Current Zoning Proposed Zoning
Rural Residential (RR) Public Facilities (PF)
City Owned Land One Family Residential (R1) Public Facilities (PF)
E&E Properties Agricultural (A)
Agricultural Business Park
Holding District (HD -A -BP)
All of the proposed changes will bring the zoning into consistency with the current comprehensive
plan.
LEAGUE OF MIN ESO T A CITIES INSURANCE :'r JET
LIABILITY COVERAGE - WAIVER FORM
Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide
whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The
decision to waive or not to waive the statutory limits has the following effects:
If the city does not wave the statutory tort limits, an individual claimant would be able to recover no
more than $400,000. on any claim to which the statutory tort limits apply. The total which all claimants
would be able to recover for a single occurrence to which the statutory tort limits apply would be
limited to $1,200,000. These statutory tort limits would apply regardless of whether or not the city
purchases the optional excess liability coverage.
If the city waives the statutory tort limits and does not purchase excess liability coverage, a single
claimant could potentially recover up to $1,200,000. on a single occurrence. The total which ail
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would
also be limited to $1,200,000., regardless of the number of claimants.
If the city waives the statutory tort limits and purchases excess liability coverage. a singie claimant
could potentially recover an amount up to the limit of the coverage purchased. The total which all
claimants would be able to recover for -a single occurrence to which the statutory tor, limits apply would
also be limited to the amount of coverage purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
This decision must be made by the city council. Cities purchasing coverage must complete and
return this fem.! to LMCIT before the effective date of the coverage. For further information, contact
LMCIT. You may also wish to discuss these issues with your city attorney.
accepts liability coverage limits of $ from the League of
Minnesota Cities Insurance Trust (LMCIT).
Check one:
The city DOES NOT WAIVE the monetary limits on municipal tort liability established by
Minnesota Statutes 466.04.
The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04,
to the extent of the limits of the liability coverage obtained from LMCIT.
Date of city council meetino
Signature Position
Return this completed form to LMCIT, 145 University Ave. W., 5t, Paul, MN. 55103-2044
LMCIT (11/00)(Rev_I1/07) - Page 1 of 1
City Council
Date: 01/08/08
CONSENT
Item: 4
MOTION:
ITEM: Monetary Limits on Tort Liability Coverage
SUBMITTED BY: Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED: The City Council is being asked to consider whether
or not to waive the statutory tort limits for the City's liability insurance coverage. The City of Lake
Elmo obtains liability coverage through the League of Minnesota Cities Insurance trust for
buildings and vehicles. The coverage also covers tort liability. Because of this coverage, the City
must decide whether or not to waive the monetary limits on municipal tort liability as established
by Minnesota Statutes §466.04. In order to reduce the City exposure in claims, staff recommends
that the City does not waive the statutory tort limits.
If the city does not waive the statutory tort limits, an individual claimant would be able to
recover no more than $400,000 on any claim to which the statutory tort limits apply. The total
which all claimants would be able to recover for a single occurrence to which the statutory tort
limits apply would be limited to $1,200,000. These statutory tort limits would apply regardless of
whether or not the city purchases the optional excess liability coverage.
If the city waives the statutory tort limits, and does not purchase excess liability coverage, a
single claimant could potentially recover up to $1,200,000 on a single occurrence. The total
which all claimants would be able to recover for a single occurrence to which the statutory limits
apply would also be limited to $1,200,000, regardless of the number of claimants.
If the city waives the statutory tort limits and purchases excess liability coverage, a single
claimant could potentially recover an amount up to the limit of the coverage purchased. The total
which all claimants would be able to recover for a single occurrence to which the statutory tort
limits apply would also be limited to the amount of coverage purchased, regardless of the number
of claimants.
RECOMMENDATION: Approve the liability coverage -waiver form stating that the City -does not
waive the monetary limits on municipal tort liability as established under Minnesota Statues
466.04.
MOTION FOR CONSIDERATION:
Move to approve the Liability Coverage -Waiver Form stating the City does not waive the
monetary limits on municipal tort liability.
ATTACHMENT: Liability Coverage - Waiver Form
City Council
Date: 1/8/08
CONSENT
Item: 3
Motion
ITEM: Authorize hiring of a temporary seasonal public works employee
for the rink
SUBMITTED BY: Mike Bouthilet, Public Works Superintendent
REVIEWED BY: Susan Hoyt, City Administrator
Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED:
Kevin Kupferschindt has applied and been interviewed for temporary employment at the
warming house. Ills duties include: monitoring the play activities, sweeping, shoveling
and flooding the rink. The Council needs to make this an official hire until the end of the
skating season. (approx. late February)
Staff Recommendation:
Staff recommends hiring Kevin Kupferschmidt as a warming house attendant at the pay
rate of $9.00/ hour
Suggested motion for consideration:
Move to hire Kevin Kupferschmidt as a temporary seasonal public works employee for
the skating rink at the pay rate of $9.00/Hour.
Consider approving the Interim CIP for 2008 — 2012: Resolution no. 2007-094
Finance Director, Tom Bouthilet. Reported the City Council is being asked to consider
approval of the interim 2008-2012 Capital Improvement Plan (CIP). The Planning
Commission and Park Commission recommended the CIP be forwarded to the Council.
MOTION: Council Member DeLapp moved to adopt Resolution no. 2007-094 approving
the interim 2008-20I2 Capital Improvement Plan. Mayor Johnston seconded the motion.
The -motion passed unanimously.
REPORTS AND ANNOUNCEMENTS:
The Finance Director gave an update on Surface Water Billing.
The Mayor adjourned the meeting at 10:30 p.rn.
Respectfully Submitted by Sharon Lumby, City Clerk
LAKE ELMO CITY COUNCIL MINUTES December 4, 2007 6
and Option #3 Maintain current appointment expiration terms; interview for candidates in
January, 2008 and in January, 2009 with appointments starting when current
appointments expires.
MOTION: Council Member Park moved to adopt Option #3. Mayor Johnston seconded
the motion. Mayor Johnston and Council Members Park, Johnson, Smith voted for.
Council Member DeLapp voted against.
Legal opinion on the number of new housing units required in the Comprehensive plan
The City Council requested a legal opinion from the City Attorney on the net number of
new housing units required in the comprehensive plan which was provided by Attorney
Filla in his letter dat4ed November 30, 2007 to the Council. The information is necessary
for one of the development scenarios in the Alternative Urban Area Wide Review
(AUAR) process.
Todd Williams, 3025 Lake Elmo Avenue, stated Attorney Filla made an error in his
calculations and responded with his count for sewered housing units in the Old Village
Area.
Council Member Smith left council meeting at 9:40 p.m.
Council Member DeLapp submitted his summary, review, dated December 4, 2007, of the
Comprehensive Plan to determine the statement denoting the number of new housing
units proposed for platting in the expanded portion of the Old Village. In his opinion, he
thought this was a planning issue and not a legal, issue.
Council Member Johnson left the council meeting at 10:10 p.m.
Adopt 2008 General Fund Budget & Levy (subsequent hearing): Resolution no. 2007-092
and 2007-094
Tom Bouthilet, Finance Director, reported the City Council is being asked to consider
and approve the final 2008 General Fund Budget and Levy. The 2008 proposed local tax
rate increased from 18.27% in 2007 to 20.54% which will generate an additional $69,400
in tax revenue. The General Fund Budget revenues declined by $452,000 primarily due to
building and related fees. Expenditures were reduced with a substantial decrease to
capital contributions in the amount of $413,000 and reallocation of two budgeted
departments from the previous year's budget, One notable increase is in the law
enforcement account which increased by $46,000.
MOTION:. Council Member Park moved to adopt Resolution 2007-092 approving the
final tax levy in the amount of $2, 598, 000 and Resolution 2007-093 approving the
General Fund Budget in the amount of $3,504,237. Council Member Johnston
seconded the motion. Mayor Johnston and Council Member Park voted for. Council
Member DeLapp voted against the motion because it was too much of an increase.
LAKE ELMO CITY COUNCIL MINUTES December 4, 2007 5
Terry Emerson has a CUP for the location of Laidlaw Bus Company, but the CUP cannot
be changed. He said an IUP would give him additional use when he comes in with an
application. Mr. Emerson said the proposed ordinance would not fit his use because he
would need 6.6 trips per acre. An IUP would be renewed every two years and he has a
contract with the Laidlaw bus company for four years.
MOTION: Council Member DeLapp moved to adopt ordinance 97-205 amending
regulations governing non-agricultural low impact uses and to make such uses an interim
permitted use in the HD -A -BP zoning district. Mayor Johnston seconded the motion.
Mayor Johnston and Council Members Johnson, Park, Smith voted for. Council Member
Park voted against the motion because she wanted to increase the trips.
Consider adopting Ordinance no. 97-206 Souare Footage for Accessory Building
Senior Planner Ben Gozola reported the City Council is being asked to consider an
ordinance to clarify the existing accessory building regulations in city code. The
ordinance would clear up the following:
- The maximum square footage for each allowed accessory structure in
Agricultural zoned areas could be 2000 square feet.
- Accessory structures on rural residential zoned properties in excess of 15
acres would all be subject to code requirements.
- A one acre property zoned Rl, RED, or OP will now be subject to only
one set of regulations
MOTION: Council Member Johnson moved to adopt Ordinance 97-206 an ordinance to
address accessory building regulations as recommended by the planning commission on
October 23, 2006 and November 26, 2007. Council Member Park seconded the motion.
The motion passed unanimously.
Consider approving an appointment profess for the Planning Commission to transition to
the Ordinance 97-200 which provides for the expiration of terms on December 31 of any_
year and for the staggering of terms
Sharon Lumby, City Clerk, reported the City Council is being asked to approve an
appointment process to transition from the current appointment schedule to the one
recently adopted, which has terms expiring on December 31 of any year and requires a
staggering of terms.
City staff provided three options: Option #1 Extend current terms expiring in mid-2008 to
December 31, 2007, Extend current terms expiring in early 2009 to December 31, 2009,
Option #2 Terminate appointments that expire in mid-term 2008 on December 31, 2007,
Terminate appointments that expire in mid-term 2009 to expire on December 31, 2009
LAKE ELMO CITY COUNCIL MINUTES December 4, 2007 4
MOTION: Council Member Park moved to amend motion to change maximum time limit
of three years or less for an Interim Use Permits. Council Member Smith seconded the
motion. Council Members Park and Smith voted for Mayor Johnston and Council
Members Johnson and DeLapp voted against the motion. The motion failed.
MOTION: Council Member Johnson moved to adopt Resolution no. 2007-09 A summary
of Ordinance no. 97-203. Council Member DeLapp seconded the motion. The motion
passed unanimously.
Consider adopting an ordinance no.97-204 to allow horses as an interim permitted use in
the PF Zoning District
Senior Planner Ben Gozola reported the City Council is being asked to discuss an
ordinance to allow horses as an interim use in the public facilities zoning district. The
ordinance has come forward at the request of the planning Commission and City Council
in response to a recent church request to allow the keeping of horses. The planner
provided two ordinance options for Council consideration. Both are identical except that
one would permit horses as an interim permitted use on all PF zone property.
Bruce Callen, member of the Common Ground Church, stated the Church would like to
move forward and get their horses back.
Attorney Filla explained there is a potential problem to permit horses in PF zoned
property limited to churches only and not appropriate on all PF zone property.
Ben Gozola passed on Pastor Mark Anderson's request that the fee paid for the
Conditional Use Application, which was denied, be applied to the Interim Use Permit fee.
The Council doesn't have the authority, to refurid,an application fee. It was noted that an
Interim Use Perrnit fee has not been established.
MOTION: Council DeLapp moved to table this item until the next council meeting to
provide time to consider whether hot as would be appropriate on all PF zoned property,
or whether horses should be limited to churches only. Council Member Smith seconded
the motion. The motion passed unanimously
Consider adopting Ordinance no. 97-205 to amend regulations governing non-agricultural
low impact uses and to allow such as an interim permitted use in the HD -A -BP zoning
district
Senior Planner Ben Gozola reported the City Council is being asked to discuss an
ordinance to amend the existing standards governing non-agricultural low impact uses
and to make such uses an interim permitted use in the HD -A -BP zoning district. The
ordinance came forward at the request of the Planning Commission and City Council in
response to a recent application that prompted an examination of existing codes. Both
the Planning Commission and Council felt that added flexibility may be needed in code
to allow non-agricultural low impact uses on an interim basis within holding districts
south of 10th Street.
LAKE ELMO CITY COUNCIL MINUTES December 4, 2007 3
Highway 5 Directional Signs for Sunfish Lake Park with placement of two signs in the
east and west bound Highway 5 right-of-way adjacent to Stillwater Lane (west
intersection) to direct the public to Sunfish Lake Park
The Public Works Superintendent and Parks Commission are asking the City Council for
approval of the placement of two signs to guide the public to Sunfish Lake Park at an
expenditure of $1,266 plus tax.
Council Member DeLapp said he would rather spend $1200 for nice deer crossing sign's.
MOTION: Council Member Johnson moved to approve Highway 5 Directional Signs for
Sunfish Lake Park with placement of the two signs in the east and west bound Highway 5
right-of-way adjacent to Stillwater Lane (west intersection) in the amount of $1, 266.00.
Council Member Smith seconded the motion. Mayor Johnston and Council Members
Johnson, Park Smith voted for. Council Member DeLapp voted against the motion.
REGULAR AGENDA:
Review site plan for City Hall Annex
Senior Planner Ben Gozola reported that the City Council is being asked to conduct a site
plan review for the proposed replacement annex to City Hall. The site plan review
process is required for all non-residential construction in Lake Elmo. Staff has reviewed
the proposed site plan and associated documentation and is recommending the project
move forward as proposed. All required documentation was submitted and conforms to
code regulations.
MOTION: Council Member DeLapp `moved to approve the proposed site plan to replace
the existing City Hall annex. Council Member Smith seconded the motion. The motion
passed unanimously.
Consider adopting Ordinance no. 97-203 Interim Use Ordinance
Senior Planner, Ben Gozola, reported the City Council is being asked to consider an
ordinance to establish regulations governing the issuance of interim use permits (IUPs).
IUP's will terminate on a specific date, at the occurrence of a specific event or until
zoning regulations would no longer permit such a use. Establishment of an interim use
ordinance is an item on the 2007 work plan, and was recently identified as a high priority
item to address. The staff and the planning commission recommended approval of the
ordinance to govern the issuance of interim use permits.
MOTION: Council Member Johnson moved to adopt Ordinance no. 97-203, An
ordinance adopting regulations to govern the issuance of interim use permits and the
proposed consent agreement for IUP applicants in the City of Lake Elmo. Council
Member DeLapp seconded the motion. The motion passed unanimously.
LAKE ELMO CITY COUNCIL MINUIES December 4, 2007 2
City of Lake Elmo
City Council Meeting Minutes
December 4, 2007
Mayor Johnston called the meeting to order at 7 p.m.
PRESENT: Mayor Johnston, Council Members DeLapp, Johnson (departed at 10:10
p.m), Park and Smith (departed 9:30 p.m.)
Also Present: City Administrator Hoyt. Finance Director Bouthilet, City Attomey F illa,
Planner Matzek, City Engineer Griffin and City Clerk Lumby
Approval of Agenda:
MOTION: Mayor Johnston moved approval of the December 4, 2007 agenda as
amended. Council Member Smith seconded the motion, The motion passed unanimously
ORDER OF BUSINESS: Mayor Johnston reviewed the order of business.
APPROVE MIND 1ES: November 5, 2007 minutes
The minutes were approved by Council consensus.
November 20, 2007 minutes
The minutes were approved by Council consensus.
PUBLIC COMMENTS/INQUIRIES: =None
CONSENT AGENDA;
MOTION: Council Member Johnson moved to remove item #5 for discussion and
approve the remaining consent agenda as presented. Council Member Smith
seconded the motion. The motion passed unanimously.
• Approve Resolution no. 2007-090 for claims in the amount of $194.327.90
• Consider approval of 2008 Liquor License Renewal as presented
• Consider approval of one -day off site charitable gambling license for
Maplewood/Oakdale Lions Club; Resolution No. 2007-091
• Consider adopting ordinance no. 97-202 approving amended 2007 fee schedule
for water and sewer rates
LAKE ELMO CITY COUNCIL MINUTES December 4, 2007
Payroll
ACH Check Register
User:
Printed:
Batch:
Include Partial:
administrator
12/31/2007 - 12:59 PM
1-1-2008
No
Check Date Check Number
01/03/2008
01/03/2008
01/03/2008
01/03/2008
01/03/2008
01/03/2008
01/03/2008
01/03/2008
01/03/2008
01/03/2008
01/03/2008
01/03/2008
0
0
0
0
0
0
0
0
0
0
0
0
SPRJNGB_
0i_T.WARE
Employee Name
Michael Bouthilet
Thomas Bouthilet
Mark Duddeck
Hristo Galiov
Susan Hoyt
William Leary
Carole Luczak
Sharon Lumby
Gerald Magnuson
Gregory Malmquist
Kelli Matzek
James Sachs
Total Employees: 12
Amount
1,270.79
1,503.02
1,302.85
1,227.72
2,262.27
480.75
790.10
1,341.85
1,422.41
1,522.64
1,109.56
I,294.55
Total: 15,528.51
PR - ACH Check Register (12/31/2007 - 12:59 PM) Page 1
City‘of Lake Elmo Payroll Printed: 12/31/07 12:49
User: administrator Computer Check Register Batch: 001-01-2008
Check No Check Date Emnlovee Information Amount
31934 01/03/2008 KRIEGLER CarolKriegler 1,112.28
31935 01/03/2008 HORNK Karl Homing 1,619.73
31936 01/03/2008 KUPFERS Kevin Kupferschmidt 428.92
31937 01/03/2008 GUSTR Richard Gustafson 1,825.13
31938 01/03/2008 KLATTK KyleKlatt 2,011.24
Total Number of Employees: 5 Total for Payroll Check Run: 6,997.30
Page l
Payroll
ACH Check
User:
Printed:
Batch:
Include Partial:
Register
adminishator
12/18/2007 - 11:10 AM
2-12-2007
No
Check Date Check Number
12/20/2007
12/20/2007
12/20/2007
12/20/2007
12/20/2007
12/20/2007
12l20/2007
12/20/2007
12/20/2007
12/20/2007
12/20/2007
12/20/2007
0
0
0
0
0
0
0
0
0
0
0
0
SPRJNG
Employee Name
Michael Bouthilet
Thomas Bouthilet
Mark Duddeck
Hristo Galiov
Susan Hoyt
William Leary
Carole Luczak
Sharon Lumby
Gerald Magnuson
Gregory Malmquist
Kelli Matzek
James Sachs
Total Employees: 12
PR - ACH Check Register (12/18/2007 - 11:10 AM)
Total:
Amount
1,270.79
1,503.02
960.79
1,154.31
2,557.55
529.29
835.29
1,325.85
1,047.53
1,522.64
1,233.36
1,250.19
15,190.61
Page 1
City of Lake Elmo
User. administrator
Check No
31914
31915
31916
31917
31918
31919
31920
31921
31922
Total Number of Employees: 9
Payroll
Computer Check Register
Check Date Employee Information
12/20/2007 KRIEGLER Carol Kriegler
12/20/2007 HORNK Karl Horning
12/20/2007 DELAS Steven DeLapp
12/20/2007 JOHNLIZ Elizabeth Johnson
12/20/2007 JOHNS Dean Johnston
12/20/2007 PARKN Nicole Park
12/20/2007 SMITHA Anne Smith
12/20/2007 GUSTR Richard Gustafson
12/20/2007 KLATTK Kyle Klait
Total for Payroll Check Run:
Printed: 12/18/07 10:52
Batch: 002-12-2007
Amount
1,299.84
1,450.95
1,396.34
1,396.34
1,746.34
1,346.24
1,396.34
1,257.27
1,121.02
12,410.68
Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run: 294,613.25
Total Number of Checks: 6
AP - Computer Check Proof List (01/04/2008 - 9:28 AM)
Page 2
Accounts Payable
Computer Check Proof List
User: administrator
Printed: 01/04/2008 - 9:28 AM
Invoice No
Vendor:METROFOA
2008 Dues
Vendor:MNGFOA
2008 Dues
Vendor:NORTHL
ELMO04A
ELMO04A
Vendor:NSTAR
2008 Dues
Description
Metro Fire Officers Assn
Annual Dues - G. Malmquist
Check Total:
Minnesota GFOA
Annual Dues - H. Galiov
Check Total:
Northland Trust Services, Inc.
2004A GO Cap Imp Bond - Principal
2004A GO Cap Imp Bond - Interest
Check Total:
Northern Star Council/BSA
Annual Dues for Explorer Post 9351
Check Total:
Vendor:ROTARYLE Lake Elmo Rotary Club
S. Hoyt Dues Jan -June 2008
Check Total:
Vendor:USBANK
333,95470
33395470
US Bank Trust N.A.
GO State Aid Bond - Principal
GO State Aid Bond - Interest
Check Total:
AP.- Computer Check Proof List (01/04/2008 - 9:28 AM)
SF NGB
Amount Payment Date Acct Number
100.00 01/08/2008
100.00
60.00 01/08/2008
60.00
155,000.00 01/08/2008
74,708.75 01/08/2008
229,708.75
92.00 01/08/2008
92.00
250.00 01/08/2008
250.00
50,000.00 01/08/2008
14,402.50 01/08/2008
64,402.50
Check Sequence: 1
101-420-2220-44330
Check Sequence: 2
101-410-1520-44330
Check Sequer.cc: 3
313-480-8000-46000
313-480-8000-46110
Check Sequence: 4
101-420-2220-44330
Check Sequence: 5
101-410-1320-44330
Check Sequence: 6
310-480-8000-46010
310-480-8000-46110
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 1
Invoice No
Description
Amount Payment Date Acct. Number Reference
000200705004
000200705005
000200705006
000200705409
Vendor:TRISTATE
A54029
P70885
P70886
Vendor. USAMOB
Q0318076L
Vendor: WEBSTERG
12182007
Vendor:XCEL
51-4504807-7
51-4504807-7
51-4572945-7
51-5356323-8
51-6736544-2
Vendor:ZACK
23614
23614
Hidden Meadows
194 to 30th Infrasnucturc
OV Planning
Emergency Leak Locates
Check Total:
Tri State Bobcat, Inc.
Hoses, Filters, Blades - Public Works
Adapter- Public Works
Rear View Mirror - Public Works
Check Total:
USA Mobility Wireless, Inc.
Pager Servise - Fire Dept
Check Total:
Webster Construction
Electrical Connection - New Trailer
Check Total:
Xcel Energy
Softball Field
Traffic @ I94/Inwood
City Lights @ 3014 Jamley
Wells @ 3303 Langley/11975 55th St
City Lights
Check Total:
Zack's, Inc.
Paper Towels, Toilet Paper- City Hall
Shop Supplies - Public Works
Check Total:
Total for Check Run:
Total Number of Checks:
AP - Computer Check Proof List (01/04/2008 - 9:05 AM)
1,190.36
2,028.89
3,928.08
250.93
41,334.39
01/08/2008
01/08/2008
01/08/2008
01/08/2008
152.27 01/08/2008
1.43 01/08/2008
61.72 01/08/2008
215.42
803-490-9070-43030
602-495-9450-43030
101.410-1910-43030
601.494-9400-43030
Check Sequence: 52
I0I.430-3100-42210
101-430-3100-42210
101-430-3100-42210
Check Sequence: 53
21.36 01/08/2008 101-420-2220-43210
21.36
7,140.00 01/08/2008
7,140.00
128.99 01/08/2008
27.37 01/08/2008
27.93 01/08/2008
1,525.87 01/08/2008
1,730.62 01/08/2008
3,440.78
155.46 01/08/2008
280.37 01/08/2008
435.83
111,075.54
56
Check Sequence: 54
410-480-8000-45200
Check Sequence.,55
101-450-5200-43810
101-430-3160-43810
101-430-3160-43810
601-494-9400-43810
101-430-3160-43810
Check Sequence: 56
i01-410-1940-42110
101-430-3100-42150
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No '
ACH Enabled: No
ACH Enabled: No
Page 8
Invoice No Description Amount Payment Date Acct Number Reference
Check Total: 191.00
Vendor:TANK IC Tank Industry Consultants Check Sequence: 48 ACH Enabled: No
21648 Water Tower Evaluation 2,435.00 01/08/2008 601-494-9400-45200
Check Total: 2,435.00
Vendor:TASCH T.A. Schifsky & Sons Check Sequence: 49 ACH Enabled: No
43486 Street Patch - Water Main Break 2,372.00 01/08/2008 601-494-9400-44030
Check Total: 2,372.00
Vendor:TDS TDS METROCOM - MN Check Sequence: 50 ACH Enabled: No
651-779-882-10 Telephone Services - Fire Dept 148.68 01/08/2008 101-420-2220-43210
651-779-882-10 Telephone Services -Public Works 34.22 01/08/2008 101-430-3100-43210
651-779-882-10 Telephone Services - Lift Stations 102.57 01/08/2008 602-495-9450-43210
651-779-882-11 Telephone Services - Fire Dept 146.23 01/08/2008 101-420-2220-43210
651-779-882-11 Telephone Services - Public Works 34.22 01/08/2008 101-430-3100-43210
651-779-882-11 Telephone Services - Lift Stations 102.57 01/08/2008 602-495-9450-43210
Check Total: 568.49
Vendor:TICDA TKDA, Inc. Check Sequence: 51 ACH Enabled: No
000200704988 Wellhead Protection Plan 42.28 01/08/2008 601-494-9400-43030
000200704989 Water System interconnection 2,239.05 01/08/2008 601-494-9400-43030
000200704990 Water Tower 2 1,344.78 01/08/2008 601-494-9400-43030
000200704991 Legal Claim Defense & Meetings 115.80 01/08/2008 101-410-1930-43030
000200704992 Tab Pk/LE Hgts Watermain 5,587.66 01/08/2008 202-494-9400-43030
000200704993 Northern Watermain Extension 749.09 01/08/2008 601-494-9400-43030
000200704994 EP Blvd So of Hudson 144.93 01/08/2008 803-490-9070-43030
000200704995 MSA Repaving 419.71 01/08/2008 402-480-8000-43030
000200704996 2006 Overlays 190.22 01/08/2008 409-480-8000-43030
000200704997 Surface Water System 2,469.09 01/08/2008 603-496-9500-43030
000200704997 Sewer System 750.25 01/08/2008 602-495-9450-43030
000200704997 Water System 507.38 01/08/2008 601-494-9400-43030
000200704997 PW Building 253.69 01/08/2008 410-480-8000-43030
000200704997 MSA Reporting 67.54 01/08/2008 402-480-8000-43030
000200704997 Misc. Planning 141.46 01/08/2008 101-410-1910-43030
000200704997 Meetings, Hagberg Site 9,350.48 01/08/2008 101-410-1930-43030
000200704998 General Dev. Services 1,316.02 01/08/2008 803-490-9070-43030
000200704999 Whistling Valley 3rd Addition 2,355.76 01/08/2008 803-490-9070-43030
000200705000 Tapestry 818.21 01/08/2008 803-490-9070-43030
000200705001 Farms of LE 1,282.69 01/08/2008 803-490-9070-43030
000200705002 Discover Crossing 1,755.21 01/08/2008 803-490-9070-43030
000200705003 The Sanctuary 2,034.83 01/08/2008 803-490-9070-43030
AP - Computer Check Proof List (01/04/2008 - 9:05 AM)
Page 7
Invoice No
Description
Vendor:ROGERS Rogers Printing Services
15207 Utility Billing Envelopes
15207 Utility Billing Envelopes
15221 Business Cards - K. Klatt
15256 Utility Billing Forms
Check Total:
Vendor:RUD
12/17-12/28
12/17-12/28
2718105153
Vendor:S&T
0IMF5768
Vendor:SATELLIT
24180655
Vendor:SCPIILLS
6166
Vendor:SENSUS
ZA800011095
Vendor: Sherm
Emp. Claim
Vendor:SPRINT
0526076028-3
Vendor:SURPLUS
00007109
DianePrince-Rud
Cleaning - City Hall
Cleaning - Fire Hall
Mop Head, Sponge
Check Total:
S&T Office Products, Inc.
Name Plate
Check Total:
Satellite Shelters, Inc.
Bldg Dept Trailer Rental
Check Total:
Schill's Dumpster Svc Inc
Dumpster Rental
Check Total:
SENSUS
AutoGun Repair
Check Total:
RobertSherman
Frames, Film Dev
Check Total:
Fire Dept
Sprint
DataLink - Fire Dept
Check Total:
Surplus Services
Water, Tools - Public Works
AP - Computer Check Proof List (01/04/2008 - 9:05 AM)
Amount Payment Date Acct Number Reference
323.76 01/08/2008
323.76 01/08/2008
35.15 01/08/2008
315.24 01/08/2008
997.91
240.00 01/08/2008
240.00 01/08/2008
6.37 01/08/2008
486.37
19.12 01/08/2008
19.12
319.50 01/08/2008
319.50
260.00 01/08/2008
260.00
132.00 01/08/2008
132.00
27.41 01/08/2008
27.41
50.48 01/08/2008
50.48
191.,00 01/08/2008
Check Sequence: 39
601-494-9400-42000
603-496-9500-42000
101-410-1910-42000
603-496-9500-42000
Check Sequence: 40
101-410-1940-44010
101-420-2220-44010
101-410-1940-42110
Check Sequence: 41
101-410-1910-42000
Check Sequence: 42
101-420-2400-44120
Check Sequence: 43
101-410-1940-43840
Check Sequence: 44
601-494-9400-45800
Check Sequence: 45
101-420-2220-44300
Check Sequence: 46
101-420-2220-43210
Check Sequence: 47
101-430-3100-42150
ACH Enabled: No
ACH Enabled' No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 6
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:OFFICBMX
657007
657007
779283
792303
792307
Vendor: PETERSO
11135M
11135M
11 I40M
11145M
11150M
11150M
Vendor:POMPS
580344
Vendor:PRAXAIR
27973579
Vendor:Reserve
20313037
20313037
20313037
Vendor: RIVRCOOP
141352
141352
141372
Check Total: 3,633.39
OfficeMax
Copier Toner
Markers - Bldg Dept
VCR Tapes
Printer Cartridge - Fire Dept
Office Cleaners - Finance
Check Total:
Peterson Frain & Bergman
Legal Services - Adntin
Legal Services - OV
Legal Services - Criminal Pros
Legal Services - Water Tower
Legal Services - Community Dev
Legal Services - Community Dev
Check Total:
Pomp's Tire Service, Inc.
New Tires for PW Truck
Check Total:
PRAXAIR DISTRIBUTION INC.
Welding Supplies - Public Works
Check Total:
Pitney BowesReserve Account
Metered Postage
Metered Postage - Water
Metered Postage - Surface Water
Check Total:
River Country Cooperative
Fuel - Fire Dept
Car Washes - Fire Dept
Fuel - Bldg Dept
Check Total:
89.45 01/08/2008
12.24 01/08/2008
54.42 01/08/2008
61.76 01/08/2008
7.63 01/08/2008
225.50
2,803.14
484.00
4,594.15
148.50
143.00
275.00
8,447.79
01/08/2008
01/08/2008
01/08/2008
01/08/2008
01/08/2008
01/08/2008
433.89 01/08/2008
433.89
207.55 01/08/2008
207.55
100.00 01/08/2008
150.00 01/08/2008
150.00 01/08/2008
400.00
28.00 01/08/2008
33.00 01/08/2008
52.45 01/08/2008
113.45
Check Sequence: 33
101-410-1320-42000
101-420-2400-42000
101-410-1320-43620
101-420-2220-42000
101-410-1940-42110
Check Sequence: 34
101-410-1610-43040
101-410-1910-43040
101-410-1610-43045
601-494-9400-44300
101-410-1610-43040
803-490-9070-43040
Check Sequence: 35
101-430-3100-44040
Check Sequence: 36
101-430-3100-42150
Check Sequence: 37
101-410-1320-43220
601-494-9400-43220
603-496-9500-43220
Check Sequence: 38
101-420-2220-42120
101-420-2220-44040
101-420-2400-44040
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (01/04/2008 - 9:05 AM) Page 5
Invoice No
Description
Check Total:
Vendor:MILLEREX Miller Excavating, Inc.
13170 Pad for new trailer
Check Total:
Vendor:MNCONWAY Minnesota Conway Fire & Safety
366772 Annual Fire Extinguishers Inspection
Check Total:
Vendor:MPCA
Lake Elmo
Vendor:MTI
600181-00
Vendor:NASALTCO
70106544
70107757
Vendor:NEXTEL
761950227-057
761950227-057
761950227-057
761950227-057
761950227-057
MN Pollution Control Agency
Sewer Spill Fine
Check Total:
MTI Distributing
Parts, Repair - Parks Equipment
Check Total:
North American Salt Company
Road Salt
Road Salt
Check Total:
Nextel Communications
Cellular Service, Equipment - Admin
Cellular Service - Fire Dept
Cellular Service - Bldg Dept
Cellular Service - Public Works
Cellular Service - Parks
Check Total:
Vendor:NORTIITOO HSBC Business Solutions
0563006094 Heater - Parks Shelter
Check Total:
Vendor:OAKDALE City of Oakdale
10000460-01 Water - South Pit
Amount Payment Date Acct Number
1,554.14
Check Sequence: 25
2,050.00 01/08/2008 410-480-8000-45200
2,050.00
166.85 01/08/2008
166.85
Check Sequence: 26
101-430-3100-44040
Check Sequence: 27
8,500.00 01/08/2008 602-495-9450-44300
8,500.00
Check Sequence: 28
1,945.48 01/08/2008 101-450-5200-44040
1,945.48
6,536.38 01/08/2008
5,314.27 01/08/2008
11,850.65
309.98
121.94
37.88
110.84
61.06
641.70
01/08/2008
01/08/2008
01/08/2008
01/08/2008
01/08/2008
Check Sequence: 29
101-430-3100-42290
101-430-3100-42290
Check Sequence: 30
101-410-1940-43210
101-420-2220-43210
101-420-2400-43210
101-430-3100-43210
101-450-5200-43210
Check Sequence: 31
266.24 01/08/2008 101-450-5200-44010
266.24
3,633,39 01/08/2008
Check Sequence: 32
601-494-9400-43820
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (01/04/2008 - 9:05 AM) Page 4
Invoice No
Vendor:IIMC
19363
Vendor:JOHNSTON
Tvl Claim
Vendor:LINNER
19314
Vendor:MARONEYS
220455
220455
220455
220455
Vendor: MATCO
196263
Vendor:MENARDSO
10885
Vendor:MENARDST
96549
Vendor:MES
00003405_SNV
Vendor:MESABI
73199
73200
Description
IIMC
Annual Membership - S. Lumby
Check Total:
Dean Johnston
Mileage July-➢ee 07 - D. Johnston
Check Total:
Linner Electric Company, Inc.
El. Repair
Check Total:
Maroney's Sanitation, Inc
Refuse - City Hall
Refuse - Fire Dept
Refuse - Public Works
Refuse - Parks
Check Total:
Matco Tools
Tools - Public Works
Check Total:
Menards - Oakdale
Pence - Hockey Rink
Check Total:
Menards - Stillwater
Bracket - Fire Dept
Check Total:
Municipal Emergency Services
Gas Detector Repair
Check Total:
H&L Mesabi
Snow Plow Blades
Snow Plow Blades
Amount Payment Date Acet Number
Check Sequence. 16
140.00 01/08/2008 101-410-1320-44330
140.00
186.01 01/08/2008
186.01
594.45 01/08/2008
594.45
95.89
95.89
95.89
183.96
471.63
01/08/2008
01/08/2008
01/08/2008
01/08/2008
141.43 01/08/2008
141.43
107.76 01/08/2008
107.76
Check Sequence: 17
101-410-1110-43310
Check Sequence: 18
101-430-3100-43150
Check Sequence: 19
101-410-1940-43840
101-420-2220-43840
101-430-3100-43840
101-450-5200-43840
Check Sequel cc: 20
101-430-310G-42400
Check Sequence: 21
101-450-5200-42250
Check Sequence: 22
17.34 01/08/2008 101-420-2220-42210
17.34
225.42 01/08/2008
225.42
1,215.55 01/08/2008
338.59 01/08/2008
Check Sequence: 23
101.420-2220-44040
Check Sequence: 24
101-430-3100-42210
101-430-3100-42210
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (01/04/2008 - 9:05 AM) Page 3
Invoice No
Description
Amount Payment Date
Acct Number Reference
629-6383082
Vendor:ARAMAU
10173297
Vendor:AVENET
15713
Vendor:BOYER
150352
150376
Vendor:BUELOW
6136
Vendor:CENCOLLE
00277671
00281623
Mats, Linen - City Hall
Check Total:
ARAMARK
Uniforms - Public Works
Check Total:
AVENET, LLC
Graphic Design - Website
Check Total:
Boyer Trucks
Gas Cap - Public Works
Fuel Sender, Gaskets - Public Works
Check Total:
Buelow Excavating
Landscaping Supplies
Check Total:
Century College
Tuition - Fire Dept
Tuitions - Fire Dept
Check Total:
Vendor:COMMHWY Commissioner of Transportation
SLPark Signs for Sunfish Lake Park
Check Total:
Vendor:CUSH
141297
Vendor:FASTENAL
MNTI 111580
Cushman Motor Co., Inc.
Gov. Control Cable - Parks
Check Total:
Fastenal
Shop Supplies - Public Works
Check Total:
42.87 01/08/2008
129.43
53.02 01/08/2008
53.02
95.00 01/08/2008
95.00
9.51 01/08/2008
116.71 01/08/2008
126.22
275.00 01/08/2008
275.00
1,439.90 01/08/2008
595.96 01/08/2008
2,035.86
1,266.00 01/08/2008
1,266.00
37.45 01/08/2008
37.45
39.20 01/08/2008
39.20
101-410-1940-44010
Check Sequence: 8
101-430-3100-44170
Check Sequence: 9
101-410-1320-43090
Check Sequence: 10
101-430-3100-42210
101-430-3100-42210
Check Sequence: 11
101-450-5200-42250
Check Sequence: 12
101-420-2220-44370
101-420-2220-44370
Check Sequence: 13
404-480-8000-45300
Check Sequence: 14
101-450-5200-42210
Check Sequence: 15
101-430-3100-42150
ACH Enabled: No
ACI-I Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (01/04/2008 - 9:05 AM) Page 2