HomeMy WebLinkAbout09-20-05 CCMP/=/L.e
an ohnston
_ounci embers:
Rita Co lin
Steve DeLapp
Liz Johnson
Anne Smith
Please read:
-Lake E.ljno City Council
Tuesday
September 20, 2005
3800 Laverne Avenue No.
Lake Elmo, MN 55042
777-5510 777-9615 (fax)
Since the City Council does not have time to discuss every point presented, it may appear that
decisions are preconceived. However, staff provides background information to the City
Council on each agenda item in advance; and decisions are based on this information and
experience. In addition, some items may have been discussed at previous council meetings.
If you are aware of information that has not been discussed, please fill out a "Request to
Appear Before the City Council form; or, if you came late, raise your hand to be recognized.
Comments that are pertinent are appreciated. Items may be continued to a future meeting if
additional time is needed before a decision can be made.
Agenda
City Council Meeting Convenes 7:00 PM
Pledge of Allegiance
1. Agenda
2. Minutes:
3. PUBLIC INQUIRIES/INFORMATIONAL:
A. PUBLIC INQUIRIES:
B. PUBLIC INFORMATIONAL:
4. CONSENT AGENDA
A. Resolution No. 2005-097:Approving
claims
B. Resolution No. 2005-098:Partial
Payment No. 3 for Water System Interconnect —
Phase I
5. FINANCE
A. Monthly Operating Report
6. NEW BUSINESS
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Fire Department: Appoint Doug Pepin
and Brad Winkels as District Fire Chiefs
B. Update on Building Dept. Activities:Jim
McNamara
July 5, 2005, September 6, 2005
Public Inquiries/Informational is an opportunity for citizens to
bring the Council's attention any items not currently on the
agenda. In addressing the Council, please state your name and
address for the record, and a brief summary of the specific item
being addressed to the Council. To allow adequate time for
each person wishing to address the Council, we ask that
individuals limit their comments to three (3) minutes. Written
documents may be distributed to the Council prior to the
meeting or as bench copies, to allow a more timely presentation.
Those items listed under the Consent Calendar are considered to
be routine by the City Council and will be enacted by one
motion under a Consent Calendar format. There will be no
separate discussion of these items unless a Council member so
requests, in which event, the item will be removed from the
general order of business and considered separately in its normal
sequence on the agenda.
4
d
S. CITY ENGINEER'S REPORT: Tom Prew
A. Update:Confirmation of Sessing
Drainfield Size
B. Resolution No. 2005-99:Award Bids for
Public Works Facility
C. Resolution No. 2005-100:Award Bid for
Water System Interconnect — Phase III
D. Resolution No. 2005-101:Award Bid for
Hilltop Avenue Project
9. PLANNING. LAND USE & ZONING: C. Dillerud
A. Deer Glen Amended OP Concept
Plan:Resolution No. 2005-102
B. CDBG — Contract for Services
10. CITY ATTORNEY'S REPORT:
A.
11. CITY ADMINISTRATOR'S REPORT:
A. Extending Public Water Supply-3M
12. CITY COUNCIL REPORTS:
A. Mayor Johnston
B. Council Member Conlin
C. Council Member DeLapp:Notification
for Council Committee Meetings
D. Council Member Johnson
E. Council Member Smith
Lake Elmo City Council Agenda
September 20, 2005
Page 2
LAKE ELMO CITY COUNCIL MINUTES
JULY 5, 2005
1. AGENDA
2. MINU fES: June 21, 2005
3. PUBLIC INQUIRIES/INFORMATIONAL:
A. Public Inquiries:
B. Public informational
4. CONSENT AGENDA:
A. (1) Resolution No. 2005-068:Approving Claims
(2) Resolution No. 2005-069:Approving Claims
B. Feasibility Report for Water Systems Interconnect; Supplemental
Authorization No. 1 for Professional Services
C. Phase 11 Construction — Extension of Completion. Date
5. FINANCE
6. NEW BUSINESS:
A. Xcel Fly Ash Committee:Add two alternates — Mayor Johnston
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Parks Department:Washington County Cooperative Deer Hunt
B. Fire Department Report and Job Description - Verbal
8. CITY ENGINEER'S REPORT:
A. Resolution No. 2005-070: Feasibility Reportfor Hilltop
9. PLANNING, LAND USE & ZONING:
A. Farms of Lake Elmo: OP Stage Pan/Preliminary Plat, Conditional Use Permit;
Resolution No. 2005-071
B. Request for Safety Street Light: Tapestry Project
C. Lake Elmo Development CompanyOP Concept — Bergman, Resolution No.
2005-072 — TABLED until July 19th
D. Village Area Master Planner
10. CITY Al I ORNEY'S REPORT:
A. Legislative, Finance, Legal, Personnel Committee Report — Sessing/Ziertman
11. CITY ADMINISTRATOR'S REPORT:
A. Library — Mayor to discuss possible action.
B. Calendar for Comprehensive Plan
12. CITY COUNCIL REPORTS:
Mayor Johnston called the Council meeting to order at 7:00 p.m. in the Council
chambers. PRESENT: Conlin, Smith, Johnston, Johnson, DeLapp, City Engineer Prew,
City Attorney Filla, Fire Chief Malmquist, Public Works Supervisor Mike Bouthilet,
Finance Director Tom Bouthilet, and City Administrator Rafferty.
1. AGENDA
Remove 9B. per the request of the developer.
MIS/P smith/Johnson- to approve the July 5, 2005 City Council as amended. (Motion
passed 5-0.
LAKE ELMO CITY COUNCIL MINUTES JULY 5, 2005 1
2. MINUTES: June 21, 2005
M/S/P Conlin/Johnson - to approve the June 21, 2005 City Council minutes, as amended.
(Motion passed 5-0).
3. PUBLIC INOUIRIES/INFORIMATIONAL:
A. Public Inquiries:
Bob Johnson, 10327 47th Street N., asked if the City would blacktop the rest of 50t Street
and Kimbro Avenue. The City Engineer responded this road construction is forecasted
for 2009.
B. Public Informational
4. CONSENT AGENDA:
A. (1) Resolution No. 2005-068:Annroving Claims
M/S/P Smith/DeLapp - to adopt Resolution No. 2005-068, A Resolution Approving
Claim Numbers 265, 266, 267, DD453 through DD462, 27522 through 27539, which
were used for Staff Payroll dated June 23, 2005 claims 27540 through 27576, in the total
amount of $228,960.58. (Motion passed 5-0).
(21 Resolution No. 2005-069: Approvinu Claims
M/S/P Smith/DeLapp - to adopt Resolution No. 2005-069, A Resolution Approving
Claims Number 27577 in the total amount of $270.00. (Motion passed 4-0-1: Johnson
recluse herself for personal issues.)
B. Feasibility Report for Water Systems Interconnect: Supplemental
Authorization No. for Professional Services
M/S/P Smith/DeLapp - to authorize the City Administrator to sign the Supplemental
Authorization No. 1, Feasibility Report for Water Systems Interconnect which reflects
compensation of $60,000 for this Supplemental Authorization No. 1 added to the original
authorized amount of $18,000. (Motion passed 5-0).
C. Phase II Construction — Extension of Completion Date
In his memo dated June 30, 2005, the City Engineer reported the contractor for Phase II
work is requesting an extension of the completion date for the project from August 1,
2005 to September 1, 2005. This is an extension request due to the wet weather we have
been experiencing. The City Engineer recommended the City process a Change Order to
extend the completion date to September 1, 2005 which will allow the contractor an
adequate amount of time to safely complete the Project.
LAKE ELMO CITY COUNCIL MINUTES JULY 5, 2005 2
•
M/S/P Smith/DeLapp — to approve the extension of the completion date from August 1,
2005 to September 1, 2005 for the Phase II Construction, per the City Engineer's
recommendation. (Motion passed 5-0).
5. FINANCE
6. NEW BUSINESS:
A. Xcel Flv Ash Committee: Add two alternates — Mayor Johnston
Mayor Johnston suggested that the Council add two alternates to the Xcel Fly Ash
Committee. Mayor Johnston, Council members Johnson and Smith indicated their
interest to serve on this committee and would attend the last three Wednesday meetings.
M/S/P Johnston/Conlin — to appoint Anne Smith and Liz Johnson, as committee members
and Mayor Johnston as an alternate member. There will be a meeting notice of a possible
quorum of the council attending next three Fly Ash meetings. (Motion passed 5-0.)
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Parks Department: Washington County Cooperative Deer Hun(
M/S/P Smith/Johnson - to authorize an anterless only deer hunt in Sunfish Park in
cooperation with Washington County for two weekends during deer hunting season in the
Fall of 2005, per the recommendation of the'Ptiblic Works Supervisor. (Motion passed 5-
0).
B. Fire Department Report and Job Description —Verbal
The Administrator summarized Ordinance 97-141; adopted by the City Council, defines
the positions, how those positions would report and the selection process. There is a
clarification of job descriptions and duties of the chief and captains. The City will be
advertising for a district chief and captains.
Fire Chief Malmquist -reported the four new recruits, Richard Myran, Marie Duffert,
Maurice "Mo" Butler and Ty Jacobson, have met the requirements to be probationary
members
M/S/P Johnson/Conlin—to approve the appointment of Richard Myran, Marie Duffert,
Maurice "Mo" Butler and Ty Jacobson, as probationary members on the Fire Department,
per the recommendation of Fire Chief Malmquist. (Motion passed 5-0.)
8. CITY ENGINEER'S REPORT:
A. Resolution No. 2005-070: Feasibility Report for Hinton
The City Engineer presented the Council the Feasibility Report for 2005 Street Repairs,
Hilltop Avenue.
M/S/P DeLapp/Johnson - to adopt Resolution No. 2005-070, A Resolution Receiving the
Feasibility Report and calling a Hearing on August 2nd on Street Repairs for Hilltop
Avenue. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINU I'ES JULY 5, 2005 3
9. PLANNING. LAND USE & ZONING:
A. Farms of Lake Elmo- OP Stage Plan/Preliminary Plat, Conditional Use Permit:
Resolution No. 2005-071
The City Planner reported the Planning Commission adopted a recommendation to
approve the OP Development Stage Plan, OP Conditional Use Permit and Preliminary
Plat of the "Farms of Lake Elmo". The Plan designates 30 SFD lots, but also design'ted
three outlots that could become SFD lots should the OP ordinance be amended in the
future from 0.40 to 0.45 dwelling units per buildable acre. The calculations and mapping
regarding Preserved Open Space must be adjusted to comply with OP ordinance
standards as well. In all other respects the Development Stage Plan and Plat reflects the
approved Concept Plan and conditions of approval.
The Parks Commission reviewed the Plan and recommended the Public trail link running
east/west through the site as consistent with the Trail System Plan. Credit for that trail
construction (and easement dedication) as a Public trail will be credited to the Park
Dedication calculation of $143,460.
Tim Freeman, Folz Freeman, Erickson, Inc, provided a memo that addressed the City
Engineer's report. The following were items of concern:
Plat — The plat states that a driveway easement thought the Outlot should be platted for
the exception parcel in case the property owner wants to, abandon their existing driveway.
He has had conversations with this property owner, and they like their driveway as it is.
The other issue is putting an easement between tivo of the new homes or behind the new
homes is intrusive.
Streets — We strongly disagree with the engineer's assessment of the code requiring
concrete curb and gutters. The lot widths in this development make installing concrete
curb and gutter cost prohibitive. The City has never required concrete curb and gutter in
OP Developments in the past.
M/S/ Johnston/DeLapp - to change concrete curbs to asphalt curbs in the OP
developments. Council members Conlin, Smith, and Johnson would like to look at the
whole package, not jus OP developments. (Motion Withdrawn)
Council member DeLapp said he didn't like the double road coming into the
development and the trail already exceeded the trail requirements.
Mike Bouthilet said there has been preliminary discussion with Washington County who
had not made a decision if there would be a trail into the Regional Park. He said it was
important to do the segment out to 31St Street and the money would come out of the park
dedication requirement.
LAKE ELMO CITY COUNCIL MINUTES JULY 5, 2005 4
M/S/P Johnston/Johnston — to approve placing of water stub and easement for water in
both cases. (Motion passed 5-0).
Council member DeLapp suggested an amendment to request that the Minnesota Land
Trust make a provision to not disallow the property owner to relocate the driveway that
might be convenient. (Motion passed 5-0).
M/S/P DeLapp/Johnston — to request that the Minnesota Land Trust make a provision to
not disallow the property owner to relocate the driveway that might be more convenient
as determined by the property owner. (Motion passed 5-0).
M/S/P Smith, Johnston — to extend trail up to 31 St Street to west of Outlot C paid for from
the Parks Commission Fund. If Washington County doesn't allow an entrance to the
Regional Park, then the trail extension will be eliminated. (Motion passed 5-0).
Council member Conlin asked for a parking lot because she thought it would be safer.
M/S/P Conlin/Johnson - to accept the engineer's recommendation for a parking lot for 5
spaces by the park in the neighborhood. Motion passed 4-1:Smith.)
M/S/P DeLapp/Johnson - to adopt Resolution No. 2005-071, as amended by previous
council actions and staff recommendations for asphalt curbs according to plan, A
Resolution Approving the OP Development Stage Plan/CUP and Preliminary Plat of
"Farms of Lake Elmo" per plans staff dated June 27 2005, and subject to conditions
listed. (Motion passed 5-0).
B. Request for Safetv Street Light:Tapestry' Proiect: Developer Requested Agenda
Item Deleted
C. Lake Elmo Development Conpanv:OP Concept — Bergman. Resolution No.
2005-072 — NOT ADOPTED
Mayor Johnston suggested that this OP Concept Plan be sent to the Parks Commission for
their review and comments.
M/S/P Johnston/Johnson — to table the Lake Elmo Development Company OP Concept
Plan and send the plan to the Parks Commission for their review. (Motion passed 5-0.)
D. Village Area Master Planner
The Council directed staff to again present the Master lanner RFQ for Council
consideration, which was provide. Staff has solicited the interest of Dewey Thorbeck to
continue/expand/modify his earlier work as the Village Area Master Planer. The City
Planner advised that Mr. Thorbeck could offer the expanded planning/coordination
efforts by the City the advantage of intimate knowledge of the current Plan version. The
Planner suggested a City Council Workshop be scheduled for the Council to discuss with
Mr. Thorbeck what the Council's expectations would be for the Master Planner.
LAKE ELMO CITY COUNCIL MINUTES JTJLY 5, 2005 5
Council member DeLapp said be didn't want to see four landowners coming up with a
plan they agreed upon and suggested using Bob Engstrom as the Village Area Master
Planner.
Council member Johnson stated because time is short and it is important to share more
details, the City should pursue Thorbeck option which would save us a lot of time.
M/S/ Johnson/Smith — to authorize staff to move in the direction of hiring Dewey
Thorbeck as the Village Area Master Planner for the process of completing the Village
Area Plan.
Council member Smith said Mr. Thorbeck is an architect and said she though the City
should use Bob Engstrom who has developed The Fields, a development the City wants.
Mayor Johnston said if we really want a master planner wejet six months go by. He said
the landowners have indicated they will cooperate and the City is not looking for a master
planer that conflict with our plan.
M/S/P Johnson/Johnston - to authorize staff to move forward for request of qualifications
and adding in the items of standards, development workshop with developer and a then
hold a workshop with the City Council. (Motion passed 5-0.)
10. CITY ATTORNEY'S REPORT:
A. Legislative. Finance, Letal Personnel Committee Report— Sessing/Zieilruan
At the Special Committee Meeting of June 30, 2005, members heard additional testimony
from both parties and City staff. Mayor Johnston, Committee Chair Johnson and Council
Members DeLapp and Smith attend the Special Committee Meeting The Committee
adopted the six recommendations to the City Council regarding these issues/allegations
discussed by the Committee. Rod Sessing verbally responded to questions and
summarized the history of the scope of activity on his property, 5699 Keats Avenue.
The Council discussed the six recommendations from the FLLP Committee and made
the following motions:
M!S/P Johnston/Smith — to approve the action recommended in Item No. 1. The Staff and
the City Attorney be directed to proceed with execution of the Building Official's earlier
Order to remove the partially complete three sided structure on the Sessing property for
which no building permit was obtained, but is required. (Motion passed 5-0).
Attorney Filla noted that Resolution Number 97-37 he referred to was actually Resolution
No. 99-37, which laid out the history to use fieldstone. Attorney Ella indicate he sent
Attorney Snyder a copy of Resolution No. 99-37.
LAKE ELMO CITY COUNCIL MINUTES JULY 5, 2005 6
The Council said once the City knows what the grading issues are; the staff will look at
maintenance of the retaining wall. The staff does not have topographic information.
M/S/P Johnston/Johnson - to delay Item No. 2 until historic topographic information is
submitted for Item No. 3. (Motion passed 5-0).
M/S/P Johnson/Johnston — that staff be directed to research historic topographic
information to determine the extent to which the grading of the Sessing property since
1980. has altered natural drainage in violation of the City rea ulations...delete these last
words. (Motion passed)
Rod Sessing handed out a list of 17 businesses in the City where people are allegedly
operating a business out of their home.
Jean Anderson, Attorney representing the Sessings, pointed out home occupations have
been on the increase in September 11th and the City ordinance is too broad and needs to
be amended to support small businesses so people can make a Tiding, out of their homes
She suggested placing a moratorium in order to revise the Home Occupation Ordinance
to reflect reality.
Attorney Filla explained the City is saying if you are selling products and have an
inventory in the house, as stated by Mr. Sessing in his literature he handed out is contrary
to the Home Occupation definition. If the Citylearns of other identical businesses in the
City, he would ask the staff to pursue an investigation_
Council member Johnson said she didn't want this to become a witch hunt, but would
like to have the Planning Commission work on ?Home Occupation and then work on
compliance.
Mayor Johnston said the -Council could delay this for 60 days in order for the Planning
Commission to work on home occupation;
Steve Ziertman asked that the City enforce the code as written and proceed with the cease
and desist order.
M/S/P Smith/Johnston — it is inappropriate for the Planning Commission to discuss this
when we have a comprehensive plan to complete and is asking staff and the City
Attorney to proceed with the "Cease and Desist" Order issued by the City regarding the
conduct of an illegal home occupation at the Sessing Residence and uphold our code.
(Motion passed 4-1:Johnson said she would like the Planning Commission to finish their
work so we can deal with all home occupations as one unit.).
M/S/P DeLapp/Conlin — to direct staff with recommendations no. 5 and 6 regarding the
size of the principal structure and sizes of accessory structures confirmed relative to code
and determine what uses are in there. (Motion passed 5-0.)
LAKE ELMO CITY COUNCIL MIND l'LS JULY 5, 2005 7
11. CITY ADMINISTRATOR'S REPORT:.
A. Library — Mayor to discuss possible action.
Mayor Johnson reported he attend the Washington County Board Meeting which they
would have answer within 10 to 14 days considering what to do with the library. He said
the estimates have come in higher than what was placed in the budget. He will have
more information in a week.
B. Calendar for Comprehensive Plan
Council member DeLapp stated he would be out of town on July 11a`. He added that the
landowners of RAD2 are not happy with the proposal.
Mayor Johnston suggested each council member could submit their input to the Planning
Commission by e-mail or to the Administrator by Wednesday.
Council member Conlin asked that the map that was presented at the Planning
Commission be sent along with the Planning Commission's rationale.
Council member Smith asked that they also discuss parcels with 3 houses per acre to use
some of the sewer.
M/S/P Johnson/Smith - to approve the proposed calendar for the Comprehensive Plan.
(Motion passed 4-1: DeLapp would like to submit the Comprehensive Plan the Council
would approve and let the Met Council have a chance to accept it.)
12. CITY COUNCIL REPORTS:
Mayor Johnston explained he attended the Washington County workshop with
neighboring cities and they have done a marvelous job with their trail plan and water
runoff.
Council member thanked everyone, Liz and Steve Johnson, Jeanette Behr, who worked
on the 4th of July parade.
The Council adjourns the meeting at 10:40 p.m.
Respectfully submitted by Sharon Lumby, City Clerk
Resolution No. 2005-068 Approving Claims
Resolution No. 2005-069 Approving Claims
Resolution No. 2005-070 Feasibility Report for Hilltop Avenue
Resolution No. 2005-071 Farms of Lake Elmo
LAKE ELMO CITY COUNCIL MENU TES JULY 5, 2005 8
LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 6,2005
1. AGENDA
2. Minutes: August 16, 2005
3. PUBLIC INQUIRIES/INFORMATIONAL:
A. Public Inquiries
B. Public Informational:
(1) Deer Hunting Lottery:6 hunters, 2 alternates
(2) Sessing Appeal
(3) Community Buckthorn Project
4. CONSENT AGENDA:
A. Resolution No. 2005-089: Approving Claims
B. Partial Payment Phase I Interconnect Water Main Project — Resolution No.
2005-090 - DELETED
C. Partial Payment Phase II Interconnect Water Main Project — Resolution
No. 2005-090
5. FINANCE:
A. Adoption of Proposed Tax Levy and 2005Budget — Resolution No 2005-
091
B. Set Truth n'Taxation HearingDates: Resolution No. 2005-092
6. NEW BUSINESS:
A. Reschedule September 13th Council Committee Meetings to September
14th
7. MAIN 1'ENANCE/PARK/FIREIBUILDING:
A. Fire Dept.: Recommendation to confirm Fire Chief Malmquist
Appointment .
8. CITY ENGINEER'S REPORT:
A. Resolution No •2005-093:Approve Elevated Storage Tank #2
B. Resolution No. 2005-094:Order Assessment Hearing for Hilltop Avenue
9. PLANNING, LAND USE & ZONING:
A. Park Meadows —Resolution No. 2005-095:Comprehensive Plan
Amendment; Ordinance No. 97-162:Rezoning; Resolution No. 2005-
096:Preliminary Plat
B. Deer Glen Amended OP Concept Plan:Resolution No 2005- NOT
ADOPTED
10. CITY ATTORNEY'S REPORT:
A. Litigation Report
11. CITY ADMINISTRATOR'S REPORT:
12. CITY COUNCIL REPORTS:
Mayor Johnston called the meeting to order at 7:00 p.m. in the Council chambers.
PRESENT: Smith, Johnston, Johnson, DeLapp, City Engineer Prew, City Attorney Filla,
Finance Director Tom Bouthilet, City Planner Dillerud and Administrator Rafferty.
ABSENT: Council member Conlin.
LAKE ELMO CITY COUNCIL MINUTES SEPTEMBER 6, 2005 I
1. AGENDA
Delete 4B per the City Engineer.
M/S/P Johnson/DeLapp - to approve the September 6, 2005 City Council agenda, as
amended. (Motion passed 4-0).
2. Minutes: August 16, 2005
M/S/P Smith/Johnson - to approve the August 16, 2006 City Council Minutes, as
amended. (Motion passed 3-0-1:Abstain:DeLapp).
Minutes: July 5, 2005
The Council received the July 5, 2005 City Council minutes at the meeting.
M/S/P Smith/Johnson — to table the July 5, 2005 City Council minutes until the
September 20th Council Meeting. (Motion passed 4-0).
3. PUBLIC INOUIRIES/INTORMATIONAL
A. Public Inquiries: NONE
B. Public Informational:
1. Deer Hunting Lotterv:6 hunters. 2 alternates
The Council drew names for six hunters and two alternates for the Deer Hunt in Sunfish
Park. An informational meeting will be held on November 2, 7 p.m., at Lake Elmo City
Hall.
The following names were drawn:
1. Michael Reinhardt, 4690 Lake Elmo Avenue N.
2. Richard Posel, 8969 36th Street
3. Don Pinz, 8309 38th Street N.
4. John Bums, 11140 20th Street
5. David W. Esch, 8032 Hill Trail N.
6. Pat Dean, 8028 Hill Trail N.
Alternates:
1. Steve Chlebech, 9018 31Y Street
2. Colin Chlebech, 9018 31st Street
2. Sessinu Anneal
By his letter of August 23, 2005, Rod Sessing has appealed the Administrative
Determinations/Orders by Zoning Administrator McNamara regarding the property at
5699 Keats Avenue A copy of Mr. McNamara's Determinations/Orders, Mr. Sessing's
appeal letter, and a September 1 letter from Joan and Steve Ziertman regarding this
Appeal was provided.
The City Council has the discretion to consider an appeal of Item Nos. 1 and 2 listed in
the Building Official' letter of August 16, 2005, but the Council is required to consider
the appeal of Item No. 3 pursuant to Section 700.051C (Page 700-3) of the Lake Elmo
Municipal Code.
LAKE ELMO CITY COUNCIL MINUTES SEP 1'EMBER 6, 2005 2
Rod Sessing summarized the installation history of his drainfield and stated there was a
preliminary septic as built and a final as built from the same engineering company in the
file. He said the City did inspections and never notified him that the septic/drainfield was
not in compliance with the code. He noted that the system has been working properly.
City Engineer Prew explained he reviewed both as builts that were in the address file and
determined there was not enough drainfield to match either of the as bunts on file. (See
Item No. 3 of Jim McNamara's letter of August 16, 2005.)
Rod Sessing, referring to Tom Prew's memo dated August 9, 2005, stated Prew's figures
did not take into consideration the roofline. Ile said the City did not request a grading
permit in 1997. The grading plan which showed the drainage going to the north property
line was approved by Tom Prew and Jim McNamara. He said two weeks after, the
memo came out stating the runoff should slope to the south and gutters needed to be
installed on the north side of the pole building. Sessing stated the City is holding $1,000
escrow from his building/grading permit and this money should be released to him.
M/S Smith/DeLapp - to require Rod Sessing to comply with Item No. 3: The drainfield
size should be increased by 50-55 feet, as stated in the Building Official's letter dated
August 16, 2005 to bring the house into compliance.
M/S/P DeLapp/Johnston — to amend the motion requiring Rod Sessing to bring the
drainfield size into code compliance instead of a measurement requirement. (Motion
passed 3-1: Smith.)
M/S/P Smith/DeLapp — to require Rod Sessing to determine that the drainfield size will
be brought into code compliance and match the original as built plan in the City's file and
prove to the engineer and building official that:the length of the existing trenches are
added on accordingly, The staff will come back in two weeks with an update. (Motion
passed 4-0)
M/S/P DeLapp/Johnston — to support staff correction items No. 1 and No. 2 listed in the
Building Official's letter dated August 16, 2005. (Motion passed 4-0.)
3. Community Buckthorn Project
Joan Zieituian, Community Improvement Commission Chair, announced volunteers are
needed to help with the Community Buckthorn Project on October 22, 2005, 7:30-11:30
a.m. at Kleis Park. She asked if anyone wanted to donate refreshments they should give
her a call.
M/S/P DeLapp/Johnston — which the City will contribute up to $50.00 for snacks and
refreshments for the Community Buckthorn Project volunteers. (Motion passed 4-0).
LAKE ELMO CITY COUNCIL MINU 1'ES SEP (EMBER 6, 2005 3
4. CONSENT AGENDA:
A. Resolution No. 2005-089:Aonroving Claims
M/S/P DeLapp/Johnson — to adopt Resolution No. 2005-089, Approving Claim Numbers
275 through 278, DD485 through DD516, 27811 through 27823, 27825 through 27835
which were used for Staff Payrolls dated August 16, 2005 and September 1' 2005; claims
279, 27824, 27836 through 27902, in the total amount of $445,442.33. (Motion passed 4-
0).
B. Partial Payment Phase I Interconnect Water Main Proiect — Resolution No.
2005-090 — DELE FED per Request of City Engineer
C. Partial Payment Phase II Interconnect Water Main Proiect — Resolution
No. 2005-090
M/S/P DeLapp/Johnson — to adopt Resolution No. 2005-091, A Resolution Approving
Partial Payment No. 1 to G.M. Contracting for Water System Interconnect — Phase II in
the amount of $325,617.58. (Motion passed 4-0).
5. FINANCE:
A. Adoption of Proposed Tax Levy and2006 Budget — Resolution No 2005-
091
The Finance Director provided Resolution No. 2005-092 adopting the proposed 2006
budget and the 2005 tax levy, collectible 2006 in the amount of $2,154,868. He indicated
that the proposed amount certified to Washington County by September 15, 2005 cannot
be increased; however the City does retain the authority to lower the Levy.
M/S/P Johnson/Smith — to adopt Resolution No. 2005-091 for the proposed 2005 Tax
Levy, collectible in 2006 and the 2006 Proposed Budget. (Motion passed 4-0).
B. Set Truth n'Taxation Hearin Dates: Resolution No. 2005-092
The Finance Director recommended that the Council consider Monday, December 5th at
7:00 p.m. and a continuation hearing (if necessary) on Monday, December 12th at 5:30
p.m. for the Truth in Taxation Public Hearings.
M/S/P Johnson/DeLapp —to adopt Resolution No. 2005-092 setting the Truth in Taxation
Public Hearing dates for the 2005 Tax Levy and the 2006 Budget. (Motion passed 4-0).
6. NEW BUSINESS:
A. Reschedule September 13th Council Committee Meetine s to September
14th
M/S/P DeLapp/Johnson — to reschedule the September 13th Council Committee Meetings
to September 14, 2005. (Motion passed 4-0).
LAKE ELMO CITY COUNCIL MINUTES SEP 1 EMBER 6, 2005 4
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Fire Dent.: Recommendation to confirm Fire Chief Malmauist
Appointment
On September 24, 2004 the Council adopted Ordinance No. 97-141 relating to the
organization and operation of the Fire Department. At that time the City Administrator
recommended that the officers in place would remain until he had enough time and
information to move forward with the officer appointment process as defined in the new
Ordinance. The City Administrator indicated each Fire Department member received a
written notice that all positions for officers were being open for application and inviting
each member to apply if they so choose. The notice was posted on the Fire Department
bulletin board and announced at the department meeting.
One application was received for Chief, two applications for District Chief and five
applications for Captain. The City Administrator designed a selection/interview process
for the Chiefs position including the establishment of the interview panel which included
the Chair of the FLLP Committee should staff the interview panel with the Mayor and the
Administrator, Chief Malmquist was interviewed for the position and determined by the
panel that he was well suited for the position of Fire Chief.
M/S/P Johnston/Smith — to confirm Chief Gregory Malmquist as the Lake Elmo Fire
Chief consistent with the process adopted in, Ordinance No. 97-141. (Motion passed 4-0).
Chief Malmquist announced that the department ptirchased helmets for the Explorers out
of the raffle money. He said the officers were in the process of comparing the three bids
for the new fire truck.
S. CITY ENGINEER'S REPORT:
A. Resolution No. 2005-093:Anvrove Elevated Storage Tank #2
The City Engineer reportedihat plaris are completed for the Elevated Storage Tank No. 2
to be located next to the new Public Works Building. He said the schedule should allow
this tank to be in operation by next fall depending on the style of tank chosen. Other than
the name "Lake Elmo°' no logo was included at this time. The color of the tank will be
reviewed once the bids are received and a size and style is recommended.
•
M/S/P Smith/Johnson - to adopt Resolution No. 2005-093, A Resolution Approving
Plans and Specifications and Ordering Advertisement for Bids for Elevated Storage Tank
No. 2. (Motion passed 4-0) (DeLapp stated this is where people come into Lake Elmo
and it looks like Woodbury or Eden Prairie).
B. Resolution No. 2005-094:Order Assessment Hearing for Hilltop Avenue
M/S/P Johnson/DeLapp - to adopt Resolution No. 2005-094, A Resolution for a Hearing
on October 4, 2005, on Proposed Assessment for the Improvement of Hilltop Avenue
North. (Motion passed 4-0.)
LAKE ELMO CITY COUNCIL MINUTES SEP 1 EMBER 6, 2005 5
9. PLANNING. LAND USE & ZONING:
A. Park Meadows — Resolution No. 2005-095:Comprehensive Plan
Amendment: Ordinance No. 97-162:Rezonine: Resolution No. 2005-
096:Preliminary Plat
The City Planner reported that the Planning Commission adopted a recommendation for
approval of multiple applications to develop a 28 acre site adjacent to Sunfish Park for 8
single family building lots. An existing structure on the site would be removed. The
concurrent applications are to allow a Residential Estates development on land currently
land use guided as RAD and zoned RR. The applicants, J.P. Bush Homes and Barbara
Berquist, submitted a reconfigured plat drawing and legal documents purposed to provide
the City sufficient street easement to connect with the proposed public street within the
plat. The Planner noted that the City Engineer has not confirmed concurrence with the
details of the drainage plan.
Council member DeLapp pointed out that in the Residential Zoning Code the principal
building setback from the property line is a 100 feet and Lot 8 shows only 80 feet.
Joel Anez, Land Surveyor. responded that the 80 feet setback on Lot 8 does meet the
code because it is a comer lot.
The City Planner concurred that "comer lot" reference from the City Code was correct,
and that he suggests that the subject lot could be considered a corner lot. Therefore, in his
opinion the plat does meet Code standards of design.
M/S/P Johnson/Smith — to adopt Resolution No. 2005-095, A Resolution Approving a
Comprehensive Plan Amendment to reclassify the site from RAD to RED to J.P. Bush
Homes and Barbara Berquist, subject to Metropolitan Council concurrence. (Motion
passed 4-0).
M/S/P Johnson/Smith—to adopt Ordinance 97-162, An Ordinance Amending Section
300.07 "Zoning District Map" of the Lake Elmo Municipal Code rezoning the J.P. Bush
and Barbara Berquist site from Rural Residential (RR) to Residential Estates (RE).
(Motion passed 4-0).
M/S/P Johnson/Smith — to adopt Resolution No. 2005-096, A Resolution Approving the
Preliminary Plat of Park Meadows. (Motion passed 4-0).
B. Deer Glen Amended OP Concept Plan:Resolution No 2005-096
The City Planner reported he received an amended OP Concept Plan for Deer Glen late
Friday after the Council agenda was mailed out. He explained there is no engineering
report because the city engineer has not seen the plan.
Paul Danielson, the applicant's engineer, said he put together a plan responsive to
Council and neighborhood concerns. The plan has met the minimum lot size, required
open space and a landscape plan. Slides were presented showing how the proposal
LAKE ELMO CITY COUNCIL MINUTES SEP 1'EMBER 6, 2005 6
worked with the land. Danielson said he did not realize they had to put together a
complete submittal.
Attorney Filla noted the concept plan was submitted to the City on July 5. He said that
normally a 60-day extension would bring you to September 5th, but in this case the
Council granted one more day, to September 6th Council meeting. He said the Council
needed to take action on the submitted original plan or reach an agreement to add time to
revise the amended concept plan submitted on September 6th. Filla said the Council
needs to take the time so the City Engineer, VBWD and the Fire Chief can report on the
revised plan.
Joan Zieilinan voiced her concern on the maintenance of the wastewater system in that
the wastewater system is 100 feet from their property line.
M/S/P DeLapp/Johnson - to accept the applicants request for a two week extension for
submission requirements on the revised OP Concept plan for Deer Glen which was
reviewed by the Council at this September 6th meeting. (Motion passed 4-0).
10. CITY ATTORNEY'S REPORT:
A. Litigation Report
Attorney Filla gave a brief litigation report.
11. CITY ADMINISTRATOR'S REPORT:
12. CITY COUNCIL REPORTS:
Mayor Johnston said the AMM committees he is on have become much more proactive
and has seen support on issues that we as a community are experiencing.
He reported he had the opportunity to take a tour of the new library building and was
cautionary optimistic for opening in November.
Council member Johnson reported that because of the damage done by Hurricane Katrina
there is a high need for available housing.
Council member Smith said she would like to see an action task list, a simple update
every two weeks. This item will be discussed at another meeting.
The Council adjoum the meeting at 9:12 p.m.
LAKE ELMO CITY COUNCIL MIND I ES SEPTEMBER 6, 2005 7
APPROVED MINUTES: September 6, 2005
LAKE ELMO CITY COUNCIL MINUTES
AUGUST 16, 2005
1. AGENDA
2. MINUTES: August 2, 2005
3. PUBLIC INQUIRIES/INFORMATIONAL:
A. Public Informational
4. CONSENT AGENDA:
A. Resolution No. 2005-083:Approving Claims
B. Escrow Reduction:Tapestry
5. FINANCE:
A. Monthly Operating Report
6. NEW BUSINESS:
7. MAIN 1 LNANCE/PARI{/FIRE/BUILDING:
A. Update on Building Activities: Jim McNamara
8. CITY ENGINEER'S REPORT:
A. Stonegate Street Vacation
B. Ordinance No. 97-161:Klondike Stop Sign
C. Resolution No. 2005-084:Approve Plans for Hilltop Avenue
D. Resolution No. 2005-085:Approve Plans Watermain Interconnect Phase
III
9. PLANNING, LAND USE & ZONING:
A. Resolution No. 2005- :Amended OP Concept Plan — Deer Glen —NOT
ADOPTED
B. Resolution No. 2005-086:OP Development Stage Plan, CUP and
Preliminary Plat — Discover Crossing
C. Section 520 Site Plan Amendment:Village North Office Park
D. Resolution No. 2005-087.Variance to Lot Size — Hardy
E. Resolution No. 2005-088:Comprehensive Plan
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
12. CITY COUNCIL REPORTS:
1. AGENDA:
M/S/P DeLapp/Johnson - to approve the August 16, 2005 City Council agenda, as
amended. (Motion passed 5-0).
2. MINUTES: August 2, 2005
M/S/P Johnson/Conlin - to approve the August 2, 2005 City Council Minutes, as
amended. (Motion passed 5-0).
LAKE ELMO CITY COUNCIL MINUTES AUGUST 16, 2005 1
6. NEW BUSINESS:
7. MAINTENANCE/PARK/FIRE/BUILDING:
A. Update on Building Activities: Jim McNamara
The Building Official reported there were no new residential or commercial permits
issued for July, 2005. He explained that Link Recreational, 9200 Hudson Blvd., has a
permit to redo their parking lot and an excavating/grading permit for better runoff. A
letter of credit has been submitted to the City.
8. CITY ENGINEER'S REPORT:
A. Stonegate Street Vacation
The City Engineer reported he has surveyed the cul-de-sacs at Jewel Avenue and Julep
Court to determine how to structure the vacations. Drawings were provided to the
council and, if approved, the legal would be prepared.
In his memo dated, August 12, 2005, the City Engineer indicated at Julep Court the City
can vacate 5 feet of street right-of-way without impacting the paved portion of the cul-de-
sac. He said he had no issues with the 8th street vacation as it would run from the west
right-of-way line of Julep Avenue to the west plat boundary.
The City Engineer explained the City can vacate the south 5 feet of Jewel Avenue;
however, the property would revert to the City. The City cannot vacate the property in
front of the residential lots unless we would remove a portion of the paved part of the cul-
de-sac. The paved portion of the cul-de-sac is used by the public and should not be
removed. The engineer did not recommend approval.
Fire Chief Malmquist explained that fire trucks would be stationed north of 10th Street
and asked the Council to ensure that vehicles could reach neighborhoods as quickly as
before. He voiced his concern for future roads as the property north of 106 Street
develops and didn't want to see limiting additional access off of 10a' Street. The Chief
stated that if only access is from down on the frontage road, you are adding 4 minutes to
response time and if you cut off their access it will take longer.
M/S/P DeLapp/Johnson - to direct staff draft to draft a resolution to result in a vacation of
the three access points as described by the City Engineer. (Motion passed 5-0.)
The Fire Chief said if these areas are vacated, he wanted the City to ensure the Fire
Department, etc, have good access in the future.
M/S/P Smith/DeLapp -. that the City assures the Fire Department and Sheriff's
Deportment, and any other emergency vehicles, will have access that is needed consistent
with comments of the Chief Malmquist for all future developments. (Motion passed 3-2:
Johnson, DeLapp).
LAKE ELMO CITY COUNCIL MINUTES AUGUST 16, 2005 3
Paul Danielson, the applicant's engineer, said the applicant had meetings with adjacent
property owners. He said in order to accommodate neighbor's concerns the lots along the
entrance road were shortened up and closer to roadway, 5 lots were changed to 4; and a
trail created as a walking loop so it's not close to the house. He said they have brought in
Damon Farber and Assoc., an urban landscape firm to assist with landscape planning for
the site. He said the septic system has always been planned for a joint system with the
church site.
Joan and Steve Ziertman presented their reasons against the proposed concept plan and
their memo is attached hereto and made part of the Minutes.
Council members Smith and Conlin both said that they dislike the configuration of 4 lots
on the east/west street which sit by themselves because it does not make a cohesive
neighborhood.
Council member Smith suggested redesign of the OP Plan to take the 4 houses out and to
utilize the natural features of the land to provide an alternative deign with those lots
grouped with the balance of the OP lots. She suggested that if the applicants move the
church to the north they could place the four houses in the vacated area south of the
church.
Mayor Johnston and Council member DeLapp said they supported all the comments
made by Council Members Smith and Conlin.
Peter Beck, Attorney for the applicant, stated his client could go back to the 48 acre OP
plan. He said the Council wanted them to add the 20 acres. He noted that the applicants
didn't ask to add the 20 acres and additional lots. Beck said the church took 9 years to
get the church plan approved and wouldn't want to open this up.
Mayor Johnston asked if the applicant would be willing to withdraw the application.
Attorney Beck said the applicant would rather have it tabled to a date certain, and would
like two weeks. The Planner noted that the completed application date is July 5th.
MIS/P DeLapp/Smith — to table the concept plan of Deer Glen until the September 6th
Council meeting so the applicant can address the four lots in question. (Motion passed 5-
0.).
Council member DeLapp asked about the road extension to the east property line and for
input from the Fire Department.
Peter Beck stated the applicant will come back with the plan both ways regarding the
road extension.
LAKE ELMO CITY COUNCIL MINUTES AUGUST 16, 2005 5
C. Section 520 Site Plan Amendment:Villaee North Office Park
The City Planner reported this is a proposal to modify the site plan of a previously
approved project to construct a 10,000 square foot office building on 39th Street North —
Brookman Addition. The revised plan re -orients most of the off-street parking from the
front of the building to the rear and side of the building, and enhances the landscaping
that will be installed. The Planner said the new site design requires a slight increase to
the area of the site, which can be processed by staff as a Lot Line Adjustment.
M/S/P Johnston/Johnson- to approve an amendment to the Section 520 Site Plan for
"Village North" per plans staff -dated August 4, 2005, as recommended by the Planning
Commission, subject to the following conditions:
1. Compliance with the recommendations of the City Engineer —
specifically regarding wastewater treatment (temporary and
permanent).
2. Compliance with the recommendations of the Valley Branch
Watershed District as found to be reasonable and practical by the City
Engineer
3. Submission by the applicant of exterior lighting plans in compliance
with Section 1350 prior to the issuance of a Building Permit. (Motion
passed 5-0.)
D. Resolution No. 2005-087: Variance to Lot Size — Hardy
The City Planner reported Linda Hardy has asked for a zoning variance to allow a parcel -
of -record that is non -conforming by area to be used for a single family dwelling site. The
parcel is slightly over 17,000 sq.ft. and the minimum buildable parcel -of -record is 43,560
sq.ft. The applicant is proposing to move an existing 19th century farm house to the
parcel. The Planning Commission's recommendation includes a condition that the
applicant must demonstrate that the parcel provides a sufficient area of soils suitable for
both a primary and secondary septic drain field of a size suitable for the dwelling
proposed. The Planner said he received a report that the soils on the lot are acceptable for
a septic/drainfield designed for a 3 bedroom house and there is no room for a second
drainfield unless it is a mound system.
Council member Smith said that she is concerned that approval of the application would
open the door for people to place old buildings on substandard lots.
Attorney Filla said that by distinguishing this farmhouse, the City would avoid setting a
precedent for other requests. He said it would be appropriate for the Council to specify
that a long distance move would result in structural damage and unfavorable costs to the
applicant. He said documents regarding the variance should discuss the comprehensive
plan's interest in the preservation of historic buildings.
Linda Hardy voiced her concern that the developer would tear down the house because
she did not have a firm date for the house to be moved. Planner Dillerud responded that
LAKE ELMO CITY COUNCIL MINUTES AUGUST 16, 2005 7
Council member DeLapp commented that the Comprehensive Plan did not address the
transfer of development rights. Planner Dillerud responded that TDR is not a Comp Plan
issue.
Council member DeLapp said he thought this was his opportunity to bring the comments
he had on the Comp Plan.
Attorney Filla pointed out that if changes are made to the comp plan after adoption, then
the City would have to send a corrected copy to the neighboring communities.
Mayor Johnston stated the City has to approve the Comp Plan tonight so the City can
meet its schedule.
M/S/P Johnson/Conlin — to call the question. (Motion passed 4-0).
Council member DeLapp stated this Comprehensive plan is a disgrace to the City and
departed the meeting at 11:15 p.m.
M/S/P Johnston/Johnson - to adopt Resolution No. 2005-089, A Resolution Approving
the 2010-2030 Lake Elmo Comprehensive Plan, including modifications Items 1-10
recommended by the Planning Commission, excluding the Eischen/Dupuis property from
the Village Area per their written request, adding statement that the Lake Elmo Park
Reserve should stay as a Reserve and not be changed to a Regional Park, and to include
Parks Commissioner Blackford's comments on mountain biking not being permitted in
Sunfish Park. The Comprehensive Plan will be submitted to the surrounding communities
for their review. (Motion passed 4-0: Council member DeLapp was not present for the
vote.).
Council member Conlin stated that Council member DeLapp chose to leave before
speaking his piece. She said he was not driven out of here.
Council member Smith stated the Council listened to the other Council members' points,
but didn't let Council member DeLapp have his say. She said that the Mayor had stated
previously that there would be a discussion afterwards. Smith added that this is a Council
of five members.
10. CITY ATTORNEY'S REPORT:
11. CITY ADMINISTRATOR'S REPORT:
12. CITY COUNCIL REPORTS:
The Council adjourn the meeting at 11:25 p.m.
Respectfully submitted by Sharon Lumby, City Clerk
Resolution No. 2005-083 Approve Claims
Resolution No. 2005-084 Approve Plans for Hill Top Avenue
LAKE ELMO CITY COUNCIL MINUTES AUGUST 16, 2005 9
CITY OF LAKE ELMO
WASHINGTON COUNTY,1SIINNESOTA
RESOLUTION NO. 2005-097
RESOLUTION APPROVING CLAIMS
BE IT RESOLVED THAT Claim Numbers 280, 281, DD517 through DD528,
27903 through 27935, were used for Staff Payroll dated September 15th, 2005; claims
27936 through 27982, in the total amount of $411,353.13 are hereby approved.
ADOPTED, by the Lake Elmo City Council on the 20th day of September, 2005.
Dean A. Johnston
Mayor
ATTEST:
Martin J. Rafferty
City Administrator
Accounts Payable
Computer Check Proof List
User: administrator
Printed: 09/15/2005 - 12:37 PM
Invoice No
Vendor:AmeriMar
13081
13105
Vendor:ARAM
629-5802358
Description
AmettMark Direct
Recycling - Pens, Rulers, Coolers
Recycling - Flyers, Rulers
Check Total:
Aramark
Linen - City Hall
Check Total:
Vendor:ASPENMI Aspen Mills, Inc.
62749 Glow garment - Fire Dept
Check Total:
Vendor:BIFFS
W267149
W267150
W267151
W267152
W267153
W267I54
W267155
W267156
Biffs Inc.
Rental - Portable -
Rental - Portable -
Rental - Portable -
Rental - Portable -
Rental - Portable -
Rental - Portable -
Rental - Portable -
Rental - Portable -
Check Total:
Sunfish Lake Park
Lions Park
VFW Park
DeMontreville Park
Reid Park
Tablyn Park
Pebble Park
Stonegate Park
Vendor:BRINES Brine'sMarket
60970 Bagged Lunches SD#834 Elections
Check Total:
Vendor:BUBLOW Buelow Excavating
5742 Rental of Excay. Equipment
SPRINGS
Amount Payment Date Acct Number
909.50 09/20/2005
1,130,00 09/20/2005
2,039.50
53.16 09/20/2005
53.16
Check Sequence: 1
101-430-3200-42100
101-430-3200-42100
Check Sequence: 2
101-410-1940-44010
Check Sequence: 3
10.00 09/20/2005 101-420-2220-44170
10.00
74.26 09/20/2005
148.52 09/20/2005
74.26 09/20/2005
74.26 09/20/2005
74.26 09/20/2005
74.26 09/20/2005
94.26 09/20/2005
74.26 09/20/2005
688.34
Check Sequence: 4
101-450-5200-44120
101-450-5200-44120
101-450-5200-44120
101-450-5200-44120
101-450-5200-44120
101-450-5200-44120
101-450-5200-44120
101-450-5200-44120
Check Sequence: 5
101.48 09/20/2005 101-410-1410-44300
101.48
Check Sequence: 6
500.00 09/20/2005 603-496-9500-44030
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACI-I Enabled: No
I II
AP - Computer Check Proof List (09/15/2005 - 12:37 PM) Page 1
Invoice No
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6534
7013
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11400
11563
2055-ID-8249
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Travel 082905
Description
Check Total:
Burberl Black Dirt, Inc.
Reissue
Black Did Pick Up
Check Total:
Car Quest
Brake Lining
Oil Filters
Battery - Public Works
Check Total:
BruceCohen
Milage - B. Cohen - BLS Course
Check Total:
Vendor. COPYIMAG Copy Images, Inc.
64155 Monthly Copier Maint.
Check Total:
Vendor:CPTELECO
651-207-1000
Vendor:DENNYK
Permit 4436
Vendor:EMERGAPP
22785
22928
Vendor:FARMERS
1057
1057
CP Telecom
Telephone Service - City Hall - August05
Check Total:
Denny Kelly LTD
Dep.Refund for 8841 Lake Jane Trl.
Check Total:
Emergency Apparatus Maint.
RS Suction Butterfly - RepL - 3173
Retarder, Pkg Brake - 3183
Check Total:
Fanners Union Co -Op Oil
Fuel - Bldg. Dept.
Car Wash - Bldg. Dept.
Amount Payment Date Acct Number
500.00
724.20 09/20/2005
255.60 09/20/2005
979.80
9.76 09/20/2005
80.37 09/20/2005
56.03 09/20/2005
146.16
40.50 09/20/2005
40.50
Check Sequence: 7
101-430-3100-43150
101-450-5200-44030
Check Sequence: 8
101-430-3100-42210
101-430-3100-42210
101-430-3100-42210
Check Sequence: 9
101-420-2220-43310
Check Sequence: 10
256.62 09/20/2005 101-410-1940-44040
256.62
Check Sequence: 11
531.90 09/20/2005 101-410-1940-43210
531.90
Check Sequence: 12
1,000.00 09/20/2005 803-000-0000-22900
1,000.00
1,736.37 09/20/2005
1,802.87 09/20/2005
3,539.24
Check Sequence: 13
101-420-2220-44040
101-420-2220-44040
Check Sequence: 14
35.40 09/20/2005 101-420-2400-42120
11.44 09/20/2005 101-420-2400-44040
Reference
ACII Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (09/15/2005 - 12:37 PM) Page 2
Invoice No
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MNT111982
Vendor:FOUR
23-040566
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01548556
01548556
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68862
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IVC00748
Vendor: GMCONTR
13186.000.003
Vendor:HAGBERGS
Account 10
Vendor:LEAGMN
2005-2006
Vendor:LEAGUE
Mayors 2006
Description
Check Total:
Fastenal
Kit - Protective gear
Check Total:
Four Seasons Service
Supplies - City Hall •
Check Total:
Hristo Galiov
Printer Cartridges - Fire Dept
Mouse, Date Stamp - Admin
Check Total:
Garelick Steel Co, Inc
Steel bars
Check Total:
Next Genesis Productions
Monthly Software Support
Check Total:
G.M. Contracting, Inc.
Water Sys. Phase H - Proj.13186.000.003
Check Total:
Hagbergs Country Market
City Hall Supplies
Check Total:
League of MN Cities
Annual City Membership
Check Total:
League ofMinnesota Cities
Annual - MN Mayors Assn.
AP - Computer Check Proof List (09/15/2005 - 12:37 PM)
Amount Payment Date Acct Number
46.84
Check Sequence: 15
139.79 09/20/2005 101-450-5200-42210
139.79
Check Sequence: 16
55.31 09/20/2005 101-410-1940-44300
55.31
56.22 09/20/2005
45.03 09/20/2005
101.25
109.76 09/20/2005
109.76
900.00 09/20/2005
900.00
Check Sequence: 17
101-420-2220-42000
101-410-1320-42000
Check Sequence: 18
101-430-3100-42150
Check Sequence: 19
101-410-1520-43180
Check Sequence: 20
325,617.58 09/20/2005 601-494-9400-46400
325,617.58
Check Sequence: 21
51.96 09/20/2005 101-410-1320-44300
51.96
5,687.00 09/20/2005
5,687.00
20.00 09/20/2005
Check Sequence: 22
101-410-1110-44330
Check Sequence: 23
101-410-1110-44370
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 3
Invoice No
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S01203
S01208
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114404
114404
114404
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1813809
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95717
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10917
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B42 351R070678I
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SI00025985
SI00026061
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1000039700
1000046000
Description
Check Total:
Lake Elmo Oil, Inc.
Fuel - Fire Dept.
Fuel - Parks
Check Total:
Maroney's Sanitation, Inc
Refuse - City Hall
Refuse - Public Works
Refuse - Parks
Check Total:
McLeod USA
Telephone Service - Well 2
Check Total:
Menards - Stillwater
Color Film - Fire Dept.
Check Total:
Miller Excavating, Inc.
Grading
Ditch, Haul, Grade
Check Total:
LABOR AND INDUSTRYMN DEPT OF
Boiler Certification
Check Total:
Northwest Lasers, Inc.
Laserlevel, Tripod, Rod
Manhole Pick
Check Total:
City of Oakdale
Water - North Pit
Water - South Pit
Amount Payment Date Acct Number
20.00
341.76 09/20/2005
158.24 09/20/2005
500.00
95.89 09/20/2005
95.89 09/20/2005
183.96 09/20/2005
375.74
Check Sequence: 24
101-420-2220-42120
101-450-5200-42120
Check Sequence: 25
101-410-1940-43840
101-430-3100-43840
101-450-5200-43840
Check Sequence: 26
43.74 09/20/2005 601-494-9400-43210
43.74
Check Sequence: 27
73.94 09/20/2005 101-420-2220-42000
73.94
459.25 09/20/2005
2,508.50 09/20/2005
2,967.75
10.00 09/20/2005
10.00
1,575.00 09/20/2005
29.00 09/20/2005
1,604.00
Check Sequence: 28
101-430-3100-43150
603-496-9500-44010
Check Sequence: 29
101-430-3100-44300
Check Sequence: 30
101-430-3100-45800
101-430-3100-45800
Check Sequence: 31
2,352.56 09/20/2005 601-494-9400-43820
9,926.63 09/20/2005 601-494-9400-43820
Reference
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (09/15/2005 - 12:37 PM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:OFFICEMX
162346
162346
162346
938186
938186
Vendor:ONECALL
5080515
Vendor:PETTYCI
09142005
09142005
Vendor:PLUNKETT
765592
Vendor:PRESS
09062005
Vendor:QUICKSI
6251572
Vendor:REED
2999993
2999994
Vendor:Rivertwn
50035963
Check Total: 12,279.19
OfficeMax
Office Supplies
Paper
Post -it, pads
Toners - Finance
Paper
Check Total:
Gopher State One-CallOne Call Concepts, Inc
Line Locates
Check Total:
Petty Cash
Lunches - Mayor, Cty Adm. Grp
Dinner- El. Judges SB Election
Check Total:
Plunkett's Pest Control
Extermination - August 2005
Check Total:
StevenPress
Cablecast - Council Meeting 09/06/05
Check Total:
Quicksilver
Comp. Plan Delivery
Check Total:
Reed Business Information
Bid Publication - Water System
Bid Publication - 2005 Street Repairs
Check Total:
RiverTown Newspaper Group
Legal Publications
15.08 09/20/2005
120.63 09/20/2005
11.78 09/20/2005
168.25 09/20/2005
22.31 09/20/2005
338.05
Check Sequence: 32
101-410-1910-42000
101-410-1320-42000
101-420-2220-42000
101-410-1520-42000
101-410-1910-42000
Check Sequence: 33
210.85 09/20/2005 101-430-3100-44300
210.85
49.48 09/20/2005
85.00 09/20/2005
134.48
Check Sequence: 34
101-410-1110-44300
101-410-1410-44300
Check Sequence: 35
59.11 09/20/2005 101-410-1940-44010
59.11
Check Sequence: 36
54.00 09/20/2005 101-410-1320-43620
54.00
Check Sequence: 37
176.02 09/20/2005 101-410-1910-43020
176.02
179.78 09/20/2005
149.78 09/20/2005
329.56
276.33 09/20/2005
Check Sequence: 38
101-410-1320-43510
101-410-1320-43510
Check Sequence: 39
101-410-1320-43510
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
AP - Computer Check Proof List (09/15/2005 - 12:37 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Vendor:RUD
09/06-09/14
09/06-09/14
09/06-09/14
Vendor:STEPHENS
7734
Vendor: SUNSET
57249
Vendor:TRISTATE
S09301
S09302
Vendor:TRKUTI
0146246
Vendor:TWINCIT
1806
Vendor:WORLDPT
266351
Vendor:XCEL
39447569
39471727
39502644
Check Total: 276.33
DianePrince-Rud
Clorox, Bags
Cleaning - City Hall
Cleaning - Fire Hall
Check Total:
Stephens Publishing Co.
Pencils for Fire Prevention
Check Total:
Sunset Printing $ Adv. Spec.Co
History of the Am. Firefighter
Check Total:
Tri State Bobcat, Inc.
Bobcat Angle Broom
Bobcat Flail Cutter
Check Total:
Truck Utilities
Parts -Public Works
Check Total:
Twin City Water Clinic, Inc.
Bacteria Analysis August 2005
Check Total:
World Point ECC, Inc.
CPR Shields, Masks
Check Total:
Xcel Energy
Tennis Courts
Pebble Park
3675 Layton Ave
AP - Computer Check Proof List (09/15/2005 - 12:37 PM)
13.80 09/20/2005
240.00 09/20/2005
240.00 09/20/2005
493.80
Check Sequence: 40
101-410-1940-42110
101-410-1940-44010
101-420-2220-44010
Check Sequence: 41
180.00 09/20/2005 101-420-2220-42090
180.00
Check Sequence: 42
24.95 09/20/2005 101-420-2220-44350
24.95
3,338.19 09/20/2005
7,622.82 09/20/2005
10,961.01
Check Sequence: 43
410-480-8000-45400
410-480-8000-45400
Check Sequence: 44
48.73 09/20/2005 101-430-3100-42210
48.73
Check Sequence: 45
20.00 09/20/2005 601-494-9400-43030
20.00
Check Sequence: 46
598.75 09/20/2005 101-420-2220-42080
598.75
11.22 09/20/2005
28.73 09/20/2005
7.43 09/20/2005
Check Sequence: 47
101-450-5200-43810
101-450-5200-43810
101-450-5200-43810
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
ACH Enabled: No
Page 6
Invoice No Description Amount Payment Date Acet Number Reference
Check Total: 47.38
Total for Check Run: 374,423.57
Total Number of Checks: 47
AP - Computer Check Proof List (09/15/2005 - 12:37 PM) Page 7
TKDA
ENGINEERS • ARCHITECTS • PLANNERS
September 2, 2005
Honorable Mayor and City Council
City of Lake Elmo, Minnesota
Re: Partial Payment No. 3
Water System Interconnect - Phase I
City of Lake Elmo, Minnesota
TKDA Project No. 13186.000
Dear Mayor and City Council:
1500 Piper Jaffray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651) 292-4400
(651) 292-0083 Fax
www.tkda.com
The Contractor has had difficulty getting his pipe to pass the hydrostatic test due to leaks at
many of the connections. They have been working to repair these. If they are complete with this
work before the City Council meeting we will ask for approval, otherwise we will pull this item
from the agenda
City Council Action Requested
Approve Partial Payment No. 3 in the amount of $135,676.36.
Sincerely,
Thomas D. Prew, P.E.
City Engineer
IDP:art
Enclosures
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2005-098
A RESOLUTION APPROVING PARTIAL PAYMENT NO. 3
TO CHRIS RILEY UTILITIES, INC.
FOR WATER SYSTEM INTERCONNECT — PHASE I
BE IT RESOLVED, that the Lake Elmo City Council hereby
approves Partial Payment No. 3 to Chris Riley Utilities, Inc. in the amount
of $135,676.36 for work improvements to the Water System Interconnect
Project — Phase I, verified by the City Engineer in his memo dated
September 2, 2005.
ADOP 1'ED by the Lake Elmo City Council the 20th day of
September, 2005.
Dean Johnston, Mayor
ATTEST:
Martin Rafferty, City Administrator
ENGINEERS - ARCHITECTS • PLANNERS
1500 Piper Jaffray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651) 292-4400
(651) 292-0083 Fax
www.lkda.com
Project. No. 13186.000.002 Cert. No. 3 St. Paul, MN, September 2 .20 05
To City of Lake Elmo. Minnesota Owner
This Certifies that Chris Riley Utilities. Inc. . Contractor
For Water System Interconnect - Phase I
Is entitled to One Hundred Thirty Five Thousand Six Hundred Seventv-Six Dollars and 36/100 - ($ 135.676.36 1
being 3rd estimate for partial payment on contract with you dated April 5 , 2005
Received payment in full of above Certificate. TKDA
Chris Riley Utilities, Inc.
. 20 Thomas D. Prew, P.E.
RECAPITULATION OF ACCOEiNT
CONTRACT
PLUS EXTRAS PAYMENTS
Contract price plus extras $ 348,626.18
All previous payments $ 174,017.70
All previous credits
Extra No.
AMOUNT OF THIS CERTIFICATE
Totals $ 348,626.18
There will remain unpaid on contract after
payment of this Certificate
$ 348,626.18
$
$ 135,676.36 I
$ 309.694.06 $
$ 38,932.12
$ 348,626.18 $
CREDITS
An EmplDyee Owned Company PromotingAffrmative Acton and EqualOppoftunity
TKDA
Engineers -Architects -Planners Saint Paul, Minnesota 55101
PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS
Estimate No. 3 Period Ending; August 30 20 05 Page 1 of 1 Project. No. 13186.000.002
Contractor Chris Riley Utilities. Inc. Original Contract Amount $348.626.18
Project Water System Interconnect Phase I
Location City of Lake Elmo. Minnesota
Total Contract Work Completed
Total Approved Credits
Total Approved Extra Work Completed
Approved Extra Orders Amount Completed
Total Amount Earned This Estimate
Less Approved Credits
Less 5 % Retained
Less Previous Payments
Total Deductions
Amount Due This Estimate
Contractor
Engineer
Chris Riley Utilities, Inc.
Thomas D. Prew, P.E.
$ 325,993.75
$ 0.00
0.00
$ 0.00
$ 325,993.75
$ 0.00
$ 16,299.69
$ 174,017.70
190,317.39
$ 135,676.36
Date
Date September 2.2005
AO. 3
PERIOD ENDING: August 30, 2005
--TER SYSTEM INTERCONNECT - PHASE I
CITY OF LAKE ELMO, MINNESOTA
TKDA PROJECT NO. 13186.000
ITEM CONTRACT QUANTITY UNIT AMOUNT
NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE
BASE BID
1 MOBILIZATION LS 1.0 1.0 $ 15,000.00 $ 15,000.00
2 REMOVE & DISPOSE OF BIT. PAVEMENT SY 210.0 58.0 $ 5.00 $ 290.00
3 SAW CUT BIT. PAVEMENT LF 75.0 - $ 1.00 $
4 PATCH BIT. PAVEMENT 4" THICK 5Y 210.0 - $ 18.00 $ -
5 REMOVE & REPLACE CMP CULVERT LF 70.0 30.0 $ 12.00 $ 360.00
6 SEEDING, INCL. SEED, FERTILIZER & WOOD FIBER BLANKET SY 900.0 900.0 $ 1.50 $ 1.350.00
7 SODDING TYPE LAWN SY 200.0 - $ 2.50 $ -
8 CL-5 TN 30.0 - $ 9.00 $
9 BIT. PAVEMENT FOR DRIVEWAY 2" DEPTH TN 154.0 - $ 50.00 $ -
10 CONNECT TO EXIST. WATERMAIN EA 1.0 1.0 $ 1,200.00 $ 1,200.00
11 6" DIP CL-52 WATERMAIN LF 42.0 24.0 $ 33.82 $ 811.68
12 8" DIP CL-50 WATERMAIN LF 15.0 12.0 $ 45.86 $ 550.32
13 DIR. DRILL 16" (DIP) HDPE DR 17 LF 6,649.0 6,649.0 $ 40.48 $ 269,151.52
14 6" RES. SEAT GATE VALVE & BOX EA 6.0 6.0 $ 888.42 $ 5,330.52
15 8" RES. SEAT GATE VALVE & BOX EA 1.0 1.0 $ 1,179.32 $ 1,179.32
16 16" BUTTERFLY VALVE & BOX EA 4.0 5.0 $ 2,610.91 $ 13,054.55
17 6" HYDRANT (7'-6" BURY) EA 6.0 6.0 $ 2,720.14 $ 16,320.84
18 MJ DIP COMPACT FITTINGS LB 4,109.0 465.0 $ 3.00 $ 1,395.00
19 TYPE LV-3 BIT. NON -WEAR COURSE MIXTURE TN - - $ - $
20 TYPE LV-4 BIT. WEAR COURSE MIX TN - $ - $
21 BITUMINOUS MATERIAL FOR TACK COAT GA - $ - $ -
22 TOPSOIL BORROW CY - - $ - $
23 SODDING SY $ - $
TOTAL ESTIMATE NO. 3 $ 325,993.75
Monthly Operating Report
As of 9/20/2005 (Period 9)
Mayor & Council
Part-time Salaries
FICA Contributions
Medicare Contributions
Travel Expense
y Miscellaneous
Dues & Subscriptions
Conferences & Training
Sub -Total
Administration
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Printed Forms
Newsletter/Website
Postage
Travel Expense
Legal Publishing
Insurance
Cable Operation Expense
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Professional Development
Transfer Out
Sub -Total l
Elections
Part-time Salaries
FICA Contributions
Medicare Contributions
Office Supplies
Printed Forms
Travel Expense
Miscellaneous
Conferences & Training
Other Equipment
Sub -Total
budget
12,100
875
Amount
Variance
comments
1
6,050
375
6,050
500
204
4,000
8,500
8,000
5,000
88
0
4,894
8,376
454
116
38,679
20,237
128,235 87,768
7,0911 4,079
7,951 5,479
1,859 1,282
19,132 13,434
1,740 1,722
7,000 _ 4,125
800 417
15,000 14,670
9,500 5,585I
4,2001 698
6,000 4,631
35,000 30,963
1,2001 1,758
7,2001 23,782
2,2501 2,208
500 0
2,500 102
2,000 1601
195,032 01
454,190 202863
1,100
68
16
50
100
100
250
500
350
0
0
0
0
0
0
241
01
3401
5811
4,0001
3,6061
-3761_
4,546
18,4421
40,467
3,0121
2,4'i 2 1
577
5,698
18 Annual Premium Paid
2,875
383
330
3,915
3,502
1,369
4,037 Annual Premium Paid
-558 Special Council Meetings
-16,582ICode Codification $12,487 (not Budgeted), Use Tax, Christmas Lights.
421
500
2,398
1,840
195,032
251,327
1,100
68
16
50
100
100
9
500
10 Accuvote Equipment Annual Maint. Paid
f,s531
N
s
-1-
Budget Amount Variance
comments
Finance
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Printed Forms
Software Support
Hardware Support
Software Programs
Travel Expense
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Sub -Total
Accounting Services
Assessing Services
City Attorney - Civil
City Attorney - Criminal
Planning & Zoning
Full-time Salaries
PERA Contributions
FICA Contributions _
Medicare Contributions
Health/Dental Insurance
Workers Compensation
,Office Supplies _
'Printed Forms
Zoning Ordinance Dev - CDBG
Cimarron Study - CDBG
Comprehensive Planning
Engineering Services
'Travel Expense
Cable Operation Expense
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
61,798 36,560 25,238
3,417 1,993 1,424
3,831 2,270 1,561
896 531 365
7,969 5,505 2,464
839 830 9 Annual Premium Paid
700 725 -25
809 657 152 _
8,995 13,904 -4,909 Annual Accounting Software Maintenace Paid (note: incl. support -all Dept.)
3,701 1,283 2,418
1,560 0 1,560
2,000 48 1,952
700 721 -21 Spec. Assessment Billing By Wash Cty $450.00
100 140 -40
200 0 200
1,000 40 960
Sub -Total
98,515 65,207 33,308
22,000 26,082
38,000 29,366
26,000 29,003
45,000 28,916
-4,082 New Annual State Reporting requirements
8,635
-3,003 Revenue Offset Account
16,084
64.631 48.334 16,297
3,574 4,481 -907
4.007 3,017 990
937 706 231
7,962 11,235 -3,273
877 868 9
500 1,612 -1,112
500 437 63
5,000 0 5,000
24,000 0 24,000
10,000 61,875 -51,875
- 0 0 0
2,700 775 1,925
1,200 871 329
200 360 -160
500 800 -300
200 467 -267
2,000 565 1,435
128,788 136,404 -7,616
Engineering Services
27,861 24,258 3,604
Annual Premium Paid
Comp Plan Materials
Comp Plan Amendment
-2-
Attorney Fees
Budget Amount Variance
25,000 1,466 23,534
Comments
Gov't Building
Cleaning Supplies
Building Repair Supplies
Telephone
Insurance
Electric Utility
Refuse
Repairs/Maint Contractual Bldg _
Repairs/Maint Contractual Eqpt
Miscellaneous
Sub -Total
Law Enforcement Services
Fire
Full-time Salaries
Part-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
;Printed Forms
EMS Supplies
Fire Prevention
Fuel
Equipment Parts
Building Repair Supplies
Small Tools & Equipment
Physicals
'Telephone
Radio
Internet
1Travel Expense _
Vehicle Insurance
Electric Utility
Repairs/Maint Contractual Bldg
Repairs/Maint Contractual Eqpt
Rentals - Building
Uniforms
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
300 289 11
500 414 86
5,100 4,314 786
0 277 -277
6,500 5,551 949 Anticipated Electric Rates exceeded Budgeted Estimate
2,000 926 1,074
10,000 7,686 2,314
7,000 3,2101 3,790
500 648f _ _ -148
31,9001 23,3151 8,585
327,633 339,857 -12,224
12,999 10,788 2,2111
117,200 88,694 28,506
719 2,188 -1,469
8,034 6,171 1,863
1,879 1,443 436
1,677 1.618 59
3,580 3,543 37 Annual Premium Paid
1,000 570 430
500 34 466
1,500 1,064 436
4,000 1,237 2,764
4,500 2,476 2,024
500 575 -75
200 315 -115
1,2001 1,276 -76
4,000 3,215 785
3,500 3,6831 -183
7,500 3,232 4,268
700 0 700
3,000 3,335 -335
14,850 13,197 1,653 Annual Premium Paid
5,700 3,824 1,876 Anticipated Electric Rates exceeded Budgeted Estimate
7,000 8,022 -1.022
25,000 32,119 -7,119
1,080 810 270
9,500 10,593 -1,093
1,300 19,028 -17,728 17,521 For Fire Survey
2,500 2,377 124
200 25 175
15.000 6,650 8,3511
-3-
I Budget I mount _
Pension Contribution 2,690 0
Fire State Aid 25,000 13,738
Equipment 10,000 5,110
Transfer Out 40,000 0
Sub -Total 338,008 250,947
Building Inspection
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
Printed Forms
Fuel
Engineer Sery Utility Permits
Plan Review Charges
Surcharge Payments
Telephone
Travel Expense
Insurance
Repairs/Maint Contractual Eqpt
Rentals - Building
Uniforms
Miscellaneous
Dues & Subscriptions
Books
Conferences & Training
Equipment
Transfer Out
Civil Defense
Animal Control
Printed Forms
Contract Services
Impounding
Miscellaneous
Sub -Total
Sub -Total
125,415 85,841
6,935 4,173
7,776 5,335
1,819 1,248
18.845 _ 14,315
1,702 1,684
1,100 349
1,000 171
3,000 278
2,000 0
5,000 0
13,500 5,408
400 328
1,000 766
1,200 964
500 919
4,500 2,876
600 187
400 218
800 515
300 2
2.500 1,140
0 157
5,000 0
205,292 126,874
9,000 0
Variance Comments
2,690
11,262
4,890
40,000
87,061 All fire accounts need close monitoring for remainder of year.
39,574
2,762
2,441
571
4,530
18 Annual Premium Paid
751
829
2,722
2,0001.
5,000
8,092
72
234
236
-419
1,625
413
182
285
298
1,360
-157 Noise Meter
5,000
78,418
9,000
250 0 250
8,800 5,878 2,922
7,000 6,391 609
200 76 124
16,2501 12,3461 3,904
-4-
Budget Amount
Variance 1
lionuuWino
Public Works
Full-time Salaries 115,938
Part-time Salaries 5,160
PERA Contributions 6,697
FICA Contributions 7,508
Medicare Contributions 1,756
Health/Dental Insurance 21,187
Workers Compensation 6.740
Office Supplies 300
Fuel, Oil and Fluids 12,000
Shop Materials 2,500
Equipment Parts _ _ 5,000
Building Repair Supplies _ _ 1.000
Street Maintenance Materials 12,000
Landscaping Materials _ _ 2,500
Sign Repair Materials 4,000
Sand/Satt - 25,000
Small Tools & Minor Equipment 1,500
Engineering Services 4,000
Sealcoating & Crack Sealing 35,000
Contract Services 45,0001
Telephone 2,750
Travel Expense 750
Insurance 1.6,000
Electric Utility 9,300
Refuse 1,300
Repairs/Maint Contractual Bldg 2,000
Repairs/Maint Imp Not Bldgs 2,500
Repairs/Maint Contractual Eqpt 8,000
Uniforms _ _ 1,2001
Miscellaneous 2,5001
Dues & Subscriptions 5001
Conferences & Training 500
Clean-up Days 12,000
Other Equipment 7,3801
Transfer Out 199,488(
65,848
0
3,641
4,085
956
15,492
6.670
53
12,305
1,694
2,110
68
3,126
0
767
9,592
1,399
0
0
34,254
1,393
40
9,0181
4,816
926
1,133
29
2,595
1,084
1,907
125
595
9,368
1,813
0
Sub -Total 580,9541 196.900
Street Lighting 18.0001 14,118
Sanitation
Recycling Supplies
Newsletter
Miscellaneous
50,090
5,160
3,056
3,423
800
5,695
70 Annual Premium Paid -
247
-305 Increased Fuel Prices
806
2,890
932
8,874
2,500
3,233
15,408
101
4,000
35,000
10,746
1,357
710
6,982 Annual Premium Paid
4,484 Anticipated Electric Rates exceeded Budgeted Estimate
374
867
2,471
5,405
116
593
375
-951
2,6331
5,5671
199,4881
384,0541
3,882 Anticipated Electric Rates exceeded Budgeted Estimate
6,0001_ 2,88.3 3,117
1 5,000 0 5,000
7,100 1,045 6,055
Sub -Total 18,1001 3,928 14,172
-5-
Budget Amount
Variance
Comments
Parks
Full-time Salaries
Part-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental Insurance
Workers Compensation
Office Supplies
!Fuel, Oil and Fluids
'Shop Materials
Chemicals
Equipment Parts
Building Repair Supplies
'Landscaping Materials
ISmail Tools & Minor Equipment
!Telephone
ITravel Expense
Insurance
Electric Utility
Refuse
Repairs/Maint Contractual Bldg
Repairs/Maint Imp Not Bldgs
Repairs/Maint Contractual Eqpt
Rentals - Buildings
Uniforms
I Miscellaneous
Dues & Subscriptions
Transfer Out
Sub -Total
Total General Fund
52,660 31,619
25,658 11,714
4,331 2,117
4,856 2,692
1,136 629
7,241 5,501
2,585 2,558
250 0
2,200j 577
500 53
1,000 950
4,000 1,369
500 85
5,000 1,868
1,000 117
1,000 634
0 80
3,500 2,078
7,600 3,670
2,400 1,656
2,000 0
30,000 8,248
1,000 1,564
3,000 4,276
200 0
200 1,115
100 125
18,000 0
181,917 85,294
2,633,6211 1,595,293
2,015,107
21,041
13,944
2,214
2,164
507
1,740
27 Annual Premium Paid
250
1,623
447
50
2,631
415
3,132
883
366
-80
1,422 Annual Premium Paid
3,930
744
2,000
21,752
-564 New tires for trailer, repairs to Tractor
-1,276
200
-915I $760.00 Property Taxes for 3585 Laverne
25
18,000
96,623
1,015,662
-6-
Budget Amount
Variance
Comments
Water Enterprise Operating
Full-time Salaries
PERA Contributions
FICA Contributions
Medicare Contributions
Health \ Dental Insurance
Workers Compensation
Office Supplies
Printed Forms
Chemicals
Utility System Maintenance
Water Meters & Supplies
Small Tools & Minor Equipment
Engineering Services
Software Support
Telephone
,Postage
Travel Expense
Insurance
Electric Utility
Water Utility
Repairs\Maint Imp Not Bldgs
Miscellaneous
Conferences & Training
Other Equipment
Sub -Total
Sewer Operating Enterprise
Full-time Salaries
1 PERA Contributions
FICA Contributions
'Medicare Contributions
Health/Dental Insurance
Workers Compensation
Utility System Maint Supplies
Small Tools & Minor Equipment
Engineering Services
Telephone
Travel Expense
Electric Utility
Sewer Utility - Met Council
Repairs Maint Imp Not Bldgs
Miscellaneous Expenses
Conferences & Training
Sub -Total
70,119 65,732
3,878 3,406
4,347 4,087
1,017 956
8,618 8,809
2,137 2,115
200 314
1,500 77
3,000 1,098
3,000 974
17,500 2,705
500 150
8,000 145,005
6,500 1,000
2,000 872
1,120 0
1,400 850
3,433 6,449
15,806 7,876
85,000 58,005
8,000 11,7951
10,0001 3,054
1,0201 760
2,0001 1,4681
260,095 327,555
4,388
472
260
61
-191
22IAnnual Premium Paid
-114 Invoices printed
1,423
1,902
2,026
14,795
350
-137,005 Water System Study/Mapping - $66,919.00 (To be reclassified into Capital)
5,500
1,128
1,120
550
-3,016 Annual Premium Paid
7,930
26,995
-3,795 Water Main Breaks
6,946
260
532
-67,460
11,993 15,509 -3,516
663 _800 -137
744 965 -221
174 226 -52
1,4011 2,150 -749
4631 4581 5
5001 51 449
5001 0 500
6,000 1,987 4,013
2,000 1,116 884
0 56 -56
2,123 526 1,597
0 8251 -825
4,000 1,8021 2,198
600 0 600
500 _ 0 500
31,6611 26,4701 5,191
Payroll Coding issue- See Surface Water Utility
Annual Premium Paid
-7-
Budget
Amount variance
Comments
Surface Water Utility
Full-time Salaries 29,523 0 29,523 Payroll Coding issue- See Sewer Operating_E nterprise
PERA Contributions 1,633 0 1,633
FICA Contributions 1,830 0 1,830
Medicare Contributions 428 0 428
Health/Dental Insurance 4,346 0 4,346
'Workers' Compensation 900 891 9 Annual Premium Paid
iOffice Supplies 500 0 500
'Utility System Maint Supplies 2,500 0 2,500
Small Tools & Minor Equipment 1,000 71 929
Engineering Services 10,000 8,769 1,231
Erosion Control 5,000 0 5,000
Software Support 4,000 0 4,000
Postage. 1,110 01 1,110
Contract Services 2,500 3,3821 -882
Repairs/Maint Not Bldg 2,500 500 2,000
Miscellaneous Expenses 750 213 537
Transfer Out 30,315 0 30,315
Sub -Total 98,835 13,826 85,009
-8-
Agenda Section: FINANCE No . 5B
,uncil
J-2005
Agenda Item; Health Insurance
Backuround Information for September 20, 2005:
After receiving an initial quote of 19% increase in the existing health rates, the City Staff proceeded to investigate
several Health Insurance options to in an effort to control rising premiums. Subsequently, additional quotes were
received from the three major carriers in the area.
Attached, please find the Insurance quotes from the two lowest carriers. The Staff recommends changing to Blue
Cross/Blue Shield (pool) program based on the elimination of age rating quote structure from Medica which did not
account for premium increase through out the year. The Blue CrossBlue Shield Pool plan also reduces the City's
exposure to sharp increases in the event of a "catastrophic health event". The City will continue to explore several
options offered under the BC/BS plans which would allow employees more choices and maintain controls on future
rates.
Action Items To approve the Blue Cross/Blue Shield Pool Person responsible:
Health Insurance Plan. Tom Bouthilet
Attachments: Health Insurance Quotes
City of Lake Elmo
Health Insurance Quotes
2005 2006 2006 2006
Medica Rates Original Medica Revised Medica BC/BS (Pool)
Rates $7,646 9104* $8,736 $8,782
Percentage Increase 19.06% 14.25% 14.85%
from 2005
*Rate does not account for increases throughout the year for age differential
Late Elmo
City Council
September 20,
2005
Agenda Section: Fire Department No. 7A.
Agenda Item: Confirm District Fire Chiefs Appointment: Doug Pepin and Brad Winkels
Backeround Information:
On September 24th of 2004 the City Council adopted Ord. 97-141 relating to the organization and operation
of the Fire Department. This occurred after deficiencies in the City Code were identified relating to
operational authority. Several Council meetings ago I announced that I would be opening and posting for
all o Meer position for application to the membership. Each Fire Department member received a written
notice that all positions for officers were being opened for application and inviting each member to apply if
they so choose. The written notice was also posted on Fire Department bulletin boards and announced at
the department meetings. The notice also included that any of the positions could become part time or
fulltime in the future.
At the last Council meeting, step 1 of the selection/hiring process was completed, with the City Council's
confirmation of the Interview Panels recommendation to appoint Chief Malmquist as the LE Fire Chief.
Subsequent to that meetin • the Chief formed a new interview panel of the same individuals (Mayor
Johnston, Council Member Johnson, and Administrator Rafferty) as well as the Chief Malmquist to
interview and select for confirmation the two District Fire Chiefs. Doug Pepin and Brad Winkels were
interviewed for the two positions Again, the panel developed a series of questions for the process. On
Tuesday September13, 2005 the two individuals named were interviewed for the open positions and were
determined by the panel unanimously, "exceptionally well suited for the positions".
The interview panel recommends Doug Pepin and Brad Winkels for the open District Fire Chief positions
and to be confirmed by the City Council consistent with the process adopted in Ord. 97-141.
Person responsible:
Action Items: Motion to Confirm Doug Pepin and Brad Winkels
as District Fire Chiefs as recommended by the Interview Panel Martin Rafferty, City Administrator
Attachments:
make Elmo
City Council
Sept. 20, 2005
Agenda Section: Building/Fire/Maintenance No. 7 c,
Agenda Item: Building Department Monthly Update
Background Information:
(A) August Construction Activities.
(B) Miscellaneous
1. wood burning fireplaces
2. kIVAC check
Action Items: Person responsible:
Informational. No action needed. J. McNamara
Attachments:
Summary Building Report for August
New Residential
New Commercial
Other Residential
Other Commercial
Aug ust-etiuo
Permits
Issued
3
0
32
5
Total 40
Summary Building Report
Valuation
$1,750,000.00
$0.00
$565,903.00
$101,259.00
$2,417,162.00
New Residential
New Commercial
Other Residential
Other Commercial
Total
Permits
issued
10
7
222
26
265
Valuation
$4,881,458.00
$2,600,000.00
$3,549,713.00
$615,837.00
$11,647,008.00
Total Building Fees Collected P $28,239.14 ITotal Building Fees Collected I $169,752.93 I
Plumbing
Summary Plumbing Report
7
$107,400.00
Summary Plumbing Report
Plumbing 42
$670,478.00
Total Plumbing Fees Collected I $477.50 Total Plumbing Fees Collected I $3,389.00 1
HVAC
Summary HVAC Report
10
Total HVAC Fees Collected
Summary Grand Total Fees
Surcharge Fee Paid to State
SAC Fees Paid to Met Council
WAC Fees Paid to Oakdale
Misc. Expenses
Total Fees Retained
Credit Fees to Bldg
Credit Fees to Water
Credit Fees to Sewer
I
$54,615.00
$730.00
$29,446.64
$1,187.08
HVAC
Summary HVAC Report
58 $532,427.00
Total HVAC Fees Collected
Summary Grand Total Fees
Surcharge Fee Paid to State
SAC Fees Paid to Met Council
WAC Fees Paid to Oakdale
Misc. Expenses
I $28,259.56 (Total Fees Retained
$28,259.56
$0.00
$0.00
Credit Fees to Bldg
Credit Fees to Water
Credit Fees to Sewer
I $5,352.90 I
$178,494.83
$5,734.36
$1,450.00
$500.00
$0.00
I $170,810.47
$144,770.92
$12,300.00
$800.00
TK.DA
651 292 0093
P. 02
TKDA
ENGINEERS • ARClit1k015 • PLANNet$
September 16, 2005
Honorable Mayor and City Council
City of Lake Elmo, Minnesota
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
Re: Public Works Facility
City of 1 eke Elmo, Minnesota
TKDA Project No. 13335.000
Dear Mayor and City Council
1500 Piper.atfray Plaza
444 Cedar Street
Saint Paul, MN55101.2140
(651)292.4400
(551) 292. 0B3 Fax
www.tkda.tam
Bids for the referenced project were received on September 8, 2005, with the following results. A
complete Tabulation of Bids is enclosed for your information.
Contractor Base Bid
Ebert Construction $2,379,000
Gen -Con Construction $2,299,000
Lund -Martin Construction Co. $2,699,000
Merrimac Construction Co. $3,212,760
Architect's Estimate Approximately $2,000,000
(See the attached Conceptual Cost Estimate, dated February 15, 2005, for cost design on Sun Fish Lake
Park site.)
Recommendation
Upon review of the bids and the apparent low bidder, including their response to the ATA A305
Contractor Statement of Qualifications, phone conversations with one engineer and one architect from
two of their recent projects, and a check into the Better Business Bureau, we recommend that you award
the Contract to the lowest bidder, Gen -Con Construction, for their base bid of $2,299,000.00.
In addition, per discussion with staff, we recommend acceptance of Alternates #1, #2, #5A, #5B, #10, and
#12 for a total contract sutra of $2,371,400.00_
Please do not hesitate to call me with any questions or comments you may have.
Sincerely,
\�. bt_
Terry Olsen, AM, CST
Project Manager/Project Architect
TMO/mas
Enclosures
cc: Tom Prow, TKDA
An Employee Owned Company Prame depAffermaPNa Aaron S Oppomemty
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2005-099
A RESOLUTION AWARDING THE BID FOR THE
]PUBLIC WORKS FACILITY
WHEREAS, pursuant to an advertisement for bids for the Public Works Facility, bids were
received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Contractor Base Bid
Ebert Construction $2,379,000
Gen -Con Construction $2,299,000
Lund -Martin Construction Co. $2,699,000
Merrimac Construction Co. $3,212,760
Architect's Estimate Approx. $2,000,000
AND WHEREAS, Gen -Con Construction is the lowest responsible bidder with a base bid of
$2,299,000 and including Alternates #1, #2, #5A, #5B, #10, and #12 for a total contract sum of
$2,371,400.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with Gen -Con
Construction in the name of the City of Lake Elmo for the Public Works Facility, according to
the plans and specifications therefore approved by the City Council and on file in the office of
the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
ADOPTED, by the Lake Elmo City Council this 20th day of September, 2005.
Dean Johnston, Mayor
AT PEST:
Martin Rafferty, City Administrator
TICDA
Did Tabulation
for
LAKE RLMO PUBLIC WORKS FACILITY
9tRr2005
200PM
➢3335
ttecelvcdAddeiidiimitl 4 ii v '1
$2,379,000.00 $2,299,000.00 $2,699,000.00 $3,212,760.00
Add Alternate No. 1- East 23-foot Addition $96,700.00 $64,400.00 $161,000.00 $182,421.00
Base Did
Add Alternate No. 2. Additional Eurl 23.foot Addition $97,000.00 $64..70000 S168.000.00 $162.866.00
Add Alternate No.3- North 24-footAddition $97,100.00 $96,000.00 $172,000.00 $167,941.00
Add Alternate No. 4. South 26-foot Addition $102,000.00 $115,000.00 $221,000.00 $214,477.00
Add Alternate No. SA - North Monorail Extension $10500.00 $7,400_00 $13,000.00 $12,021.00
Add Alternate No. 573 - South Monorail Extension $13,300.00 $9,700.00 $17,500.00 $15,976.00
Deduct Alternate No. 6 - Delete Clerestory and add
extended roof system to standard ridge ($64,800,00) ($44,700.00) ($100,000.00) ($103,080.00)
Deduct AlternateNo-7.Delete customroofcolor ($7,000.00) ($6,800.00) ($11,000.00) ($11,742.00)
Deduct Alternate No.8 -Delete costarn wall color ($7,000.00) ($5,900.00) ($13,000.00) ($13,190.00)
Deduct Alternate Na 9 - Change CFMU to cavity CMU ($57,000.00) ($9,900.00) ($4,000.00) ($3,60.00)
Deduct Alternate No. 10- Deduct for Vehcfle Hoist ($40,000.00) ($39,600.00) ($10,000.00) ($167,430.00)
Add Alternate No. 11- Add for new Fuel Shed $6,500.00 $33.000.00 $20,000.00 $58,416.00
Deduct Alternate No- 12 -Deduct for deleting Chain
LinkFenc➢ng ($16,000.00) ($34,200.00) ($19,900.00) ($16,000.00)
Deduct Alternate No.13 - Delete Gravel Surfacing ($32,000.00) ($34,400.00) ($32,000.00) ($32,000.00)
Deduct Alternate No.14 - Delete trees and shrubs ($55,000.00) ($38,800.00) ($30,000.00) ($35,000.00)
Deduct Alternate Na 15 - Delete new office farat➢ture
Frontage Road Construction north of Matchtine 1 24 hours $120.000.00 $108,850.00 $119,819.00
Building and Sitewurk south of existing manhole 24 hours $2,179,000.00 $225,000.00 53,092941.00
TOTAE,
NUUP2005
4.1
m
X
d
£888 ZEE TSB
0
_P-16-2005 12:20 TKDR
9/10/2005
651 292 0003 P.04
I
BAI✓ •nILnS15.FUldES
LAKE ELMO PUBLIC WORKS ON SUNFISH LAKE PARK SITE
Revised Conceptual Cost Estimate Basic Building & Site (Option #9)
With Add Alternates and Deduct Alternates: 2115/05
RASE RUR3nNG 1 SITE-?RE-ENGJNE :RED METAL STRUCC31EE. WALL.st ROOF SXSTEM (M[191MAL SLOE GRADING\
1 12 Stall Vehicle Maintenance (Pre-engineered metal bldg, 4' tali cone. block base, 6" concrete slab) 11,844 Square feet
2 Oftce/Bt Suppoct(attachment tabays -3'-4' commie block base, metal panel walls end loaf) 1.484 square feet
232 square feat
80 square fat
1,052 aqume fat
433 square feet
allowance
allowance
3 Loc ers/Showerfrofets
4 Double -hung thermally broken double glazed windows in office+ decorative m"adas
5 lntetualAmtcrnel wash bay (vestibule layout, overhead door each side)
6 Mezzanine (10' deep; stairs; no retaining wall)
7 Well (toilets & wash bay; no firs sprinkler system)
8 Septic (toilets, wash bay / vehicle bay tank)
9 Eencine/Security (6' tall chain Bak, no vinyl inserts) 570 Surat feet x $ 10 /11z
10 Sah/Samd Building(40k4T preeagutmred wood building. plywood interior & Thigh eputrells base) 1,600 square fret x $ 45 /SF
11 Class 5(8"deep to stepper[tsucK;asaumerelatively fiat grade&good,stable soitgradmg hills not include, 26.150 square fear x $1.44 /SF
12 Asphalt Paving (froncdrive, parking. salVsand, dk-t storage, rear apron beyond stoop) 19,450 square feet x 5431 /5F
13 Concrete Paving (4'stoop/apron re OH doors, 5' sidewalk from guest parking to office, pad at fueling) 630 square fat x $20.00 /SP
14 Equipment (lnbertk, mobile boist, 20' of 2 tan capacity chain hoist w/ monorail hung from stractaee) allowance
15 New air compressor allowance
16 Upgrade (4' high aplitface termed block mound vehicle bays, wash bay, and office arcs) 2,800 square feet x 53 /SF
17 Architectural upgrade (single eupaia) 310 square feet x 56 /SF
18 Fueling -relocate existing/pow footings/run grounding allowance
19 lowvoltage Wiring (only ensure wire Welt building; not sire tent to bolding) allowance
x $95 /SP
5130 /SF
x $150 /SE
x $60 /SF
x $ 115 /SF
x 5 45 ISP
Subtotal
10% estimate coaxmgeuey
SUBTOTAL 14,612 square leer USE*
'Nutt This is an opinion of probable cost, acing cost per square foot methods, and not an exact cumber. Construction pries may flatmate.
Above total cost incotpwates estimated design fees. Estimate does NOT include paving of park access road.
TWA recoenaads the Owner have as additional 5% contngency for const'sc oe field change orders.
BASE PROJECT TOTAL 14,612 square feet
ADD ALTERNATES
t +1st stall vehicle maintenance with apgtade of 4' spfitface block no Kalwall +15%contingency
2 +2nd stall vehicle indium:me with upgrade of4' spletface block, no Kalwall+ 15% contingency
3 +cold storage en sontifact (extend mph post supports, 3" class 5)+(40' class 5)+ 15% contingency
4 +cold storage on north face (extend root post supports, 3" class 5)+(20' class 5) + 15% contingency
5 +chain boistsuppmt connecting to monorail (2 tow cepadt (4,0001bs)) + 15% contingency
6 +clerestory Atridge (mend panel waits & roof with glass windows) +15%contingency
7 +Additional 19" deep mezzanine with Add Alternate 81 + 15% contingency
8 +Additional 19' deep mezzanine with Add Alternate 42 -I-15* contingency
9 +sign shop
10 +water/Meter shop
11 +Sim Storage Bins (gravel dirt, wood chips)
12 ;Cwved (Gambrel) metal roc( upgrade
13 +Offiec/erealgoom Finaiture (tables, desks, chairs, apphenoret doas NOT iorl.rle wmputers/ptiaters/fax) allowance
DEDUCT ALTER_4
I-Foelingaeiocate existing/pour footings/lam grounding by Lake Elmo
2-Fmciug/Secmity-chain link, by Lake 131mo)
3 -Class 5 (8" deep to support clucks, by lake Elmo)
4 -New air compressor (pwehased5nstaied by Lake Elmo)
5 -Equipment (tube reels,mobile hoist,20` 200016 monorail pmcbase/insnit by lake
-Low Voltage Wiring (by Citys vendor)
7 Well (Mims & wash bay; no Ere sparkler system; ose water from watertower instead)
Elmo.
43nb5mt4Ve Yo,4 Pose I
2,250 square feet x
2,250 square feet x
2,000 square feet x
2,038 square foci x
190 lineal feet x
3,614 square feet x
656 square feet x 266 square feet x
400 square feet x50 2square feu x
4 bins x
16500 aquae feet x
$1,125,180
$192,920
534,800
54,800
5121,031
$21,735
moan
S11.000
$5,700
S75,600
537,591
$83,878
$12,600
555,000
$4,000
S9.660
51,860
$10,000
56,000
$1,833,355
5183,335
$2,017,000
(W153I 5%) S2a118,000
113 /SF
113 /SP
64 /SF
57 /SP
150 /LF
34 ISP
521SF
52 /SF
150 /SP
150 /SF
17,250 EA
17 /SP
allowance
570 Entailed 10
26,150 square feet x 51.44
allowance
elerkicat by G(.`arunwe preengineer) allowance
alirwanee
estimate
Total Available Deduct Alternates
$254,739
$254,739
$128,000
$116,141
528,500
$122,676
$33,922
515,766
$59,800
$37,375
569,000
$284,625
514,000
$10,000
$5,700
$37591
54,000
$50,000
$6,000
$20,000
$133,291
LEPW_RFI Log,xis
Public Works, City of Lake Elmo, Minnesota 9/16/2005 p. l -
R,FJ4 Log
1*
0 9 p m 46
Y C 0
y�y, O 0 C
IC O ; 6
10/21/05 10/21/05
10/21/05 10/21/05
10/21/05 10/21105
10/21/05 /0/21/05i
10/21/05 10/21/05J
10/21/0.5 10/2145
10/21/05 10/21/05
to/1or/05 ,odwd05
2
3
4
5
a
7
0
9
10
11
12
13
14
15
19
—117
Pe
9
10
Description
Base Contract Amoum ter Public Works FaclNty
Accept Add AItemala H1 East 23 tool addlllon
Accept Add Ahemato a2 East 20 foot addison
Accept Add Altemale AMA north monorail track addition
Accept Add Altemate #SB south monorail track addllkn
Accept Deduct Alternate 010 delete vehicle hoist (bv Owner)
(Accept Deduce Alternate #12 delete che/n link lenolna (notes In base bid)
TAProtect: City of Lake Elmo Public Works
DIOIOEEEen1HC IREOIe•PlAWERS Protect/ 13335
Is
$ E aIdip i.°,xs2
I
. g „ , is
e
C
1n
1
1
0
1
xp
$2.290,000.00 Y $2,299,000.00 $2,268,000.0g
$94,400D0 V
SO4,700.00 Y
$7,400.60 Y
$0,700.00 Y
$3.9,e00.00 Y
-634.200,00 Y
$64,400.00 $2,363,400.0
$64,700.00 62,420,100.0
$7,400.00 $2,435,600.0
$9,700.00 32,445,200.0
439,800.06 $2,405,600.O1
-$34,200.00 $2,371,400.01
$0.00 $2,37i,400.01
$0,00
$000
$0.00
$0.00
$0.00
$0.00
$0.00
50.00
30,00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0,00
$0.00
$0.00
$2,071,400.01
$2,371,400.0(
$2,371,400.0(
$2,371,400.0(
$2,371,400.0C I
$2,371,400.oc 1
$2,371,400.0( �
$2,371,400.0C
$2,371,400.0C
$2,371,400.00 i
$2,371,400.00 ,,
$2,371,400.00 t
$2,371,400.00
$2,371,400.00 W
$2,371,400.00
$2,971,400.00 -u
$2.371,400.00 a
$2,371,400.00
$0.00 $2,371,400,00
$0.00 $2,371,400.00
TKDA
ENGINEERS • ARCHITECTS • PLANNERS
September 15, 2005
Honorable Mayor and City Council
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
Re: Water System Interconnect - Phase III
City of Lake Elmo, Minnesota
TKDA Project No. 13186.000.005
Dear Mayor and City Council:
1500 Piper Jaffray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651) 292-4400
(651) 292-0083 Fax
www.tkda.com
Bids for the referenced project were received on September 9, 2005 with the following results.
A complete Tabulation of Bids is enclosed for your information.
Contractor
Chris Riley Utilities, Inc.
Ellingson Drainage, Inc.
Frontier Pipeline
Minncomm Utility Construction Co., Inc.
Push Inc.
G.M. Contracting, Inc.
Engineer's Estimate
Recommendation
Base Bid
$612,000.00
$700,000.00
$707,056.00
$753,106.00
$828,610.50
$838,082.09
$768,239.00
We recommend that you award the Contract to the lowest bidder, Chris Riley Utilities, Inc., for
their base bid of $612,000.00.
PIease do not hesitate to call me with any questions or comments you may have.
Sincerely,
Thomas D. Prew, P.E.
City Engineer
Enclosure
An Employee Owned Company Promoting A>FrmatNe Action and Equal Opportunity
CITY OF LAKE ELMO
WASFIINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2005-100
A RESOLUTION AWARDING THE BID FOR THE WATER SYSTEM
INTERCONNECT — PHASE III
WHEREAS, pursuant to an advertisement for bids for the WATER SYSTEM IN I LRCONNECT
— PHASE III, bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
Contractor Base Bid
Chris Riley Utilities, Inc. $612,000.00
Ellingson Drainage Inc. $700,000.00
Frontier Pipeline $707,056.00
Minncomm Utility Construction Co., Inc. $753,106.00
Push Inc. $828,610.50
G.M. Contracting, Inc. $838,082.09
Engineer's Estimate $768,239.00
AND WHEREAS, Chris Riley Utilities, Inc. is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with Chris
Riley Utilities, Inc. in the name of the City of Lake Elmo for the Water System Interconnect —
Phase III, according to the plans and specifications therefore approved by the City Council and
on file in the office of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
ADOPTED, by the Lake Elmo City Council this 20th day of September, 2005.
Dean Johnston, Mayor
Al LEST:
Martin Rafferty, City Administrator
TABULATION OF BIDS
WATER SYSTEM INTERCONNECT - PHASE III
CITY OF LAKE ELMO, Minnesota
TKDA PROJECT NO. 13186.000
BIDS OPENED: SEPTEMBER 9, 2005, AT 10:00 AM
*DENOTES ERROR IN BIDDERS CALCULATION
•TEM
NO.
DESCRIPTION
WATERMAIN
1 MOBILIZATION
2 TRAFFIC CONTROL
3 IREMOVE & DISPOSE OF BIT. PAVEMENT
4 SAW CUT BIT. PAVEMENT
5 PATCH BIT. ROADWAY 4" THICK INCL. GRAVEL BASE
6
7
8
9
10
REMOVE & REPLACE 0412 CURB & GUTTER
REMOVE & REPLACE D416 CURB & GUTTER
REMOVE & REPLACE B618 CURB & GUTTER
6" AGGREGATE BASE, CLASS 5
SEEDING, INCL. SEED, FERTILIZER & WOOD FIBER BLANKET
11 SODDING TYPE LAWN
12 REMOVAL OF EXISTING GATE VALVE BOX
13 REMOVAL OF EXISTING WATERMAIN & FITTING
14 SALVAGE 6" HYDRANT , GATE VALVE & BOX
15 SALVAGE 6" GATE VALVE & BOX
16 SALVAGE 16"X6" REDUCER
17 CONNECT TO EXIST. WATERMAIN
18 6" DIP CL-52 WATERMAIN
19 8" DIP CL-52 WATERMAIN
20 12" DIP CL-52 WATERMAIN
21 16" MJ DIP CL-52 WATERMAIN IN CASING PIPE
22 DIR. DRILL 12" HDPE SDR 17 (DIP SIZE)
23 DIR. DRILL 16" HDPE SDR 17 (DIP SIZE)
24 30" STEEL CASING PIPE (AUGERED / JACKED INSTALLATION)
25 6" RES. SEAT GATE VALVE & BOX
26 8" RES. SEAT GATE VALVE & BOX
ENGINEER'S ESTIMATE
UNIT TOTAL
QUANTITY UNIT PRICE AMOUNT
27 12" BUTTERFLY VALVE & BOX
28 16" BUTTERFLY VALVE & BOX
29 6" HYDRANT EXTENSION
30 12" HYDRANT EXTENSION
31 6" HYDRANT
32 INSTALL SALVAGE 6" HYDRANT, GATE VALVE & BOX
33 MJ DIP COMPACT FITTINGS (AMA C153 MEASURE)
34 1 "TYPE "K" COPPER WATER SERVICE
35 FUSABLE SADDLE W! 1" CORPORATION STOP
36 1" CURB STOP BOX
TOTAL BID AMOUNT
1
1
740
1,451
740
96
32
28
139
LS $ 20,000.00
LS $ 5,000.00
SY $ 3.00
LF $ 3.00
SY $ 15.00
LF 1 $ 25.00
LF 1 $ 25.00
LF 1 $ 25.00
TON I $ 12.00
1,722 SY $
1,722 SY $
4 EA $
220 LF $
2 EA I$
2 EA $
1 EA $
9 EA $
100 LF $
185 LE $
50 LF $
175 LF $
2,000 LF $
6,025 LF $
175 LF $
20,000.00 $
5,000.00 $
2,220.00 $
4,353.00 $
11,100.00 $
2,400.00 $
800.00 $
700.00 $
1,668.00 $
CHRIS RILEY UTILITIES
UNIT TOTAL
PRICE AMOUNT
10,000.00 $
10,000.00 $
2.00 $
1.00 $
12.00 $
15.00 $
TKDA
ENGINEERS • ARCHITECTS • PLANNERS
ELLINGSON COMPANIES
UNIT TOTAL
PRICE AMOUNT
1
10,000.00 $ 8,361.10
10,000.00 $ 3,100.00
1,480.00 $ 3.75
1,451.00 $ 1.20
8,880.00 $ 25.00
1,440.00 $ 26.30
15.00 $ 480.00 $ 34.90
15.00 $ 420.00 $ 38.50
10.00 $ 1,390.00 $ 19.50
2.50 $ 4,305.00 $ 2.00
$ 3,444.00
$ 2.05
4.00 $ 6,888.00 $ 3.00 $ 5,166.00 $ 3.25
100.00 $ 400.00 $ 500.00 $ 2,000.00 $ 250.00
10.00 $ 2,200.00 $ 10.00 $ 2,200.00 $ 9.00
200.00 $ 400.00 $ 1,200.00 $ 2,400.00 $ 850,00
200.00 $ 400.00 I $ 800.00 $ 1,600.00 $ 321.00
200.00 $ 200.00 $ 500.00 $ 500.00 $ 535.00
2,000.00 $ 18,000.00 $ 1,000.00 $ 9,000.00 $ 2,900.00
50.00 $ 5,000.00 $ 60.00 $ 6,000.00 $ 32.40
70.00 $ 12,950.00 $ 48,20 $ 8,917.00 $ 52.45
80.00 I $ 4,000.00 $ 56.83 $ 2,841.50 $ 86.00
50.00 $ 8,750.00 $ 77.66 $ 13,590.50 $ 47.25
55.00 $ 110,000.00 $ 28.17 $ 56,340.00 $ 38.00
60.00 $ 361,500.00 $ 40.46 $ 243,771.50 _ $ 51.00
200.00
$ 35,000.00 $ 282.00
10 EA $ 800.00 $ 8,000.00
4 EA $ 1,000.00 $ 4,000.00
3 EA $ 1,500.00 $ 4,500.00
8 EA $ 2,500.00 $ 20,000.00
3 EA $ 350.00 $ 1,050.00
3 EA $ 500.00 $ 1,500.00
8 EA $ 2,000.00 $ 16,000.00
1 EA $ 400.00 $ 400.00
5,359 LB $ 5.00 1 $ 26,795.00
1,288 LF $ 20.00 $ 25,760.00
35 EA $ 900.00 $ 31,500.00
35 EA $ 300.00 $ 10,500.00
$ 768,239,00
$ 49,350.00 $ 303.00
FRONTIE
UNIT
PRICE
8,361.10 $ 20,600.00
3,100.00 $ 5,000.00
2,775.00 $ - 3.50
1,741.20 $ 3.00
18,500.00 $ 15.00
2,524.80 $ 35.00
1,116,80 $ 35.00
1,078.00 $ 35.00
2,710.50 $ 15.00
3,530.10 $ 3.00
5,596.50 1 $ 5.00
1,000.00 $ 100.00
1,980.00 $ 30.00
_ 1,700,00 $ 400.00
642.00 $ 400.00
535.00 $ 100.00
26,100.00 $ 1,500.00
3,240.00 $ 50.00
9,703.25 $ 50.00
4,300.00 I_$ 50.00
8,268.75 I $ 50.00
76,000.00 I $ 47.00
307,275.00 $ 51.00
53,025.00 $ 200.00
$ 1,442.20 $ 14,422.00 $ 1,295.00 $ 12,950.00 $ 750.00
$ 1,833.24 $ 7,332.96 I $ 1,350.00 $ 5,400.00 $ 800.00
$ 2,815.81 $ 8,447.43 i $ 2,600.00 $ 7,800.00 $ 2,800.00
$ 4,297.74 $ 34,381.92
$ 697.27 $ 2,091.81
$ 1,032.15 $ 3 096.45
$ 3,618.10 $ 28,944.80
$ 2,075.00 $ 2,075.00
$ 3.50 $ 18,756.50
$ 21.45 $ 27,627.60 $ 17.00
$ 408.66 $ 14,303.10 $ 535.00
$ 224.55 $ 7,859.25 $ 380.00
$ 2,900.00
$ 345.00
$ 385.00
$ 3,350.00
$ 1,500.00
$ 4.00
$ 23,200.00 $ 3,500.00
$ 1,035.00 $ 300,00
$ 1,155.00 $ 300,00
$ 26,800.00 _ _ $ 2,750.00
$ 1,500.00 $ 1,000,00
$ 21,436.00 $ 3.00
$ 21,896.00 $ 30.00
$ 18,725,00 $ 450.00
$ 13,300.00 $ 450,00
$ 612,000.32
$ 700,000.00
1
Page 1
TABULATION OF BIDS
WATER SYSTEM INTERCONNECT - PHASE III
CITY OF LAKE ELMO, Minnesota
TKDA PROJECT NO. 13186.000
BIDS OPENED: SEPTEMBER 9, 2005, AT 10:00 AM
*DENOTES ERROR IN BIDDERS CALCULATION
TEM
NO. DESCRIPTION
1
WATERMAIN
1 MOBILIZATION
2 (TRAFFIC CONTROL
3 REMOVE & DISPOSE OF BIT. PAVEMENT
4 SAW CUT BIT. PAVEMENT
5 PATCH BIT. ROADWAY 4" THICK INCL. GRAVEL BASE
6 REMOVE & REPLACE D412 CURB & GUTTER
7 (REMOVE & REPLACE D416 CURB & GUTTER
8 I REMOVE & REPLACE B618 CURB & GUTTER
9 16" AGGREGATE BASE, CLASS 5
10 SEEDING, INCL. SEED, FERTILIZER & WOOD FIBER BLANKET
1 11
1 12
1 13
1 14
115
16
17
18
19
20
1 21
1 22
1 23
24
25
26
27
28
29
30
31
32
33
34
35
36
SODDING TYPE LAWN
REMOVAL OF EXISTING GATE VALVE BOX
REMOVAL OF EXISTING WATERMAIN & FITTING
SALVAGE 6" HYDRANT , GATE VALVE & BOX
SALVAGE 6" GATE VALVE & BOX
SALVAGE 16"X6" REDUCER
CONNECT TO EXIST. WATERMAIN
6" DIP CL-52 WATERMAIN
8" DIP CL-52 WATERMAIN
12" DIP CL-52 WATERMAIN
16" MJ DIP CL-52 WATERMAIN IN CASING PIPE
DIR. DRILL 12" HDPE SDR 17 (DIP SIZE)
DIR. DRILL 16" HDPE SDR 17 (DIP SIZE)
30" STEEL CASING PIPE (AUGERED / JACKED INSTALLATION)
6" RES. SEAT GATE VALVE & BOX
8" RES. SEAT GATE VALVE & BOX
12" BUTTERFLY VALVE & BOX
16" BUTTERFLY VALVE & BOX
6" HYDRANT EXTENSION
12" HYDRANT EXTENSION
6" HYDRANT
INSTALL SALVAGE 6" HYDRANT, GATE VALVE & BOX
MJ DIP COMPACT FITTINGS (AWWA C153 MEASURE)
1" TYPE "K" COPPER WATER SERVICE
FUSABLE SADDLE W/ 1" CORPORATION STOP
1" CURB STOP BOX
TOTAL BID AMOUNT
TKDA
ENGINEERS • ARCHITECTS • PLANNERS
MINNCOMM UTILITY
R PIPELINE CONSTRUCTION CO INC PUSH INC GM CONTI
TOTAL UNIT TOTAL UNIT TOTAL UNIT
QUANTITY UNIT AMOUNT PRICE AMOUNT PRICE _ AMOUNT PRICE
1
1
740
1,451
740
96
32
28
139
1,722
1,722
4
220
2
2
1
9
100
185
50
175
2,000
6,025
175
10
4
3
8
3
3
8
1
5,359
1,288
35
35
LS $
LS $
SY $
LF $
SY $
LF $
LF $
LF $
TON I$
SY $
SY $
EA $
LF $
EA $
EA $
EA I$
EA I $
LF $
LF $
20,600.00 I
5,000.00 I
2,590.00
4,353.00
11,100.00 1
3,360.00
1,120.00
980.00
2,085.00
5,166.00
8,610.00
400.00
6,600.00
800.00
800.00
100.00
13,500.00
5,000.00
9,250.00
LF $ 2,500.00
LF $ 8,750.00
LF $ 94,000.00
LF 1 $ 307,275.00 I
LF $ 35,000.00
EA $
EA $
EA $
EA $
EA $
EA $
EA $
EA $
LB $
LF $
EA $
EA $
$ 707,056.00
$ 25,000.00
$ 5,000.00
$ 2.25
$ 4.00
$ 60.00
$ 55.00
$ 62.00
$ 70.00
$ 20.00
$ 1.00
$ 5.00
$ 650.00
$ 10.00
$ 600.00
§ 600.00
$ 600.00
$ 1,000.00
$ 33.00
$ 40.00
$ 55.00
1 $ 62.00
$ 36.00
$ 57.00
$ 210.00
$ 25,000.00
$ 5,000.00
$ 1,665.00
$ 5,804.00
$ 44,400.00
$ 5,280.00
$ 1,984.00
$ 1,960.00
$ 2,780.00
$ 1,722.00
$ 8,610.00
$ 2,600.00
$ 2,200.00
$ 1,200.00
$ 1,200.00
$ 600.00
$ 9,000.00
$ 3,300.00
$ 7,400.00
$ 2,750.00
$ 10,850.00
$ 72,000.00
$ 343,425.00
$ 36,750.00
7,500.00 $ 1,350.00 $ 13,500.00
3,200.00 $ 1,700.00 $ 6,800.00
8,400.00 $ 2,300.00 $ 6,900.00
28,000.00 $ 3,000.00 $ 24,000.00
900.00 $ 250.00 $ 750.00
900.00 $ 350.00 $ 1,050.00
22,000.00 $ 2 800.00 $ 22,400.00
1,000.00 $ 1,250.00 $ 1,250.00
16,077.00 $ 4.00 $ 21,436.00
38,640.00 $ 17.50 $ 22,540.00
15,750.00 $ 500.00 $ 17,500.00
15,750.00 $ 500.00 $ 17,500.00
I $ 753,106.00
$ 10,000.00 I $ 10,000.00
$ 7,500.00 $ 7,500.00
$ 4.80 $ 3,552.00
$ 3.50 $ 5,078.50
$ 18.00 $ 13,320.00
$ 19.00 $ 1,824.00
$ 19.00 $ 608.00
$ 19.00 I $ 532.00
$ 15.50 1 $ 2,154.50
3.00 $ 5,166.00
4.00
500.00
24.50
1,400.00
500.00
450.00
1,250.00
29.75
34.25
40.10
53.30
52.15
68.50
310.00
1.045.00
1,300.00
2,250.00
3,225.00
270.00
312.00
3,350.00
1,850.00
3.75
23.00
215.00
610.00
6,888.00
2,000.00
5,390,00
2,800.00
1,000.00
450.00
11,250.00
2,975.00
6,336.25
2,005,00
9,327.50
104,300.00
412,712.50
54,250.00
10,450.00
5,200.00
6,750.00
25,800,00
810.00
936.00
26,800.00
1,850.00
20,096.25
29,624.00
7,525,00
21,350.00
828,610.50 1
$ 40,000.00
$ 6,009.09
$ 3.91
$ 1.30
$ _ 22.66
$ 28.84
$ 30.90
$ 32.96
$ 15.40
$ 2.06
$ 3.86
$ 195.45
$ 2.33
$ 350.00
$ 250.00
$ 125.00
$ 2,678.30
$ 32.99
$ 36,73
$ 39.72
$ 59.00
$ 39.72
$ 63.50
$ 248.23
$ 1,332.07
$ 1,585,81
$ 2,375.10
$ 3,617,85
$ 471.41
$ 520.30
$ 4,346.99
$ 880.43
$ 3.95
$ 27.69
$ 693.17
$ 670.16
Page 2
TABULATION OF BIDS
WATER SYSTEM INTERCONNECT - PHASE III
CITY OF LAKE ELMO, Minnesota
TKDA PROJECT NO. 13186.000
BIDS OPENED: SEPTEMBER 9, 2006, AT 10:00 AM
*DENOTES ERROR IN BIDDERS CALCULATION
TEM
NO.
WATERMAIN
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
DESCRIPTION
MOBILIZATION
TRAFFIC CONTROL
REMOVE & DISPOSE OF BIT. PAVEMENT
SAW CUT BIT. PAVEMENT
PATCH BIT. ROADWAY 4" THICK INCL. GRAVEL BASE
REMOVE & REPLACE 0412 CURB & GUTTER
REMOVE & REPLACE 0416 CURB & GUTTER
REMOVE & REPLACE 6818 CURB & GUTTER
8" AGGREGATE BASE, CLASS 5
SEEDING, INCL. SEED, FERTILIZER & WOOD FIBER BLANKET
SODDING TYPE LAWN
REMOVAL OF EXISTING GATE VALVE BOX
REMOVAL OF EXISTING WATERMAIN & FITTING
SALVAGE 6" HYDRANT . GATE VALVE & BOX
SALVAGE 6" GATE VALVE & BOX
SALVAGE 16"X6" REDUCER
17 CONNECT TO EXIST. WATERMAIN
18
19
20
21
22
23
24
6" DIP CL-52 WATERMAIN
8" DIP CL-52 WATERMAIN
12" DIP CL-52 WATERMAIN
16" MJ DIP CL-52 WATERMAIN IN CASING PIPE
DIR. DRILL 12" HDPE SDR 17 (DIP SIZE)
DIR. DRILL 16" HDPE SDR 17 (DIP SIZE)
30" STEEL CASING PIPE (AUGERED! JACKED INSTALLATION)
25
26
27
28
29
30
31
32
33
34
35
36
6" RES. SEAT GATE VALVE & BOX
8" RES. SEAT GATE VALVE & BOX
12" BUTTERFLY VALVE & BOX
16" BUTTERFLY VALVE & BOX
6" HYDRANT EXTENSION
12" HYDRANT EXTENSION
6" HYDRANT
INSTALL SALVAGE 6" HYDRANT, GATE VALVE & BOX
MJ DIP COMPACT FITTINGS (AW WA C153 MEASURE)
1" TYPE "K" COPPER WATER SERVICE
FUSABLE SADDLE W/ 1" CORPORATION STOP
1" CURB STOP BOX
(TOTAL BID AMOUNT
TKDA
ENGINEERS• ARCHITECTS• PLANNERS
2ACTING INC
TOTAL UNIT TOTAL UNIT
QUANTITY UNIT AMOUNT PRICE AMOUNT PRICE
1 LS $ 40,000.00
1 LS $ 6,009.09
740 SY $ 2,893.40
1,451 LF $ 1,886.30
740 SY I $ 16,768.40
96 LF $ 2,768.64
32 LF $ 988.80
28 LF_ $ 922.88
139 TON $ 2,140.60
1,722 SY $ 3,547.32
1,722 SY $ 6,646.92
4 EA $ 781.80
220 LF $ 512.60
2 EA $ 700.00
2 EA $ 500.00
1 EA $ 125.00
9 EA $ 24,104.70
100 LF $ 3,299.00
185 LF $ 6,795.05
50 LF $ 1,986.00
I 175
I 2,000
1 6,025
LF $ 10,326.00
LF $ 79,440.00
LF $ 382,587.50
175 LF $ 43,440.25
10 EA I $ __ 13,320.70
4 EA $ 6,343.24
3 EA $ 7,125.30
8 EA I $ 28,942.80
3 EA $ 1,414.23
3 EA $ 1,660.90
8 EA $ 34,775.92
1 EA $ 880.43
5,359 LB $ 21,168.05
1,288 LF $ 35,664.72
35 EA $ 24,260.95
TOTAL
AMOUNT
$
$
$
I$
$
$
$
35
EA $ 23,455,60
$ 838,082.09
Page 3
TKDA
ENGINEERS - ARCHITECTS • PLANNERS
September 15, 2005
Honorable Mayor and City Council
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
Re: Hilltop Avenue Street Repairs
City of Lake Elmo, Minnesota
TKDA Project No. 13403.000
Dear Mayor and City Council:
1500 Piper Jaffrey Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651) 292-4400
(651) 292-0083 Fax
www.tkda.com
Bids for the referenced project were received on September 9, 2005 with the following results.
A complete Tabulation of Bids is enclosed for your information.
Contractor Base Bid
Tower Asphalt
T. A. Schifsky and Sons
Engineer's Estimate
Recommendation
$117,249,40
$143,492.00
$123,740.00
We recommend that you award the Contract to the Lowest bidder, Tower Asphalt, for their base
bid of $117,249.40.
Please do not hesitate to call me with any questions or comments you may have.
Sincerely,
Thomas D. Prew, P.E.
City Engineer
Enclosure
An Employee Owned Company Promoting A&firmativeAction and Equal Oppommity
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2005-101
A RESOLUTION AWARDING THE BID FOR THE
HILLTOP AVENUE STREET REPAIRS
WHEREAS, pursuant to an advertisement for bids for the HILLTOP AVENUE STREET
REPAIRS, bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
Contractor Base Bid
Tower Asphalt $117,249.40
T.A. Schifsky and Sons $143,492.00
Engineer's Estimate $123,740.00
AND WHEREAS, Tower Asphalt is the lowest responsible bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO,
MINNESOTA:
1. The mayor and clerk are hereby authorized and directed to enter into a contract with Tower
Asphalt in the name of the City of Lake Elmo for the Hilltop Avenue Street Repairs, according
to the plans and specifications therefore approved by the City Council and on file in the office
of the city clerk.
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposits
made with their bids, except that the deposits of the successful bidder and the next lowest
bidder shall be retained until a contract has been signed.
ADOP I ED, by the Lake Elmo City Council this 20th day of September, 2005.
Dean Johnston, Mayor
ATTEST:
Martin Rafferty, City Administrator
TABULATION OF BIDS
2008 STREET REPAIRS
HILLTOP AVENUE
CITY OF LAKE ELMO, MINNESOTA
TKDA PROJECT NO. 13403.000
BIDS OPENED: SEPTEMBER 9, 2005, AT 9:00 AM
*DENOTES ERROR IN BIDDERS CALCULATION
TEM
NO.
HILLTOP AVENUE
DESCRIPTION
1
2
3
4
5
6
7
8
9
10
11
MOBILIZATION
(RECLAIM BITUMINOUS SURFACE
(REPAIR CATCH BASIN
ISUBGRADE EXCAVATION
(GRADE GRAVEL BASE
BITUMINOUS BASE COURSE
BITUMINOUS WEAR COURSE
TACK COAT
BITUMINOUS DRIVEWAY PATCHING
SAW AND SEAL PAVEMENT
LAWN RESTORATION
SUBTOTAL BASE BID
ENGINEER'S ESTIMATE
UNIT TOTAL
QUANTITY UNIT PRICE AMOUNT
1
TOWER ASPHALT
UNIT TOTAL
PRICE AMOUNT
TKDA.
ENGINEERS. ARCHITECTS - PL,
T.A. SCHIFSKY
UNIT TOTAL
PRICE AMOUNT
PART II
1 REPLACE CATCH BASIN ON 32ND STREET
2 REMOVE AND REPLACE CONCRETE CURB AND GUTTER ON
IRONWOOD TRAIL NORTH
SUBTOTAL PART II
1
10,600
6
1,000
28
960
900
5
2,400 LF $ 1.50
LS $ 15,000.00
SY $ 0.50
EA $ 600.00
CY $ 12.00
$ 15,000.00
$ 5,300.00
$ 3,600.00
$ 12,000.00
16,400.00 $ 16,400.00 $ 7,500.00 $
0.67 $ 7,102.00 $ 0.95 $
290.00 $ 1,740.00 $ 1,250.00 $
1,00 $ 1,000.00 $ 12.00 $
7,500.00
10,070.00
7,500.00
12,000.00
RS $ 160.00 $ 4,480.00
TN $ 36.00 $ 34,560.00 $ 33.84 $ 32,486.40 _ $ 45.20 $ 43,392.00
255.00 $ 7,140.00 $ 280.00
TN $ 40.00 $ 36,000.00 $ 34.84 $ 31,356.00 $ 46.50 $ 41,850.00
00 GAL $ 2.00 $ 1,000.00 $ 1.00 $ 500.00 $ 1.50 $$ 7,840,00
750.00
60 SY $ 4.00 $ 200.00 $ 30.00 $ 1,500.00 $ 40.00 $ 2,000.00
$ 3,600.00 $ 1.75 $ 4,200.00 $ 1.70 $ 4,080.00
1 LS $ 5,000.00 $ 5,000.00 I $ 7,225.00 $ 7,225.00 $ 3,600.00 $ 3,600.00
$ 120,740.00 F _ $ 110,649.40 $ 140,582.00
1 LS $ 3,000.00 $ 3,000.00 $ 5,500.00
20
LF $ - $
$ 3,000.00
55.00
(TOTAL BID AMOUNT
$ 123,740.00
$ 5,500.00 I $ 2,310.00
$ 1,100.00 $ 30.00
$ 6,600.00
$ 117,249.40
$ 2,310.00
$ 600.00
$ 2,910.00
$ 143,492.00
Page 'I
Lake Elmo
City Council
September 20,
2005
Agenda Section: Planning, Land Use and Zoning No. 9A
Agenda Item: Revised OP Concept Plan — Deer Glen
Background Information for September 20, 2005:
On September 6 the Council tabled this matter (with the applicant's concurrence) to the meeting of
September 20. The purpose of the deferral was to enable the applicant to submit a complete Concept Plan
application reflecting the partial materials introduced to the City Council on September 6.
On September 8 the applicant provided multiple copies of additional Concept Plan application
documentation. The supplemental documentation complies with Concept Plan submission requirements.
Planning staff has referred the September 8 documents to the City Engineer and Valley Branch Watershed.
The revised review comments from those parties are attached Both reviews indicate concerns with issues
involving grading and drainage that are beyond the scope of a Concept Plan and would need to be addressed
in detail with the Development Stage and Preliminary Plat. We note, however, that both reviews also
discuss the deletion (from the earlier Concept Plans) of the public road extension to the east property line.
This is a Concept Plan issue.
Since some members of the Council appeared to generally favor this version of the Concept Plan (at least
over prior versions), we have attached a draft Resolution for approval of the OP Concept Plan of Deer Glen.
The draft includes the standard Findings and Conditions of Concept Plan approval. The Council could add
such additional Findings or conditions as to determine to be appropriate. Since complete revised Concept
Plan documentation was not submitted to the City until September 8, it would appear that this (September
8) becomes the legal date of application for purposes of the City review period_
Person responsible:
Action items:
Motion to either adopt Resolution #2005 -102 , approving the City Planner
Deer Glen amended Concept Plan
Attachments:
1. Draft Resolution #2005 -102 Approving Concept Plan
2. Draft City Council Minutes of September 6
3. City Engineer's Memo
4. Valley Branch Watershed Memo
Time Allocated:
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2005-102
A RESOLUTION APPROVING THN. AMENDED
OP CONCEPT PLAN OF DEER GLEN
WHEREAS, on July 25th, 2005, the Lake Elmo Planning Commission reviewed
and recommended approval of the amended OP Concept Plan of Deer Glen subject to
certain conditions.
WHEREAS, on August 16, 2005, the Lake Elmo City Council reviewed the
recommendations of the Lake Elmo Planning Commission, and a Concept Plan revised
from that recommended by the Planning Commission that was presented to the Council
by the applicant.
WHEREAS, on September 6, 2005, the Lake Elmo City Council reviewed OP
Concept PIans for Deer Glen again revised by the applicant from those recommended by
the Planning Commission and that which the Council reviewed on August 16.
WHEREAS, on September 6, 2005, the Lake Elmo City Council accepted the
applicants' request for a two week extension (September 20th) for submittal requirements
on the revised OP Concept Plan for Deer Glen reviewed at this meeting.
NOW, THEREFORE, BE IT RESOLVED, that the Lake Elmo City Council
approved the amended OP Concept Plan of Deer Glen, per plans staff -dated September
20, 2005, and subject to the following conditions.
1. Compliance with the recommendations of the City Engineer and City Attorney.
2. Compliance with the recommendations and Permit conditions of the Valley
Branch Watershed District as found to be applicable and practical by the City
Engineer.
3. Development Stage plans shall address the incorporation of single -source water
supply and lateral pipe installation for all OP lots.
4. Keats Avenue/State Highway 36 improvements required of the property owners
as conditions of prior City Council approvals shall be conditions to this OP
project as well.
5. The Development Stage Plan shall demonstrate the year-round effectiveness of
screening measures that support the 100 foot OP buffer on the east side of the site.
6. Amendment of the Conditional Use Pe it previously approved by Council
Resolution No. 2005-029 to reflect the amended OP Concept Plan approved
hereby.
7. Amendment of Preliminary Plat approved by Resolution No. 2005-030 to reflect
the amended OP Concept Plan layout as approved hereby.
ADOPTED by the Lake Elmo City Council on the 20th day of September, 2005.
Dean Johnston, Mayor
ATTEST:
Martin Rafferty, City Administrator
B. Deer Glen Amended OP Concept Plan:Resoiut
The City Planner reported he received an amended OP Concel
Friday after the Council agenda was mailed out. He explainer
report because the city engineer has not seen the plan.
Paul Danielson, the applicant's engineer, said he put together
Council and neighborhood concerns. The plan has met the mi
open space and a landscape plan. Slides were presented showi
worked with the land. Danielson said he did not realize they
complete submittal.
Attorney Filla noted the concept plan was submitted to the C
normally a 60-day extension would bring you to September :
Council granted one more day, to September 6th Council me(
needed to take action on the submitted original plan or reach
revise the amended concept plan submitted on September 6t1
needs to take the time so the City Engineer, VBWD and the
revised plan.
Joan Ziertman voiced her concern on the maintenance of the
the wastewater system is 100 feet from their property line.
M/S/P DeLapp/Johnson - to accept the applicants request foi
submission requirements on the revised OP Concept plan foi
reviewed by the Council at this September 6th meeting. (Mot
LAKE ELMO CITY COUNCIL MINUTES SEP l'1 MB
TKDA
ENGINEERS -ARCHITECTS -PLANNERS
September 13, 2005
Planning Commission Members
City of Lake Elmo, Minnesota
Re: Concept Plan Review
Deer Glen/Lakewood Evangelical Free Church
City of Lake Elmo, Minnesota
TKDA Commission No. 13267.000
Dear Planning Commission Members:
1500 Piper Jaffray Plaza
444 Cedar Street
Saint Paul, MN 55101-2140
(651) 292-4400
(551) 292-0083 Fax
www.tkda.com
We have reviewed the Concept Plan material dated September 8, 2005, and have the following
comments.
Streets
A traffic model was developed for the previous Plan and is applicable to this Project. It was
anticipated that the TH 36-Keat Avenue intersection would be reduced to a 314 intersection, and
that an acceleration lane would be added to TH 36. The developer should comment on this
again.
The Public Facilities Zone requires that a church have direct access to a major collector street.
The church will access a new local street, not a major collector street. Keats Avenue is a minor
collector.
Lot 26's driveway should be changed from TH 36 to the Local Street.
Road B should be extended to the east property line for future extension. Currently the Bergman
Property, which lies between this development and the recently approved Discover Crossing,
would only have access through that other subdivision. 1 would like to see access provided to the
Bergman property from both ends, so that the design of a future neighborhood on that property
would not be limited in layout because of a single access to it. Also, by having only a single
access to the Bergman property, we force all new traffic generated by it to travel through
Discover Crossing. This will be a concem to residents living in Discover Crossing in the future.
In the future, we would hope that Road B would be extended easterly to Discover Crossing in
order to provide responsive police and fire protection, and to connect neighborhoods for ease of
travel between them. I do not envision this as a collector route.
An Employee Owned Company Promoting Affirmative Action and Equal Opportunity
Preliminary Plat Review
Deer Glen/Lakewood Evangelical Free Church
City of Lake Elmo, Minnesota
September 13, 2005
Page 2
Waste Water System
A wetland treatment system is proposed to treat waste from the entire development. A property
owners association will be responsible for the operation and maintenance of the system. A
preliminary design was not submitted, but the size of the system is consistent with others been
built in Lake Elmo. I have reviewed in the field the soils in the proposed area and they are
suitable for a wetland treatment system. Final soil borings and design will be submitted after
preliminary plat approval.
Water System
A 16-inch watermain is planned as part of the north loop of the water system to cross this
property from east to west. The side streets may have an 8-inch watermain.
Trails
This Trail Plan should be reviewed in conjunction with the City's new Trail System Plan, which
is now being finalized.
An additional trail segment should be added from the southeast parking lot on Parcel A to "Road
A trail segment should be extended to the east property line to connect with a future trail in the
Bergman Property.
A trail segment should be extended to Keats Avenue.
Surface Water
A VBWD permit will need to be revised with this new Concept Plan. There is a concern about
the amount of grading and tree loss this plan will entail.
Storm water computations need to be submitted to the City prior to final plat approval.
Sincerely,
Thomas D. Prew, P.E.
City Engineer
TDP•mas
Page 1 of 1
Sharon Lumby
From: Chuck Dillerud
Sent: Thursday, September 15, 2005 3:12 PM
To: Sharon Lumby
Subject: FW: Deer Glen Concept Plan (Latest Version)
Here's John's Email. This shoulod go with the agenda item - if we do it.
From: John Hanson [mailto:jhanson@barr.com]
Sent: Thursday, September 15, 2005 10:00 AM
To: Chuck Dillerud; Thomas D. Prew
Subject: RE: Deer Glen Concept Plan (Latest Version)
I received your mailing on Monday. The plans are significantly different than the plan approved by the VBWD last
year. (And, I think it's been about a year since the VBWD issued the permit. Because they haven't started any
work, the VBWD permit has expired - if it's been a year.)
The plans you submitted do not show a proposed grading plan. In order to make the proposed lots buildable,
significant grading will be needed. As I'm sure you recall, the site contains several deep landlocked basins with
100-year flood levels at their ultimate overflow points. I'm concerned about the proposed lots off of proposed
Road C. Significant earthwork will be needed to get homes on these lots high enough to have minimum floor
elevations at least two feet above the 100-year flood level of the depression.
While flooding/minimum floor elevations have been huge issues on this site, wetland issues also need to be
addressed. These latest plans show proposed trails much too close to wetlands. All trails need to be at least
16.5 feet away from the delineated edges of the wetlands. Because significant grading is likely needed, the
hydrology of the wetlands could be impacted. The developer's engineer will need to re -submit the
hydrologic/hydraulic computations to ensure the wetlands will not be impacted.
The current plans appear to show more impervious surfaces than the previous plans. More impervious surfaces
will generate more runoff. I encourage the developer to work with the city to reduce the amount of impervious
surfaces and to encourage infiltration. Perhaps the islands within the roundabouts can be depressed to
encourage infiltration.
Bottom -line - They need to re -submit a VBWD permit application. I'll need to review the proposal again once they
re -submit.
Let me know if you'd like this put into a letter format.
From: Chuck Dillerud [mailto:Chuck.Dillerud@lakeelmo.org]
Sent: Wednesday, September 14, 2005 10:18 PM
To: Thomas D. Prew; John Hanson
Subject: Deer Glen Concept Plan (Latest Version)
Tom/John
We sent you the full scale prints of the "new" Deer Glen plan. I plan to bring this back to the City Council 9/20.
Anything from you on this latest plan?
Chuck
9/16/2005
Lake Elmo Agenda Section: PLANNING AND ZONING No 9B
City Council
Sep. 20, 2005
Agenda Item: PROFESSIONAL SERVICES AGREEMENT
The City has been approved for a Community Development Block Grant (CDBG) for a Gas Line
Replacement Program within the Cimarron Manufactured Housing Neighborhood Individual residents
may qualify, based on their income, for a portion of the grant money on a first come, first served basis to
pay for gas line repairs or replacement. Income eligibility standards are determined by the Department of
Housing and Urban Development (HUD). The Consultant, Molly Krakowski, will be hired to perform pre-
screening and interviewing of applicants to determine whether they meet HUD income standards.
Action Items: Person responsible:
Motion , Second , to C. Dillerud
authorize the City Planner to enter into a Professional Services
Agreement with Molly Krakowski, and independent consultant,
for determining HUD income eligibility for CDBGrant applicants
under the Gas Line Replacement Program in the Cimarron
Manufactured Home Neighborhood.
Attachments:
Agreement for Professional Services
Sample Letter of Introduction from Consultant to Residents
Time Allocated:
Tuesday, September 06, 2005
Dear Cimarron Residents;
I have been hired by the City of Lake Elmo to determine eligibility for a grant
they have received from Washington County and HUD (Housing & Urban
Development). This survey will enable me to determine potential eligibility for
grant recipients. Grant distributions will be dispensed on a first come, first
served basis so I am asking you to complete the enclosed survey and return it to
me in care of the City of Lake Elmo by the date requested.
If, according to the enclosed survey, it appears you may be eligible to receive
the grant, you will be contacted for an interview to verify your household
income.
I understand you are disclosing personal and financial information and may be
hesitant to do so. I want to make it perfectly clear that I am not an employee of
the City of Lake Elmo or Cimarron Park; I am an Independent Consultant and
strictly follow Data Privacy Laws. Your income information will not be viewed by
anyone other than me and HUD personal for auditing reasons.
If you have any questions regarding this eligibility process, please, contact Kim
Schaffel with the City of Lake Elmo @ 777-5510.
Thank you in advance for your cooperation in this survey and upcoming project.
Sincerely,
Molly M. Krakowski
Molly Krakowski Consulting
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made as of the 15th day of September 2005, by and
between the City of Lake Elmo (the City) and Molly M. Krakowski (the
Consultant).
RECITALS
WHEREAS, the City was advised that the Community Development Block Grant
(CDBG) needs to be administered according to HUD policy; and
WHEREAS, it was determined that the Consultant could provide these services
to administer the above grant; and
WHEREAS, the Consultant and the City will work cooperatively to ensure the
CDBG funds are awarded to eligible residents.
NOW THEREFORE, in consideration of the mutual undertakings and
agreements hereinafter set forth, the parties hereto mutually agree as follows:
1. Scope of Services. The Consultant hereby agrees to complete the tasks
outlined in Exhibit A, as attached hereto and made a part hereof.
2. Term of Agreement. The term of this agreement shall be from September
2005 through April 2006. The City and the Consultant may extend this
agreement for additional terms to be negotiated and agreed upon by
mutual consent of both parties. Said extension of terms shall be
communicated between the two parties in writing.
3. Compensation. Compensation shall be payable to the Consultant for her
services provided hereunder in an amount of $65.00 per hour, not to
exceed $20,000.00. Invoices must be provided to the City detailing the
nature of the expenditures with appropriate back up documentation
attached. Invoices are to be submitted at a point to coincide with the grant
draw request. The requested compensation must correlate to the
activities contained in Exhibit A.
4. Independent Contractor. Nothing contained in this Agreement is intended
to create or establish the relationship of employer/employee, or
copartners, or joint venture between the parties.
5. Data Practices Compliance. Each party agrees to maintain data that it
collects, creates, or maintains in connection with this Agreement in
compliance with Minnesota Government Data Practices Act, Minnesota
State Statute, Chapter 13.
6. Ownership of Documents and Materials. All documents and materials
developed by the Consultant in connection with this Agreement shall be
shared with the City.
7. Notices. Any notice, demand, or other communication under this
Agreement shall be sufficiently given if it is in writing and dispatched by
first class mail, postage prepaid, or delivered personally, addressed as
follows:
a. If to the Consultant: Molly M. Krakowski, 1209 South 3`d Street,
Stillwater, MN 55082
b. If to the City: Charles E. Dillerud, City Planner, City of Lake Elmo,
3800 Laveme Avenue North, Lake Elmo, MN 55042
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed as of the day and year first written above.
Consultant:
City:
EXHIBIT A
➢ Determine eligibility for Community Development Block Grant recipients.
➢ Document all income information per HUD standards.
➢ Maintain files per CDBG/HUD requirements.
■ If you qualify for 100% funding, the contractor will
contact you to set up a time to perform the work. The
contractor will need access to the gas meter, your
crawlspace, and the interior of your home in order to
inspect, repair, or replace gas lines and fittings underneath
your home and to gas appliances such as your stove,
furnace, and dryer.
■ A work area must be cleared around the
appliances so the contractor can gain access to the gas
lines. The contractor will perform a pressure test on your
gas line when the work is completed.
■ The Lake Elmo Building Official will perform an
inspection of work performed.
■ If your home has been replaced since last spring or
there has been a significant change in its condition, please,
call City Hall at (651) 777-5510.
NOTE: Income eligibility is not a guarantee for
funding or that repairs will be performed.
Hometown America management is aware of and
supports this program.
Questions? Call Kim Schaffel at City Hall
(651) 233-5406
r ,r as ` Lin
Rerice e t
PRI
The City of Lake Elmo
Gas Line Replacement Program
Funded by
Community Development Block Grant funds
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Visit Our Web Site at: Www.LakeElmo.Org
i ar- n Gas Line replacement Program
Last year, the City of Lake Elmo conducted an
evaluation relating to the condition of gas lines in the
Cimarron Manufactured Home Neighborhood.
Your gas line was visually inspected last year, from the
gas meter to its connection under your home. The
inspection revealed that it may be necessary to update
your gas line and fittings and bring them into
compliance with current Building Codes.
The City of Lake Elmo requires these repairs for health
and safety reasons. The Lake Elmo City Council
created the Gas Line Replacement Program after
preliminary inspections of more than 200 homes
revealed outdated gas lines and connections.
The City of Lake Elmo created a program that has been
approved for funding through a Community
Development Block Grant (CDBG). Based upon your
income, you may qualify for a grant to cover 100%
of the cost of gas line repairs.
Limited funding is available for this program.
Priority will be granted on a first come, first served
basis. It is important that you complete and mail the
enclosed survey form as soon as possible.
An independent evaluator has been hired to perform
income verification. After you return the enclosed
survey, you will be contacted for a private meeting at
City Hall in order for you to provide proof of income
that might include:
• Proof of Title to your home.
• Most recent pay stub.
• Most recent bank statement.
• Statement of retirement or 401k.
• Social Security award letter (or bank statement if
direct deposit).
• Evidence of child support or unemployment
income (bank statement if direct deposit).
• Taxes from 2004 if self-employed.
All income information will remain private and
confidential. You will be notified of your eligibility for
funding.
The City will contract with a licensed contractor to
complete these repairs.
City Hall Hours:
Monday -Friday
8am to 4:30 pm
Closed Holidays
For More Information, CaII: (651) 777-5510.
Lake Elmo
City Council
September 20,
2005
Agenda Section: CTTY ADMINISTRATOR'S REPORT No. 11 A.
Agenda Item: Water Extension Tablyn, LE Heights and 3M Grant
Background Information:
At the Public Works Committee meeting on Tuesday the September 14th, the committee reviewed,
discussed and recommended to Council as a whole a 3.3 million dollar commitment letter from 3M to
reimburse the City of Lake Elmo for all costs associated with the planning/design and construction of a
municipal water system to serve the Lake Elmo Heights and Tablyn Park neighborhoods.
This gift is a result of a multi government agency work team (City of Lake Elmo, MN DOH, MN PCA,
Washington County and 3M) studying, over the last seven months, short and long term solutions to
eliminate PFCs in private drinking water systems, in the Tablyn and LE Heights neighborhoods.
Person responsible:
Action Items: Motion accepting the 3.3 million dollar grant
from 3M for Water Extension Project for LE Heights and Tablyn Martin Rafferty
Park neighborhoods. A Motion authorizing TKDA to prepare the
feasibility report to complete a feasibility report on the project and
set up the public hearing notifying benefiting property owners.
Attachments: Letter of Commitment from 3M
Katherine E. Reed, Ph.D.
Staff Vice President
•
3M Environmental, Health and
Safety Operations
900 Bush Avenue, Building 42-2E-26
PO Box 33331
St Paul, MN 55133-3331
651 778 4331
September 8, 2005
The Honorable Dean Johnston
City of Lake Elmo
3800 Laverne Avenue
Lake Elmo, Minnesota
55042
Dear Mayor Johnston:
We are sending this note to confirm 3M's intent to provide a community grant to the City
of Lake Elmo for the purpose of extending the public water supply to the Tablyn Park
area. It is our understanding that this grant will fund the construction of infrastucture
from the new water tower to the Tablyn Park area and its residents including home
hookups and decommissioning of private wells, which the City has estimated at a total of
approximately $3.3 million. In addition, costs for supplemental external engineering
design will be covered by the grant. Funds from the grant will be made available as costs
are incurred by the City.
We look forward to working with you on this project.
Sincerely,
Kali llerine E. Reed
Staff Vice President
3M Environmental, Health & Safety Operations
IBC
r
Sharon Lumby
From: scdelapp@mmm.com
Sent: Friday, September 16, 2005 12:03 PM
To: Sharon Lumby
Subject: Public Notification and Records
Sharon,
I would be glad to have you include these three paragraphs to introduce the
topic: Thanks
We have had monthly workshop type meetings over the dinner hour for the past year and a
half and stated regularly that our residents are properly
noticed. I have said that while technically true, the effect is that we
make decisions at these meetings -- such as the decision to hold off on any action for the
vacant Hilyer property lot until other County issues are resolved. The only way anyone
effected by our decision learned about our Wed. evening meeting and discussion, and was
able to contribute to our discussion, was because I handed two residents a copy of the
resolution with Dean's and my names and phone numbers with a few comments, such as the
time and date of our meeting and my lack of any knowledge of the issue. I told them that
if they want to learn anything, they were welcome to come even though they had no prior
knowledge of this discussion and even if they had read the agenda, didn't mention anything
that should have alerted them.
(Where would they find an agenda and why would they look for one? -- Do all 4,000 adult
residents have to read between the lines on every council and workshop agenda to avoid a
neighborhood surprise?)
In addition, no residents will get any news of our decision unless The Leader publishes
something, and they subscribe, and their will be no distributed or approved minutes of the
Council meeting, even though a formal decision was made by Anne's Committee. I have never
seen any minutes, although I know that I can request to see them and have been told that
they are substantially less complete than the televised Council meeting minutes.
I am saying we need a notification procedure - including a complete agenda, with no
cryptic words, with easy to understand topic identification, and direct notification of
immediately affected people, for all of our meetings. The test for notification is not
"do we meet State Law", but do the residents know about issues and are they present when
they would clearly want to be heard on topics of personal interest. Workshops may be the
best time for residents to get a full airing of their views without an imposed 3 minute
speaking time limitation -- arbitrarily waived at the whim of the Council.
1