HomeMy WebLinkAbout20080506CCPCity of Lake Elmo
3800 Laverne Avenue North
7 PM REGULAR COUNCIL MEETING
AGENDA
May 6, 2008
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ATTENDANCE: Johnston, DeLapp, Johnson, Park, Smith
D. APPROVAL OF AGENDA: (The approved agenda is the order in which the City Council will do
its business.)
E. ORDER OF BUSINESS: (This is the way that the city council runs its meetings so everyone
attending the meeting or watching the meeting understands how the city council does its public
business.)
F. GROUND RULES: (These are the rules of behavior that the city council adopted for doing its
public business.)
G. APPROVE MINUTES:
1. Consider approval of April 15, 2008 minutes
H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the city
council is treated the same way, meeting attendees wishing to address the city council on any
items NOT on the regular agenda may speak for up to three minutes.
I. CONSENT AGENDA: Items are placed on the consent agenda by city staff and the Mayor
because they are not anticipated to generate discussion. Items may be removed at City Council's
request.
2. Approve Resolution no. 2008-022 payments of claims.
3. Consider approving a request from Washington County Parks Division for the City to conduct
a deer harvest in Sunfish Lake Park in conjunction with the Lake Elmo Park Reserve deer
harvest in November of 2008
4. Authorize the purchase and installation of two drinking fountains from the Park Capital Fund
5. Authorize a capital equipment expenditure associated with the annual trade in of the bobcat for
a new model
J. REGULAR AGENDA:
6. Authorize entering into a contract with Iteris on behalf of Lake Elmo Elementary School PTA
for the Safe Routes to School Plan
7. Receive an update from Washington County on various transportation projects:
Trunk Highway 36 and Manning Avenue (CSAH 15) Project
Trunk Highway 36 and Lake Elmo Avenue (CSAH 17) Design Review Committee
Keats Avenue (CSAH 19) Landscaping Project
Inwood Avenue North (CSAH 13) Project
Trunk Highway 36 and Manning Avenue (CSAH 15) Project
8. Consider a preferred location for a sanitary sewer lift station in the vicinity of
Reid Park for the 1-94 to30th Street Infrastructure Project
9. Consider approving an application to the 1000 Friends of Minnesota for a
Community Growth Options Grant; Resolution no. 2008-023
K. REPORTS AND ANNOUNCEMENTS:
(These are verbal updates and do not have to be formally added to the agenda.)
• Mayor and Council Members
• Administrator
L. ADJOURN
City of Lake Elmo
City Council Meeting Minutes
April 15, 2008
Mayor Johnston called the meeting to order at 7:05 p.m.
PRESENT: Mayor Johnston, Council Members DeLapp, Johnson, Park,
Also Present: Finance Director Bouthilet, City Attorney Filla, Planning Director Klatt
and City Clerk Lumby
APPROVAL OF AGENDA:
MOTION: Council Member DeLapp moved to approve the April 15, 2008 agenda as
amended. Council Member Johnson seconded the motion. The motion passed
unanimously.
ORDER OF BUSINESS:
APROVE MINUTES:
The minutes of April 1, 2008 were approved by consensus.
PUBLIC COMMENTS/INQUIRIES: None
CONSENT AGENDA:
MOTION: Council Member Johnson moved to approve the Consent Agenda as
presented. Council Member Park seconded the motion. The motion passed unanimously.
• Approve Resolution no. 2008-020 payment of claims in the amount of $98,943.00
• Approve MnIDOT Community Roadside Landscaping Partnership Program
Agreement no. 92477 with MnDOT, Resolution no. 2008-021
• Authorization to purchase plants "wholesale" in accordance with the May 3
planting project plan from Bachman Nursery Wholesale Center, as well as
authorization to purchase miscellaneous planting materials for the project in the
amount not to exceed $4,500.00. The MnDOT Land landscape Partnership
program agreement provides for the reimbursement of project costs up to
$4,500.00.
REGULAR AGENDA:
MOTION: Council Member Johnson moved to approve Mayor Johnson proclaiming the
month of May, 2008 to be Arbor Month in the City and April 25, 2008 as Arbor Day.
Council Member Park seconded the motion. The motion passed unanimously.
REPORTS AND ANNOUNCEMENTS: None
Mayor Johnston adjourned the meeting at 7:20 p.m.
NIMS Workshop:
The NIMS Workshop was cancelled because the instructor was on a fire call.
The workshop recessed at 7:30 p.m.
Respectfully submitted by Sharon Lumby, City Clerk
City Council
Date: 05/06/2008
CONSENT
Item: 2
Resolution 2008-022
ITEM: Approve resolution No. 2008-022 approving disbursements in the amount of $185,356.25.
SUBMITTED BY: Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED: The City Council is being asked to approve disbursements in
the amount of $185,356.25
CITY OF LA ELMO
WASHINGTON COUNTY, MINNESOTA
SOLUTION NO. 2008-022
RESOLUTION APPROVING CLAIMS
BE IT RESOLVED THAT Claim Number 457 was used for building surcharge, 458,
459, DD1642 through DD1653, 32478 through 324483 and 32485 through 32488 were used
for Staff Payroll dated April 24, 2008; 32484, 32489 through 32546 were used for Accounts
Payable, in the total amount of $185,356.25 are hereby approved.
ADOPTED, by the Lake Elmo City Council on the 6th day of May, 2008.
Dean Johnston
Mayor
ATTEST:
Susan Hoyt
City Administrator
Accounts Payable
To Be Paid Proof List
User: Administrator
Printed: 05/02/2008 - 8:08 AM
Batch: 001-05-2008
invoice #
Inv Date
Amount Quantity Pmt Date Description Reference
ACEITARD Ace Hardware
59177 04/07/2008 24.69 0.00 05/06/2008 Bulbs - City Hall
101-410-1940-42230 Building Repair Supplies
59177 04/07/2008 [4.56 0.00 05/06/2008 Air Connect - Public Works
101-430-3100-42150 Shop Materials
59177 Total: 39,25
ACEHARD Total: 39.25
ACS Animal Control Services
112 04/19/2008
101-420-2700-43150 Contract Services
112 Total:
ACS Total:
Task Type PO # Close POLine #
455.45 0.00 05/06/2008 Animal Control Services 4/7 - 4/19 2008 -
455.45
455.45
ADMIN Admin-IPA
04/29/2008 190.00 0.00 05/06/2008 Registralion for Data Practices Workshop -
101-410-1320-44370 Conferences & Training
Total: 190.00
ADMIN Total: 190.00
AR AM Aramark
629-6462140 04/02/2008 32.25 0.00 05/06/2008 Uniforms- Public Works
101-430-3100-44170 Uniforms
629-6462140 Total: 32.25
629-6466930 04/09/2008 32.24 0.00 05/06/2008 Uniforms - Public Works
101-430-3100-44170 Uniforms
629-6466930 Total: 32.24
629-6469793 04/14/2008 52.64 0.00 05/06/2008 Linen City Hall
101-410-1940-44010 Rcpairs/Maint Contractual Bldg
629-6469793 Total: 52.64
629-6471699 04/16/2008 32.25 0.00 05/06/2008 Uniforms- Public Works
101-430-3100-44170 Uniforms
AP - To Be Paid Proof I,ist (05/02/08 - 8:08 AM)
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 1
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference Task
629-6471699 Total: 3225
629-6476496 04/23/2008 32,24 0.00 05/06/2008 Uniforms -Public Works
101 -430-3 100-44170 Uniforms
629-6476496 Total: 32,24
629-6476497 04/23/2008 21.86 0.00 05/06/2008 Mats -Public Works
101-430-3100-44010 Repairs/Maint Contractual Bldg
629-6476497 Total: 21.86
629-6479330 04/28/2008 28.85 0.00 05/06/2008 City Hall Linen
101-410-1940-44010 Repairs/Maint Contractual Bldg
629-6479330 Total: 28.85
ARAM Total: 232,33
ARAMAU ARAMARK
11016954 04/09/2008 75.88 0,00 05/06/2008 City Work Shirts
101-410-1320-42000 Office Supplies
11016954 Total: 75.88
ARAMAU Total: 75.88
ASPENMI Aspen Mills, Inc.
80866 04/17/2008 7995 0,00 05/06/2008 Turnout Boots - Fire
101-420-2220-45800 Equipment
80866 04/17/2008 85.45 0.00 05/06/2008 Pants, Belt, Shirt Patech
101-420-2220-44170 Uniforms
80866 Total: 165,40
ASPENMI Total: 165.40
BATTYPL Batteries Plus Woodbury
32-149764 04/04/2008 68.69 0.00 05/06/2008 Battery for Roller -Public Works
101-430-3100-42210 Equipment Parts
32-149764 Total: 68.69
BATTYPL Total: 68.69
BERBEE Berbee Infomiation Networks
IN00173547 03/31/2008 4,118.83 0.00 05/06/2008 Computer Switch Box
411-480-8000-45700 Office Equipment & Furnishings
IN00173547 Total: 4,118.83
BERBEE Total: 4,118.83
B1FFS Biffs Inc.
W349488 04/09/2008 7526 0.00 05/06/2008 Portable Rcstroom - Sunfish Lake Park -
101-450-5200-44120 Rentals - Buildings
AP - To Be Paid Proof List (05/02/08 - 8:08 AM)
Invoice #
W349489
101-450-5200-44
Inv Date
W349488 Total:
04/09/2008
120 Rentals - Buildings
W349489 Total:
BEEFS Total:
BONESTRO Bonestroo
04/04/2008
4 I 3-480-8000-43 150 Contract Services
Total:
BONESTRO Total:
CAMPBELL Campbell Knutson P.A.
2879-000G 03/31/2008
413-480-8000-43040 Legal Services
2879-000G 03/31/2008
101-410-1910-43040 Legal Services
2879-000G 03/31/2008
101-410-1610-43040 Legal Services
2879-000G Total:
CAMPBELL Total:
CHIEFS Chief's Choice Cleaning
22325 04/16/2008
101-420-2220-44040 Repairs/Maint Contractual Eqpt
22325 Total:
CHIEFS Total:
ENVIR Research Inst. Environmental Syste
91727131 04/08/2007
101-410-1910-44330 Dues & Subscriptions
91727131 Total:
ENVIR Total:
FASTENAL Fastcnal
MNT1112698 04/03/2008
101-430-3100-42150 Shop Materials
MNT1112698 Total:
FASTENAL Total:
AP - To Be Paid Proof List (05/02/08 - 8:08 AM)
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
75.26
-69.07 0.00 05./06/2008 Portable Rcstroom - Lions Park Credit
-69.07
6.19
23,997,03
23,997.03
23,997.03
225.00
667.50
557.80
1,450,30
1,450.30
153.00
153.00
153.00
4,366.01
4,360.01
4,366.01
30.51
30.51
30.51
0.00 05/06/2008 Village AUAR- Jan - Mar 22, 2008
0.00 05/06/2008 Legal Services - AUAR
0.00 05/06/2008 Legal Services - Planning
0.00 05/06/2008 Legal Services - FIR
0.00 05/06/2008 Cleaning Supplies -Fire
0.00 05/06/2008 Upgrade to GIS
0.00 05/06/2008 Tools & Bolts - Public Works
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
0000
Page 3
killINININININININIffill&iiiii
Invoice # Inv Date
FXL FXL, Inc.
04/29/2008
101-410-1550-43100 Assessing Services
Total:
FXL 'I"otal:
JARDINE Jardine, Logan & O'Brien
67736 04/25/2008
101-410-1610-43040 Legal Services
67736 Total:
JARDINE Total:
LAKEFIRE Lake Elmo Fire Department
Petty Cash 04/29/2008
101-420-2220-44040 Repairs/Maint Contractual Eqpt
Petty Cash 04/29/2008
101-420-2220-44010 Repairs/Maint Contractual Bldg
Petty Cash 04/29/2008
101-420-2220-42000 Office Supplies
Petty Cash 04/29/2008
101-420-2220-44170 Uniforms
Petty Cash Total:
LAKEFIRE Total:
LANG DAN Dan Lang Homes LTD
Permit 5859 04/28/2008
803-000-0000-22900 Deposits Payable
Permit 5859 Total:
Permit 5860 04/28/2008
803-000-0000-22900 Deposits Payable
Permit 5860 Total:
Permit 5871 04/28/2008
803-000-0000-22900 Deposits Payable
Permit 5871 Total:
Permit 5887 04/28/2008
803-000-0000-22900 Deposits Payable
Permit 5887 Total:
LANG DAN Total:
LEAGMN League of MN Cities
1-000033583 03/31/2008
101-430-3100-44370 Conferences & Training
AP - To Be Paid Proof List (05/02/08 - 8:08 AM)
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
2,000.00 0.00 05/06/2008 Assessing Services - May 2008
2,000.00
2,000.00
264.50 0.00 05/06/2008 Legal Services through March 08
264,50
264.50
56.65
11.94
4.80
11.72
85.11
85.1 1
0.00
0.00
0.00
0.00
05/06/2008
05/06/2008
05/06/2008
05/06/2008
Fire Vehicle Repairs
Building Repairs -Fire
Postage - Fire
Boot Polish
1,000.00 0.00 05/06/2008 Escrow Return - 11671 56th Street N.
1,000.00 0.00 05/06/2008 Escrow Return - 11704 56th Street N.
1,000.00 0.00 05/06/2008 Escrow Return - 11839 58th Street N.
1,000.00 0.00 05/06/2008 Escrow Return - 5693 Linden Ave
1,000.00
1,000.00
1,000.00
1,000.00
4,000.00
20.00 0.00 05/06/2008 Loss Control Workshop - Public Works
No
No
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
0000
Page 4
--ya
kl:
Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
1-000033583 Total: 20.00
1-000033918 04/16/2008 85.00 0,00 05/06/2008 Mayor's Conference No 0000
101-410-1110-44370 Conferences & Training
1-000033918 Total: 85.00
„..
„..
LEAGMN Total: 105.00
„11
„11
„11
„11
LEAGUE Minnesota Cities League of „..
„..
04/28/2008 49.36 0.00 05/06/2008 Directory of MN City Officials No 0000 „..
I 01-410-1320-44350 Books „..
„..
Total: 49.36
„11
LEAGUE Total: 49.36
„11
„11
„11
„11
LMCIT Cities Insurance Trust League of M „11
„11
CMC 27014 04/22/2008 500.00 0.00 05/06/2008 City's Deduct Claim Public Works No 0000 „11
„..
411-480-8000-43040 Legal Services
CMC 27014 Total: 500.00 „11
CMC28066 04/20/2008 500.00 0.00 05/06/2008 City's Deductible on Legal Claim No 0000 „11
„!!
101-410- I 610-43040 Legal Services „11
„11
CMC28066 Total: 500.00 „11
,!!
LMCIT Total: 1,000.00 „11
„11
„11
„11
„11
MARONEYS Maroney's Sanitation, Inc „11
„11
23682 04/09/2008 102.11 0.00 05/06/2008 Waste Removal - City Hall No 0000 „11
„11
101-410-1940-43840 Refuse „11
23682 04/09/2008 56.01 0.00 05/06/2008 Waste Removal - Fire No 0000 „11
„11
101-420-2220-43840 Refuse „11
„II
23682 04/09/2008 102.11 0.00 05/06/2008 Waste Removal - Public Works No 0000 „..
„..
101-430-3100-43840 Refuse „..
„11
23682 04/09/2008 195.92 0.00 05/06/2008 Waste Removal - Parks No 0000 „11
„11
101-450-5200-43840 Refuse „11
„11
23682 Total: 456.15 -II
„..
MARONEYS Total: 456.15 „..
„II
„..
„..
MATCO Matco Tools „..
„..
„..
200284 04/03/2008 120.39 0.00 05/06/2008 Tools Public Works No 0000 .:...
101-430-3100-42400 Small Tools & Minor Equipment „..
„11
200284 Total: „..
„..
„..
200831 04/17/2008 170.19 0.00 05/06/2008 Tools - Public Works No 0000 „..
„II
101-430-3100-42400 Small Tools & Minor Equipment
„II
200831 Total:
201074 04/24/2008 54.23 0.00 05/06/2008 Tools - Public Works No 0000
„11
101-430-3100-42400 Small Tools & Minor Equipment
„..
120,39
170.19
AP - To Be Paid Proof List (05/02/08 - 8:08 AM) Page 5
Invoice # Inv Date
201074 Total:
MATCO Total:
MENARDSO Menards - Oakdale
34526 04/14/2008
101-450-5200-42150 Shop Materials
34526 Total:
34967 04/16/2008
101-420-2220-44010 Repairs/Maint Contractual Bldg
34967 Total:
35174 04/17/2008
101-450-5200-42150 Shop Materials
35174 Total:
MENARDSO Total:
MENARDST Menards - Stillwater
15892 04/17/2008
101-420-2220-44010 Repairs/Maint Contractual Bldg
15892 04/17/2008
101-420-2220-44010 Repairs/Maint Contractual Bldg
15892 Total:
MENARDST Total:
MFRA MFRA
60956 02/01/2008
101-410-1910-43150 Contract Services
60956 Total:
61525 04/01/2008
101-410-1910-43150 Contract Services
61525 Total:
MFRA Total:
MICROSEL Microsel, Inc.
0176844-IN 02/28/2008
101-420-2220-45800 Equipment
0176844-1N Total:
MICROSEL Total:
MNAWWA Minnesota AWWA
05/01/2008
601-494-9400-44370 Conferences & Training
AP - To Be Paid Proof List (05/02/08 - 8:08 AM)
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
54.23
344.81
11.69 0.00 05/06/2008 Garbage Bags - Parks
41.51 0.00 05/06/2008 Paint for Fire Station 2
19.07 0.00 05/06/2008 Tennis Net Ties
11.69
41.51
19.07
72,27
3.52 0.00 05/06/2008 Supplies -Fire
2.01 0.00 05/06/2008 Supplies -Fire
5.53
5.53
5,089.98 0.00 05/06/2008 Planning Consultant Services -Jan. 2008 -
5,089.98
4,477.50 0.00 05/06/2008 Planning Consultant Services -March 2008 -
4,477.50
9,567,48
90.00 0.00 05/06/2008 Connection Box for Laptop to TV
90.00
90.00
60.00 0,00 05/06/2008 Water Operator Training
No
No
No
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
0000
0000
0000
Page 6
Invoice # lnv Date
Total:
MNAWWA Total:
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
60.00
60.00
MN DOH MN Department of Health
05/01/2008 23,00 0.00 05/06/2008 Water Certificate Renewal -Horning
101-420-2400-44370 Conferences & Training
05/01/2008 32.00 0.00 05/06/2008 Water Operator Supply License - Duddeck -
601-494-9400-44370 Conferences & Training
04/24/2008 23.00 0.00 05/06/2008 Water Certification Renewal -Gustafson
601-494-9400-44370 Conferences & Training
Total: 78.00
MNDOEI Total: 78.00
MNUNEMPL MN Dept Economic Security
07973555 05/01/2008 320.30 0.00 05/06/2008 Unemployment Insurance
101-410-1110-44330 Ducs & Subscriptions
07973555 Total: 320.30
MNUNEMPL Total: 320.30
No 0000
No 0000
No 0000
No 0000
NATREPRO National Reprographics, LLC
53647 03/25/2008 3,20 0.00 05/06/2008 Meeting Notes - Planning No 0000
101-4 I 0-1910-42000 Office Supplies
53647 Total: 3.20
54256 04/22/2008 6.39 0.00 05/06/2008 Park's Packet No 0000
101-450-5200-44300 Miscellaneous
54256 Total: 6,39
NATREPRO Total: 9,59
NORTHT00 HSBC Business Solutions
0561038111 04/04/2008 7.98 0.00 05/06/2008 Sealed Switch - Public Works No 0000
101-430-3100-42210 Equipment Parts
0561038111 Total: 7.98
NORTHTOO Total: 7.98
OFFICEMX OfficeMax
216497 04/10/2008 224.34 0.00 05/06/2008 Office Supplies - Admin No 0000
101-410-1320-42000 Office Supplies
216497 Total: 224.34
219005 04/14/2008 20.21 0.00 05/06/2008 Office Supplies No 0000
101-410-1320-42000 Office Supplies
219005 Total: 20.21
AP - To Be Paid Proof List (05/02/08 - 8:08 AM)
Page 7
Invoice # Inv Date
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine
219008 04/11/2008
101-410-1320-42000 Office Supplies
219008 Total:
279422 04/11/0200
101-410-1320-42000 Office Supplies
279422 Total:
OFFICEMX Total:
PAI Parts Associates Inc.
PA10742552 04/03/2008
I 01-430-3100-42150 Shop Materials
PA10742552 Total:
PAI Total:
PETERS() Peterson Fram & Bergman
11135M 03/31/2008
101-410-1610-43040 Legal Services
11135M 03/31/2008
101-410-1910-43040 Legal Services
11135M 03/31/2008
413-480-8000-43030 Engineering Services
1 I I 35M Total:
11140M 03/31/2008
101-410-1610-43045 Civil Attorney Criminal
111 40M Total:
11150M 03/31/2008
203-490-9070-43040 Legal Services
11150M Total:
11155M 03/31/2008
101-410-1610-43040 Legal Services
11155M Total:
PETERSO Total:
PLANTH PLANT HEALTH ASSOCIATES, INC
910-98 05/01/2008
101-430-3100-43150 Contract Services
910-98 Total:
PLANTH Total:
PRESS Press Steven
05/01/2008
101-410-1320-43620 Cable Operation Expense
AP - To Be Paid Proof List (05/02/08 - 8:08 AM)
44.67 0,00 05/06/2008 Office Supplies
44.67
-9.04 0.00 05/06/2008 Office Supplies -Credit on Returned items -
-9.04
280.18
103.27 0.00 05/06/2008 Tef-Gel Lubricant - Public Works
103.27
103.27
1,339.07
979.00
148.50
2,466.57
0.00
0.00
0.00
05/06/2008
05/06/2008
05/(16/2008
Legal Services -Civil
Legal Services -Planning
Legal Services -Village
3,989.73 0.00 05/06/2008 Legal Services -Criminal
77.00 0.00 05/06/2008 Legal Services -Developer
I 16.50 0.00 05/06/2008 Legal Services -Civil
3,989.73
77.00
116.50
6,649.80
1,316.00 0.00 05/06/2008 Forester Services March & April 2008
1,316.00
1,316.00
58.88 0.00 05/06/2008 Cable Meeting - Council 4/15/08
No
No
No
0000
0000
0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
No
No
0000
0000
11
Page 8
Invoice # Inv Date
05/01/2008
101-410-1910-43620 Cable Operation Expense
05/01/2008
101-450-5200-44300 Miscellaneous
Total:
PRESS Total:
PTNCOMP PTN Computer Sales & Services
1212 03/17/200S
101-410-1520-43185 Hardware Support
1212 Total:
PTNCOMP Total:
REGIONSH Regions Hospital
765724 04/10/2008
101-420-2220-44370 Conferences & Training
765724 Total:
REG1ONSH Total:
Rivertwn RiverTown Newspaper Group
50035963 03/31/2008
101-410-1910-42000 Office Supplies
50035963 Total:
Riverrwn Total:
ROGERS Rogers Printing Services
15545 04/21/2008
101-410-1320-43090 Newsletter/Website
15545 Total:
ROGERS Total:
ROSE City of Roseville
0008677 04/21/2008
411-480-8000-45700 Office Equipment & Furnishings
0008677 Total:
ROSE Total:
RUD Prince-Rud Diane
05/01/2008
101-410-1940-44010 Repairs/Maint Contractual Bldg
Amount Quantity Pmt Date Description
58.88
44,16
161.92
161,92
0.00 05/06/2008 Cable Meeting -
Reference
Planning 4/14/08
0.00 05/06/2008 Cable Meeting - Forester 4/22/08
170.00 0.00 05/06/2008 Replace Fan Motor Computer
170.00
170.00
2,700.00 0.00 05/06/2008 Training agreement- Ycar 2
2,700.00
2,700.00
11.80 0.00 05/06/2008 Public Hearing Notices
11 80
11.80
1,823.28 0.00 05/06/2008 Spring Newsletter
1,823.28
1,823.28
78.91 0.00 05/06/2008 Cables to connect switch
78.91
78.91
360.00 0,00 05/06/2008 Cleaning - City Hall
Task Type PO # Close POLine #
No 0000
No 0000
No
No
No
No
No
No
0000
0000
0000
0000
0000
0000
AP - To Be Paid Proof List (05/02/08 - 8:08 AM) Page 9
1[11111111111111111111011„1111101„4011111111111111111„11„111111111111111111111111111111111111„W1111111111111111111111111111111111111111111111111111111111111111111tiii1111111111111111111111111111111111111111111111111,1111„11111111
Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
05/01/2008 360,00 0.00 05/06/2008 Cleaning - Fire No 0000
101-420-2220-44010 Repairs/Maint Contractual Bldg
05/01/2008 14.44 0.00 05/06/2008 Cleaning supplies No 0000
101-410-1940-42110 Cleaning Supplies
Total: 734.44
RUD Total: 734.44
SA MSCLUB Sam's Club
57266312009915 03/31/2008 78.64 0.00 05/06/2008 Printer Ink Catridges-Public Works No 0000
101-430-3100-42000 Office Supplies
57266312009915 Total: 78.64
SAMSCLUB Total: 78.64
SATELLIT Satellite Shelters, Inc.
R116563 03/27/2008 319.50 0.00 05/06/2008 Office Rental 3/27/08 - 04/23/(18 No 0000
101-420-2400-44120 Rentals - Building
R116563 Total: 319.50
SATELLIT Total: 319.50
TASCH T.A. Schifsky & Sons
44062 04/14/2008 195.53 0.00 05/06/2008 Asphalt - Public Works No 0000
101-430-3100-42240 Street Maintenance Materials
44062 Total: 195,53
44128 04/22/2008 388.63 0.00 05/06/2008 Asphalt - Public Works No 0000
101-430-3100-42240 Street Maintenance Materials
44128 Total: 388.63
TASCH Total: 584.16
TDS TDS METROCOM - MN
6517798882 04/13/2008 149.77 0.00 05/06/2008 Analog Phone Service - Fire No 0000
101-420-2220-43210 Telephone
6517798882 04/13/2008 34.25 0.00 05/06/2008 Analog Phone Service - Public Works No 0000
101-430-3100-43210 Telephone
6517798882 04/13/2008 102.63 0.00 05/06/2008 Analog Phone Service - Lift Station No 0000
101-430-3100-43210 Telephone
6517798882 Total: 286.65
TDS Total: 286.65
TKDA TKDA, Inc.
200801314 04/09/2008 1,059.24 0.00 05/06/2008 Wellhead Protection Plan No 0000
601-494-9400-43030 Engineering Services
AP - To Be Paid Proof List (05/02/08 - 8:08 AM) Page 10
7.
Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine # „d
200801314 Total: 1,059.24
2008013 15 04/09/2008 848.28 0.00 05/06/2008 Lake Elmo Water System Interconnect No 0000
601-494-9400-43030 Engineering Services
200801315 Total: 848.28
200801316 04/09/2008 2,212,04 0.00 05/06/2008 Tablyn/Heights Watermain No 0000
202-494-9400-43030 Engineering Services
200801316 Total: 2,212.04
200801317 04/09/2008 554.44 0.00 05/06/2008 Manning Ave & Hwy 36 No 0000
414-480-8000-43030 Engineering Services
200801317 Total: 554.44
200801318 04/09/2008 957.41 0.00 05/06/2008 Comp Park Plan Update No 0000
_,:•„
404-480-8000-43030 Engineering Services A
200801318 Total: 957.41
200801319 04/09/2008 641.76 0.00 05/06/2008 Pavement Management Report No 0000
404-480-8000-43030 Engineering Services
200801319 Total: 641.76
200801320 04/09/2008 210.84 0.00 05/06/2008 Development - Whistling Valley III No 0000
404-480-8000-43030 Engineering Services
200801320 Total: 210.84
200801321 04/09/2008 49,39 0.00 05/06/2008 Development - Eagle Point 7th Add. No 0000
404-480-8000-43030 Engineering Services
200801321 Total: 49.39
200801322 04/09/2008 1,185,57 0.00 05/06/2008 Development - Tapestry at Charlotte Grov - No 0000 ::11
404-480-8000-43030 Engineering Services
200801322 Total: 1,185.57 I
200801323 04/09/2008 883.98 0.00 05/06/2008 Development - Lake Elmo Farms No 0000
404-480-8000-43030 Engineering Services
200801323 Total: 883.98
200801324 04/09/2008 1.009.73 0,00 05/06/2008 Development - Discovery No 0000
404-480-8000-43030 Engineering Services
200801324 Total: 1,009.73
200801325 04/09/2008 2,217.78 0.00 05/06/2008 Development - Sanctuary No 0000
404-480-8000-43030 Engineering Services
200801325 Total: 2,217.78
200801326 04/09/2008 2,091.33 0.00 05/06/2008 Development - Hidden Meadows No 0000
404-480-8000-43030 Engineering Services
200801326 Total: 2,091.33
200801327 04/09/2008 504.65 0.00 05/06/2008 Development - Park Meadows No 0000
404-480-8000-43030 Engineering Services ::11
200801327 Total: 504.65
200801328 04/09/2008 30,484,30 0.00 05/06/2008 1-94 to 30th St - Village Sanitary No 0000
404-480-8000-43030 Engineering Services
200801328 Total: 30,484.30
200801329 04/09/2008 389.83 0.00 05/06/2008 Village Planning - No 0000
404-480-8000-43030 Engineering Services
;11
At' - To Be Paid Proof List (05/02/08 - 8:08 AM) Page 11
_iiii
41
14
Invoice # Inv Date Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
ill
200801329 Total: 389.83
200801330 04/09/2008 0.00 05/06/2008 General Engineering No 0000 „.
5,364.64
101-410-1930-43030 Engineering Services k.
200801330 04/09/20080.00 05/06/2008 Planning - No 0000 „5
886.44
101-410-1910-43030 Engineering Services
200801330 Total: 6,251.08 .-,.
200801331 04/09/2008 2,076.74 0,00 05/06/2008 General Enginnering Planning No
101-410-1910-43030 Engineering Services 0000
„11
200801331 04/09/2008 718.11 0.00 05/06/2008 General Engineering Building No 0000
„.,
101-420-2400-43030 Engineer Sery Utility Permits „.
„11
200801331 04/09/2008 6,894.94 0.00 05/06/2008 General Engineering MSA No „11
409-480-8000-43030 Engineering Services 0000
200801331 04/09/2008 3,549.76 0.00 05/06/2008 Surface Water Management & NPDES No 0000
„11
603-496-9500-43030 Engineering Services „11
200801331 04/09/2008 4,227.18 0,00 05/06/2008 Water Supply System 0000 - No „11
„11
„11
601-494-9400-43030 Engineering Services ,Il
200801331 04/09/2008 4040000.24 0.00 05/06/2008 Sanitary Sewer System No „11
„11
602-495-9450-43030 Engineering Services „11
20(1801331 Total: 17,870.97 „11
„11
„11
TKDA Total: 69,422.62 „11
„11
„11
„11
„11
TWINCIT Twin City Water Clink, Inc. „11
„11
4613 03/31/2008 65.00 0.00 05/06/2008 Bacteria Analysis - No 0000 „11
„11
601-494-9400-42270 Utility System Maintenance „11
4613 Total: 65.00
„11
TWINCIT Total: 65.00 „11
„11
„11
„11
„11
„11
ULI Urban Land Institute „11
283258 04/02/2008 200,00 0.00 05/06/2008 Membership Renewal ULI-Mayor No „11
„11
101-410-1110-44330 Dues & Subscriptions 0000
„11
„11
283258 Total: 200.00 „11
„11
ULI Total: 200.00 „11
„11
„11
UNIQUE Unique Paving Materials Corp,
„..
184691 03/28/2008 240.16 0.00 05/06/2008 Winter Asphalt Mix No 0000
101-430-3 100-42240 Street Maintenance Materials
184691 Total: 240.16 z,11
UNIQUE Total: 240.16 „11
„11
,11
USPOST United States Postal Service ,4
04/28/2008 500.00 0.00 05/06/2008 Newsletter Mailing No 0000 „11
101-410-1320-43090 Newsletter/Website NI
AP - To Be Paid Proof List (05/02/08 - 8:08 AM) Page 12
:•ii
Invoice #
Inv Date
Total:
USPOST Total:
Verizon Verizon Wireless
1839801345 04/28/2008
101-410-1940-43210 Telephone
1839801345 Total:
Verizon Total:
WAS-TRAN Washington County
60142 04/23/2008
410-480-8000-45800 Other Equipment
60142 Total:
WAS-TRAN Total:
WASHCONS Washington Conservation Dist.
1317 03/31 2008
603-496-9500-44370 Conferences & Training
1317 Total:
WASHCONS Total:
XCEL Xcel Energy
51-4504807-7 04/09/2008
101-450-5200-43810 Electric Utility
51-4.504807-7 04/09/2008
602-495-9450-43810 Electric Utility
51-4504807-7 04/09/2008
101-430-3160-43810 Street Lighting
51-4504807-7 Total:
51-4572945-7 04/09/2008
101-430-3160-43810 Street Lighting
51-4572945-7 Total:
51-4580376-5 04/09/2008
101-410-1940-43810 Electric Utility
51-4580376-5 04/09/2008
101-430-3160-43810 Street Lighting
51-4580376-5 Total:
XCEL Total:
AP - To Be Paid Proof List (05/02/08 - 8:08 AM)
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
500.00
500.00
81.33 0.00 05/06/2008 Cell Phone-Admin
81.33
81.33
2,892,05 0.00 05/06/2008 Labor Only -Speed Sign on Hwy 5
2,892.05
2,892.05
500.00 0.00 05/06/2008 Shared Water Resource Educator 1 Qtr
500.00
500.00
23,43 0,00 05/06/2008 Lights -Legion Park
61.61 0.00 05/06/2008 Electric Hudson Lift Station
26.82 0.00 05/06/2008 Traffic Lights -Inwood
111.86
26,08 0,00 05/06/2008 Street Lights -lamely
26.08
1,146.80
0.00 05/06/2008 Utilities Service -City Hall
28.14 0.00 05/06/2008 Traffic Lights -Keats
1,174.94
1,312.88
No
No
No
0000
0000
0000
No 0000
No 0000
No 0000
No 0000
No 0000
No 0000
Page 13
invoice # Inv Date
Amount Quantity Pmt Date Description Reference Task Type PO # Close POLine #
ZACK Zack's, Inc.
23867 03/26/2008 131.18 0.00 05/06/2008 Cleaning Supplies -City Hall
101-410-1940-42230 Building Repair Supplies
23867 03/26/2008 297.70 0.00 05/06/2008 Asphalt Remover,Safety Vest & Misc
101-430-3100-42150 Shop Materials
23867 Total: 428.88
ZACK Total: 428.88
Report Total: 144,806.42
No 0000
No 0000
AP - To Be Paid Proof List (05/02/08 - 8:08 AM) Page 14
I"" //////,/,/,//////if/ 1
ITEM:
City Council
Date: 5/0]/)8
CONSENT
Item:
Motion
Consider approving erequest from Washington County Parks Division
for the City to conduct odeer harvest inSunfish Lake Park inconjunction
with the Lake Elmo Park Reserve deer harvest inNovember of2O08,
REQUESTED BY: Peter Mott, Park Manager Washington County Parks
SUBMITTED BY: Cam|Khcg|er, Project Assistant
Mike Bouthliet, Park and Public Works Superintendent
REVIEWED BY: Parks Commission
Susan Hoyt, City Administrator
SUMMARY AND ACTION REQUESTED: The city council is being asked kzapprove adeer
harvest inSunfish Lake Park inNovember 2OOBinconjunction withtheLokeBmoParkReseme
deer harvest. The goal of the hunt iotoreduce the deer population inthe two parks by1ODdeer,
resulting inapopulation nf150o25deer per square mile. This has been m15year on -going
partnership between the county and the city to control the deer population. The proposed gun
hunt atSunfish Lake Park will becomprised nfhunters selected bylottery. The lottery will be
limited to Lake Elmo city residents and result in the selection of hunters and 2 alternates, The
deer harvest will beconducted inconjunction withtheLakaBmoParkResemehmrvost.vith
assistance of the DNR, in the two parks over two weekends in November (November 8-9, and 15
&1O)� A number of precautions will be in place to ensure that potential park visitors will not
enter the parks during the hunt, including extensive signing of park entrances and boundaries.
The Parks Commission reviewed the proposal and discussed it with park representatives and
approved the deer harvest.
ADDITIONAL INFORMATION
Deer populations have been growing steadily inWashington County and throughout the
Metropolitan area for the last 3Uyears. |norder tokeep deer populations inbalance with
available habitat, collective efforts between the Minnesota Department of Natural Resources,
metropolitan cities, park agencies, sportsmen's organizations, and private citizens have been
developed and implemented.
The Washington County Parks Division, with assistance from the MN DNR, recommends the use
of a "special hunt" to manage deer populations within the Lake Elmo Park Reserve and adjacent
Sunfish Lake Park. KANDNRwildlife managers estimate that upwards of2OOdeer are inthe
park areas based on a 2008 aerial count of 153 and the assumption that 30% of the actual deer
population iomissed through aerial surveys. Apopulation of this size causes significant damage
to trees and shrubs in the parks due to browsing and also poses a traffic hazard as deer cross
nearby highways. Acontrolled hunt inthe parks should remove significant numbers ofdeer from
the parks, while also dispersing deer into areas where they may be harvested by other hunters,
thereby increasing the overall effectiveness ofthe harvest,
The goal of the harvest is to reduce the deer herd to 15-25 deer per square mile in the parks.
The Lake Elmo Parks Commission requested acap ofdeer harvested, and the County has
proposed that nomore than 1DOdeer will beharvested between the two parks.
The Parks Commission voted unanimously in support of approving the proposed deer harvest,
RECOMMENDATION:
Approve a request from Washington County Parks Division for the City to conduct a deer
harvest in Sunfish Lake Park in conjunction with the Lake Elmo Park Reserve deer harvest in
November of 2008.
MOTION FOR CONSIDERATION
Move to approve the deer harvest in Sunfish Lake Park to be held in conjunction with the Lake
Elmo Park Reserve harvest, with assistance of the Minnesota DNR, on November 8 and 9 and
November 15 and 16.
Al IACHMENTS
1 Washington County Parks Division, 2008 Proposed Shotgun Deer Management Plan
2 Washington County Parks Division, Lake Elmo Park Reserve Deer Harvest
2
F 0-t C, lir%"
4-shin ton
Uounty
Washington County
Parks Division
2008 Proposed Shotgun Deer Management Plan
Public Works Department
Parks Division
Donald J,Theisen, RE,
Director/County Engineer
John D.smmm.mRp
Parks Director
Deer populations have been growing steadily in Washington County and throughout the
Metropolitan Area for the last 3Oyears. |norder tukeep deer populations inbalance with
available habitat, collective efforts between the Minnesota Department of Natural Resources
(MN DNR), metropolitan cities, park agencien, sportsmen's organizations, and private citizens
must bedeveloped and implemented.
The Washington County Parks Oixision, with assistance from the MN DNR, recommmndathe
use of a 'special hunt'to manage deer populations within the Lake Elmo Park Reserve (LEP R).
The proposal horLEPF< istoconduct oshotgun hunt during the regular Minnesota firearms deer
season inNovember of2OO8. Ashotgun hunt iobeing selected over anarchery hunt tu
increase harvest success rates, thereby decreasing the number of days of disturbance in the
perk.
The deer herd inthe park reserve and the adjacent Sunfish Lake Park has grown to153.based
upon a2OO8 aerial survey. MN DNR wildlife managers estimate that 3UY6oYthe actual deer
population iamissed through aerial surveys. This means there are upwards of20Odeer inthe
park area. MN DNR wildlife managers recommend deer population goa Is of 15 to 25 deer per
square mile, or45-75deer inthe area surveyed. Alarge number ofthese deer are entering
and staying inthe parks inthe fall because ofoutside hunting pressures. The large
concentration of deer in the park has caused significant damage to trees and shrubs due to deer
browsing. A population of this size also poses a traffic hazard as deer cross nearby highways.
A controlled hunt in the park, in conjunction with the regular deer firearms season, should
remove significant numbers of deer from the park reserve, while also dispersing deer into areas
outside the park where they may be harvested by other hunters, thereby increasing the overall
effectiveness ofour efforts.
MN DN R wildlife managers recommend that we allow hunting of either sex deer in the park
reserve while emphasizing the importance of harvesting antlerless (female) deer. This will bo
accomplished through mn''earn-o'buok''management approach. The '^eern-a'bunk^approach
requires hunters to harvest afemale deer before they can harvest buck (male deer).
Reducing populations of female deer will lower the short-term reproductive capacity of the deer
herd, maximizing the benefits oyacontrolled deer harvest in the park. MN DNR wildlife
managers recommend vveallow 5Ohunters into the park reserve for the controlled harvest, and
allow hunters tmpurchase additional ooter|esmpermits. The goal ofthe harvest istoreduce the
deer herd to 15-25deer per square mile in the park. No more than 100 deer will be harvested
from the park reserve.
Washington County Parks will work with MN DNR totake advantage of the lottery system for
this years' hunt. MN DNR will conduct the drawing and provide the list of successful applicants
toWashington County.
Staff asks for approval ofthe 2[08Deer Management Plan,
1166VMemnRoad North, Stillwater, Minnesota 55082
Phone� 651'4304300 ^ Fax: 651430-4350 ' | /Y: 051430-6246
vw*w.00,wmahing\on,mnuo
Equal Employment Opportunity / Affirmative Action
Washington County
Parks Division
Lake Elmo Park Reserve Deer Harvest
Backmund
This report contains information about how the white-tailed deer harvest will be conducted in the
Lake Elmo Park Reserve. The Washington County Parks Division, inconjunction with the
Minnesota Department ofNatural Resources, will conduct this special harvest.
Studies conducted inconjunction vvi<hthoK8inneootwOeportnnentofNatuna|Reaouncemindicatn
that there isanover-population cfdeer inthe Lake Elmo Park Reserve,
Permits
Shotgun hunting permits will be issued,
Date
th
The hunt will be conducted November 8" & 9t' and 15" & 16
Game
Either sex white-tailed deer. Adoe nnumtbeharvested before abuck can beharvested. The
Lake Elmo Park Reserve (sdesignated onIntensive Harvest Area bvthe K8NOQFl. Hunters will
begiven the opdmntopurchase and use upknfour Bonus Permits ' take additional enUerimns
deer, uphoagrand total of5deer. Nomore than 1DOdeer will beremoved from the park
reserve.
APnicationPmneduea
Application for special area permits must be submitted to the MN DNR License Bureau. The
State will conduct a random drawing and return o list of successful applicants tothe County.
Orientation yNeetino
Successful applicants will receive a packet of hunt information and will be notified of a
mandatory hunterorinntotion/smfeh/ meeting, which will be held before the hunt begins.
Huntinq Zones
The park reserve will be divided into hunting zones. At the orientation nesnion, each hunter will
select the zone hewants to hunt according bothe order /nwhich they were drawn in the lottery.
Hunters selected near the end ofthe lottery probably will not receive their first choice of zone.
Hunters, with approval from Park staff, may shift zones after the first day tmfill vacancies left by
successful hunters,
Zones will be marked on a map and marked in the field near residential development, A
minimum of 300 yards will be the nearest any zone will be marked from residential
development,
Parkina and Vehicle Use
Designated parking areas will beestablished for use during the hunt. Hunters will not ba
allowed to park on any roads outside the park and walk into the pork. The only time hunters will
beallowed todrive beyond the parking areas iuhzretrieve edeer.
City Council
Date: 5/6/08
CONSENT
Item: 4
Motion
ITEM: Authorize the purchase and install two drinking fountains from the Park
Capital Fund
SUBMITTED BY: Mike Bouthilet, Public Works Superintendent
REVIEWED BY: Parks Commission
Susan Hoyt, City Administrator
Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED: The city council is being asked to authorize
the purchase of two drinking fountains for a total of $3,710, which includes shipping
costs, from the Parks Capital Fund, which has funds to cover this expense. The two
drinking fountains are:
• An accessible drinking fountain that meets the Americans With Disabilities Act
(ADA) for the VFW Park ($1,930)
• A replacement drinking fountain for Pebble Park ($1,430)
MOTION
Authorize the purchase of two drinking fauntains fbr an amount not to exceed $ 3,800 out
of the Park Capital Fund for VFW and Pebble Park.
ITEM:
SUBMITTED BY:
REVIEWED BY:
City Council
Date: 5/6/08
CONSENT
Item: 5
Motion
Authorize a capital equipment expenditure
associated with the annual trade in of the bobcat for a new model
Mike Bouthilet, Public Works Superintendent
Susan Hoyt, City Administrator
Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED: The city council is being asked to approve
expenditures of $1,926 (including tax) out of the capital equipment budget for trading in
the bob cat for a new model. This is an annual program that the city participates in with
the manufacturer that the Maintenance Advisory Committee for the city has approved
participating in in the past.
MOTION (The cost is rounded to give a little flexibilitp
Authorize the expenditure of up to $1, 950 for the trade in of the Bobcat fbr an updated
model.
City Council
Date: 5A5808
REGULAR
Item: G
Motion
ITEM: Authorize entering into ocontract with |bahsonbehalf ofLake Elmo
Elementary School PTA for the Safe Routes VoSchool Plan
REQUESTED BY: Sandy Cullen, PTA, Lake Elmo Elementary School
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: School Evaluation Team
SUMMARY AND ACTION RBQUEGTEO� The City Council is being asked hoenter into acontnaot
with |b*hn.Inc. onbehalf ofLake Elmo Elementary School tousing grant funds mthe amount of
$20,000 for the Safe Routes to School Plan to promote walking and biking opportunities for
students atLake Elmo Elementary School. The School was awarded a$2O.DO0grant for the
work and the city is the fiscal agent so the city must technically enter into the grant even though it
|aunder the management ofthe School. The city formalized the agreement with N1nDOTin
January of 2008. The city staff will participate in the planning process when appropriate. The
School sent out arequest for proposals for the study inMarch, 2OO8and received four
responses. |teriowas selected bythe school evaluation team.
ADDITIONAL INFORMATION
Iteris was selected because of the thoroughness of their work plan, conciseness of their
deliverables and their emphasis on creating educational opportunities for the school community
and the general public. |derisuses PEEngineering and 3K0omsubcontractors inthe process.
The four consultant teams submitted proposals; all costs were for the full $2O.O0Oamount.
° AUiantEngineering, |nc,Minneapolis
° Bonearoo. 8L Paul
° |baho. Inc., Minneapolis; in association with PE Services, Ltd, Wayzata; and 3PW
Olsson Associates, Edina', in association with KLD Consulting, Minneapolis
Aproposal evaluation group rated each ofthe proposals. The evaluation group consisted of:
* Khode BiUiar. Mn/DOT GRT8Coordinator
° NikCnoteUo. Washington County Traffic Engineer
° Sandy Cullen, Lake Elmo Elementary PTA
° Andy Fie|do, Lake Elmo Elementary Principal
° Jack Griffin, City ufLake Elmo Engineer
° Jennifer Pelletier, City ofLake Elmo Planning Commission
° AnneGoh|age|. Lake Elmo Elementary PTA
RECOMMENDATION
The School Evaluation team has selected |terisand requests the city authorize the contract
between the city and |bshssothe school can move forward with this project.
SUGGESTED MOTION FOR CONSIDERATION
Move to authorize the a contract with lteris, Inc. for a cost not to exceed $20,000 for Lake Elmo
Elementary School to complete the Safe Routes to School according to the proposal submitted by
lteris and based upon the recommendation of the Lake Elmo School Evaluation team.
ORDER OF BUSINESS:
• Introduction
• Report by staff or other presenter
Questions from city council members to the presenter
Susan Hoyt, City Administrator
Sandy Cullen
PTA, Lake Elmo Elementary School
Mayor and council members
• Questions/comments from the public to the city council Mayor facilitates
(a maximum of three minutes per question/statement)
• Call for a motion.
• Discussion among city council members
• Action by the city council
Mayor and council members
Mayor and council members
City council
2
ITEM:
City Council
Date: May S.2OO8
REGULAR
Item: 7
INFORMATION
Receive anupdate from Washington County onvarious transportation projects
being planned orconstructed
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Susan Hoyt, City Administrator
Ryan Stempski, Assistant City Engineer
SUMMARY AND ACTION REQUESTED: The City Council isbeing asked horeceive onupdate
from Washington County on the following projects, No further action is requested at this time,
1, Trunk Highway 50andyWanningAvenua(CSAH15)Prneot
2. Trunk Highway 3OandLakeBmnAvenue(C3AH17)Oeo|gnRoviewCommittee
3. Keats Avenue (CSAH 19) Landscaping Project
4. Inwood Avenue North (COAH13)Project
ORDER OFBUSINESS:
~ Introduction
• Report by staff or other presenter
e Questions from city council members to the presenter
Questions/comments from the public to the city council
(amaximum ofthneeminuteoporquention/statemen0
Susan Hoyt, City Administrator
Jack Griffin, City Engineer
Mayor and council members
Mayor facilitates
City Council
Date: 5/00/08
REGULAR
Item: 8
RESOLUTION
ITEM: Consider mresolution authorizing ' the application for m1.00Friends of
Minnesota Community Growth Options Planning Grant
GUBym|||EO8Y� Susan Hoyt, City Administrator
Kyle K|att' Planning Director
SUMMARY AND ACTION RBQUE8TEO� The city council is being asked boauthorize the
application to the 1,000 Friends of Minnesota community Growth Options planning grant. The
grant provides for matching funds for planning expertise for ten cities and townships under 10,000
people within the twelve county metropolitan area that are anticipating growth between now and
2O35.Lake Elmo meets these criteria. The Village area will require substantial planning expertise
and communication with property owners and residents to move through the comprehensive plan
omendmenta, zoning code and subdivision requirements to implement the preferred development
scenario, These city initiated planning activities are eligible for these grant funds and theoity's
commitment to public involvement throughout the Village planning process with all of its related
activities will support our application. After areview of the criteria, it appears that the 1.000
Friends may be looking for cities/townships that do not have a planning staff and/or have
historically had limited resources available toaddress complex planning issues. Nevedhe|emo.
Lake Elmo clearly fits the criteria and the Village provides egreat opportunity for the grant funds
tobeeffectively used tVplan and implement thoughtful growth.
This grant may provide funds to support this effort in the amount of $40,000 the first year,
$24,000 the second year and up to $100,000 over six years. It will also connect the city with
additional community resources. The timing ofthe Village planning work will likely bedone ine
shorter time frame than six years so this funding detail would need to be worked to maximize
investment in the Village planning. Howevmr, south of Tenth Street will require planning expertise
and communication beginning in year 2010 or 2011 given the comprehensive plan timelines for
growth, The deadline for the grant is May 15 and a resolution is required to support thecib/'a
application. The city was contacted by the 1,000 Friends of Minnesota about this opportunity and
staff recommends submitting an application. The city's match could be through planning
consulting dollars that are routinely budgeted and through the city's planning budget.
ADDITIONAL INFORMATION PROVIDED BY THE 1,000 FRIENDS OF MINNESOTA
The 1.O0JFriends of Minnesota isanorganization that has long been committed tomanaging
growth. In an effort to promote thoughtful, sustainable development the 1000 Friends of
Minnesota and their University of Minnesota partners, the Center for Urban and Reqional Affairs
and the HubertH. Humphrey Institute of Public Affairs, are now accepting applications from
interested communities for Community Growth {Jptions(CG[)), CGO is multi -year project
funded by the McKniqht Foundation, and designed to deliver to small, fast-growing communities
financial and other assistance for community planning, ordinance development, and
The six-vear qoals of Community Growth Options (CGO)are:
_ To assist local elected officials, staff and citizens in guiding the development patterns in
their communities.
_ Tosupport Minnesota communities inaccommodating growth.
_ Tocreate models ofsuccessful planning and implementation,
_ To entice planning firms to provide to growing communities a comprehensive array of
services.
Tocreate and sustain incommunities ademand for long-term planning and abalanced-
growth oppnoachtouzmmunitydeve|opmonL
° Selected communities will beexPachydto:
Contract with oplanning firm from our approved pool of consultants.
Work with that finn to establish a cyclical planning framework for their community that
includes the following components: community visioning, comprehensive planning,
ordinance development/updating, plan implementation/developing action items, policies
and procedures audit, ongoing internal education and training with assistance from the
sa|eobad planning finn. implement this planning homework.
Commit to funding ongoing planning as a core function of government (as noted above:
CGO will pay up to $40.000 of the community's planning costs in Year One. up to
$24,000 in year two, and decreasing each year until Year Six when the community is
expected bzpay the full cost oftheir planning pnognam).
Commit to seeking diverse and broad citizen representation in the planning process.
Commit to openness and a high level of information -sharing in the planning process,
Participate in CGOworkshops and tnainingnooappropriate,
= |naddition tothe basic criteria above, the fo|lowinq will be considered whense|ecting
communities to Darticioate:
_Commitment tnpublic participation
Commitment to achieving diversity and inclusiveness in public participation
_Degree ofcommunity interest inthe project
_Degree ofcommunity leaders' commitment tothe project
_ Proximity to future or existing transit orhighway projects
Proximity to sensitive lands and/or compromised or threatened water resources and natural
habitat
_ Budget
Staff capacity (Lake Elmo will likely have more staff capacity than some cities/townships)
_Relationship with neighbors
_References inthe community
RECOMMENDATION
Apply for the 1.00OFriends ofMinnesota Community Growth Options Grant aoaway toassist the
city in financing the comprehensive p|anning, zoning and subdivision worh, including public
participation, that will be necessary to take the Village Vision and implement it after the AUAR
process is completed, financial information is received and the city council determines a preferred
development scenario,
Move to approve Resolution no. 2008-023 authorizing' the application for a1'O00 Friends of
Minnesota Community Growth Options Grant.
ORDER OFBUSINESS
• Introduction Susan Hoyt, City Administrator
° Report Kyle K|att, Planning Director
" Questions from the council tothe presenters Mayor and Council members
(3minute/queshon)
° Questions /cmmmentsfrom the public hothe council Mayor facilitates
(3minute max/peraon)
• Call for omotion Mayor and Council members
• Discussion Mayor and Council members
• Action City Council
A||ACHyWENT8:
1 Resolution no. 2U08-023
2 Announcement
3 Application Requirements
CITY OFLAKE ELMO
RESOLUTION NO,3008'023
ARESOLUTION OFSUPPORT FOR ANAPPLICATION TDTHE
COMMUNITY GROWTH OPTIONS PROGRAM
WHEREAS, the city of Lake Elmo desires toenter into the Community Growth Options program
offered by the McKnight Foundation through 1000 Friends of Minnesota; and
WHEREAS, the city of Lake Elmo is committed to developing a long-term, proactive approach to
planning; and
WHEREAS, the city of Lake Elmo is committed to bringing sewer to two areas within the its city
limits; and
WHEREAS, the city of Lake Elmo is carefully planning for the addition of sewer and public
infrastructure to these two areas of the city beginning with the area around the Village and then portions oy
the area south ofTenth Street; and
WHEREAS, the city of Lake Elmo has committed to proactive and thoughtful planning with
substantial public participation; and
WHEREAS, the city of Lake Elmo has adopted thirteen principles to achieve in implementing its
vision of the Village through a comprehensive plan amendment, zoning code and subdivision ordinances;
and
WHEREAS, the city of Lake Elmo intends to partially fund its future planning for growth with the
assistance of the Community Growth Options Program; and
WHEREAS, the city of Lake Elmo is committed to transparent and inclusive public planning
processes with diverse and broad citizen representation; and
WHEREAS, the city ofLake Elmo kscommitted bzopenness and ahigh level nfinformation-
sharing inthep|onningproceosondperboioetionbye|uobod.appoinhadofficim|sandcitioenaineducaUona|
workshops and training provided in a variety of ways including through the 1.OUOFriends and its partners;
and
WHEREAS, the City of Lake Elmo contains a high proportion of sensitive lands and open space,
including unique rolling hiUn, natural springs and streams, lakes and wetlands with regional and statewide
significance as well as historic agricultural uses within its twenty three square mile area.
NOW, THEREFORE, The Lake Elmo City Council does hereby resolve to support this application
to the Community Growth Options program and commit the City ofLake Elmo hoaplanning framework
that includes pursuing a community vision, comprehensive planning, ordinance development/updating,
plan implementation/developing action itemo, policies and procedures audit and ongoing internal
education and training.
Passed and duly adopted this 6th day of May, 2008 by the City Council of the City of Lake Elmo,
Minnesota.
Dean A. Johnston, Mayor
ATTEST:
Susan Hoyt, City Administrator
Voting in Support Voting against
0 0
1TH F N
kl NE' SCTIA
Concert.' Uttar, end Nogg:4'14 ArWr's
Now Accepting Applications
Hubert ft. Humphrey
titutc of Public Affairs
tNt ynorr oy my,mstri
1000 Friends of Minnesota and their University of Minnesota partners, the Center for Urban and
Regional Affairs and the Hubert H. Humphrey Institute of Public Affairs, are now accepting
applications from interested communities for Community Growth Options (CGO). CGO is a multi-
year project funded by the McKnight Foundation and designed to deliver to small, fast-growing
communities financial and other assistance for community planning, ordinance development, and
implementation.
CGO recognizes that Minnesota is growing rapidly and that many small communities are in the path of
development with little or no support to help them prepare for this. Many communities have a vision of
maintaining their community character, open spaces, and rural lifestyle, while also enjoying the
economic development that growth could bring. Being concerned for the future of these unique places,
CGO seeks to build capacity for ongoing planning and implementation in ten growing communities
over a six -year period. In the end, the success of this project will be a replicable model of planning that
specifically addresses the unique challenges facing small growing communities.
The six -year goals of CGO are:
• To assist local elected officials, staff and citizens in guiding the development patterns in their
communities.
• To support Minnesota communities in accommodating growth.
• To create models of successful planning and implementation.
• To incent planning firms to provide to growing communities a comprehensive array of services.
• To create and sustain in communities a demand for long-term planning and a balanced -growth
approach to community development.
In 2008 ten communities will be selected to participate in this six -year project. Each of the ten
communities will be awarded a grant in Year One of up to $40,000 and up to $24,000 in Year Two for
the purpose of establishing a long-term framework for community planning, zoning and
implementation. Communities that are working toward desired project outcomes are eligible for
financial support over the six years of the project, totaling up to $100,000. Communities will be
expected tocontribute u portion of their own planning costs ioanamount which will increase
incrementally over the six -year period, Financial support from CGO will decrease each year until Year
Six when the community is expected to pay the full cost of their planning and implementation.
The ten selected communities will also have access to a comprehensive array of communications,
educational, technology and University resources at no additional cost to support and enhance their
planning and implementation efforts. These resources include:
• A comprehensive array of communications resources, such as quarterly newsletters produced
about each community and distributed to all community citizens, as well as CG0progruou'v/ide
newsletters that highlight progress in all selected communities. Each community will also have
adedicated n/cboitofor easy information sharing regarding the project,
• Regular training oppocLuuiiiex, such as workshops for local elected ofOciu\o, staff and citizens
on various planning and natural resource topics relevant to the community.
• University of Minnesota resources such as I 0-week graduate student internships and faculty
research nuppurt, which ioc|udoxQlS xuppon, market research, community surveys and data -
gathering.
• Technical assistance to support, inform the community planning process such as 3I)
visualization, interactive mapping and (}T6analysis.
Selected communities will be expected to:
• Contract with uplanning firm from our approved pool o[consultants,
• Work with that firm toestablish nuyc}icol planning framework for their coounuuitythat
includes the following components: community visioning, comprehensive planning, ordinance
dcvu|opnmont/opdabng'p|un inmplemuntu1ion/devc|opiogucdon items, pn\ioi*o and procedures
audit, ongoing internal education and training.
m With assistance from the selected planning firm, inoP|cnncnt this planning framework.
• Commit to funding ongoing planning as a core function of government (as noted above: CGO
will pay upto$4Q`000ofthe community's planning costs inYear One, up to$24,OOOinyear
two, and decreasing each year until Year Six when the community is expected to pay the full
cost oftheir planning yrogruno).
" Commit to seeking diverse and broad citizen representation in the planning process.
• Commit to openness and a high level of information -sharing in the planning process.
* Participate in CG[)workshops and iroioingu as appropriate.
The timeline for the projectisuufollows:
• April (date to bedetermined) — Information sessions held. Please contact us at
cgw@l0O0[onn.orQ to register.
• May )5,20O8—Review o[applications begins
• June 15, 2008 —Con/nounity selection begins. First communities are nclouied.
= Communities will then choose and contract with participating planning firms and the first grant
payments will hemade and work begins.
Eligible communities are invited to submit applications following the guidelinesbelow (the full
guidelines are available onuseparate document on our web site a1vvwvv]UOObonn.org):
sic Eligibility Requirements
To be considered for the project, the community must meet the following basic criteria:
Geographic location — In this phase of the project we are accepting applications from
communities located in the following counties: Hennepin, Ramsey, Washington, Dakota,
Anoka, Scott, Carver, Sherburne, Wright, Isanti, Chisago, and Goodhue.
Community type — Cities and townships are eligible to apply. We are not able to accept
applications from counties at this time.
Growing — Communities must be projected to grow between now and 2035.
Population — Only communities with a 2006 estimated population greater than 600 and less
than 12,000 are eligible to apply. Please follow this link if you are not sure if' you fit this
criteria: htto://www.demograohy.state.mn.us/documents/MCDEST2000 2006.csv
Board resolution — A resolution of the town board or city council authorizing application
submission is required. If necessary, the resolution can be submitted after the application
deadline, but all resolutions must be received by 4:00 p.m. June 16, 2008.
Other Selection Criterion
In addition to the basic criteria above, the following will be considered when selecting communities to
participate:
• Commitment to public participation
• Commitment to achieving diversity and inclusiveness in public participation
• Degree of community interest in the project
• Degree of community leaders' commitment to the project
• Proximity to future or existing transit or highway projects
• Proximity to sensitive lands and/or compromised or threatened water resources and natural
habitat
• Budget
• Staff capacity
• Relationship with neighbors
• References
How to Apply
Step 1: If you think your community might be a good match for this project, please call or e-mail us.
We would like to get to know your community and provide more information about the project. Call
Liz Boyer or Lisa Bigaouette at (651) 312-1000 or e-mail cgo@l000fom.org.
Step 2: Submit an application and cover sheet to 1000 Friends of Minnesota by 4:00 p.m. on May 15,
2008. Application Guidelines can be found on 1000 Friends of Minnesota's website at
www.1000fom.org
0
;
MINNESOTA
CarAirfrorUitan and RaFicrW Affairs
Application Guidelines
ubert H. Etumphrey
itute of Public Affafrs
i)vivtUalTV or MTN Nt?..501k
1000 Friends of Minnesota and their University of Minnesota partners, the Center for Urban and
Regional Affairs and the Hubert H. Humphrey Institute of Public Affairs, are now accepting
applications from interested communities for Community Growth Options (CGO). CGO is a
multi -year project funded by the McKnight Foundation and designed to deliver to small, fast-
growing communities financial and other assistance for community planning, ordinance
development, and implementation.
Please see the full Application Announcement at:
hup://www.1000forn.orgiPosted Documents/CGO.announcernent.pdf for information on the
project's goals, expectations of participating communities, and project timeline.
A press release about the project is also available at:
http://www. 1 000fom.or2/Posted Docurnents/CGO ,press release.pdf
Basic EltglInhty Requirements
To be considered for the project, the community must meet the following basic criteria. Please
see the Application Announcement for criteria that will be considered in the selection process:
• Geographic location — In this phase of the project we are accepting applications from
communities located in the following counties: Hennepin, Ramsey, Washington, Dakota,
Anoka, Scott, Carver, Sherburne, Wright, Isanti, Chisago, and Goodhue.
• Community type — Cities and townships are eligible to apply. We are not able to accept
applications from counties at this time.
• Growing — Communities must be projected to grow between now and 2035.
• Population — Only communities with a 2006 estimated population greater than 600 and
less than 12,000 are eligible to apply. Please follow this link if you are not sure if you fit
this criteria: htto://www.demograohy.state.mn.us/documents/MCDEST2000 2006.csv
Board resolution — A resolution of the town board or city council authorizing
application submission is required. If necessary, the resolution can be submitted after the
application deadline, after the full application.
How to Apply
Step 1: If you think your community might be a good match for this project, please call or e-mail
us. We would like to get to know your community and provide more information about the
project. Call Liz Boyer or Lisa Bigaouette at (651) 312-1000 or e-mail cgo@1000fom.org.
Step 2: Submit an application and cover sheet to 1000 Friends of Minnesota by 4:00 p.m. on
May 15, 2008.
Applications can be either e-mailed to cgo@l000fom.org or mailed to:
1000 Friends of Minnesota
1031 West 7`11Street
St. Paul, MN 55102
COVER SHEET
Please include the following information in the cover sheet:
• Name of your community
• Your community's 2008 total operating budget
• Key contact person, title
• Address
• Phone number
• E-mail address (if available)
APPLICATION
The application should respond to the following questions. Applications can be brief and should
not exceed 10 pages. Please include any supporting documentation that would be helpful in
reviewing your application. If any of your community's documents are available online, please
include the web address(es) where they can be found.
1) Need and desire to participate in Community Growth Options
• Briefly describe why this program would be of value in meeting the needs of your
community's planning, zoning, and implementation efforts.
m Briefly describe your community's most urgent concerns related to growth and
• 8hcUY describe your community's planning capacity — in /crnos of staff, financial and
technical resources.
• Has your community received financial support for planning, zoning, and/or
implementation iurecent years through other organizations nragencies? Please describe.
20 Community visioning
w Has your community ever undertaken a community visioning effort? (Note: this is not
required to participate in theproject). If yes, bovv would you describe the ovonuU vision
for your community?
3) Planning efforts and ordinance documents
m Does your community currently have ocomprehensive plan? (Note:this ionot required
to participate in theproject). If yes, when was it completed?
• If your community is a township, do you have your own zoning ordinance or do you use
thccoun[y'o?
4) Community Involvement
m Have you ever completed ucnmmuuuitysurvoy?0[yox,V|eumcuttucbanumrouzy,
m Briefly describe your community's experience with achieving community input in
planning orvisioning process.
5) Relationship with neighbors — How would you characterize your relationship with
neighboring communities? Some communities may wish to submit joint proposals. If this
application is being submitted jointly bytwo or more jurisdictions, p|euyc clearly describe
common objecfives and potential for collaboration.
6) Board resolution—P|euseindudemith your application uresolution o[the town board or
city council supporting this application. Ifnecessary, the resolution can hcsubmitted after the
application dcud]ine. The resolution must be received by 4:00 p.m. on Juno 16. 2008.
7) Referemces—Helpumget toknow your community, Please include the names and contact
information of individuals, organizations or business who have been involved with your
1000
FRIENDS
$OF
}MINNESOTA
oard of Advisors
Hubert H. Humphrey
Institute of Public Affurs
tv)-31,TY OF Mr sli,Lit,fkk
T
Jim Solem—Chair
John Crosby 1000 Friends of Minnesota, Board of Directors
• Bob Engstrom Robert Engstrom Companies; 1000 Friends of Minnesota, Board of
Directors
Tom Fischer—U of M College of Design
• Ed Goetz U of M HHH Institute of Public Affairs
• Warren Hanson Greater Minnesota Housing Fund
• Jeff Heegaard-1000 Friends of Minnesota
Louis Jambois Association for Metropolitan Municipalities
Curt Johnson—Citistates
Joe Kurcinka—MN Dept of Natural Resources, Regional Director
Paul Moline —county representative (Carver County)
Eric Muschler The McKnight Foundation
Guy Peterson Metropolitan Council
Elizabeth Ryan Family Housing Fund
Susan Schmidt Trust for Public Land/Embrace Open Space
Tom Scott—U of M Center for Urban and Regional Affairs
Meredith Udoibok—MN Dept of Employment and Economic Development
Open seat private sector representative (developer, banker, for ex)
Open seat —township representative
-1-
f.1
City Council
Dehs May O.2OO8
REGULAR
Item: 9
DIRECTION
MOTION
ITEM: Consider a preferred location for a sanitary sewer lift station in the vicinity of Reid Park
for the |-94 to30thStreet Infrastructure Project.
SUBMI I I ED BY� Jack Griffin, City Engineer
REVIEWED BY: Susan Hoyt, City Administrator
Ryan Stempski, Assistant City Engineer
SUMMARY AND ACTION REQUESTED: The city council isbeing asked ho1)provide input and
direction regarding the site location and site design for the proposed sanitary sewer lift station
facilities for the 1-94 to 30th Street Infrastructure Project then refer the item to the park
commission for information and comments; and 2)toreduce the contract for engineering the
plans and specifications for the |'940o3Om Street contract from $298.OUDto $25U.00Ofor o
savings of$40.0OUdue tothe horcannainoption.
RELATED INFORMATION
Preliminary engineering work has identified three potentiallift station locations inthe vicinity of
Reid Park. The locations selected and reviewed at this time provide the least cost sanitary sewer
system for both the initial capital costs and on -going operational costs; and provide the most
functional and flexible trunk sewer system for servicing both new development and existing
homes and business inthe Village area.
The alternative sites were selected after reviewing the general topography of the sewer service
area as defined in the Lake Elmo Comprehensive Plan; generally locating the lift stations in the
lowest topographic region to maximize the lift station service area. The area around the southern
part ofReid Park provides the lowest topography, in Ci1y-owned, and is adjacent to the project
corridor, The three sites identified for council consideration include (please refer to the attached
location map for these site locations):
Site Alternative No. 1: |nthe southwest corner ofReid Park; access from 3Oth Street,
Site Alternative No. 2: In the southeast corner ofReid Pork: access from 30Uh Street, and
Site Alternative No. 3: In o Cparcel adjacent to the southeast corner ofReid Park. This
site would require easement acquisition to accommodate the sewer pipe and the access
driveway, Also, soil borings, a wetland delineation, and additional engineering work will be
required to verify the feasibility of this site.
TKDA will present and discuss the advantages and disadvantages ofeach site. This will include
plan view drawings, cost eshmmhes, photos, and 3D renderings showing the proposed facilities.
Atthe conclusion ofthe presentation, TKDAand staff are requesting input and direction from the
Council to help identify one lift station site, and to provide input regarding the site layout and
configuration for the lift station facilities.
Site layout options will be presented for site access, the chemical odor control dosing tank, bank -
up power on -site generator, facility |oyout, routing options for 3-phase power to the site, and a
landscape screening plan.
ADDITIONAL INFORMATION
The scope of the 1-94 to 30th Street Infrastructure project includes the extension of trunk sanitary
forcemain from the MCES interceptor connection near 1-94 and Hudson Boulevard, along the
Lake Elmo Avenue corridor, to the Reid Park Area on 30th Street (at the southern border of the
proposed sewer service area). Future sewer projects will berequired 0oconnect to this Reid Park
lift station to extend trunk gravity sewer from the lift station to the area(s) to be served,
Depending on which lift station site is selected, the scope of these future projects will vary. The
further east the lift station in located, the less distance the trunk gravity sanitary sewer would
need to be extended to the Village area, but the more distance trunk gravity sanitary sewer would
need to be extended to the Old Village area (existing homes along Lake Elmo Avenue and north
of3Qth Street),
The lift station site will need to accommodate the 0l station wet well and struobure, control paned,
valve vault, fnroemoin piping, gravity sewer piping, 3-phase power transformer, odor control
dosing tank, stand-by 8eoenator, and access driveway. Many of these facilities will be
substantially buried and there isanoption hobury the chemical dosing tank.
A chemical dosing tank will be required at the lift station site for the purpose of odor control.
Chemicals stored in the dosing tank will pre -treat the wastewater in the |dt station, Treatment
inhibits the growth of hydrogen sulfide bacteria, which causes undesired odors and increases the
corrosiveness of wastewater. BioxideO, m non -toxic nitrate nompound, is the most commonly
used chemical. The dosing tank can beinstalled above ground orburied at additional cost,
A permanently mounted stand-by power generator will also be necessary at the site to ensure
uninterrupted operation in the event of a power outage or other emergency situations. The life
expectancy ofagenerator ioapproximately 25years, |tispossible hnphase the design and size
of this generator to provide a lower initial cost with the option of converting it to a portable
mounted generator for Public Works operations, once a larger permanently mounted generator is
required tomeet higher operating conditions.
The proposed lift station will require 3'phasepower ct the site, inaddition holift station site layout
selection, staff is looking for council input in regards to the preferred route to supply 3-phase
power tothe site. Xce| Energy has reviewed the availability of3'phaom power in the area. Xce|
Energy stated the following routes would be feasible (all cost estimates are preliminary and in
2008doUars):
° Adding an additional 3-phase line to the existing power poles along Lake Elmo Avenue
and 3OthStreet (approximately under $5O.00O).
w Extending a combination above ground and below ground line from Manning Avenue
along 3UthStreet (approximately $5O.00O)and
� Extending ebelow ground only line from Manning Avenue along 30thStreet
(approxima0e|y$7O.00O)
All options remain within the engineer's project estimate.
BACKGROUND
The Council has previously authorized the design phase services for the 1-94 to 30th Street
Infrastructure project. Theprojectvvasapprovedanafo,oemain'nn|ydesign.exbandinga|ong
Lake Elmo Avenue using directional boring as necessary to minimize roadway disturbance, The
proposed alignment and facility configuration extended the forcemain east along 3OthStreet with
a sanitary lift station located inthe vicinity VfReid Pork. An Environmental Assessment
Worksheet (EAW) was completed with the determination that an Environmental Impact Statement
(EIS) is not necessary for this project.
The initial design authorization for this project occurred with the proposed sewer alignment
consisting partially of gravity sanitary sewer along Lake Elmo Avenue and 30th Street. The
infrastructure improvements therefore included the reconstruction of Lake Elmo Avenue from 20th
bo3OthStreet, the reconstruction of3DUh Street, the addition ofatrail along Lake Elmo Avenue,
and the extension cf atrunk woharnnainline along Lake Elmo Avenue. Atthe city council meeting
on October 16, 2007, TKDA recommended that the city proceed with the Forcemain only option.
This change consisted of extending a sanitary sewer forcemain for the entire length of the Lake
Elmo Avenue corridor, thereby removing the street reconstruction work, the trail addition and the
trunk watermain extension. The proposed change also identified for the council how residents
along Lake Elmo Avenue could be served by gravity sanitary sewer in the future and at a lower
cost if and when sanitary sewer service would be necessary or desired for these properties.
The proposed recommendations were approved by the Council, thereby altering and reducing the
project scope and design. We have subsequently reviewed the design services fee estimate that
was previously authorized by the Council and we have found that we can confidently reduce our
proposed fees atthis time byotleast $4G.8UQ.This would alter our proposed design fees from
$2SO.00Odown ho$25O.00D.
CITY COUNCIL DIRECTION AND ACTION REQUIRED
SUGGESTED ACTION FOR CONSIDERATION —noformal motion required
The Council is being asked to provide input and direction to the engineering staff in regards to the
lift station site location, routing of three phase power, above mbelow ground chemical dosing
tank, site access, and landscape improvements.
It is further recommended that council direct staff to meet with the Park Commission toobtain
input on this project as it relates to Reid Park.
MOTION —to reduce the contract for theA4 to 30t�Street
Move to amend the TKDA contract for engineering services for the final design and specifications
of the 1-94 to 3e Street Sewer project from $296,600 to $250,000 for a reduction of S46,600.
ATTACHMENTS:
1. Lift Station Site Location Map
ORDER DFBUSINESS:
e Introduction
• Report bystaff orother presenter
• Questions from city council members to the presenter
� Questions/comments from the public to the city council
(a maximum of three minutes per question/statement)
• Provide Direction on lift station and refer to the park
commission NOMOTION NECESSARY
• Move to amend the contract with TKDA for cost reduction
* Action on motion
Susan Hoyt, City Administrator
Jack Griffin, City Engineer
Mayor and council members
Mayor facilitates
City council
Mayor and Council members
City Council
Map Date: May, 2008
Created By:
TKDA
City of Lake Elmo
Minnesota
•
LAU
Lift Station Site Location Map
Attachment for May 6, 2008 City Council Agenda Item
1-94 to 30th Street Infrastructure Improvements
TKDA Project No. 13857.000
Attachment
No.
1