HomeMy WebLinkAboutcc 5-6-08 packet City of Lake Elmo
3800 Laverne Avenue North
7 PM REGULAR COUNCIL MEETING
AGENDA
May 6,2008
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ATTENDANCE: Johnston, DeLapp, Johnson, Park, Smith
D. APPROVAL OF AGENDA:(The approved agenda is the order in which the City Council will do
its business.)
E. ORDER OF BUSINESS: (This is the way that the city council runs its meetings so everyone
attending the meeting or watching the meeting understands how the city council does its public
business.)
F. GROUND RULES: (These are the rules of behavior that the city council adopted for doing its
public business.)
G. APPROVE MINUTES:
1. Consider approval of April 15,2008 minutes
H. PUBLIC COMMENTS/INQUIRIES: In order to be sure that anyone wishing to speak to the city
council is treated the same way, meeting attendees wishing to address the city council on any
items NOT on the regular agenda may speak for up to three minutes.
I. CONSENT AGENDA: Items are placed on the consent agenda by city staff and the Mayor
because they are not anticipated to generate discussion. Items may be removed at City Council's
request.
2. Approve Resolution no. 2008-022 payments of claims.
3. Consider approving a request from Washington County Parks Division for the City to conduct
a deer harvest in Sunfish Lake Park in conjunction with the Lake Elmo Park Reserve deer
harvest in November of 2008
4. Authorize the purchase and installation of two drinking fountains from the Park Capital Fund
5. Authorize a capital equipment expenditure associated with the annual trade in of the bobcat for
a new model
J. REGULAR AGENDA:
6. Authorize entering into a contract with Iteris on behalf of Lake Elmo Elementary School PTA
for the Safe Routes to School Plan
7. Receive an update from Washington County on various transportation projects:
Trunk Highway 36 and Manning Avenue(CSAH 15)Project
Trunk Highway 36 and Lake Elmo Avenue(CSAH 17)Design Review Committee
Keats Avenue(CSAH 19)Landscaping Project
Inwood Avenue North(CSAH 13)Project
Trunk Highway 36 and Manning Avenue(CSAH 15)Project
8. Consider a preferred location for a sanitary sewer lift station in the vicinity of
Reid Park for the 1-94 to30`h Street Infrastructure Project
9.Consider approving an application to the 1000 Friends of Minnesota for a
Community Growth Options Grant; Resolution no.2008-023
K. REPORTS AND ANNOUNCEMENTS:
(These are verbal updates and do not have to be formally added to the agenda.)
• Mayor and Council Members
• Administrator
L. ADJOURN
City of Lake Elmo
City Council Meeting Minutes
April 15, 2008
Mayor Johnston called the meeting to order at 7:05 p.m.
PRESENT: Mayor Johnston, Council Members DeLapp, Johnson, Park,
Also Present: Finance Director Bouthilet, City Attorney Filla, Planning Director Klatt
and City Clerk Lumby
APPROVAL OF AGENDA:
MOTION: Council Member DeLapp moved to approve the April 15, 2008 agenda as
amended. Council Member Johnson seconded the motion. The,motion passed
unanimously.
ORDER OF BUSINESS:
APROVE MINUTES:
The minutes of April 1, 2008 were approved by consensus.
PUBLIC COMMENTS/INQUIRIES: None;
CONSENT AGENDA:
MOTION.- Council Member Johnson moved to approve the Consent Agenda as
presented. Council Member Park secondM the motion. The motion passed unanimously.
• Approve Resolution no. 20018-020 payment of claims in the amount of$98,943.00
• Approve MnIDOT Community„Roadside Landscaping Partnership Program
Agreement no. 92477 with MnDOT, Resolution no. 2008-021
• Authorization to purchase plants "wholesale" in accordance with the May 3
planting project.plan from Bachman Nursery Wholesale Center, as well as
authorization to purchase miscellaneous planting materials for the project in the
amount not to exceed $4,500.00. The MnDOT Land landscape Partnership
program agreement provides for the reimbursement of project costs up to
$4,500.00.
REGULAR AGENDA:
MOTION: Council Member Johnson moved to approve Mayor Johnson proclaiming the
month of May, 2008 to be Arbor Month in the City and April 25, 2008 as Arbor Day.
Council Member Park seconded the motion. The motion passed unanimously.
REPORTS AND ANNOUNCEMENTS: None
Mayor Johnston adjourned the meeting at 7:20 p.m.
NIMS Workshop:
The NIMS Workshop was cancelled because the instructor was on a fire call.
The workshop recessed at 7:30 p.m.
Respectfully submitted by Sharon Lumby, City Clerk
L
City Council
Date: 05/06/2008
CONSENT
Item: 2
Resolution 2008-022
ITEM: Approve resolution No. 2008-022 approving disbursements in the amount of$185,356.25.
SUBMITTED BY: Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED: The City Council is being asked to approve disbursements in
the amount of$185,356.25
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2008-022
RESOLUTION APPROVING CLAIMS
BE IT RESOLVED THAT Claim Number 457 was used for building surcharge, 458,
459, DD1642 through DD1653, 32478 through 324483 and 32485 through 32488 were used
for Staff Payroll dated April 24, 2008; 32484, 32489 through 32546 were used for Accounts
Payable, in the total amount of$185,356.25 are hereby approved.
ADOPTED, by the Lake Elmo City Council on the 6th day of May, 2008.
Dean Johnston
Mayor
ATTEST:
Susan Hoyt
City Administrator
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City Council
Date: 5/06/08
CONSENT
Item: 3
Motion
ITEM: Consider approving a request from Washington County Parks Division
for the City to conduct a deer harvest in Sunfish Lake Park in conjunction
with the Lake Elmo Park Reserve deer harvest in November of 2008.
REQUESTED BY: Peter Mott, Park Manager Washington County Parks
SUBMITTED BY: Carol Kriegler, Project Assistant
Mike Bouthliet, Park and Public Works Superintendent
REVIEWED BY: Parks Commission
Susan Hoyt, City Administrator
SUMMARY AND ACTION REQUESTED: The city council is being asked to approve a deer
harvest in Sunfish Lake Park in November 2008 in conjunction with the Lake Elmo Park Reserve
deer harvest. The goal of the hunt is to reduce the deer population in the two parks by 100 deer,
resulting in a population of 15 to 25 deer per square mile. This has been a 15 year on-going
partnership between the county and the city to control the deer population. The proposed gun
hunt at Sunfish Lake Park will be comprised of hunters selected by lottery. The lottery will be
limited to Lake Elmo city residents and result in the selection of 8 hunters and 2 alternates. The
deer harvest will be conducted in conjunction with the Lake Elmo Park Reserve harvest, with
assistance of the DNR, in the two parks over two weekends in November(November 8-9, and 15
& 16). A number of precautions will be in place to ensure that potential park visitors will not
enter the parks during the hunt, including extensive signing of park entrances and boundaries.
The Parks Commission reviewed the proposal and discussed it with park representatives and
approved the deer harvest.
ADDITIONAL INFORMATION
Deer populations have been growing steadily in Washington County and throughout the
Metropolitan area for the last 30 years. In order to keep deer populations in balance with
available habitat, collective efforts between the Minnesota Department of Natural Resources,
metropolitan cities, park agencies, sportsmen's organizations, and private citizens have been
developed and implemented.
The Washington County Parks Division, with assistance from the MN DNR, recommends the use
of a"special hunt" to manage deer populations within the Lake Elmo Park Reserve and adjacent
Sunfish Lake Park. MN DNR wildlife managers estimate that upwards of 200 deer are in the
park areas based on a 2008 aerial count of 153 and the assumption that 30% of the actual deer
population is missed through aerial surveys. A population of this size causes significant damage
to trees and shrubs in the parks due to browsing and also poses a traffic hazard as deer cross
nearby highways. A controlled hunt in the parks should remove significant numbers of deer from
the parks, while also dispersing deer into areas where they may be harvested by other hunters,
thereby increasing the overall effectiveness of the harvest.
The goal of the harvest is to reduce the deer herd to 15-25 deer per square mile in the parks.
The Lake Elmo Parks Commission requested a cap of deer harvested, and the County has
proposed that no more than 100 deer will be harvested between the two parks.
The Parks Commission voted unanimously in support of approving the proposed deer harvest.
1
RECOMMENDATION:
Approve a request from Washington County Parks Division for the City to conduct a deer
harvest in Sunfish Lake Park in conjunction with the Lake Elmo Park Reserve deer harvest in
November of 2008.
MOTION FOR CONSIDERATION
Move to approve the deer harvest in Sunfish Lake Park to be held in conjunction with the Lake
Elmo Park Reserve harvest, with assistance of the Minnesota DNR, on November 8 and 9 and
November 15 and 16.
ATTACHMENTS
1 Washington County Parks Division, 2008 Proposed Shotgun Deer Management Plan
2 Washington County Parks Division, Lake Elmo Park Reserve Deer Harvest
2
Public Works Department
Wa§Wngyton
Parks Division
Donald J.Theisen,P.E.
' �Nw/ Director/County Engineer
iinty
John D.Elholm,CPRP
Parks Director
Washington County
Parks Division
2008 Proposed Shotgun Deer Management Plan
Deer populations have been grow ing steadily in Washington County and throughout the
Metropolitan Area for the last 30 years. In order to keep deer populations in balance with
available habitat, collective efforts between the Minnesota Department of Natural Resources
(MN DNR), metropolitan cities, park agencies, sportsmen's organizations, and private citizens
must be developed and implemented.
The Washington County Parks Division, with assistance from the MN DNR, recommends the
use of a 'special hunt' to manage deer populations within the Lake Elmo Park Reserve (LEPR).
The proposal for LEPR is to conduct a shotgun hunt during the regular Minnesota firearms deer
season in November of 2008. A shotgun hunt is being selected over an archery hunt to
increase harvest success rates, thereby decreasing the number of days of disturbance in the
park.
The deer herd in the park reserve and the adjacent Sunfish Lake Park has grown to 153, based
upon a 2008 aerial survey. MN DNR wildlife managers estimate that 30% of the actual deer
population is missed through aerial surveys. This means there are upwards of 200 deer in the
park area. MN DNR wildlife managers recommend deer population goa Is of 15 to 25 deer per
square mile, or 45 - 75 deer in the area surveyed. A large number of these deer are entering
and staying in the parks in the fall because of outside hunting pressures. The large
concentration of deer in the park has caused significant damage to trees and shrubs due to deer
browsing. A population of this size also poses a traffic hazard as deer cross nearby highways.
A controlled hunt in the park, in conjunction with the regular deer firearms season, should
remove significant numbers of deer from the park reserve, while also dispersing deer into areas
outside the park where they may be harvested by other hunters, thereby increasing the overall
effectiveness of our efforts.
MN DNR wildlife managers recommend that we allow hunting of either sex deer in the park
reserve while emphasizing the importance of harvesting antlerless (female) deer. This will be
accomplished through an "earn-a-buck" management approach. The "earn-a-buck" approach
requires hunters to harvest a female deer before they can harvest a buck (male deer).
Reducing populations of female deer will lower the short-term reproductive capacity of the deer
herd, maximizing the benefits of a controlled deer harvest in the park. MN DNR wildlife
managers recommend we allow 50 hunters into the park reserve for the controlled harvest, and
allow hunters to purchase additional anterless permits. The goal of the harvest is to reduce the
deer herd to 15 —25 deer per square mile in the park. No more than 100 deer will be harvested
from the park reserve.
Washington County Parks will work with MN DNR to take advantage of the lottery system for
this years' hunt. MN DNR will conduct the drawing and provide the list of successful applicants
to Washington County.
Staff asks for approval of the 2008 Deer M anagement Plan.
11660 Myeron Road North, Stillwater, Minnesota 55082
Phone: 651-430-4300 • Fax: 651-430-4350 • TTY: 651-430-6246
www.co.washington.mn.us
Equal Employment Opportunity/Affirmative Action
Washington County
Parks Division
Lake Elmo Park Reserve Deer Harvest
Background
This report contains information about how the white-tailed deer harvest will be conducted in the
Lake Elmo Park Reserve. The Washington County Parks Division, in conjunction with the
Minnesota Department of Natural Resources, will conduct this special harvest.
Studies conducted in conjunction with the Minnesota Department of Natural Resources indicate
that there is an over-population of deer in the Lake Elmo Park Reserve.
Perm its
Shotgun hunting permits will be issued.
Dates
The hunt will be conducted November 8t' & 9t" and 15" & 16th.
Game
Either sex white-tailed deer. A doe m ust be harvested before a buck can be harvested. The
Lake Elmo Park Reserve is designated an Intensive Harvest Area by the MN DNR. Hunters will
be given the option to purchase and use up to four Bonus Permits to take additional antlerless
deer, up to a grand total of 5 deer. No more than 100 deer will be removed from the park
reserve.
Application Procedures
Application for special area permits must be submitted to the MN DNR License Bureau, The
State will conduct a random drawing and return a list of successful applicants to the County.
Orientation Meeting
Successful applicants will receive a packet of hunt information and will be notified of a
mandatory hunter orientation/safety meeting, which will be held before the hunt begins.
Hunting Zones
The park reserve will be divided into hunting zones. At the orientation session, each hunter will
select the zone he wants to hunt according to the order in which they were drawn in the lottery.
Hunters selected near the end of the lottery probably will not receive their first choice of zone.
Hunters, with approval from Park staff, may shift zones after the first day to fill vacancies left by
successful hunters.
Zones will be marked on a map and marked in the field near residential development. A
minimum of 300 yards will be the nearest any zone will be marked from residential
development.
Parking and Vehicle Use
Designated parking areas will be established for use during the hunt. Hunters will not be
allowed to park on any roads outside the park and walk into the park. The only time hunters will
be allowed to drive beyond the parking areas is to retrieve a deer.
City Council
Date: 5/6/08
CONSENT
Item: 4
Motion
ITEM: Authorize the purchase and install two drinking fountains from the Park
Capital Fund
SUBMITTED BY: Mike Bouthilet, Public Works Superintendent
REVIEWED BY: Parks Commission
Susan Hoyt, City Administrator
Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED: The city council is being asked to authorize
the purchase of two drinking fountains for a total of$3,710, which includes shipping
costs, from the Parks Capital Fund, which has funds to cover this expense. The two
drinking fountains are:
■ An accessible drinking fountain that meets the Americans With Disabilities Act
(ADA) for the VFW Park ($1,930)
■ A replacement drinking fountain for Pebble Park ($1,430)
MOTION
Authorize the purchase of two drinking fountains for an amount not to exceed$ 3,800 out
of the Park Capital Fund for VFW and Pebble Park.
City Council
Date: 5/6/08
CONSENT
Item: 5
Motion
ITEM: Authorize a capital equipment expenditure
associated with the annual trade in of the bobcat for a new model
SUBMITTED BY: Mike Bouthilet, Public Works Superintendent
REVIEWED BY: Susan Hoyt, City Administrator
Tom Bouthilet, Finance Director
SUMMARY AND ACTION REQUESTED: The city council is being asked to approve
expenditures of$1,926 (including tax) out of the capital equipment budget for trading in
the bob cat for a new model. This is an annual program that the city participates in with
the manufacturer that the Maintenance Advisory Committee for the city has approved
participating in in the past.
MOTION(The cost is rounded to give a little flexibility).
Authorize the expenditure of up to $1,950 for the trade in of the Bobcat for an updated
model.
i
City Council
Date: 5/6/08
REGULAR
Item: 6
Motion
ITEM: Authorize entering into a contract with Iteris on behalf of Lake Elmo
Elementary School PTA for the Safe Routes to School Plan
REQUESTED BY: Sandy Cullen, PTA, Lake Elmo Elementary School
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: School Evaluation Team
SUMMARY AND ACTION REQUESTED: The City Council is being asked to enter into a contract
with Iteris, Inc. on behalf of Lake Elmo Elementary School to using grant funds in the amount of
$20,000 for the Safe Routes to School Plan to promote walking and biking opportunities for
students at Lake Elmo Elementary School. The School was awarded a $20,000 grant for the
work and the city is the fiscal agent so the city must technically enter into the grant even though it
is under the management of the School. The city formalized the agreement with MnDOT in
January of 2008. The city staff will participate in the planning process when appropriate. The
School sent out a request for proposals for the study in March, 2008 and received four
responses. Iteris was selected by the school evaluation team.
ADDITIONAL INFORMATION
Iteris was selected because of the thoroughness of their work plan, conciseness of their
deliverables and their emphasis on creating educational opportunities for the school community
and the general public. literis uses PE Engineering and 3M as subcontractors in the process.
The four consultant teams submitted proposals; all costs were for the full $20,000 amount.
• Alliant Engineering, Inc., Minneapolis
• Bonestroo, St. Paul
• Iteris, Inc., Minneapolis; in association with PE Services, Ltd., Wayzata; and 3M
• Olsson Associates, Edina; in association with KLD Consulting, Minneapolis
A proposal evaluation group rated each of the proposals. The evaluation group consisted of:
• Kristie Billiar, Mn/DOT SRTS Coordinator
• Nik Costello, Washington County Traffic Engineer
• Sandy Cullen, Lake Elmo Elementary PTA
• Andy Fields, Lake Elmo Elementary Principal
• Jack Griffin, City of Lake Elmo Engineer
• Jennifer Pelletier, City of Lake Elmo Planning Commission
• Anne Schlagel, Lake Elmo Elementary PTA
RECOMMENDATION
The School Evaluation team has selected Iteris and requests the city authorize the contract
between the city and Iteris so the school can move forward with this project.
1
SUGGESTED MOTION FOR CONSIDERATION
Move to authorize the a contract with lteris, Inc. for a cost not to exceed$20,000 for Lake Elmo
Elementary School to complete the Safe Routes to School according to the proposal submitted by
lteris and based upon the recommendation of the Lake Elmo School Evaluation team.
ORDER OF BUSINESS:
• Introduction Susan Hoyt, City Administrator
• Report by staff or other presenter Sandy Cullen
PTA, Lake Elmo Elementary School
• Questions from city council members to the presenter Mayor and council members
• Questions/comments from the public to the city council Mayor facilitates
(a maximum of three minutes per question/statement)
• Call for a motion. Mayor and council members
• Discussion among city council members Mayor and council members
• Action by the city council City council
2
City Council
Date: May 6, 2008
REGULAR
Item: 7
INFORMATION
ITEM: Receive an update from Washington County on various transportation projects
being planned or constructed
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Susan Hoyt, City Administrator
Ryan Stempski, Assistant City Engineer
SUMMARY AND ACTION REQUESTED: The City Council is being asked to receive an update
from Washington County on the following projects. No further action is requested at this time.
1. Trunk Highway 36 and Manning Avenue (CSAH 15) Project
2. Trunk Highway 36 and Lake Elmo Avenue (CSAH 17) Design Review Committee
3. Keats Avenue (CSAH 19) Landscaping Project
4. Inwood Avenue North (CSAH 13) Project
ORDER OF BUSINESS:
• Introduction Susan Hoyt, City Administrator
• Report by staff or other presenter Jack Griffin, City Engineer
Wayne Sandberg, Washington County
• Questions from city council members to the presenter Mayor and council members
• Questions/comments from the public to the city council Mayor facilitates
(a maximum of three minutes per question/statement)
City Council
Date: 5/06/08
REGULAR
Item: 8
RESOLUTION
ITEM: Consider a resolution authorizing the application for a 1,000 Friends of
Minnesota Community Growth Options Planning Grant
SUBMITTED BY: Susan Hoyt, City Administrator
Kyle Klatt, Planning Director
SUMMARY AND ACTION REQUESTED: The city council is being asked to authorize the
application to the 1,000 Friends of Minnesota community Growth Options planning grant. The
grant provides for matching funds for planning expertise for ten cities and townships under 10,000
people within the twelve county metropolitan area that are anticipating growth between now and
2035. Lake Elmo meets these criteria. The Village area will require substantial planning expertise
and communication with property owners and residents to move through the comprehensive plan
amendments, zoning code and subdivision requirements to implement the preferred development
scenario. These city initiated planning activities are eligible for these grant funds and the city's
commitment to public involvement throughout the Village planning process with all of its related
activities will support our application. After a review of the criteria, it appears that the 1,000
Friends may be looking for cities/townships that do not have a planning staff and/or have
historically had limited resources available to address complex planning issues. Nevertheless,
Lake Elmo clearly fits the criteria and the Village provides a great opportunity for the grant funds
to be effectively used to plan and implement thoughtful growth.
This grant may provide funds to support this effort in the amount of$40,000 the first year,
$24,000 the second year and up to $100,000 over six years. It will also connect the city with
additional community resources. The timing of the Village planning work will likely be done in a
shorter time frame than six years so this funding detail would need to be worked to maximize
investment in the Village planning. However, south of Tenth Street will require planning expertise
and communication beginning in year 2010 or 2011 given the comprehensive plan timelines for
growth. The deadline for the grant is May 15 and a resolution is required to support the city's
application. The city was contacted by the 1,000 Friends of Minnesota about this opportunity and
staff recommends submitting an application. The city's match could be through planning
consulting dollars that are routinely budgeted and through the city's planning budget.
ADDITIONAL INFORMATION PROVIDED BY THE 1,000 FRIENDS OF MINNESOTA
The 1,000 Friends of Minnesota is an organization that has long been committed to managing
growth. In an effort to promote thoughtful, sustainable development the 1000 Friends of
Minnesota and their University of Minnesota partners, the Center for Urban and Regional Affairs
and the Hubert H. Humphrey Institute of Public Affairs, are now accepting applications from
interested communities for Community Growth Options (CGO). CGO is a multi-year project
funded by the McKnight Foundation and designed to deliver to small, fast-growing communities
financial and other assistance for community planning, ordinance development, and
implementation.
1
• The six-year goals of Community Growth Options (CGO)are:
To assist local elected officials, staff and citizens in guiding the development patterns in
their communities.
To support Minnesota communities in accommodating growth.
To create models of successful planning and implementation.
To entice planning firms to provide to growing communities a comprehensive array of
services.
To create and sustain in communities a demand for long-term planning and a balanced-
growth approach to community development.
■ Selected communities will be expected to:
-- Contract with a planning firm from our approved pool of consultants.
-- Work with that firm to establish a cyclical planning framework for their community that
includes the following components: community visioning, comprehensive planning,
ordinance development/updating, plan implementation/developing action items, policies
and procedures audit, ongoing internal education and training with assistance from the
selected planning firm, implement this planning framework.
-- Commit to funding ongoing planning as a core function of government(as noted above.
CGO will pay up to $40,000 of the community's planning costs in Year One, up to
$24,000 in year two, and decreasing each year until Year Six when the community is
expected to pay the full cost of their planning program).
-- Commit to seeking diverse and broad citizen representation in the planning process.
-- Commit to openness and a high level of information-sharing in the planning process.
-- Participate in CGO workshops and trainings as appropriate.
■ In addition to the basic criteria above, the following will be considered when selecting
communities to participate:
_Commitment to public participation
_Commitment to achieving diversity and inclusiveness in public participation
_ Degree of community interest in the project
_ Degree of community leaders' commitment to the project
_ Proximity to future or existing transit or highway projects
_Proximity to sensitive lands and/or compromised or threatened water resources and natural
habitat
_ Budget
_Staff capacity (Lake Elmo will likely have more staff capacity than some cities/townships)
_Relationship with neighbors
_ References in the community
RECOMMENDATION
Apply for the 1,000 Friends of Minnesota Community Growth Options Grant as a way to assist the
city in financing the comprehensive planning, zoning and subdivision work, including public
participation, that will be necessary to take the Village Vision and implement it after the AUAR
process is completed, financial information is received and the city council determines a preferred
development scenario.
MOTION
Move to approve Resolution no. 2008-023 authorizing the application for a 9,000 Friends of
Minnesota Community Growth Options Grant.
2
ORDER OF BUSINESS
■ Introduction Susan Hoyt, City Administrator
■ Report Kyle Klatt, Planning Director
■ Questions from the council to the presenters Mayor and Council members
(3 minute/question)
■ Questions/comments from the public to the council Mayor facilitates
(3 minute max/person)
■ Call for a motion Mayor and Council members
■ Discussion Mayor and Council members
■ Action City Council
ATTACHMENTS:
1 Resolution no. 2008-023
2 Announcement
3 Application Requirements
4 Advisory Board for 1,000 Friends
3
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2008-023
A RESOLUTION OF SUPPORT FOR AN APPLICATION TO THE
COMMUNITY GROWTH OPTIONS PROGRAM
WHEREAS, the city of Lake Elmo desires to enter into the Community Growth Options program
offered by the McKnight Foundation through 1000 Friends of Minnesota; and
WHEREAS, the city of Lake Elmo is committed to developing a long-term, proactive approach to
planning; and
WHEREAS,the city of Lake Elmo is committed to bringing sewer to two areas within the its city
limits; and
WHEREAS,the city of Lake Elmo is carefully planning for the addition of sewer and public
infrastructure to these two areas of the city beginning with the area around the Village and then portions of
the area south of Tenth Street; and
WHEREAS, the city of Lake Elmo has committed to proactive and thoughtful planning with
substantial public participation; and
WHEREAS, the city of Lake Elmo has adopted thirteen principles to achieve in implementing its
vision of the Village through a comprehensive plan amendment, zoning code and subdivision ordinances;
and
WHEREAS, the city of Lake Elmo intends to partially fund its future planning for growth with the
assistance of the Community Growth Options Program; and
WHEREAS, the city of Lake Elmo is committed to transparent and inclusive public planning
processes with diverse and broad citizen representation; and
WHEREAS, the city of Lake Elmo is committed to openness and a high level of information-
sharing in the planning process and participation by elected, appointed officials and citizens in educational
workshops and training provided in a variety of ways including through the 1,000 Friends and its partners;
and
WHEREAS, the City of Lake Elmo contains a high proportion of sensitive lands and open space,
including unique rolling hills, natural springs and streams, lakes and wetlands with regional and statewide
significance as well as historic agricultural uses within its twenty three square mile area.
NOW, THEREFORE, The Lake Elmo City Council does hereby resolve to support this application
to the Community Growth Options program and commit the City of Lake Elmo to a planning framework
that includes pursuing a community vision, comprehensive planning, ordinance development/updating,
plan implementation/developing action items, policies and procedures audit and ongoing internal
education and training.
Passed and duly adopted this 6"'day of May, 2008 by the City Council of the City of Lake Elmo,
Minnesota.
Dean A. Johnston, Mayor
ATTEST:
Susan Hoyt, City Administrator
Voting in Support Voting against
100-0
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Hubert H.Humphrey
Guam i /� h Institute of Public Affairs
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COMMUNITY GROWTH OPTIONS
Now Accepting Applications
1000 Friends of Minnesota and their University of Minnesota partners, the Center for Urban and
Regional Affairs and the Hubert H. Humphrey Institute of Public Affairs, are now accepting
applications from interested communities for Community Growth Options (CGO). CGO is a multi-
year project funded by the McKnight Foundation and designed to deliver to small,fast-growing
communities financial and other assistance for community planning, ordinance development, and
implementation.
CGO recognizes that Minnesota is growing rapidly and that many small communities are in the path of
development with little or no support to help them prepare for this. Many communities have a vision of
maintaining their community character, open spaces, and rural lifestyle, while also enjoying the
economic development that growth could bring. Being concerned for the future of these unique places,
CGO seeks to build capacity for ongoing planning and implementation in ten growing communities
over a six-year period. In the end, the success of this project will be a replicable model of planning that
specifically addresses the unique challenges facing small growing communities.
The six-year goals of CGO are:
■ To assist local elected officials, staff and citizens in guiding the development patterns in their
communities.
■ To support Minnesota communities in accommodating growth.
■ To create models of successful planning and implementation.
■ To incent planning firms to provide to growing communities a comprehensive array of services.
■ To create and sustain in communities a demand for long-term planning and a balanced-growth
approach to community development.
In 2008 ten communities will be selected to participate in this six-year project. Each of the ten
communities will be awarded a grant in Year One of up to$40,000 and up to$24,000 in Year Two for
the purpose of establishing a long-term framework for community planning, zoning and
implementation. Communities that are working toward desired project outcomes are eligible for
financial support over the six years of the project, totaling up to$100,000. Communities will be
expected to contribute a portion of their own planning costs in an amount which will increase
incrementally over the six-year period. Financial support from CGO will decrease each year until Year
Six when the community is expected to pay the full cost of their planning and implementation.
The ten selected communities will also have access to a comprehensive array of communications,
educational, technology and University resources at no additional cost to support and enhance their
planning and implementation efforts. These resources include:
■ A comprehensive array of communications resources, such as quarterly newsletters produced
about each community and distributed to all community citizens, as well as CGO program-wide
newsletters that highlight progress in all selected communities. Each community will also have
a dedicated website for easy information sharing regarding the project.
■ Regular training opportunities, such as workshops for local elected officials, staff and citizens
on various planning and natural resource topics relevant to the community.
■ University of Minnesota resources such as I0-week graduate student internships and faculty
research support, which includes GIS support, market research, community surveys and data-
gathering.
■ Technical assistance to support, inform the community planning process such as 3D
visualization, interactive mapping and GIS analysis.
Selected communities will be expected to:
■ Contract with a planning firm from our approved pool of consultants.
■ Work with that firm to establish a cyclical planning framework for their community that
includes the following components: community visioning, comprehensive planning, ordinance
development/updating,plan implementation/developing action items, policies and procedures
audit, ongoing internal education and training.
■ With assistance from the selected planning firm, implement this planning framework.
■ Commit to funding ongoing planning as a core function of government(as noted above: CGO
will pay up to $40,000 of the community's planning costs in Year One, up to $24,000 in year
two, and decreasing each year until Year Six when the community is expected to pay the full
cost of their planning program).
■ Commit to seeking diverse and broad citizen representation in the planning process.
■ Commit to openness and a high level of information-sharing in the planning process.
■ Participate in CGO workshops and trainings as appropriate.
The timeline for the project is as follows:
■ April (date to be determined)—Information sessions held. Please contact us at
cgo@ 1000fom.org to register.
■ May 15, 2008—Review of applications begins
■ June 15, 2008 —Community selection begins. First communities are selected.
• Communities will then choose and contract with participating planning firms and the first grant
payments will be made and work begins.
Eligible communities are invited to submit applications following the guidelines below (the full
guidelines are available on a separate document on our web site at www.1000fom.org):
J _ exhgil lit q i melt t
To be considered for the project, the community must meet the following basic criteria:
■ Geographic location—In this phase of the project we are accepting applications from
communities located in the following counties: Hennepin, Ramsey,Washington, Dakota,
Anoka, Scott, Carver, Sherburne,Wright, Isanti, Chisago, and Goodhue.
■ Community type—Cities and townships are eligible to apply. We are not able to accept
applications from counties at this time.
■ Growing—Communities must be projected to grow between now and 2035.
■ Population—Only communities with a 2006 estimated population greater than 600 and less
than 12,000 are eligible to apply. Please follow this link if you are not sure if you fit this
criteria: http://www.demogrraphy.state.mn.us/documents/MCDEST20002006.csv
■ Board resolution—A resolution of the town board or city council authorizing application
submission is required. If necessary, the resolution can be submitted after the application
deadline, but all resolutions must be received by 4:00 p.m. June 16, 2008.
lfherelecton°Criteiran
In addition to the basic criteria above, the following will be considered when selecting communities to
participate:
■ Commitment to public participation
■ Commitment to achieving diversity and inclusiveness in public participation
■ Degree of community interest in the project
■ Degree of community leaders' commitment to the project
■ Proximity to future or existing transit or highway projects
■ Proximity to sensitive lands and/or compromised or threatened water resources and natural
habitat
■ Budget
■ Staff capacity
■ Relationship with neighbors
■ References
How,to App1Y
Step 1: If you think your community might be a good match for this project,please call or e-mail us.
We would like to get to know your community and provide more information about the project. Call
Liz Boyer or Lisa Bigaouette at (651) 312-1000 or e-mail cgo@ 1000fom.org.
Step 2: Submit an application and cover sheet to 1000 Friends of Minnesota by 4:00 p.m. on May 15,
2008. Application Guidelines can be found on 1000 Friends of Minnesota's website at
www.1000fom.oriz
1006
_ Hubert H.Humppreeyy
z Guam � Institute of Puhl.c Af%'rrs
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COMMUNITY GROWTH OPTIONS
Application Guidelines
1000 Friends of Minnesota and their University of Minnesota partners, the Center for Urban and
Regional Affairs and the Hubert H. Humphrey Institute of Public Affairs, are now accepting
applications from interested communities for Community Growth Options (CGO). CGO is a
multi-year project funded by the McKnight Foundation and designed to deliver to small,fast-
growing communities financial and other assistance for community planning, ordinance
development, and implementation.
Please see the full Application Announcement at:
http://www.1000fom.org/Posted Documents/CGO.announcement.pdf for information on the
project's goals, expectations of participating communities, and project timeline.
A press release about the project is also available at:
htM://www.4000fom.org/Posted Documents/CGO__press_release.pdf
basic ElgibiUlt ,Regiirme�ts
To be considered for the project, the community must meet the following basic criteria. Please
see the Application Announcement for criteria that will be considered in the selection process:
■ Geographic location—In this phase of the project we are accepting applications from
communities located in the following counties: Hennepin, Ramsey, Washington, Dakota,
Anoka, Scott, Carver, Sherburne,Wright, Isand, Chisago, and Goodhue.
■ Community type—Cities and townships are eligible to apply.We are not able to accept
applications from counties at this time.
i
■ Growing—Communities must be projected to grow between now and 2035.
■ Population—Only communities with a 2006 estimated population greater than 600 and
less than 12,000 are eligible to apply. Please follow this link if you are not sure if you fit
this criteria: http://www.demography.state.mn.us/documents/MCDEST2000 2006.csv
■ Board resolution—A resolution of the town board or city council authorizing
application submission is required. If necessary, the resolution can be submitted after the
application deadline, after the full application.
how to;Apply,.
Step 1: If you think your community might be a good match for this project, please call or e-mail
us. We would like to get to know your community and provide more information about the
project. Call Liz Boyer or Lisa Bigaouette at(651) 312-1000 or e-mail cgo@ 1000fom.org.
Step 2: Submit an application and cover sheet to 1000 Friends of Minnesota by 4:00 p.m. on
May 15, 2008.
Applications can be either e-mailed to cgo@ 1000fom.org or mailed to:
1000 Friends of Minnesota
1031 West 7`h Street
St. Paul,MN 55102
COVERSHEET
Please include the following information in the cover sheet:
■ Name of your community
■ Your community's 2008 total operating budget
■ Key contact person, title
■ Address
■ Phone number
■ E-mail address (if available)
APPLICATION
The application should respond to the following questions. Applications can be brief and should
not exceed 10 pages. Please include any supporting documentation that would be helpful in
reviewing your application. If any of your community's documents are available online, please
include the web address(es)where they can be found.
1) Need and desire to participate in Community Growth Options
■ Briefly describe why this program would be of value in meeting the needs of your
community's planning, zoning, and implementation efforts.
■ Briefly describe your community's most urgent concerns related to growth and
development.
■ Briefly describe your community's planning capacity—in terms of staff,financial and
technical resources.
■ Has your community received financial support for planning, zoning, and/or
implementation in recent years through other organizations or agencies? Please describe.
2) Community visioning
■ Has your community ever undertaken a community visioning effort? (Note: this is not
required to participate in the project). If yes, how would you describe the overall vision
for your community?
3) Planning efforts and ordinance documents
■ Does your community currently have a comprehensive plan? (Note: this is not required
to participate in the project). If yes, when was it completed?
■ If your community is a township, do you have your own zoning ordinance or do you use
the county's?
4) Community Involvement
■ Have you ever completed a community survey? If yes, please attach a summary.
■ Briefly describe your community's experience with achieving community input in a
planning or visioning process.
5) Relationship with neighbors—How would you characterize your relationship with
neighboring communities? Some communities may wish to submit joint proposals. If this
application is being submitted jointly by two or more jurisdictions, please clearly describe
common objectives and potential for collaboration.
6) Board resolution—Please include with your application a resolution of the town board or
city council supporting this application. If necessary, the resolution can be submitted after the
application deadline. The resolution must be received by 4:00 p.m. on June 16, 2008.
7) References—Help us get to know your community. Please include the names and contact
information of individuals, organizations or business who have been involved with your
community in the last 5 years.
1000
Hubert kl'. Tumpc Aey
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NINNESOTA
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COMMUNITY GROWTH OPTIONS
Board of Advisors
■ Jim Solem—Chair
■ John Crosby-1000 Friends of Minnesota, Board of Directors
■ Bob Engstrom—Robert Engstrom Companies; 1000 Friends of Minnesota, Board of
Directors
■ Tom Fischer—U of M College of Design
■ Ed Goetz—U of M HHH Institute of Public Affairs
■ Warren Hanson—Greater Minnesota Housing Fund
■ Jeff Heegaard-1000 Friends of Minnesota
■ Louis Jambois—Association for Metropolitan Municipalities
■ Curt Johnson—Citistates
■ Joe Kurcinka—MN Dept of Natural Resources, Regional Director
■ Paul Moline—county representative (Carver County)
■ Eric Muschler—The McKnight Foundation
■ Guy Peterson—Metropolitan Council
■ Elizabeth Ryan—Family Housing Fund
■ Susan Schmidt—Trust for Public Land/Embrace Open Space
■ Tom Scott—U of M Center for Urban and Regional Affairs
■ Meredith Udoibok—MN Dept of Employment and Economic Development
■ Open seat—private sector representative (developer, banker, for ex)
■ Open seat—township representative
- 1 -
City Council
Date: May 6, 2008
REGULAR
Item: 9
DIRECTION
MOTION
ITEM: Consider a preferred location for a sanitary sewer lift station in the vicinity of Reid Park
for the 1-94 to 30th Street Infrastructure Project,
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Susan Hoyt, City Administrator
Ryan Stempski, Assistant City Engineer
SUMMARY AND ACTION REQUESTED: The city council is being asked to 1) provide input and
direction regarding the site location and site design for the proposed sanitary sewer lift station
facilities for the 1-94 to 30th Street Infrastructure Project then refer the item to the park
commission for information and comments; and 2) to reduce the contract for engineering the
plans and specifications for the 1-94 to 30th Street contract from $296,600 to $250,000 for a
savings of$46,600 due to the forcemain option.
RELATED INFORMATION
Preliminary engineering work has identified three potential lift station locations in the vicinity of
Reid Park. The locations selected and reviewed at this time provide the least cost sanitary sewer
system for both the initial capital costs and on-going operational costs; and provide the most
functional and flexible trunk sewer system for servicing both new development and existing
homes and business in the Village area.
The alternative sites were selected after reviewing the general topography of the sewer service
area as defined in the Lake Elmo Comprehensive Plan; generally locating the lift stations in the
lowest topographic region to maximize the lift station service area. The area around the southern
part of Reid Park provides the lowest topography, is City-owned, and is adjacent to the project
corridor. The three sites identified for council consideration include (please refer to the attached
location map for these site locations):
• Site Alternative No. 1: In the southwest corner of Reid Park; access from 30th Street,
• Site Alternative No. 2: In the southeast corner of Reid Park: access from 30th Street, and
Site Alternative No. 3: In a City-owned parcel adjacent to the southeast corner of Reid Park. This
site would require easement acquisition to accommodate the sewer pipe and the access
driveway. Also, soil borings, a wetland delineation, and additional engineering work will be
required to verify the feasibility of this site.
TKDA will present and discuss the advantages and disadvantages of each site. This will include
plan view drawings, cost estimates, photos, and 3D renderings showing the proposed facilities.
At the conclusion of the presentation, TKDA and staff are requesting input and direction from the
Council to help identify one lift station site, and to provide input regarding the site layout and
configuration for the lift station facilities.
Site layout options will be presented for site access, the chemical odor control dosing tank, back-
up power on-site generator, facility layout, routing options for 3-phase power to the site, and a
landscape screening plan.
1
ADDITIONAL INFORMATION
The scope of the 1-94 to 30th Street Infrastructure project includes the extension of trunk sanitary
forcemain from the MCES interceptor connection near 1-94 and Hudson Boulevard, along the
Lake Elmo Avenue corridor, to the Reid Park Area on 30th Street (at the southern border of the
proposed sewer service area). Future sewer projects will be required to connect to this Reid Park
lift station to extend trunk gravity sewer from the lift station to the area(s) to be served.
Depending on which lift station site is selected, the scope of these future projects will vary. The
further east the lift station is located, the less distance the trunk gravity sanitary sewer would
need to be extended to the Village area, but the more distance trunk gravity sanitary sewer would
need to be extended to the Old Village area (existing homes along Lake Elmo Avenue and north
of 30th Street).
The lift station site will need to accommodate the lift station wet well and structure, control panel,
valve vault, forcemain piping, gravity sewer piping, 3-phase power transformer, odor control
dosing tank, stand-by generator, and access driveway. Many of these facilities will be
substantially buried and there is an option to bury the chemical dosing tank.
A chemical dosing tank will be required at the lift station site for the purpose of odor control.
Chemicals stored in the dosing tank will pre-treat the wastewater in the lift station. Treatment
inhibits the growth of hydrogen sulfide bacteria, which causes undesired odors and increases the
corrosiveness of wastewater. Bioxide(D, a non-toxic nitrate compound, is the most commonly
used chemical. The dosing tank can be installed above ground or buried at additional cost.
A permanently mounted stand-by power generator will also be necessary at the site to ensure
uninterrupted operation in the event of a power outage or other emergency situations. The life
expectancy of a generator is approximately 25 years. It is possible to phase the design and size
of this generator to provide a lower initial cost with the option of converting it to a portable
mounted generator for Public Works operations, once a larger permanently mounted generator is
required to meet higher operating conditions.
The proposed lift station will require 3-phase power at the site. In addition to lift station site layout
selection, staff is looking for council input in regards to the preferred route to supply 3-phase
power to the site. Xcel Energy has reviewed the availability of 3-phase power in the area. Xcel
Energy stated the following routes would be feasible (all cost estimates are preliminary and in
2008 dollars):
• Adding an additional 3-phase line to the existing power poles along Lake Elmo Avenue
and 30th Street (approximately under$50,000),
• Extending a combination above ground and below ground line from Manning Avenue
along 30th Street (approximately$50,000), and
• Extending a below ground only line from Manning Avenue along 30th Street
(approximately $70,000)
All options remain within the engineer's project estimate.
BACKGROUND
The Council has previously authorized the design phase services for the 1-94 to 30th Street
Infrastructure project. The project was approved as a forcemain-only design, extending along
Lake Elmo Avenue using directional boring as necessary to minimize roadway disturbance. The
proposed alignment and facility configuration extended the forcemain east along 30th Street with
a sanitary lift station located in the vicinity of Reid Park. An Environmental Assessment
Worksheet (EAW) was completed with the determination that an Environmental Impact Statement
(EIS) is not necessary for this project.
The initial design authorization for this project occurred with the proposed sewer alignment
consisting partially of gravity sanitary sewer along Lake Elmo Avenue and 30th Street. The
2
infrastructure improvements therefore included the reconstruction of Lake Elmo Avenue from 20th
to 30th Street, the reconstruction of 30th Street, the addition of a trail along Lake Elmo Avenue,
and the extension of a trunk watermain line along Lake Elmo Avenue. At the city council meeting
on October 16, 2007, TKDA recommended that the city proceed with the Forcemain only option.
This change consisted of extending a sanitary sewer forcemain for the entire length of the Lake
Elmo Avenue corridor, thereby removing the street reconstruction work, the trail addition and the
trunk watermain extension. The proposed change also identified for the council how residents
along Lake Elmo Avenue could be served by gravity sanitary sewer in the future and at a lower
cost if and when sanitary sewer service would be necessary or desired for these properties.
The proposed recommendations were approved by the Council, thereby altering and reducing the
project scope and design. We have subsequently reviewed the design services fee estimate that
was previously authorized by the Council and we have found that we can confidently reduce our
proposed fees at this time by at least$46,600. This would alter our proposed design fees from
$296,600 down to$250,000.
CITY COUNCIL DIRECTION AND ACTION REQUIRED
SUGGESTED ACTION FOR CONSIDERATION—no formal motion required
The Council is being asked to provide input and direction to the engineering staff in regards to the
lift station site location, routing of three phase power, above or below ground chemical dosing
tank, site access, and landscape improvements.
It is further recommended that council direct staff to meet with the Park Commission to obtain
input on this project as it relates to Reid Park.
MOTION—to reduce the contract for the 1-94 to 30th Street
Move to amend the TKDA contract for engineering services for the final design and specifications
of the 1-94 to 30rh Street Sewer project from $296,600 to $250,000 for a reduction of$46,600.
ATTACHMENTS:
1, Lift Station Site Location Map
ORDER OF BUSINESS:
• Introduction Susan Hoyt, City Administrator
• Report by staff or other presenter Jack Griffin, City Engineer
• Questions from city council members to the presenter Mayor and council members
• Questions/comments from the public to the city council Mayor facilitates
(a maximum of three minutes per question/statement)
• Provide Direction on lift station and refer to the park City council
commission NO MOTION NECESSARY
• Move to amend the contract with TKDA for cost reduction Mayor and Council members
• Action on motion City Council
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