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HomeMy WebLinkAboutJune 20, 2006 CCP Mayor: Lake Elmo City.. oun�eil ]Dean Johnston � Council members. 3800 Laverne Avenue No. Rita Conlin TUE SDAYS Lake Elmo,MN 55042 Steve DeLapp 777-5510 777-9615(fax) Liz Johnson Anne Smith June 20, 2006 Please read: Since the City Council does not have time to discuss every point presented,it may appear that decisions are preconceived. However,staff provides background information to the City Council on each agenda item in advance;and decisions are based on this information and experience. In addition,some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed,please fill out a"Request to Appear Before the City Council form;or,if you came late,raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. 6 : 00 p.m. : CLOSED MEETING City Administrator' s Review Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance 1.Agenda 2, Minutes: May 16, 2006, June 6,2006 3. PUBLIC MQUIRMS/INFORMATIONAL: Public Ingairie&Informational is an opportunity for citizens to bring the Council's attention any items not currently on the agenda In addressing the A. PUBLIC INQUIRIES: Council,please state your name and address for the record,and a brief summary of the specific item being addressed to the Council. To allow adequate time for B. PUBLIC INFORMATIONAL: each person wishing to address the Council,we ask that individuals limit their comments to three(3)minutes. Written documents may be distributed to the (1)John Binkowski,Ind. Candidate Council prior to the meeting or as bench copies,to allow a more timely presentation. 4. CONSENT AGENDA Those items listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by one motion under a Consent Calendar A. Resol.No.2006-052•Approving Claims format. There will be no separate discussion ofthese items unless a Council member so requests,in which event,the item will be removed from the general B. Monthly Operating Report order of business and considered separately in its normal sequence on the agenda C. Authorization for Professional Services 2006 Overlays:Jamaca Ct.,Irvine Circle,Isle Ave,Irvine Ct and Ivy Ct. D. Authorization for Professional Services 2006 MSA Repaving; 45"'St.,Julep Ave.,and 47a'St. E. Change Order Conduit Relocation for Water Tower F.Partial Payment for Water System Interconnect Phase I-Riley Brothers Const.;Resolution No.2006-053 G. Partial Payment for Water System Interconnect Phase III-Riley Brothers f Const.;Resolution No.2006-054 Lake Elmo City Council Agenda June 20,2006 Page 2 H. City Logo 5. FINANCE: Tom Boutlulet 6. NEW BUSINESS: 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Update on Building Dept.:Jim McNamara S. CITY ENGINEER'S REPORT: Tom.Prew A. 2006 Overlays Feasibility Report; .Resolution No.2006-055 B. 2006 MSA Repaving Feasibility Report; Resolution No.2006-056 C. Approve Plans for Northern Water Main;Resolution No.2006-057 D.PUBLIC HEARING: Excavating& Grading Permit,Krueger,4452 Lake Elmo Ave. E. PUBLIC HEARING: Excavating& Grading Permit,Kaufhold,9999106 St. 9. PLANNING.LAND USE &ZONING: C. Oillerud A. Village Area Planning Team - Subsequent Phase Work Plan B. Zoning Variance,9429 Jane Road N., Hamerly; Resolution No.2006-058 C.Preliminary Plat of HOA 2nd Addition; Resolution No.2006-060; Site Plan Review— Rasmussen College; Resolution No.2006-059 D.CDBG--Cimarron Gas Service Project;Resolution No.2006-061 E. Zoning Text Amendments— Architectural Performance Stds in BP,LB,PF, GB; Ordinance No.97-172-175 10. CITY ATTORNEY'S REPORT: A.Northern Watermain Easement Acquisition Update—verbal 11. CITY ADMINISTRATOR'S REPORT: A. Austad,Pierre,Hurt Septic Systems- verbal B. Report on HOA Training Seminar- verbal 12. CITY COUNCIL BUSINESS AND REPORTS: Lake Elmo City Council Agenda June 20,2006 Pate 3 A.Mayor Johnston—Lake Elmo Compensation Plan,Performance Review Procedure ll. Council Member Conlin C. Council Member DeLapp D. Council Member Johnson E. Council Member Smith 13. CLOSED SESSION: Legal Update 2"d DRAFT CITY OF LAKE ELMO CITY COUNCIL MEETING May 16, 2006 L AGENDA 2. MINUTES: March 21, 2006,May 2, 2006 3. PUBLIC INQUIRIESANFORMATIONAL: A. PUBLIC INQUIRIES: B. PUBLIC INFORMATIONAL: (1) Margaret Carlson—Lake Elmo Park Reserve Master Plan Update (Add) (2) Jim Kelly-MDH—Perfluorochemi.cals/Private Drinking Water Wells (Add) (3) Village Area Master Plan Presentation: Engstrom and Company(moved forward from Agenda Item 9C) 4. CONSENT AGENDA: A. Resolution No. 2006-046: Approving Claims B. Monthly Operating Report C. Water Meter Vendor D. Partial Payment No. 2: Ellingson Draing e'-W":::.System Irtt�rconnect Phase IV 5. FINANCE: None 6. NEW BUSINESS: None 7. MAINTENANCE/PARK/FIRE/BUILDMG: A. Parks Dept.: Parks Recomnendad6n on Playground Equipment—Carriage Station (verbal) ' B. Fire Dept.: Sprinkling'Ordi&nce: C3hr finance 97-171 C. Update on Building Dept.: �in314IcNaara 8. CITY ENGINEER'S. REPC I > A. Stop Sign at,tttersectton of Lake Jane Trail and Jane Road North B. Street Re'pair andaintenance C. Trail Qubtes D. TablytbLE Heightsd 1' Street Water Main Bids: Resolution 2006-047 E. New NPBESPerzxut . 9. PLANNING,LAND::U�E�ZCONING: A. Zoning Variance $009 Hill Trail,Tacheny(cont'd): Resolution No. 2006-041 B. Final Plat&Development Agreement—Hidden Meadows (formerly Deer Glen): Resolution 2006-048 C. Village Area Master Plant Presentation: Engstrom and Company (moved to Agenda Item 3B(1)) D. Zoning Ordinance Text Amendment— Outdoor Social Events: Ordinance No. 97-167 E. Park Plan Update—Request for Proposals F. Performance Based Zoning (Add) 10. CITY ATTORNEY'S REPORT: 11. CITY ADMINISTRATOR'S REPORT: 12. CITY COUNCIL REPORTS: LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006 1 2`d DRAF I Mayor Johnston called the Council meeting to order at 7:00 p.m. in the Council Chambers. COUNCIL MEMBERS PRESENT: Conlin, DeLapp, Johnson, and Smith, STAFF PRESENT: Administrator Rafferty, City Planner Dillerud, Finance Director Bouthilet, City Engineer Prew, Attorney Filla,Building Official McNamara, Fire Chief Malmquist and Recording Secretary Freeman. Pledge of Allegiance 1. AGENDA: Additions: Item 3A(1) Margaret (Teddy) Carlson—update on Lake Elmo Regional Park Master Plan; Item 3B(2) Jim Kelly,MDH—MN Dept. of Health-water contamination; 9(F) Performance Based Zoning; Move 9C to 3 B(1)—Village Area Master Plan; move Item 2 (Minutes)to 11. M/S/P Johnson/Conlin—to move consideration of the April 187 2006 City Council minutes to Item 11A. on the agenda. (Motion passed 4-1: ➢eLapp-zoo to moving minutes to 11 A) Addition to the Agenda: Under Council Reports (jg) brief discussion about wrapping up City Administrator's Performance Review. M/S/P Johnson/Conlin—to approve the May 16, 200 ,City Council Agenda as amended. (Motion 4-1: DeLapp - against moving mien to Item 2. NUNUTES: (moved to Agenda Item 11A. 3. PUBLIC INFORMATIONAL.:4. A. Public Inquiries:;l one ,XXXXXXXXX X: B. Public InfoionaT (1)Mar aref Carlson— CT date on Lake Elmo Park Regional Master Plan: Margaret Carlson resented a report regarding the status of the New Lake Elmo Regional Park Reserve Plarnxxasrecently approved by Washington County. She outlined the numerous modificaub%s and additions to Park facilities that are incorporated in the new Plan, including: new amgWatre, equestrian trails, lighted ski trails, a Highway 5 trail underpass, and handicapped"accessibility to the boat dock. Discussion followed about the proposed changes to the original 1978 Park Plan, and where the City could provide input. The Council questioned the current"Reserve" status formula being utilized, and how could it be maintained to protect and perpetuate that Reserve status of the Park. The Council also questioned what the conditions were in the 1978 agreement with the City regarding development of the Park. Mayor Johnston suggested inviting Ms. Carlson to a future Council Workshop to discuss the Regional Park Reserve Plan in greater detail. LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006 2 2nd DRAFT (2) James Kell -Minnesota De art of Health: Jim Kelly,Minnesota Department of Health(MDH),informed the Council that the MDH has created tests that detect five more chemicals in relation to the contamination in the Tablyn Park and Lake Elmo Heights neighborhood. Kelly stated that residents in the Lake Elmo Heights, Tablyn Park, Torre Pines and Parkview Estates area will be receiving letters in upcoming weeks,informing them that they may need to use an alternative water source. PFC related chemicals have been identified in the neighborhoods at various levels above and below health department standards for drinking. Jim Kelly also said MDH scientists had been working for the past several months to develop more sensitive tests that could detect other PFC chemicals, and as a result,health values and stan&kds are expected to be lowered. � EVI (3)Village Area Master Plan Presentation-Robert Engstrom &Company_: Robert Engstrom and team presented an overview of the Village Area C pen House. He reported that the plan was well received, and that the team has*received many emails and telephone calls regarding the plan as well as the "poste-it notes"that were placed on the exhibits. He referred to a project memorandum the teaiad presented the City Council, and advised that the team is now essentially"complete wftlUts original contractual tasks. He suggested that the team is now interested in'ilk ounciI's wishes regarding moving forward with the plan, including: 1)DirectiveronEe< uncil preserving the Old Village Plan components and Master Phan Pr6jects,including Highway 5 modifications; 2) Integrating the MPCA ground waterFoject with the Master Plan to create the lake; 3) Detailed design standards,for Village "Area,devlopment, and 4)Whether and how the team would be involved in the 'eol going onward Discussion cont inueMout the Vila , Area core where compact density and reduced green space are proposed by the Plan `4 ruce Jacobson advised that the Plan suggests retaining the very "urban"character at the core of the Village Area--reflecting the character of existing c. elopmept—but densities decrease and open space increases as one moves outward toward the'ViRage area peripheries. The Council also discussed the amenities package-public and private- and the need for Design Guidelines to ensure that the intended development character is retained. M/S/P Conlin/Johnson—to direct Staff to prepare a complete proposed contract for the project team for the June 6,2006, Council meeting,to include Phase H with costs, and direction for any subsequent project phases. (Motion passed 5-0) 4. CONSENT AGENDA: A. Resolution No. 2006-046: Approving Claims M/S/P Johnson/DeLapp—to adopt Resolution No. 2006-046 approving Claim Numbers 325, 326,DD728 through DD749, 29065 through 29083, 29085, 29086 which were used LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006 3 2"d DRAFT for staff payroll dated May 11,2006; claims 29084, 29087 through 29147,in the total amount of$624,781.27. (Motion passed 5-0) B. Monthly Operating Report: M/S/P JohnsonMeLapp—to accept the March 2006 Monthly Operating Report. (Motion passed 5-0) C. Water Meter Vendor: The City currently has approximately 220 water meters with"phone read" equipment, which has become outdated due to a variety of reasons such as utilization of cells phones in lieu of land lines, digital lines through and cable services and increased line draws. With the reduction in labor related to installation repairs and meter reading time, it is anticipated that the Neptune system is the most cost-effective system. It should be noted that all capital equipment purchases related to water will come from'the water enterprise fund and will not affect the General Fund supported by Ad Valorem taxes. Staff recommends purchase of the Neptune system. M/S/P Johnson/DeLapp—to purchase Neptune's Meter,,:lteading Equiprhent at a total cost of$19,502.81. (Motion passed 5-0) D. Partial Pavment No. 2 Ellingson Drama e:::';: . at er Sy stem Interconnect Phase IV City Engineer Prew recommends Partial Pa°yxnettt Ce ificatd,No. 2 in the amount of $192,737.03 to Ellingson Drainage, for Watexystern' terconnect-Phase IV. M/S/P Johnson/DeLapp—to approve Partial Pet ent No. 2 to Ellingson Drainage in the amount of$192,737.03 for Water Systems bntercoect Phase IV, verified by the City Engineer in his Memo dated M4y2, 2006. (Motion passed 5-0) 5. FINANCE: None 6. NEW BUSINESS: None 7. MAINTENANCEi":RK :: RE/BMDING: A. Park Dept • Parks Recommendation on Playground Equipment—Carriage Station: City Administrator Rafferty presented plans for playground equipment for Carriage Station Park. The Parks Commission budgeted$45,000 for improvements in the Carriage' Station Park, and the Council increased the budget allocation to $65,000. Carriage Station neighborhood residents were surveyed last fall for their input and design preferences. Three vendors supplied a designed$35,000 structure. Miracle Company was the preferred design. Two additional pieces of equipment were suggested to be added,bringing the total to $45,000,which is within budget. The Parks Commission recommended approval of the equipment from the Miracle Company. LAKE ELMS CITY COUNCIL MINUTES draft MAY 1 6, 2006 4 2"d DRAFT Discussion followed about the various age groups,trail accessibility, liability issues, and the number of children utilizing the facilities. Council Member Smith reported that a half basketball court is planned for the future. M/S/P Smith/Johnston—to approve the purchase and installation of playground i equipment from Miracle Company in the amount of$45,000.00. (Motion passed 5-0) B. Fire Dept.: Sprinkling Ordinance: Ordinance No. 97-171: The Fire Chief recommended adoption of Chapter 1306 under the Minnesota State Building Code,based on the review and discussion with the City Administrator,City Attorney, and Building Official. The Chief stated that expected growth and the expanding water systems make this an opportune time to adopt Chapter 1306 to help reduce future fire loss in Lake Elmo. M/S/P Johnson/Cona—to adopt Sprinkling Ordinance; Ordinance No. 97-171. (Motion passed 5-0) C. Update on Building Dept.: Jim McNamara Building Official McNamara informed the Council that it's getting busier;with more I permits issued, inspections and questions about various restrictions. There is also a new type of erosion control, along with the silt fence and `s`take method. It is a roll sock, j similar to a large tube. It is filled with rn the end,of the project, which can then be opened,recycled or removed. The Building Dept.also cotinues to pick up signs. 8. CITY ENGINEER'S REPOWT.` A. Stop Sign at the interkction Hof Lake bane Trail and Jane Road North: There was a concern that drivirs are going too fast as they travel westbound toward the intersection of Jane Road and Like lie Trail. City Engineer Prew reviewed the intersection. He statedAaff e goes not warrant a Stop sign. Because of the steep hill, j adding a stop szgnto.Che westbound could create a dangerous condition. Not only would a stop sign be routinely violated.,�topping in the winter could be problematic for larger vehicles. Some idea ;::to slow dd in traffic-change the speed zone at the top of the hill, adding a median, or AdAding trees: Council asked about using the portable speed trailer, and increased patrol. ` w 1 M/S/P Johnson/Johnston—to accept the City Engineer's Letter, dated May 12, 2006, recommending that there be no additional Stop sign at the intersection of Lake Jane Trail and Jane Road. (Motion passed 5-0) The Council preferred that the speed be lowered to 35 mph.City Engineer Prew stated he would check with MNDot if a speed study has been done. 1 M/S/P DeLapp/Johnson—to direct the City Engineer to meet with staff and return in 1-2 months with recommendations that address the original problem and identify feasibility and costs involved. (Motion passed 5-0). I I LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006 51 i 2nd DRAFT B. Street Repair and Maintenance: Public Works is requesting that City Council approve the bid from T.A._ Schifsky and I Sons for the patching of the holes in the City that are too large for the Public Works Dept. j to repair, as larger equipment is required. M/S/P DeLapp/Johnson—to accept the bid from T.A. Schifsky and Sons for patching iu the amount of$13,458.00. (Motion passed 5-0) i C. Trail Quotes—55 h Street and Carriage Station Park: City Engineer Prew received quotes from Tower Asphalt and T.A. Schifsky and Sons for the 55t' Street and Carriage Station Park Trails. The 55 h Street project bid included a large number of bollards needed to prevent vehicle access. Public Works will be able to accomplish the same thing with boulders and other landscaping. He is recommending the 3 projects be awarded to Tower Asphalt,without the bollards. M/S/P Smith/Johnson---to accept the bid from Tower Asphalf rn the amount of $47,716.00, for the 3 Trail Projects. (Motion passed 5-0 '» D. Tabl Park/Lake Elmo Heights/31s`Street-""*Water. ain Bids"<_ Resolution No. 2006-047: :: Bids for the Tablyn Park/Lake Elmo Heights/31St S u'atenmain project were received on Friday,May 12, 2006. All bids received4" re highn projected by City Engineer Prew and he requested that Council delay aarrthe*bidil they meet with 3M and further discussion. They will come back to another�� meeting with a recommendation. E. New NPDES Permit: City Engineer Prew informed the Gquncil that e MPCA is requiring that all communities with an eXisting 1VFD S permit update it in conformance with their criteria. The NPDES permit lovers s ©rm wter::discharge. The new permit required is stricter in regards to makinz.r rt in City' perform the required Best Practices Management (BPM's). There are 34 unique itenakthai each City must keep track of,with one person at the City being required to be in responsible charge of each BMP. There are other items that are part of this permit, as well. This Permit will be discussed in more detail at the j Environmental Meeting on May 17, 2006. M/S/P Conlin/Smith —to authorize Staff to complete the NPDES permit and submit it before June 1, 2006. (Motion passed 5-0) 9. PLANNING LAND USE&ZONING: A. Zoning Variances—8009 Hill Trail (Tachney). Resolution 2006-041: The City Planner reported that the Council deferred action on this application pending a full Council compliment to consider the matter. He stated that should the Council decide on this matter contrary to the Planning Commission's recommendation for approval,the I LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006 6 2"" DRAFT draft Resolution would require different findings to support denial beyond a simple finding that the application fails to comply with the required variance standards. M/S/P Conlin/Johnson—to adopt Resolution 2006-041, approving variances at 8009 Hill Trail, based on the recommendations of the Planning Committee. ROLL CALL: DeLapp-no,Johnson-yes, Johnston-no, Smith-yes, Conlin-yes. (Motion passed 3-2: DeLapp,Johnston) B. Final Plat and Development A Bement—Hidden Meadows: 1 The City Planner reported that the Development Agreement for this plat differs from those prepared for other projects. New Agreement language has been added to assure future responsibility for the septic treatment system to be shared with the OP residential neighborhood. The City will look only to the church for compliance with system operations and reporting requirements. i A complaint was received about work being conducted this,; sti' ekend(Sunday)from a resident. City Staff contacted the developer. The subco� :": < ie site addressed the Council, apologizing for any work being done on day. He staMr.-i"terated at the subcontractor and the developers were and are aw ,' f Ci ::>: odes, a that it will not occur again. //.. ` S.S. M/S/P Conlin/Johnson—to adopt Resoiuti `. 6-048,y rovin the Final Plat and Development Agreement for Hidden Meads' on paused 5-0) C. Village Area Master Plat@1$Moveci' t (1) D. Zoning Ordinance Text Arnerdent`- Outdoor Social Events: City Council requested that th'&:&aftb`rdinance 97-167 for Outdoor Social Events be reviewed with the modzficat ons� 6quested from the May 2,2006,Council meeting. City Attorney Filly recommendeel mcooration of one change to#1,by deleting the word"nominal"I ould read, A site tax parcel area not less than 10 acres." M/S/P Smith/Johnson R.ado pt Ordinance 97-167, amending Conditional Uses in the I AG zoning district to include Outdoor Commercial Social Events. (Motion passed 5-0) 1 E. Park Plan U date--Request for Proposals: The Planner reported that the Staff presented a Request for Proposal (RFP) to update the 1990 Park Plan to the Parks Commission at the April 17,2006, meeting. The Commission reviewed the draft RFP,suggested several minor modifications and adopted a recommendation to the City Council that the RFP be approved at modified M/S/P Johnson/Smith—to approve the 2006 Park Plan Update—Request for Proposals, as presented. (Motion passed 4-1:DeLapp—the Plan was so badly flawed, it is not necessary and considered it a premature expense.) I i i LAKE ELMO CITY COUNCIL MINUTES draft MAY 16, 2006 71 2"d DRAFT F. Performance Based Zoning and Lane Kendia City Planner Dillerud requested direction regarding inviting Lane Kendig to a future workshop to present/discuss Performance Zoning. He guessed that the Kendig visit would cost a maximum$3,000. He advised that a draft Performance Zoning ordinance was about 75% completed by Kendig and the Planning Commission about two years ago. He advised the Council that a new zoning ordinance would be required within 0 months of the Metropolitan Council approval of the Lake Elmo Comprehensive Plan. Council discussed the pros and cons of Euclidian Zoning versus Performance Zoning. The City Planner concurred that Euclidian zoning was the format of the current Lake Elmo zoning ordinance and that format was both familiar and not as complex as Performance Zoning. M/S/F Johnson/DeLapp—to direct Staff to contact Lane Kendiga43out the feasibility of coming and sharing the Performance Zoning as an educational ez portunity workshop. ROLL CALL: DeLapp-yes, Johnson-yes,Johnston-no, Sixth no Conlin-no (Motion failed 2-3: Johnston, Smith, Conlin) -" 10. CITY ATTORNEY'S REPORT: None 11. CITY ADMINISTRATOR'S REPORT: A. Council Minutes (Moved from Item ) M/S/P Johnson/Conlin—to approve April 18;'100 ; ,minutes as revised. (Motion passed 4-1: DeLapp) ,, M/S/P Johnston/Johnson—to approve.die amed*d April 18, 2006, Council minutes to include revisions provided blouncil 1Aeiber DeLapp. (Motion passed 4-1: DeLapp) M/S/P Johnson/Johnst+� o pW May 2, 2006, Council minutes as submitted. (Motion passed 3 i : )ei""', Conlin Absent) To provide a draft of the May 1$ 2006, Council Workshop minutes at the June 6,2006, City Council meeting 12. CITY COUNCIL.REPORTS: Mayor Johnston updated City Council on the St. Croix Regional Family Center. ECFE and Adult Education will be Phase I,followed by the YMCA 5-6 years later. Site selection study within 60 days, with site selection within 30 days thereafter. I The Mayor requested direction for the City Administrator's Performance Review and setting performance objectives. Council determined they would discuss his existing performance review and establish next year's performance objectives. The Mayor requested each Council Member provide 3 objectives of high priority. Council determined there will be a Closed Meeting one hour prior(6:00 pm) to the next Council Meeting. LAKE ELMO CITY COUNCIL MINUTES draft MAY 16,2006 8 2nd DRAFT Council Member DeLapp informed Council he did not attend the Lake Elmo Regional Art Center opening but did talk with Bob Meyer, who talked about the plans the Center i has to eventually expand to an 80,000 sq. ft.building containing all types of art. Council Member Johnson provided an "Educational Opportunity" handout to Council Members regarding Edina Housing Succession Plan for E_dina's Future, created by a special committee task force. Council Member Smith: None Council Member Conlin: None Reminder: Environmental Committee: Informational Meeting on the City's Surface Water Pollution Prevention Plan—Wednesday, May 17, 2006 at 740 pm at City Hall. Clean Up Day is Saturday, June 3, 2006, 8:00 AM—Noon. Council Meeting ended at 10:59 pm --------------------- ; Respectfully submitted by Carole Freeman,Recordtti'g Secretary Resolution No. 2006-041: Approved Variance to Front Setback &Minimum Lot Size Require for 8009 Hill Trail North Resolution No. 2006-046: Approved Clalme Resolution No. 2006-047: Tablyn Park/LE Heights htdrmain Bid-POSTPONED Resolution No. 2006-048. Appro 6Fi71al Plea Development Agreement for Hidden i Meadows of Lake Elmo (formedy known as Deer Glen) Ordinance 97-167: Added Section 300 07'a Subd. .A.2. (h) Relating to Conditional Uses in Agricultural Zoning Districts,, Ordinance 97-171: Arlo t ?of&Y., esota State Building Code—Sprinkler Ordinance :> . ... LAKE ELMO CITY COUNCIL MINUTES draft MAY 16,2006 R CITY OF LAKE ELMO CTTY COUNCIL MEETING DUNE 6, 2006 L AGENDA 2. MINUTES: April 18, 2006 (Workshop),May 16, 2006 Council 3. PUBLIC INQU UES/JNFORMATIONAT.: A. Public Informational: B. Public Inquiries: 4. CONSENT AGENDA: A. Resolution No. 2006-049: Approving Claims B. Letter of Credit Reduction: Rockpoint Church 20 C. 2006 Crack Seal—Award Bid to L&M Services of ade: Resolution 2006-050 �, D. 2006 Seal Coat—Award Bid to Allied Black-to Ion No. 2006-051 5. FINANCE: None 6. NEW BUSINESS: None . ' 7. NIAINNIENANCE/PARK/FIRE/BUIZ.DING: � ° A. Parks Dept.: (1) Reserving Neighborhood Parks (2) Parks Commission/Land Tres Sunfish Lake-Park— B. Fire Dept.. Update ` 8. CITY ENGINEERIS REPORT: A. Tablyn Park/LE Heig is�termaitiroject—Verbal 9. PLANNING, LAND USE, . D ZONIN A. Home Occupations OrdinancesArnenrled Planning Commssion Recommendation B. Village Area�'M=er Ply 10. CITY ATTORN 'S RERT' .. 11. CITY ADMINISTRATOR'S REPORT: 12. CITY COUNM I ORTS 13, ADJOURNED T( LOSED SESSION: Legal.Update �k; LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006 Mayor Johnston called the Council meeting to order at 7:00 p.m. in the Council Chambers. COUNCIL MEMBERS PRESENT: Conlin, DeLapp, Johnson and Smith. STAFF PRESENT: Administrator Rafferty, City Planner Dillerud, Finance Director Bouthilet, City Engineer Prew, City Attorney Filla, and Recording Secretary Freeman. Pledge of Allegiance L AGENDA: Additions: 9C-Personnel Recommendation for Assistant Planner; move 913 before 9A. M/S/P Johnson/DeLapp —to approve the June 61h City Council Agenda as amended. (Motion 5-0) f 2. MINUTES: M/S/P Johnson/Conlin—to approve the April 18, 2006, Council; ` rkshop Minutes. (Motion passed 5-0) M/S/P Johnson/Smith—to table the May 16, 2006, City o, cil m t s for Staff review and to include Council Member DeLapp's and Mayor..:::::: ston's comrn ntS. (Motion passed 5-0) i F 3. PUBLIC INOUIRIESANFORMATIONAL: A. Public Informational: None B. Public Inquiries:u i s. Residents Kre and Paula Hurt::5H rail> e. requested their building permit for gg Yt q g replacement of their septic system be approved as,soon as possible. They do have a Certified Engineer who is willing to garantee the septic system and maintenance. Council questioned the C tyAdmtnx trator about the delay in the septic system permit for the Hurt residence ziliiTrhe City dmm s arator stated that the concern for issuing the permit was related to ongoing septic system problems with three contiguous neighbors, including the Hurt' over the las : r, and a meeting was scheduled with NAWE (the system designer) to review andeport on possible repairs. City Administrator Rafferty suggested not proceedirint2l''after the June 14, 2006, meeting with all of the parties involved would be present:``" M/S/P Johnson/Smith—to move to the June 20, 2006, Council meeting, when a better understanding and more knowledge would be available from the meeting scheduled for June 14, 2006, and with the intent of providing further direction. (Motion passed 5-0) 4. CONSENT AGENDA: A. Resolution No. 2006-049: Approving Claims M/S/P Johnson/Conlin—to adopt Resolution No. 2006-049 approving Claim Numbers 327, 328, DD750 through DD762, 29148 through 29158, were used for Staff Payroll dated May 25, 2006; claims 329, 29159 through 29209,in the total amount of $689,206.74. (Motion passed 5-0) LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006 2 B. Letter of Escrow Reduction—Rockpoint Church: M/S/P Johnson/Conlin—to approve the Letter of Escrow Reduction-Rockpoint Church, per City Engineer's Memo dated June 1, 2006. (Motion passed 5-0) C. 2006 Crack Seal—Resolution No. 2006-050: M/S/P Johnson/Conlin—to adopt Resolution No. 2006-050, awarding the bid to L&M Services of Belgrade, Inc., in the amount of$21,000, for the 2006 Crack Seal Project,per City Engineer's Memo dated June 2, 2006. (Motion passed 5-0) D. 2006 Seal Coat—Resolution No. 2006-051: M/S/P JohnsoD/Conlin—to adopt Resolution No. 2006-051, awarding the bid to Allied Blacktop Company, in the amount of$112,410.00 for the 2006 Seal Coat Project,per City Engineer's Memo dated June 2,2006. (Motion passed 5-0) 5. FINANCE: None 6. NEW BUSINESS: None 7. MARNaENANCE/PARK/FIRE/BUILDING. A. Parks Dept: (1) Reserving Neighborhood Farks; The City Council had requested the Parma.Can�u;ssion review of the policy for reserving neighborhood parks for organ ed actcv f�es__•=Parks Supt. Mike Bouthilet had provided the Parks Commi��€3n a Staff: emo, dated May 10,2006, with his recommendations for those parks that should be reserved. The Parks Commission recommended that all parks listed ii'3'% I(D&Montrevi.11e, Lions, Pebble, Reid, Tablyn and VFW) and Tier II,.(Kleis,Ridge;and Stonegate)be reservable for g or anized activities: A/c;, M/S/P Johnsou/DeLapp—to adopt tfie Policy for Reserving Neighborhood Parks as recommended by the Parks Commission and per Memo of Mike Bouthilet dated May 10, 2006. (Motu ;-0) • >. (2) Parks CommiSfon/Land Trust: Sunfish Lake Park: Parks Commissions Chairman Schumacher recommended to the City Council to consider placing Sunfish Lake Park into a Minnesota Land Trust. Sunfish Lake Park would be protected in the Trust, and it would mean cooperation/mteraction with them about the future of the Park. Council Members expressed their support and raised concerns for protecting Sunfish Lake Park in a land trust easement. Some concerns identified involved restricting recreational type programs in the future as it pertains to the Land Trust Easement. LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006 3 i i M/S/P Johnson/Conlin—to authorize the Parks Commission to create a full recommendation to City Council regarding placing Sunfish Lake Park into the Minnesota Land Trust for further consideration. (Motion passed 5-0) B. Fire Dept.: None C. Building Dot: None 8. CITY ENGINEER'S REPORT: A. Tablyn Park/LE Heights Watermain Project-Resolution No.2006-047: City Engineer Prew informed Council that 3M will cover the full cost of the project, and recommended adoption of Resolution 2006-047. City Administrator Rafferty notified Council that 3M would alsopayiMg the water bills for the first two years for residents in those neighborhoodN �g inance Director Bouthilet stated that bill credits would be equally shared as.*the contribution by 3M was based on the average household consumption and billzn Billings:would be mailed to the residents,but more as a base for reference. Councembers thanked Staff for all of their work. Air M/S/P Conlin/Smith—to adopt Resolution No, 200 awarding the bid for the Tablyn Park/Lake Elmo Heights/3 I5Y Streefi Walermain-erect,to Park Construction Company, in the amount of$3,143,640.78 (Moiaan5-0) 4 9. PLANNING LA NiD USE &. I ZING: �> A. Home Occupations oMinance—Ar ded Planning Commission Recommendation: (Moved Wit ow It&�:9B) The City Planner reported tlifte. ,.May"15,NO. the Planning Commission had discussed' the Council's concern0110%Qt `�.dopted the following revised/additional recommendations: 41.101 ug two non-resident employees on site of a Home Based ' Business; 2) To moire all th ':(max um.) allowable business vehicles on site to be parked off-street, 3)4To change'......'lle number of allowable customer visits to a site from ten to five. Ott Council discussed home occupation,licensing,inventory storage,maintaining rural character and protecting the residential quality of the neighborhoods in which home occupations would be located. City Attorney Filla stated he was not comfortable with the draft ordinance, and the definitions,revocation and suspension process would be enforceable as any other similar ordinance. M/S/P Johnston/Smith—to send to the Council Workshop for step-by-step clarification of the proposed ordinance. (Motion passed 5-0) LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006 4 B. Village Area Master Plan: (moved to precede 9A) The City Planner presented the final report of the Village Area Planning Team and requested the Council to formally receive the plan, and authorize the final contract payment. Staff recommends acceptance of the Phase I plan, as complete. Council directed Staff to prepare a complete proposed contract for the project team,to include Phase H with costs, and direction for any subsequent project phases. Council requested that a plan strategy process be attached,providing a time schedule, a reporting mechanism to all involved parties,payment, and critical path diagram/structure. City Planner stated that Phase I was a private sector contract, and Phase H will be a government contract,requiring tasks,timelines, and cost schedule. M/S/P Johnson/DeLapp—to accept and place on file the Village Area Master Plan, as prepared by Engstrom/Close Planning Team as fulfillment of confiAtual terms between the Planning Team and the City, and to direct staff to remit to the Planning Team the Final Payment for services provided for by the Phase I Contract Ulotion passed 5-0) C. Personnel Recommendation for Assistant Planner: A( The City Planner presented to the Council the recom&nda4W for an AA'istant Planner position. Seventeen applications were received. Fob;,#fIaft applicants were interviewed by the Team (Dillerud, Rafferty,Bouthil+ t The Team concurred that Ms. Kelli Matzek be offered the position cont 3*=t**upon Cou cil approval. „.... 1, om M/S/P Johnson/Johnston—to approve staff reeomme on and offer Ms. Kelli Matzek the position of Assistant Planner, Grade 17, Step 1`. (Motion passed 5-0) 10. CITY ATTORNEY'S.-REPORT: Nine << P> 11. CITY ADMINISTRATO '1tEPORT: The City Administr. Tre a d the Czvi1 Engineer position will be advertised again. 12. CITY COUlkM REPORTS: Mayor Johnston reported the name change from.Ramsey Center for the Arts to Lake Elmo Regional Art Center„tbe St. Croix Regional Family Center site selection is proceeding. Council Menr Smith and the Mayor attended the groundbreaking for Rockpoint Church, and donated the shovel and hard hat to the Public Works Dept. Council Member Conlin: None I Council Member DeLapp requested regarding the 2007 Budget-should not be working backwards,but lean/meantfriendly;Highway 36 closure in 2007 for six months-more traffic; On-line Study available from Washington County containing residential survey results—2006. Council Member Johnson: None LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2006 5 Council Member Smith: None Reminders: Planning Commission/City Council Working Relationship (coat) on Monday, June 12, 2006, at 7 p.m.; City Council Workshop on Tuesday,June 13, 2006, at6p.m. 13. ADJOUNED TO CLOSED SESSION: A. Legal Update: City of Lake Elmo/Diane and Rod Sessing, C6056209 Council Meeting ended at 9:30 p.m. Respectfully submitted by Carole Freeman,Recording Secretary Resolution No. 2006-049: Approved Claims Resolution No. 2006-050: 2006 Crack Seal—to L&M Services of Belgrade,Inc. Resolution No. 2006-051: 2006 Seal Coat—to Allied Blacktop Company ,;,�,_ _ <:dw �.\, 40, ,. RN X. i LAKE ELMO CITY COUNCIL MINUTES draft June 6, 2W6 6 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-052 RESOLUTION APPROVING CLAIMS BE IT RESOLVED THAT Claim Numbers 330, 331, DD763 through DD785, 29210 through 29230, were used for Staff Payroll dated June 81h, 2006; claims 29231 through 29275, in the total amount of$94,333.15 are hereby approved. ADOPTED, by the Lake Elmo City Council on the 20th day of June, 2006. Dean A. Johnston Mayor ATTEST: Martin J. Rafferty City Administrator II cp Ciesue. W W W W W W i o O O O_ 0 0 0 0 0 C. 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V�nF aF o a 4: U N N 1 U CU7 L H d y.11 .b on °� cc.o E- V] U FCQU r� NU '�✓ f�U '� R. 0 DCCn .`L` `.t. Ufpk �U � J 0U FF p s. O COD V] e r r. . . oo rt U � oo.o,v O �. b L. is is i s: ' e1 O rn tG V' 7 0 ..�. C4 00 l�rAM M � ITIT 1?i1? � c U i�1 � m > N � M +✓ �i' > b ern vi rn An vi rn vi CITY OF LANCE ELMO 2006 BILLING SUMMARY FLON 11135 11140 11145 11150 11155 11161 TOTALAdministration Criminal Pros Public imp.Proj Community Dev CivilLitigation Auto Forfeiture$2,381.27 $3,516.24 5363.00 51,821.52 $135.00 $8,217.03 Feb $1,364.70 $4,574.62 $572.96 $616,00 f $1,997.00 $5.00 S9,130.28 March $1,160.50 $3,682.65 $3,301.50 $381.50 $280.75 $243.00 $9,049.90 April $1,921.11 $3,948.44 $1,887.50 $331.61 $486.00 $121.50 $8,696.16 May $2,186.56 53,406.51 5586.00 $228.65 $1,768.38 $148.50 $8,324.60 June j $OA0 July $0.00 Aug $0.00 Sept $0.00 Oct $0.00 Nov $0.00 Dec $0.00 Totals $9,014.14 $19,128.46 $67347.96 $1,920.76 $6,353.65 $653.00 $43,417.97 1 6/1412006 Suite 300 PETERS . (651)291-8955 50East Fifth Street a- {651}228-1753 facsimile St Paul,MN 55101-1197 FR E Federal Tax ID#41-0991098 Page: 1 CITY OF LAKE ELMO 05/31/2006 3800 Laverne Avenue Borth ACCOUNT NO. 11.135M Lake Elmo MN 55042 FEES EXPENSES ADVANCES BALANCE 11135-920001 Administration 2,178. 00 8.56 0.00 $2,186.56 THIS STATP.I MNT IS DUE AND PAYABLE TO THE.END OF THE MONTH. PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NErr M®NTI S STATEMENT. PLEASE RETURN ONE COPY € F STATEMENT WITH PAYMENT. i Suite 300 TEN, 50 East Fifth Street j (65i j 29 facsimile ), / ,e BE GM }� N - f 651 j 22&I753-0998 St.Pau[,MN 55101-i 197 �, Federal TaxlD#4i-099i098 MW&WEs a e Page: 1 CITY OF LAKE ELMO 05/31/2006 3800 Laverne Avenue North ACCOUNT NO. 11140M Lake Elmo MN 55042 FEES EXPENSES ADVANCES BALANCE 11140-030001 Misc Prosecutions 2,782.50 21.51 0.00 $2,804.01 11140-040111 Barrett, Steven Dale Marshall GM-false info to police 7.50 0.00 0.00 $7.50 11140-050181 Remmen, Howard Lester 2nd degree DUI, DAS 18.75 0.00 0.00 $18.75 11140-050243 Podgorski, Scott F. fail to maintain improvements 127.50 0.00 0.00 $127.50 11140-050274 McAninch, Andrea J. 2nd degree DUI 30.00 0.00 0.00 $30.00 11140-060054 Fields, Edward Leon Violate OFP 45.00 0.00 0.00 $45. 00 11140-0.60058 Brown, Steven assault 5.00 0.00 0.00 $5.00 11140-060083 Meyer, Wendy Jo 4th degree DUI 80. 00 0.00 0.00 $80.00 'liFHIS S'I`ATENKE TT IS DUE AND PA-VAELE TO THE END OF THE MONTH. PAYMENTS RECEWED AFTER THE LAST DAB'OIL THE MONTH WILL BE CREDTMD TO THE NEXT MON'TH'S STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 EPIIS 50 East Fifth Street ,�]�/� (� /� �T (651}29simile St.Paul,MCI 55101-1197 FF iF i/1 r,BERG i�11 ll V Federal�T&D7#41-099 98 e + e o Page: 2 CITY OF TAKE ELMO 05/31/2006 ACCOUNT' NO. 11140M FEES EXPENSE'S ADVANCES BALANCE 11140-060086 Gagne, Michele Leigh 3rd degree DUI 28.75 0.00 0.00 $28.75 11140-060089 Archibald, Henry A. 3rd degree DUI, 3rd degree .08 28.75 0.00 0.00 $28.75 11140-060091 Durkopp, Shane Gray test refusal, 4th degree DUI 40.00 0.00 0.00 $40.00 11140-060097 Dreher, Justin E. GM-intent to escape MV tax, DAS 40.00 0.00 0.00 $40.00 11140-060098 Donahue, Richard G. assault, domestic assault, doc 5.00 0.00 0.00 $5.00 11140-060100 Gilmore, Keith Alan 4th degree DUI, speed, marijuana in my 5.00 0.00 0.00 $5.00 11140-060103 Lancaster, Richard Allen GM 911 interference, domestic assault 100.00 0.00 0.00 $100. 00 11140-060106 McKinley, Diane Lee - Violate OFP 5.00 0.00 0.00 $5.00 11140-060107 Burrell, Tara Marie 4th degree DUI 5.00 0.00 0.00 $5.00 TMS STATEMENT IS DUE A"PAYABLE TO THE END OF THE MONTH. PAYMENTS I8ECEIFED AFTER THE LAST DAY OF THE MONTH WILL HE CREDITED TO THE NEXT MONTIFS STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite300 PE RSO (651)291-8955 50 East FifCh Street R�s 1J r t6513 228-1753 facsimile St Pau3,MN 55101-1197 Federal Tax 1D41.099I098 Page: 3 CITY OF LAKE ELMO 05/31/2006 ACCOUNT NO. 11140M FEES EXPENSES ADVANCES BALANCE 11140-060108 Landkamer, David A. expired DL 5.00 0.00 0.00 $5.00 11140-060109 Bauer, Shaun Arthur GM-DAC-IPS 26.25 0.00 0.00 $26.25 3, 385.00 21.51 0.00 $3,406.51. THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH- PAYMENTS RECEPMD AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONT IS STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 p I (651)291-8955 50 East Fifth Street '�I���[� „ (651)228-1753 facsimile St Paul,MN 55101-1197 F i lL 11 d 1C-7"BERG AL V Federal mix,m#41-0991098 Page: 1 CITY OF LAKE ELMO 05/31/2006 3800 LAVERNE AVENUE NORTH ACCOUNT NO. 11145M LAKE ELMO MN 55042 FEES EXPENSES ADVANCES BALANCE 11145-040003 WATER SYSTEMS CONNECTION 586.00 0.00 0.00 $586-00 THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH. PAYMENTS RECEIVED AFTER THE,LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT MONTHIS STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 r (651)291-8955 50East MN Street 7v BERG 7t A � (651)228-1753facsimile St Paul,Iv1N 55101-1[97 /.�k �J L,��i� Federal Tax ID*41-0991098 4 C 1 0 Page: 1 CITY OF LAKE ELMO 05/31/2006 3800 Laverne Avenue North ACCOUNT NO. 11150M Lake Elmo MN 55042 FEES EXPENSES ADVANCES BALP.NCE 11150-0500.06 DISCOVERY CROSSING OP DEVELOPMENT 88.00 0.00 0.00 $88.00 11150-060003 HIDDEN MEADOWS - PRELIMINARY PLAT 88.00 0.00 0.00 $88.00 11150-990006 Carriage Homes Development 0.00 0.00 52. 65 $52.65 176.00 0.00 52.65 $228.65 THIS STATEMENT 19 DOE AND PAYABLE TO THE END OF THE MONTH. PAYMENTS RECEWED AFTER THE LAST DAY OF THE MONTH WILL HE CREDITED TO THE NEXT MONTHS STATEMEN T. PLEASE RETURN ONE COPY OF STATEMENT T` WITH PAYMENT. Suite 300 P&TE , (651)291-9955 56East Fifth Street �-- (65I)228-1753 facsimile St.Paid,MN 55101.1197 B�� RG ,� Federal Tax ID 441-0901098 0 6 0 0 AN Page: 1 CITY OF LAKE ELMO 05/31/2006 3800 LAVERNE AVENUE NORTH ACCOUNT NO. 11.155M LAKE ELMO MN 55042 FEES EXPENSES ADVANCES BALANCE 11155-040002 Lake Elmo v. Sessing 1,593.00 12.84 135.00 $1,740.84 11155-060002 J.P. BUSH HOMES V. CITY OF LAKE ELMO 27.00 0.54 0.00 $27.54 1, 620.00 13.38 135.00 $1,768.38 TMS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MDNTEL PAYMENTS RE,CEPIM AFTER THE LAST DAY OF THE.MONTH WILL BE CEEDFMD TO THE NEXT MONTWS STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 1- (651)291-8955 50 East Fifth Street I �„, ! (651)228-1753 facsimile St.Paul,MN 55101-1197 L i�t Federal Tax'fD;941-0991098 a e a Page: 1 CITY OF LAKE ELMO 05/31/2006 3800 LAVERNE .AVENUE NORTH ACCOUNT NO. 11161M TAIiE ELMO MN 55042 FEES EXPENSES ADVANCES BALANCE 11161-050003 Kleinvachter, Rcbert Michael vehicle forfeiture 54 .00 0.00 0.00 $54.00 11161-050007 Skoglund, Jon Michael vehicle forfeiture 40.50 0.00 0.00 $40.50 11161-060001 McAninich, Andrea vehicle forfeiture 54.00 0.00 0.00 $54.00 148.50 0.00 0.00 $148.50 THIS STATEMENT IS DOE AND PAYA13LE TO THE TEND OF 771E MONTH. VAVAMWM RECEIVED AFMR THE LAST DAY OF THE mo WR WILL BE CREDITED TO THE NEXT MONTIi'S STATEMENT. PLEME RETURN ONE COPY OF STATEMENT WITH PAYMENT. I I I I I i I I i IrO O O OOO 011- O W CD V 00M00000 � OOOO M (OO O Nr^ COO O O � LO O ti O ti i N OONM "T0MOT- MC) - .) 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L ob o co J a t ImLoCo coCDIo'oo NrC� a000aa cfl CO toNILC) r P'700 C3 N'0001Oa 0 to to CD r LQ Iq U2 O tD r T.- L r C4 r cli C 4��t�-�CV'CV 6i O to f m I �aooloCD0oo`o'coaoa`000000 M M CD CV M o k �N ; r` 1 f i G I # MILD oo r ao cog o CDa o 0 0 0 o 0 0:o m co co CV LO OOa00000C� o 0 ocorn �r coV) U') oaoo untt) cg o C th I CN r I+Cr!V N CV CA CO I 10�O 22 w �I aci N al a :3 co co N L O U 7 I LD m LD •_ (6 Q O o !� °tS "" C q w 3U) G C) C ��Qm � CCp � N U U [A H Co m U ' 0 1 �isLusO5mwwr°�.a° UwcL)1= CITY OF LAKE ELMO, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICES TO: Toltz, King, Duvall, Anderson and Associates, Incorporated 1500 Piper Jaffray Plaza 444 Cedar Street St. Paul, Minnesota 55101 Pursuant to our Agreement dated February 2, 1988, you are hereby authorized to proceed with the professional services described as follows: 2006 OVERLAYS JAMACA COURT, IRVINE CIRCLE, ISLE AVENUE, IRVINE COURT, AND IVY COURT I. PROJECT DESCRIPTION In accordance with the Adopted 2005-2009 CIP, the following streets are scheduled to be reclaimed and repaved in 2006: Jamaca Court Irvine Circle Isle Avenue Irvine Court Ivy Court H. SERVICES TO BE PROVIDED BY TKDA Based on TKDA'S understanding of the Project, we propose to provide the following services: A. PLANS 1. Feasibility Report Phase Upon receipt of authorization to proceed with the Feasibility Report Phase, TKDA shall: - 1 - a. Consult with the OWNER to clarify and define the OWNER'S requirements for the Project and review available data- b. Advise the OWNER as to the necessity of the OWNER'S providing or obtaining from others, data or services of the type(s) described under the General Agreement and act as the OWNER'S representative in connection with any such services. C. Identify and analyze requirements of governmental authorities having jurisdiction to approve the design of the Project and participate in consultations with such authorities. d. Conduct professional studies and evaluations resulting in the preparation of a Feasibility Report containing one preliminary design,opinion of probable construction costs,preliminary assessment roll, Statement of Feasibility, and Project schedule, in accordance with the provisions of Minnesota Rules 429. e. Furnish 10 copies of the Feasibility Report, and review them with the OWNER f. Attend Public Hearing. 2. Design Phase Services On the basis of the approved Feasibility Report, TKDA shall: a. Advise the OWNER as to the necessity of the OWNER'S providing or obtaining from others, additional data or services of the type(s) described under the General Agreement, and act as the OWNER'S representative in connection with any such services. b. Prepare for incorporation in the Contract Documents final Drawings and Specifications setting forth in detail the requirements for the construction of the Project. C. Assist the OWNER in connection with the OWNER'S responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. d. Advise the OWNER of any adjustments to the latest opinion of probable construction cost caused by changes in extent or design requirements of the Project and furnish a revised opinion of probable construction cost based on the drawings and specifications. -2 - e. Prepare for review and approval by the OWNER, his legal counsel and other advisors Contract Agreement Forms, general conditions, supplementary conditions,bid forms,invitations to bid and instructions to bidders, and assist in the preparation of other related documents. f. Submit copies of the above documents and of the Drawings and Specifications to the OWNER. Make minor revisions and adjustments following the OWNER'S review. B. CONSTRUCTION ADMINISTRATION 1. Bidding Phase During the Bidding Phase, TKDA shall: a. Reproduce final Contract Documents and related Contract Forms for bidding and construction purposes. b. Assist the OWNER in obtaining bids for one prune contract. C. Prepare bid tabulation. d. Assist the OWNER in evaluating bids and in assembling and awarding the contract. 2. Construction Phase-Administration and Staking During the Construction Phase, TKDA shall provide the following general services: a. Consult with and advise the OWNER and act as the OWNER'S representative as provided in the Contract Documents. b. Attend and assist the OWNER with pre-construction conference to be attended by the Contractor,the OWNER and others as may be requested by the OWNER. C. Provide reference points, on a one-time basis, for the Contractor's use in laying out the work, said reference points to be based upon property, boundary, easement, or right-of-way surveys provided by the OWNER pursuant to the General Agreement. d. Make visits to the site at intervals appropriate to the various stages of construction to observe as an experienced and qualified design professional,the progress and quality of the executed work of the - 3 - Contractor and to determine in general if such work is proceeding in accordance with the Contract Documents. e. Review and approve(or take other appropriate action with respect to) Shop Drawings (as that term is defined in the Contract Documents), samples, and other data which the Contractor is required to submit,but only for conformance with the design concept of the Project and compliance with the information given in the Contract Documents. Such reviews and approvals or other action shall not extend to means,methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. f. Issue all instructions of the OWNER to the Contractor; issue necessary interpretations and clarifications of the Contract Documents and in connection therewith,prepare change orders as required;have authority, as the OWNER'S representative, to require special inspection or testing of the work. g. Based on TKDA'S periodic on-site observations as an experienced and qualified design professional, determine payments to the Contractor in such amounts; such recommendations of payment will constitute a representation to the OWNER,based on such observations and review, that the work has progressed to the point indicated,that,to the best of TKDA'S knowledge,information and belief, the quality of such work is in accordance with the Contract Documents. h. Conduct an inspection to determine if the Project is substantially complete and a final inspection to determine if the work appears to have been completed in accordance with the Contract Documents and if the Contractor has fulfilled all of his obligations thereunder, so that TKDA may recommend,in writing, final payment to the Contractor and may give written notice to the OWNER and the Contractor that the work is acceptable(subject to any conditions therein expressed). i. TKDA shall not have control or charge of and shall not be responsible for construction means,methods,techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, for acts or omissions of the Contractor, Subcontractors or any other persons performing any of the Work, or for the failure of any of them to carry out the Work in accordance with the Contract Documents. j. Prepare.Assessment Role and attend Assessment Hearing. - 4- 3. Construction Phase-Resident Services In addition to the above General Services, TKDA shall provide the services of a Resident Project Representative (and assistants as agreed) at the site to assist TKDA and to provide more continuous observation of the Contractor(s) work. The Resident Project Representative(and any assistants)will be TKDA'S agent or employee and under TKDA'S supervision. Resident Project Representative's dealings in matters pertaining to the on-site work shall in general,be only with TKDA and the Contractor, and dealings with subcontractors shall only be through or with full knowledge of the Contractor. Written communication with the OWNER will be only through or as directed by TKDA. Through the observations of the work in progress and field checks of materials and equipment by the Resident Project Representative, TKDA shall endeavor to provide further protection for the OWNER against defects and deficiencies in the work of the Contractor;but the furnishing of such resident Project representation will not make TKDA responsible for construction means,methods, techniques, sequences or procedures or for safety precautions or programs, or for the Contractor's failure to perform his work in accordance with the Contract Documents. This Authorization provides for up to 72 hours for Construction Observation. III. ADDITIONAL SERVICES If authorized in writing by the OWNER, TKDA shall furnish or obtain from others Additional Services of the types listed below which are not considered as normal or customary services. Additional Services shall be compensated for on an Hourly Rate basis as defined in the General Agreement, a part hereof, and such compensation shall be over and above any maximums or lump sum amounts set forth in this Authorization. A. Registered land or right-of-way surveys,right-of-way mapping;plats; legal descriptions; land appraisals,negotiations and/or related services. B. Investigations of existing conditions or facilities or to make measured Drawings thereof, or to verify the accuracy of Drawings or other information furnished by the OWNER. C. Soil borings and laboratory tests for design purposes; field and/or laboratory tests taken during construction to determine compliance with the Contract Documents. D_ Providing analyses of the OWNER'S needs and programming the requirements of the Project; investigations involving detailed consideration of operations,maintenance and overhead expenses;providing Value Engineering during the course of design;the preparation of cash flow and economic evaluations,rate schedules and appraisals; assistance in obtaining financing for the Project; detailed quantity surveys of material, equipment and labor. - 5 - E. Preparation of applications and supporting documents for governmental grants, loans or advances in connection with the Project;preparation or review of environmental assessments and impact statements;review and evaluation of the effect on the design requirements of the Project of any such statements and documents prepared by others; and assistance in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of the Project. F. Services resulting from significant changes in extent of the Project or its design including,but not limited to, changes in size, complexity, the OWNER'S schedule,or character of construction or methods of financing; and revising previously accepted studies,reports, design documents or Contract Documents when such revisions are due to causes beyond TKDA'S control. G. Furnishing the services of special consultants for other than the normal civil, structural, mechanical, and electrical engineering and normal architectural design incidental thereto; providing renderings or models for the OWNER'S use; and providing data or services of the types described in General Agreement when the OWNER authorizes TKDA to provide such data or services in lieu of furnishing the same in accordance with the General Agreement. H. Services in connection with change orders provided such change orders are required by causes not solely within the control of TKDA; services after the award of each contract in evaluating substitutions proposed by the Contractor's); and in making revisions to Drawings and Specifications occasioned thereby, and services resulting from significant delays, changes or price increases occurring as a direct or indirect result of material, equipment or energy shortages. I. Preparing for the OWNER, on request, a set of reproducible record prints of Drawings showing those changes made during the construction process,based on the marked-up prints, drawings and other data furnished by the Contractor(s)to TKDA and which =A considers significant. J. Additional or extended services during construction made necessary by: l. Contractor's schedule; delays in construction caused by inclement weather, strikes or material shortages or unavailability. 2. Significant amount of defective or neglected work of the Contractor; default by the Contractor. 3. Work damaged by fire or other causes during construction. 4. Significant substitutes proposed by the Contractor; unreasonable number of claims submitted by the Contractor or others. -6 - 5. Observations during any guarantee period, and related services. K. Preparation of operating and maintenance manuals;protracted or extensive assistance in the utilization of any equipment or system(such as initial start-up,testing, adjusting and balancing); and training personnel for operation and maintenance. L. Preparing to serve or serving as expert witness in connection with any legal or arbitration proceeding. M. Additional services in connection with the Project, including services not normally Runished by the OWNER and services not otherwise provided for in this Authorization and the General Agreement,a part hereof. IV. OWNER'S RESPONSIBILITIES The OWNER'S responsibilities shall be as set forth in our General Agreement and as further described or clarified hereinbelow: A. Designate one individual to act as the OWNER'S representative with respect to the work to be performed, and such person shall have complete authority to transmit instructions, receive information,interpret and define policies, and make decisions with respect to critical elements pertinent to the Project. B. Provide TKDA with access to the site as required to perform services listed in SECTION II above. V. PERIOD OF SERVICE TKDA will start SECTION II.A services promptly upon receipt of this executed Authorization and complete services by September 2006. SECTION 11B services will be provided concurrent with the contractor's construction schedule. - 7 - VI. COMPENSATION Compensation to TKDA for services provided under SECTION II of this Authorization shall be on an Hourly Rate basis as defined in the General Agreement. The breakdown of estimated costs to complete these services are listed below: Feasibility Report $ 5,000 Design Phase Services 6,000 Construction Administration and Staling 8,500 Construction Observation(72 hours) 5,500 Estimated Total 25 000 Approved at a meeting of the on ,2006. By Attest Consultant Acceptance by , 2006. Authorized TKDA Representative - 8 - LJ . CITY OF LAKE ELMO, MINNESOTA AUTHORIZATION FOR PROFESSIONAL SERVICES TO: Toltz, King, Duvall, Anderson and Associates, Incorporated 1500 Piper Jaffray Plaza 444 Cedar Street St. Paul, Minnesota 55101 Pursuant to our Agreement dated February 2, 1988, you are hereby authorized to proceed with the professional services described as follows: 2006 MSA REPAVING 45TH STREET, JULEP AVENUE, AND 47TH STREET I. PROJECT DESCRIPTION In accordance with the Adopted 2005-2009 CIP, the following streets are scheduled to be reclaimed and repaved in 2006: 45th Street, Julep Avenue, and 47th Street II. SERVICES TO BE PROVIDED BY TKDA Based on TKDA'S understanding of the Project, we propose to provide the following services: A. PLANS 1. Feasibility Report Phase Upon receipt of authorization to proceed with the Feasibility Report Phase, TKDA shall: a. Consult with the OWNER to clarify and define the OWNER'S requirements for the Project and review available data. b. Advise the OWNER as to the necessity of the OWNER'S providing or obtaining from others, data or services of the type(s) described under the - I - General Agreement and act as the OWNER'S representative in connection with any such services. C. Identify and analyze requirements of governmental authorities having jurisdiction to approve the design of the Project and participate in consultations with such authorities. d_ Conduct professional studies and evaluations resulting in the preparation of a Feasibility Report containing one preliminary design, opinion of probable construction costs,preliminary assessment roll, Statement of Feasibility, and Project schedule, in accordance with the provisions of Minnesota Rules 429. e. Furnish 10 copies of the Feasibility Report, and review them with the OWNER. f: Attend Public Informational meeting. g. Attend Public Hearing. 2. Desim Phase Services On the basis of the approved Feasibility Report, TKDA shall: a. Advise the OWNER as to the necessity of the OWNER'S providing or obtaining from others, additional data or services of the type(s) described under the General Agreement, and act as the OWNER'S representative in connection with any such services. b. Prepare for incorporation in the Contract Documents final Drawings and Specifications setting forth in detail the requirements for the construction of the Project. C. Assist the OWNER in connection with the OWNER'S responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. d. Advise the OWNER of any adjustments to the latest opinion of probable construction cost caused by changes in extent or design requirements of the Project and furnish a revised opinion of probable construction cost based on the drawings and specifications. C. Prepare for review and approval by the OWNER,his legal counsel and other advisors Contract Agreement Forms, general conditions, supplementary conditions,bid forms, invitations to bid and instructions to bidders, and assist in the preparation of other related documents. -2- f Submit copies of the above documents and of the Drawings and Specifications to the OWNER. Make minor revisions and adjustments following the OWNER'S review. g. Submit plans to State Aid for approval. B. CONSTRUCTION ADMINISTRATION 1. Bidding Phase During the Bidding Phase, TKDA shall: a. Reproduce final Contract Documents and related Contract Forms for bidding and construction purposes. b. Assist the OWNER in obtaining bids for one prime contract. C. Prepare bid tabulation. d. Assist the OWNER in evaluating bids and in assembling and awarding the contract. Z. Construction Phase-Administration and Staling During the Construction Phase, TKDA shall provide the following general services: a. Consult with and advise the OWNER and act as the OWNER'S representative as provided in the Contract Documents. b. Attend and assist the OWNER with pre-construction conference to be attended by the Contractor,the OWNER and others as may be requested by the OWNER. C. Provide reference points, on a one-time basis, for the Contractor's use in laying out the work, said reference points to be based upon property, boundary, easement, or right-of-way surveys provided by the OWNER pursuant to the General Agreement. d. Make visits to the site at intervals appropriate to the various stages of construction to observe as an experienced and qualified design professional,the progress and quality of the executed work of the Contractor and to determine in general if such work is proceeding in accordance with the Contract Documents. - 3 - C. Review and.approve(or take other appropriate action with respect to) Shop Drawings (as that term is defined in the Contract Documents), samples, and other data which the Contractor is required to submit,but only for conformance with the design concept of the Project and compliance with the information given in the Contract Documents. Such reviews and approvals or other action shall not extend to means,methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. £ issue all instructions of the OWNER to the Contractor;issue necessary interpretations and clarifications of the Contract Documents and in connection therewith,prepare change orders as required;have authority, as the OWNER'S representative, to require special inspection or testing of the work. g. Based on TKDA'S periodic on-site observations as an experienced and qualified design professional, determine payments to the Contractor in such amounts; such recommendations of payment will constitute a representation to the OWNER,based on such observations and review, that the work has progressed to the point indicated,that,to the best of TKDA'S knowledge, information and belief,the quality of such work is in accordance with the Contract Documents. h. Conduct an inspection to determine if the Project is substantially complete and a final inspection to determine if the work appears to have been completed in accordance with the Contract Documents and if the Contractor has fulfilled all of his obligations thereunder, so that TKDA may recommend, in writing, final payment to the Contractor and may give written notice to the OWNER and the Contractor that the work is acceptable (subject to any conditions therein expressed). i. TKDA shall not have control or charge of and shall not be responsible for construction means,methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, for acts or omissions of the Contractor, Subcontractors or any other persons performing any of the Work, or for the failure of any of them to carry out the Work in accordance with the Contract Documents. j. Prepare Assessment Role and attend Assessment Hearing. k. Perform material testing in accordance with the State Aid Schedule of Material Control. TKDA will coordinate this work and subcontract testing with Braun Intertec. 1. Review payroll reports and maintain records in accordance with State Aid Rules for Contract Administration. - 4- 3. Construction Phase-Resident Services In addition to the above General Services, TKDA shall provide the services of a Resident Project Representative(and assistants as agreed) at the site to assist TKDA and to provide more continuous observation of the Contractor(s)work. The Resident Project Representative(and any assistants)will be TKDA'S agent or employee and under TKDA'S supervision. Resident Project Representative's dealings in matters pertaining to the on-site work shall in general,be only with TKDA and the Contractor, and dealings with subcontractors shall only be through or with full knowledge of the Contractor. Written communication with the OWNER will be only through or as directed by TKDA. Through the observations of the work in progress and field checks of materials and equipment by the Resident Project Representative,TKDA shall endeavor to provide further protection for the OWNER against defects and deficiencies in the work of the Contractor; but the furnishing of such resident Project representation will not make TKDA responsible for construction means,methods,techniques, sequences or procedures or for safety precautions or programs, or for the Contractor's failure to perform his work in accordance with the Contract Documents. This Authorization provides for up to 244 hours for construction observation. III. ADDITIONAL SERVICES If authorized in writing by the OWNER, TKDA shall furnish or obtain from others Additional Services of the types listed below which are not considered as normal or customary services. Additional Services shall be compensated for on an Hourly Rate basis as defined in the General Agreement, a part hereof, and such compensation shall be over and above any maximums or lump sum amounts set forth in this Authorization. A. Registered land or right-of-way surveys,right-of-way mapping;plats; legal descriptions; land appraisals,negotiations and/or related services. B. Investigations of existing conditions or facilities or to make measured Drawings thereof or to verify the accuracy of Drawings or other information furnished by the OWNER. C. Soil borings and laboratory tests for design purposes; field and/or laboratory tests taken during construction to determine compliance with the Contract Documents. D. Providing analyses of the OWNER'S needs and programming the requirements of the Project; investigations involving detailed consideration of operations,maintenance and overhead expenses;providing Value Engineering during the course of design; the preparation of cash flow and economic evaluations,rate schedules and appraisals; - S - assistance in obtaining financing for the Project; detailed quantity surveys of material, equipment and Iabor. E. Preparation of applications and supporting documents for governmental grants, loans or advances in connection with the Project;preparation or review of environmental assessments and impact statements;review and evaluation of the effect on the design requirements of the Project of any such statements and documents prepared by others; and assistance in obtaining approvals of authorities having jurisdiction over the anticipated environmental impact of the Project. F. Services resulting from significant changes in extent of the Project or its design including,but not limited to, changes in size, complexity,the OWNER'S schedule, or character of construction or methods of financing; and revising previously accepted studies,reports, design documents or Contract Documents when such revisions are due to causes beyond TKDA'S control. G. Furnishing the services of special consultants for other than the normal civil, structural, mechanical, and electrical engineering and normal architectural design incidental thereto; providing renderings or models for the OWNER'S use; and providing data or services of the types described in General Agreement when the OWNER authorizes TKDA to provide such data or services in lieu of furnishing the same in accordance with the General Agreement. H. Services in connection with change orders provided such change orders are required by causes not solely within the control of TKDA; services after the award of each contract in evaluating substitutions proposed by the Contractor(s); and in making revisions to Drawings and Specifications occasioned thereby, and services resulting from significant delays, changes or price increases occurring as a direct or indirect result of material, equipment or energy shortages. I. Preparing for the OWNER, on request, a set of reproducible record prints of Drawings showing those changes made during the construction process,based on the marked-up prints, drawings and other data furnished by the Contractor(s)to TKDA and which TKDA considers significant. J. Additional or extended services during construction made necessary by: 1. Contractor's schedule; delays in construction caused by inclement weather, strikes or material shortages or unavailability. 2. Significant amount of defective or neglected work of the Contractor; default by the Contractor. 3. Work damaged by fire or other causes during construction. - 6- 4. Significant substitutes proposed by the Contractor; unreasonable number of claims submitted by the Contractor or others. 5. Observations during any guarantee period, and related services. K. Preparation of operating and maintenance manuals;protracted or extensive assistance in the utilization of any equipment or system(such as initial start-up, testing, adjusting and balancing); and training personnel for operation and maintenance. L. Preparing to serve or serving as expert witness in connection with any legal or arbitration proceeding. M. Additional services in connection with the Project, including services not normally furnished by the OWNER and services not otherwise provided for in this Authorization and the General Agreement, a part hereof. IV. OWNER'S RESPONSIBILITIES The OWNER'S responsibilities shall be as set forth in our General Agreement and as further described or clarified hereinbelow: A. Designate one individual to act as the OWNER'S representative with respect to the work to be performed, and such person shall have complete authority to transmit instructions, receive information, interpret and define policies, and make decisions with respect to critical elements pertinent to the Project. B. Provide TKDA with access to the site as required to perform services listed in SECTION II above. V. PERIOD OF SERVICE TKDA will start SECTION II.A services promptly upon receipt of this executed Authorization and complete services by September 2006. SECTION II.B services will be provided concurrent with the contractor's construction schedule. -7 - VI. COMPENSATION Compensation to TKDA for services provided under SECTION II of this Authorization shall be on an Hourly Rate basis as defined in the General Agreement. The breakdown of estimated costs to complete these services are listed below: Feasibility Report $ 6,000 Design Phase Services 12,000 Construction Administration and Staking 17,067 Construction Observation(244 hours) 15,433 Testing Services 5.500 Estimated Total JK6 000 Approved at a meeting of the on ,2005. By Attest Consultant Acceptance by , 2005. Authorized TKDA Representative - 8 - JUN-15-2006 15'J1 TKDA 651 292 0003 P.01 f j 1500 Piper Jaffrey Dleza 1 TKDAR ��� � � � � 444 Cedar Street .----, Saint Paul,MN 55101.2140 ENGINEFRS•ARCNITEM•PLANNERS (651)292.440D (651)292-003 Fax MEMORANDUM www.Ikda.com To: Lake Elmo City Council Reference: Change Order No_ I Copies To: Elevated Storage Tank No. 2 City of Lake Elmo, Minnesota Proj. No.: 13253.000 From: Thomas Prew, P. E. Routing: Date: June 15. 2006 Attached is a signed Change Order from the Contractor for additional work on the water tower project. The change is for a revised conduit routing,size, and number of conduits between the tower and the public Works building. The revised route saves money by reducing the cost of running conduit inside of the building. We have reviewed it and recommend approval of it. An Employee Owned Company ftmodnp ANirmadve Action end Equal Opportunity JUN-15-2006 13:32 TKDA 651 292 Oa83 P.e2 CHANGE ORDER =A Engineers-architects-Flaunts Saint Paul,INN Mav 24 2006 Prof.No. 11251.000 Change Order No. 1R To CBM Constructo c- for Consrnution of Elevated Watgz ftmmo lm&-No_2 for . of Lake Elmo.Mi>mesom You are hereby directed to :zuAe the following change to youx contract dated Oetober IB - - 20 05 . The change and the wmik affected thereby is sAject to all contract stipulations and covenwds_ This Change Order will(increase)(decrease)(age)the contract sum by Three Tbousand Two Hundred Sevepty IELve Pollars and 00l100.......................................(S 3,275.00_ ). a is change or&z provides for charges m the work of this cuumat according to the attached itemization. lwmU(2)3"MF schedule 80 PVC according to the attached drawing- NET C i%NI GCE= $3,275.00 Amoant of Original contract o $ 1,149,000.Ot) Additions approved to date(No& ) S - Deducuons approved to date ) $ - Cmntractamounttodate S 1,169,000.00 Amotmt oftbis ChMW Order(Add.)(Deduct)(Rio Change) �$ 3,275.00 Revised i ontrset Art = Apwoved__. .City of Lake Elmo,Minnesota 'TKDA Owner By Chris W.Bryan,P.E. Approved CH&I Eonstructnrs..bnp—-- _ White-Owner - contractor Pink-Contracmr BIue-TKDA � ax;/� ' 7�3-LC _.— I „ AV NO su l veor pool—• —_ _-� ;r f-^ __ �! �!} 1 j t� f�(1(1 IE i� cn c:o;Lto:•L`�`�~ .—� # `err: 8 _ � \Vj �/J!/ 1 �I I�n _ _._. .. _.�-- /\' �j��`-"•ram--���. �•:r��}-�--' _ •��—•�.� �� lVJ f�i � � Ilf 1 It ' r FFFiif 1 I C � —'� n — — aVaal6Y"+�+o'^\oro'tiaco\�PIV•�y O� 1 -- rsyyµ .aw wonM seu•wRt4 11M=w lu S 9 MHz—S cif f d pow Z6Z TS5 JUN-15-2006 16:17 TKDA 651 292 0083 P.01 T T7 �E g Y E D 1500 Piper Jaffrey Plaza A9 SaI Cedar Street � � ° � Saint Paul,MN 55101•2140 ENGINEERS-ARCHITECTS-PLANNERS (651)292-WO (651)292-0083 Fax www.tkda.com Project.No. 13196.000.002 Cert,No. 5 St.Paul,MN, June 15 20 06 To City of Lake Elmo,Minnesota Owner This Certifies that Riley Broths Construction Contractor For Water System Interconnect-Phase 1 Is entitled to Fourteen Thousand One Hundred E.jxlity-seven Dollars and 83/100----------- ---($ 14,187 ) beina, 5th estimate for partial payment on contract with you dated Apri15 2005 Received payment in fu11 of above Certificate. TKDA Kiley Brothers Construction , 20 'Thomas D. Prew,P.B. RFCAPITU'LATION OF ACCOUNT CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract Ericc plus egras $ 348,626.18 AU previous payments S 320,121.26 All previous credits Fora No. Change Order No. 1R .r $ 10,000.00 Credit No. S - AMOUNT OF THIS CERTIFICATE $ 14,187.83 Totals S 358 626.18 S 334,309.09 S - Thar will remain unpaid on contract a8cr pay=nt of this Certificate $ 24 317.09 11 $ 358,626.18 S 358,626,18 $ An Emplayee Owned Company Promoting Affirmative Acton and Equal Opportunity JUN-15-29 6 16'le TKDA 651 292 0083 P.02 =A Engineers-Architects-Planners Saint Paul,Minnesota.55101 PERIODICAL ESTEVUTE FOR PARTIAL PAYMENTS Estimate No.5 Period End:-:Ag June 1 .20 O6 Page 1 of 1 Project No. 13186.000.002 Contractor 99ev Palm Canstsnction. Origix al ConM a Amount $348,626,18 Pxojeot Water System Intercorw; t P4aase 1 Location Ciry of Lake Elmo-Minnesota Total Contract Work Completed S 341,904,31 Total Approve8 Credits S 0.00 Total Approved Extra Work Completed (C.O.1R) S 10,000.00 Appxw,ed Exm Orders Arnaemt Completcd s 10,000.00 Total Amount Eaamed Thas Estimate S 351,90431 Ltss Approved Credits S 0.00 Less 5 %Retained S 17,595.22 Less Previous Payn=ts $ 320,121.26 Total Deductions S 337,716.48 Amount Due This Estimate S 14,187,83 Suriety Date St.Paul Travelers. Contractor Date s Mey;Uodeouc' Engineer Daze 3une 15.2006 Thomas Prew,P.E. f JUN-15-2006 16:12 T KDR 651 252 00B3 P.133 ESl`lMATE NO.6 PERIOD ENDING. line 1,2006 WATER SYSTEM INTERCONNECT-PHASE€ CITY OF LAKE ELMO,MINNESOT A TKDA PROJECT NO. 13186.000 !TEM CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE BASE BID 1 MOBILIZATION LS 1.0 1.0 S 15,000.D0 $ 15,000.00 2 REMOVE&DISPOSE OF BIT.PAVl;M-c I T SY 210.0 66.0 $ 5.00 $ 330.00 3 SAW CUT BIT.PAVEMENT LF 75.0 71.0 S 1.00 S 71.00 4 PATCH BIT.PAVEMENT 4"THICK BY 210.0 66,0 $ 18.00 S 1,168.00 5 REMOVE&REPLACE CMP CULVERT LF 70.0 30.0 $ 12.00 S 360.00 6 SEEDING,INCL.SEED,FERTILIZER&WOOD FIBER BLANKET SY 900.0 600.0 $ 1.50 $ 900.00 7 SODDING TYPE LAWN SY 200.0 - $ 2.50 $ - 8 CL-5 TN 30.0 119-0 $ 9.00 $ 1,071-00 9 Brr.PAVEMENT FOR DRIVEWAY 2"DEPTH TN 154.0 181.12 $ 50.00 5 9,056.00 10 CONNECT TO EXIST.WATERMAIN EA 1.0 1.0 S 1,200.00 $ 1,200.00 11 6"DIP CL-52 WATERNWN LF 42.0 24.0 S 33.52 3 811.68 12 8"DIP CL-50 WATERMAIN LF 16.0 12.0 $ 45.88 S 550.32 13 DIR.DRILL 16"(DIP)HOPE DR 17 LF 6,649.0 6,649.0 $ 4D.49 $ Z69.151.52 14 6"RES.SEAT GATE VALVE&BOX EA 6.0 7.0 S 888.42 S 6,218.94 15 8'RES.SEAT GATE VALVE&BOX EA 1.0 1.0 S 1,179 32 S 1,17-4-32 16 18"BUTTERFLY VALVE&aOX EA 4.0 5.0 $ 2,610.91 $ 13,054.55 17 6-HYDRANT(7'-6"BURY) EFL 6.0 7.0 $ Z,720.14 $ 19,040.98 18 MJ DIP COMPACT FITTINGS LH 4,109.0 907.0 $ 3.00 $ 2,721.00 19 TYPE LV4 BIT.NON-WEAR COURSE MIXTURE TN - - 5 - $ - 20 TYPE LV-4 BIT.WEAR COURSE MIX TN - 181.0 $ - S 21 81TUMINOUS MATERIAL FOR TACK COAT GA - - $ - $ - 22 TOPSOIL BORROW CY - 130.0 S - S - 23 SODDING SY - TOTAL ESTIMATE NO.5 5 34i,9Q4 31 TOTAL F.03 CITY OF LAKE ELMO WASHINGTON COUNTY, NIINNESOTA RESOLUTION NO. 2006-053 A RESOLUTION APPROVING PARTIAL PAYMENT NO. I TO RILEY BROTHERS CONSTRUCTION FOR WATER SYSTEM INTERCONNECT—PHASE I BE IT RESOLVED, that the Lake Elmo City Council hereby approves Partial Payment No. I to Riley Brothers Construction in the amount of$14,187 for work improvements to the Water System Interconnect Proj ect—Phase I. ADOPTED by the Lake Elmo City Council the 20th day of June, 2006. Dean Johnston, Mayor ATTEST: Martin Rafferty, City Administrator JUN-15-2006 14:53 TKT1F! �y���i v E� 651 292 0093 P.01 !� 1%0 Plper Jaffray Plaa � IMA 444 Cedar Street Saint Paul.MN 55101.2140 ENGINECRS-ARCHTEM•PLANNEM (651)292-4400 (651)292-0093 Fax www.tkda.com Proj.No. I3186.000 Curt.No. a St.Paul,MN, June 155 To—Ciry of Lake Elmo Minnesota Owner This Certifies that Rile Brothers Constuction_ ,Contractor For Water System Interconnect-P se III Jamaca Avenue Stillwater Boulevard d 1 st Streets Is entitled to Two Hundred Twenty-two Thou an Five Hundred Sixty-one Dollars and 71/100 ($222 561.78 being 4th estimate for partial payment on contract with you dated September 20 2005 Received payment in full of above Certificate. TKDA Riley Brothers Construction 20 T omas D. Pr P.E. RECAPITULATION OF ACCOUNT CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 612,000.32 All previous paynrnts $ 202.174.16 All previous credits Bxtma No. Change Order No.1 $ - n n q H Credit No. $ n , AMOUNT OF THIS CERTIFICATE $ 222,561.78 Totals S 612,000.32 $ 424,735.94 $ - Qvdit Balance There will remain unpaid on contract after payment of this Certificate 5 187,264.38 90.32 $ 612,000.32 An Employee Owned Company Promoliny Affirmative action and Equal OPPOPIW y ,TUN-15-2006 14:53 TKDA 651 292 0083 P.02 TKDA Engineers-Architects-Planners PERIODICAL ESTIMATE FOR PARTIAI.PAYMENTS Estimate No. 4 Pex-iod Ending NtaY 19 —20 06 Page I of I Proj.No_ 13186.00Q Contractor Mey Brothms QQnstmotion, Ongmal Contract Amount $61Z.00032 Project_._._Wa�e_r.,System lntercoamect Phase III(7amaca Avenue Sgllwater ot&vard,=d 31 st Strectsl Location CiLy Of bake Elmo ata Total Contract Work Completed . $ 447,090.46 Total Approved Credits $ 0.00 Total Approved Extra Wolk Completed $ 0.00 Approved Extra Orders Amomt Completed $ 0.00 Total Amount Earned This Esfinsate $ 447,090.46 Less Approved Cre&s S 0.00 less 5 %Retained 9 22.354.52 Less Previous Payments $ 202,174.16 Total Deductions $ 224,528.68 Amount Due This Estimate $ 222,561.78 gee, Datc St.Paul Travelers Contractor Date ction Engineer Date Tune 15.2006 _ Thomas D.I rew,P.T. JUN-15-2006 14:54 TKDA 651 292 0003 P.03 ESTIMATE NO.4 PERIOD ENDING: May 19,2006 WATER SYSTEM INTERCONNECT-PHASE III CITY OF LAKE ELMO,MINNESOTA TKDA PROJECT NO,13186.000 ITEM CONTRACT QUANTITY UNIT AMOUNT NO, DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE WATERMAIN I MOSIL17-ATION LS 110 0,75 $ 10,000.00 $ 7,500.00 2 TRAFFIC CONTROL LS 110 0.76 $ 10,000.00 $ 7,500.00 3 REMOVE&DISPOSE OF SIT.PAVEMENT SY 740,0 $ 2.00 $ - 4 SAW CUT BIT.PAVEMENT LF 1,451,0 $ 1100 $ 5 PATCH BIT,ROADWAY 4"THICK INCL.GRAVEL BASE SY 740.0 $ 12.00 $ 6 REMOVE&REPLACE D412 CURB&GUTTER LF 96.0 $ 16,00 $ 7 REMOVE&REPLACE D415 CURB&GUTTER LF 32.0 $ 115,00 $ 8 REMOVE&REPLACE 8618 CURB&GUTTER LF 28,0 $ 15.00 $ 9 $"AGGREGATE BASE,CLASS 5 TON 139.0 $ 10,00 $ 10 SEEDING, INCL,SEED,FERTILIZER&WOOD FIBER BLANKET SY 1,722.0 $ 2.00 $ 11 SODDING TYPE LAWN SY 1,722.0 $ 3.00 $ 12 REMOVAL OF EXISTING GATE VALVE BOX EA 4,0 $ 600.00 $ 13 REMOVAL OF EXISTING WATERMAIN&FITTING LF 220.0 $ 10.00 $ 14 SALVAGE 6-HYDRANT,GATE VALVE&BOX EA 2.0 • $ 1,200.00 $ 15 SALVAGE $"GATE VALVE&BOX EA 2.0 $ 800-00 $ 16 SALVAGE 16"X6"REDUCER EA 1.0 $ 500.00 $ 17 CONNECT TO EXIST.WATERMAIN EA 910 2.0 $ 1,000,00 $ 2,000,00 18 6"DIP OL-62 WATERMAIN LF 100,0 25.0 $ 60.00 $ 1,600.00 19 8"DIP CL-52 WATERMAIN LF 185.0 1610 $ 48.20 $ 771,20 20 42'DIP CL-52 WATERMAIN LF 60.0 50,0 $ 58.8$ $ 2,841.50 21 16'MJ DIP OL-62 WATERMAIN IN CASING PIPE LF 175.0 209.0 $ 77,66 $ 16,230.94 22 DIR.DRILL 12"HDPE SDR 17(DIP SIZE) LF 2,000.0 1,776.0 $ 213,17 $ 50,029.92 23 DIR,DRILL 16"HOPE SDR 17(DIP SIZE) LF 6,025.0 5,91 to $ 40.46 $ 239,159.06 24 30"STEEL CASING PIPE(AUGERED JACKED INSTALLATION) LF 175,0 176.0 $ 282.00 $ 49,350.00 25 6'RES.SEAT GATE VALVE&BOX EA 1010 4.0 $ 1,442.20 $ 5,768.80 26 8"RES.SEAT GATE VALVE&BOX EA 4.0 $ 1,638.24 $ 27 12"BUTTERFLY VALVE&BOX EA 3.0 3.0 $ 2,615.81 $ 8,447.43 28 16"BUTTERFLY VALVE&BOX EA ulo 2.0 $ 4,297.74 $ 6,595.48 29 6"HYDRANT EXTENSION EA 3,0 $ 697.27 $ 30 12'HYDRANT EXTENSION EA 3.0 - $ 1,032.15 $ - 31 6"HYDRANT EA 6.0 4.0 $ 3,616.10 $ 14,472.40 32 INSTALL SALVAGE 6"HYDRANT,GATE VALVE&BOX EA 110 - $ 2,076.00 $ - $3 MJ DIP COMPACT FITTINGS(AWWA C163 MEASURE) La 5,359.0 2,992.0 $ 3.50 $ 10,472.00 34 11 TYPE"Kll COPPER WATER SERVICE LF 1,268.0 642.0 $ 21,46 $ 13,770.90 35 FU$ABLE SADDLE W/I"CORPORATION STOP EA 35.0 13.0 $ 408.66 $ 5,312.5$ 36 14 CURB STOP BOX EA 35.0 1510 $ 224.55 $ _ 3,368.26 TOTAL ESTIMATE NOA $ 447,090.46 TOTAL P.03 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-054 A RESOLUTION APPROVING PARTIAL PAYMENT NO. 1 TO RILEY BROTHERS CONSTRUCTION FOR WATER SYSTEM INTERCONNECT—PHASE III (Jamaca Avenue, Stillwater Boulevard and 31" Street) BE IT RESOLVED, that the Lake Elmo City Council hereby approves Partial Payment No. 1 to Riley Brothers Construction in the amount of$222,561.78 for work improvements to the Water System Interconnect Project—Phase III. ADOPTED by the Lake Elmo City Council the 20th day of June, 2006. Dean Johnston, Mayor ATTEST: Martin Rafferty, City Administrator Lake Elmo Agenda Section: Consent Agenda No. 4. H. City Council June 20, 2006 Agenda Item: City Logo Update At the last Council Workshop I presented an estimate to work with Wright Design services to update the city Logo. The current logo was designed about 25 years ago. A Logo is a statement of organizational/community identity that is expressed in an image. The image should clearly communicate the identity of the organization. New signage being developed for facilities such as the water tower and PW equipment as an example are reasons today to hire the identified professional to examine our current logo. The Council Committee felt it should move forward for Council consideration and action. Action Items: Person responsible: -- Motion to approve updating the City Logo, step one, for the Martin Rafferty estimated cost of$1800. Attachments: Rabe=Wri ht 505137th Avenue S.-Minneapolis,MN 55417.612.722.9778•designedwright@mn.rr.com April 18,2006 City of Lake Elmo Estimates for re-branding City of Lake Elmo logo,stationery,water tower graphic,signage,vehicle graphics Time estimates based on$100/hr Branding/Logo Researchlread background materials on Lake Elmo in order to develop proper look and feel for the city graphics. Design 3-4 logo options for review-includes 2 rounds revisions and follow � �� through to final production a $ 1800 Stationery Based on direction chosen for logo,design layouts for stationery-letterhead, envelope, business cards-2-3 options follow through to final production 800 Water tower Take photo of a water tower design similar to the one that will be constructed for Lake Elmo and show graphic layout options on the water tower photo 500 Signage Design layout options for"Welcome to the City of Lake Elmo"sign 600 Vehicles Design layout showing logo usage on city vehicles 300 Color print proofs Output of design layouts-$25 per 13"x 19"sheet-estimate 12 300 Estimate total $ 4300 Estimates based on current understanding of scope of work.If significant change develops,a new estimate will be furnished. Thank you! Becky Wright Designed Wright VLakeElmo Agenda Section: Building/Fire/Maintenancecil No. 7A06 BUILDING DEPT. AGENDA 1) Construction activity update for May. 2) Carbon Monoxide detector requirements. 3) Miscellaneous. Action Items: Informational. No action needed. TJ�- n res onsible• Namara Summary Building Report ear o Date Permits Permits Issued Valuation Issued Valuation New Residential 6 $2,245,900.00 New Residential 14 $5,627,888.00 New Commercial 0 $0.00 New Commercial 2 $1,108,080.00 Other Residential 38 $585,064.00 Other Residential 132 $2,822,012.00 Other Commercial 5 $218,700.00 Other Commercial 13 $399,261.00 Total 49 $3,049,664.00 Total 161 $9,957,241.00 Total Building Fees Collected $63,044.56 Total Building Fees Collected $184,096.54 Summary Plumbing Report Summary Plumbing Report Plumbing 11 $255,600.00 Plumbing 35 $912,000.00 Total Plumbing Fees Collected $1,488.50 Total Plumbing Fees Collected $4,820.00 Summary HVAC Report Summary HVAC Report HVAC 11 $130,761.00 HVAC 45 $590,306.00 a Total HVAC Fees Collected $1,116.00 Total HVAC Fees Collected $5,563.25 Summary Grand Total Fees $65,649.06 Summary Grand Total Fees $194,479.79 Surcharge Fee Paid to State $1,488.05 Surcharge Fee Paid to State $5,588.86 SAC Fees Paid to Met Council $0.00 SAC Fees Paid to Met Council $18,600.00 WAC Fees Paid to Oakdale $0.00 WAC Fees Paid to Oakdale $6,000.00 Misc. Expenses $0.00 Misc. Expenses $0.00 Total Fees Retained $64,161.01 Total Fees Retained $164,290.93 e Credit Fees to Bldg $40,384.01 Credit Fees to Bldg $121,188.93 Credit Fees to Water $23,400.00 ;Credit Fees to Water $42,500.00 Credit Fees to Sewer $377.00 ' Credit Fees to Sewer $602.00 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-055 A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING PLANS AND SPECIFICATIONS FOR 2006 OVERLAYS (Irvin Court, Irvin Circle, Isle Avenue, Ivy Court, and Jamaca Court) WHEREAS, a feasibility report has been prepared by TKDA with reference to the 2006 Overlays_,and this report was received by the City Council on June 20, 2006. WHEREAS,the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA: 1. The Lake Elmo City Council will consider the overlay improvements of Irvin Court, Irvin Circle, Isle Avenue, Ivy Court and Jamaca Court, in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated cost of the improvement of$214,250.00. 2. A Public Hearing has been ordered on said resurfacing improvement on the 5th day of July, 2006 at Lake Elmo City Hall, 7:00 p.m. and the clerk shall give mailed and published notice of such hearing improvement as required by law. ADOPTED by the Lake Elmo City Council this 20th day of June, 2006. Dean A. Johnston, Mayor ATTEST: Martin J. Rafferty, City Administrator FEASIBILITY REPORT 2006 OVERLAYS IRVIN COURT, IRVIN "CIRCLE, ISLE AVENUE, IVY COURT, AND JAMACA COURT CITY OF LAKE ELMO, MINNESOTA ©ate: June 20, 2006 Project No. 13688.000 1500 Piper Jaff ray Plaza KDA 444 Cedar Street Saint Paul,MN 55101-2140 ENGINEERS ARCHITECTS n PLANNERS (651)292-4400 (651)292-0083 Fax www.tkda_cam TEZDASAINT PAUL, MINNESOTA ENGINEERS•ARCHITECTS-PLANNERS JUNE 20, 2006 FEASIBILITY REPORT 2006 OVERLAYS IRVIN COURT, IRVIN CIRCLE, ISLE AVENUE, IVY COURT, JAMACA COURT CITY OF LAKE ELMO, MINNESOTA TKDA PROJECT NO. 13688.000 I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Thomas D. Prew, P.E. License No. 19621 i 13688.000 2006 OVERLAYS IRVIN COURT, IRVIN CIRCLE, ISLE AVENUE, IVY COURT, AND JAMACA COURT CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 13688.000 TABLE OF CONTENTS PAGE NO. I. INTRODUCTION............................................................................................................ 1 I. INITIATION..................................................................................................................... 1 111. IMPROVEMENT............................................................................................................. 1 IV. PERMITS AND APPROVALS.........................................................................................2 V. ESTIMATED PROJECT COSTS ....................................................................................2 VI. PROJECT FINANCING ..................................................................................................3 VII. PROJECT ASSESSMENTS........................................................................... ..........3 VIII. RIGHT-OF-WAY.............................................................................................................3 IX. PROJECT SCHEDULE ..................................................................................................3 - X. STATEMENT OF FEASIBILITY......................................................................................4 XI. RECOMMENDATION.....................................................................................................4 APPENDIX - ESTIMATED CONSTRUCTION COSTS........................................................................I............. 1 PRELIMINARY ASSESSMENT ROLL......................................................................................... 1 EXHIBITS..................................................................................................................................... 3 ii 13688.000 — 2006 OVERLAYS IRVIN COURT, IRVIN CIRCLE, ISLE AVENUE, IVY COURT, AND JAMACA COURT -- CITY OF LAKE ELMO, MINNESOTA I. INTRODUCTION In an effort to keep its streets in good condition, the City of Lake Elmo routinely performs - timely maintenance to its streets. The City has developed a 5-year Capital Improvements Plan to schedule and budget for these repairs. The Plan was developed by the Public Works Department in conjunction with the Finance Department. The City Council has adopted the 5-year Plan. Irvin Court, Isle Avenue, and Ivy Court were all originally constructed in 1977. Currently, the surface of these streets is in poor condition. The bituminous surface is cracking and potholing. The roadway width is 32 feet (face to face) with bituminous curb. Each street has a cul-de-sac with a 92-foot diameter. As-built record drawings indicate 2 inches of bituminous with 6 inches of gravel base on these streets. Irvin Circle was constructed it 1976. The surface is now in poor condition. Cracking and potholing has occurred on the bituminous surface. The roadway width is 32 feet (face to face) with bituminous curb and a cul-de-sac with a 92400t diameter. As-built record drawings indicate 2 inches of bituminous with 4 inches of gravel base for this street. -- Jamaca Court was constructed in the mid-1970s. As-built record drawings indicate that this street was previously overlayed in 1983. This street has experienced cracking and potholing of the bituminous surface. There is no cul-de-sac at the end of the street. IL INITIATION The City Council initiated this Project. A 4/5th's vote of the City Council is necessary to order this Project. _. Ill. IMPROVEMENT Due to the amount of linear and alligator cracking, evidence of potholing, and break-up of curb, we propose removing the existing bituminous surface (by reclaiming), and 1 13688.000 incorporating it into the existing gravel base. Subgrade repairs will be made where necessary. The new streets would be repaved with 1-1/2 inches of bituminous base (including bituminous curb) and 1-1/2 inches of bituminous wear course for Irvin Court, Irvin Circle, Isle Avenue, and Ivy Court. _ The same process is proposed for Jamaca Court, except there will not be any bituminous curb placed on this street. Also, the existing turn-around will be enhanced within the constraints of the existing right-of-way. The new surface will be saw cut and sealed to prevent new random cracks from developing prematurely. Y In order to preserve existing lawns and minimize restoration costs, new streets with bituminous curb will be somewhat narrower than the existing streets. Restoration with topsoil seed and wood fiber blanket will be done after the street is paved. This Project will extend the life of the streets an additional 15 to 20 years. IV. PERMITS AND APPROVALS A Pollution Control Agency (MPCA) permit for erosion control is required. V. ESTIMATED PROJECT COSTS The prices quoted herein are estimates only. The actual cost of the work will be determined through the public bidding process. A detailed cost estimate is located in the Appendix. Item Estimated Cost Estimated Construction Cost $ 189,250.00 Indirect Costs $ 25,000.00 Estimated Project Cost $ 214,250.00 2 13668.000 VI. PROJECT FINANCING This Project will be financed by assessments to benefiting properties and from the City's general levy. Item Amount Estimated Project Cost $ 214,250.00 Assessable Cost $ 54,978.00 City Cost $ 159,272.00 VII. PROJECT ASSESSMENTS The City's assessment policy on street improvement projects is to assess each property uniformly, according to zoning classification. The assessment rate is held consistent year to year, with only an adjustment for inflation. For this Project, all properties are in the R-1 (SRD) zone, and have a proposed assessment rate for this Project of $1,309.00 per buildable lot. There are 42 assessable units on this Project. VIII. RIGHT-OF-WAY No additional right-of-way is required. IX. PROJECT SCHEDULE The proposed Project schedule is as follows: 1. Feasibility Report Received by City Council June 20, 2006 2. Public Hearing July 5, 2006 3. City Council Authorizes Preparation of Plans and Specifications July 5, 2006 w 4. City Council Approves Plans, Authorizes Advertisement for Bids July 18, 2006 5. Open Bids August 11, 2006 6. City Council Awards Bid August 15, 2006 7. Contractor Begins Construction August 28, 2006 8. Contractor Completes Construction October 1, 2006 9. Assessment Hearing September 1, 2006 3 13688.000 X. STATEMENT OF FEASIBILITY The construction of the street improvements considered in this Report is feasible from an engineering standpoint. The economic feasibility is to be determined by the City Council. XI. RECOMMENDATION We recommend the City proceed with the improvements as proposed. 4 13688.000 APPENDIX ESTIMATED CONSTRUCTION COST 2006 OVERLAYS IRVIN COURT, IRVIN CIRCLE, ISLE AVENUE, IVY COURT, JAMACA COURT CITY OF LAKE ELMO, MINNESOTA TKDA PROJECT NO. 13688.000 Item Unit _ Quantity Unit Price Amount Mobilization LS 1 $ 10,000.00 $ 10,000.00 Reclaim Bituminous Surface SY 13,900 $ 1.25 $ 17,375.00 Repair and Adjust Catch Basin EA 6 $ 800.00 $ 4,800.00 Adjust Gate Valve EA 2 $ 150.00 $ 300.00 Grade Gravel Base RS 37 $ 150.00 $ 5,550.00 Bituminous Base Course TN 1,346 $ 50.00 $ 67,300.00 Bituminous Wear Course TN 1,230 $ 55.00 $ 67,650.00 Tack Coat GAL 745 $ 3.00 $ 2,235.00 Bituminous Driveway Patching SY 390 $ 20.00 $ 7,800.00 Saw And Seal Pavement LF 2,600 $ 1.65 $ 4,290.00 Seeding, Inc. 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SHEET N0. 2 OF 2 SHEETS �nox C CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-056 A RESOLUTION RECEIVING THE FEASIBILITY REPORT AND ORDERING PLANS AND SPECIFICATIONS FOR 2006 MSA RESURFACING (45TH Street. Julep Avenue, and 47 h Street) WHEREAS, a feasibility report has been prepared by TKDA with reference to the MSA Resurfacing,and this report was received by the City Council on June 20, 2006. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO, MINNESOTA: 1. The Lake Elmo City Council will consider the resurfacing improvements of 45th Street North, Julep Avenue, and 47t" Street, in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated cost of the improvement of$335,400.00. 2. A Public Hearing has been ordered on said resurfacing improvement on the 5th day of July, 2006 at Lake Elmo City Hall, 7:00 p.m. and the clerk shall give mailed and published notice of such hearing improvement as required by law. ADOPTED by the Lake Elmo City Council this 20th day of June, 2006. Dean A. Johnston, Mayor ATTEST: Martin J. Rafferty City Administrator FEASIBILITY REPORT 2006 MSA RESURFACING -- 45th STREET, JULEP AVENUE, AND 47th STREET CITY OF LAKE ELMO, MINNESOTA Date; June 20, 2006 Project No. 13687.000 -- 1500 Piper Jaffray Plaza 444 Cedar Street." D- -A-- Saint Paul,MN 55101-2140 ENGINEERS -ARCHITECTS -PLANNERS (651)292-4400 (651)292-0083 Fax www.tkda.cam TKDASAINT PAUL, MINNESOTA — ENGINEERS•ARCHITECTS•PLANNERS JUNE 20,2006 FEASIBILITY REPORT 2006 MSA RESURFACING 45th STREET, JULEP AVENUE, 47th STREET CITY OF LAKE ELMO, MINNESOTA TKDA PROJECT NO. 13687.000 I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Thomas D. Prew E. License No. 196 1 i 13687.000 2006 MSA RESURFACING 45TH STREET, JULEP AVENUE, 47TH STREET CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 13687.000 TABLE OF CONTENTS PAGE NO. 1. INTRODUCTION.............................................................................................................1 II. INITIATION .....................................................................................................................1 111. IMPROVEMENT..............................................................................................................1 IV. PERMITS AND APPROVALS .................... 2 V. ESTIMATED PROJECT COSTS.....................................................................................2 - VI. PROJECT FINANCING.................................................................. 3 VII. PROJECT ASSESSMENTS............................................................................................3 VIII. RIGHT-OF-WAY.................................................... 3 IX. PROJECT SCHEDULE...................................................................................................3 X. STATEMENT OF FEASIBILITY.......................................................................................4 XI. RECOMMENDATION .................................................... 4 APPENDIX ESTIMATED CONSTRUCTION COSTS.......................................................................................1 PRELIMINARY ASSESSMENT ROLL..........................................................................................1 EXHIBITS.................................................................................... 5 .............................................. ii 13687.000 2006 MSA RESURFACING 45TH STREET, JULEP AVENUE, 47TH STREET CITY OF LAKE ELMO, MINNESOTA l I. INTRODUCTION In an effort to keep its streets in good condition, the City of Lake Elmo routinely performs timely maintenance to its streets. The City has developed a 5-year Capital Improvements Plan to schedule and budget for these repairs. The Plan was developed by the Public Works Department in conjunction with the Finance Department. The City Council has adopted the 5-year Plan, M.S.A.S. Route No. 104 from Jane Road to Keats Avenue was constructed in 1984, and continued from Keats Avenue to Kimbro Avenue in 1988. Currently, the surface of these streets are in poor condition. The roadway has experienced cracking and potholing of the bituminous surface. The entire route is 6,560 feet long. The roadway width is 24 feet with 4-foot gravel shoulders from Jane Road to Keats Avenue. The roadway is 24 feet wide with 4-foot bituminous shoulders from Keats Avenue to Kimbro Avenue. As-built record drawings indicate that there is 3-1/2 inches of bituminous with 6 inches of gravel base placed on the 1984 section, and 3-1/2 inches of bituminous with 8 inches of gravel base placed on the 1988 section. Resurfacing of these streets would be eligible for State Aid Funds. 11. INITIATION The City Council initiated this Project. A 4/5th's vote of the City Council is necessary to - order this Project. III. IMPROVEMENT Due to the amount of cracking and number of potholes from Jane Road to Keats Avenue, we propose removing the existing 3-1/2 inches of bituminous surface (by reclaiming), repairing the subgrade where necessary, and repaving with 2 inches of bituminous base and 1-112 inches of bituminous wear course. Also, in accordance with the Mn/DOT Bikeway Manual, we propose 4-foot paved shoulders, which is the minimum width to accommodate bicycle traffic. The street will be re-striped in accordance to Mn/DOT 1 13687.000 requirements. In order to reduce the impact and cost of paving the shoulders, the street would have 11-foot wide driving lanes. The roadway from Keats Avenue to Kimbro Avenue was constructed four years later and has an additional 2 inches of gravel base. Therefore, there are fewer distresses than the roadway constructed in 1984. For this segment, we propose a 2-inch overlay of bituminous wear course. All areas of major cracking or potholing will be removed 4 inches deep and replaced with bituminous base course prior to the overlay. Prior to performing this work, the streets will be reviewed for any subgrade correction that may be necessary. The new surface will be saw cut and sealed to reduce random cracks — from developing prematurely. This Project will extend the life of these streets an additional 15 to 20 years. IV. PERMITS AND APPROVALS Minnesota Department of Transportation (MDT) — Division of State Aid approval is required. Minnesota Pollution Control Agency (MPCA) permit for erosion control is required. V. ESTIMATED PROJECT COSTS The prices quoted herein are estimates only. The actual cost of the work will be determined through the public bidding process. A detailed cost estimate is located in the Appendix. — Item Estimated Cost Estimated Construction Cost $ 279,400.00 w Indirect Costs $ 56,000.00 Estimated Project Cost $ 335,400.00 2 13687.000 VI. PROJECT FINANCING This Project will be financed by assessments to benefiting properties and from Municipal State Aid Construction Funds. The project costs will be 100% State Aid eligible. We have sufficient funds in our Municipal State Aid Account to finance this Project. VII. PROJECT ASSESSMENTS The City's assessment policy on street improvement projects is to assess each property uniformly, according to zoning classification. The assessment rate is held consistent year to year, with only an adjustment for inflation. For this Project, all properties are in the RAD, and have a proposed assessment rate for this Project of$1,832.00 per buildable lot. There are 12 assessable units on this Project. VIII. RIGHT-OF-WAY No additional right-of-way is required. IX. PROJECT SCHEDULE The proposed Project schedule is as follows: 1. Feasibility Report Received by City Council June 20, 2006 2. Public Hearing July 5, 2006 3. City Council Authorizes preparation of July 5, 2006 Plans and Specifications 4. City Council Approves Plans, Authorizes July 18, 2006 — Advertisement for Bids 5. Open Bids August 11, 2006 6. City Council Awards Bid August 15, 2006 — 7. Contractor Begins Construction August 28, 2006 8. Contractor Completes Construction October 1, 2006 9. Assessment Hearing September 1, 2006 3 13687.000 X. STATEMENT OF FEASIBILITY The construction of the street improvements considered in this Report is feasible from an engineering standpoint. The economic feasibility is to be determined by the City Council. XI. RECOMMENDATION We recommend the City proceed with the improvements as proposed. 4 13687.000 -- APPENDIX ESTIMATED CONSTRUCTION COST 2006 MSA RESURFACING 45TH STREET, JULEP AVENUE, 47TH STREET CITY OF LAKE ELMO, MINNESOTA TKDA PROJECT NO. 13687.000 [tem Unit Quantity Unit Price Amount Mobilization LS 1 $ 15,000.00 $ 15,000.00 Reclaim Bituminous Surface SY 10,530 $ 1.50 $ 15,795.00 Bituminous Patching (4" Depth) SY 550 $ 15.00 $ 8,250.00 Grade Gravel Base RS 40 $ 225.00 $ 9,000.00 Bituminous Base Course TN 1,725 $ 50.00 $ 86,250.00 Bituminous Wear Course TN 2,300 $ 55.00 $ 126,500.00 Tack Coat GAL 1,120 $ 3.00 $ 3,360.00 Saw And Seal Pavement LF 5,250 $ 2.00 $ 10,500.00 4" Solid White Line (Latex Paint) LF 13,120 $ 0.20 $ 2,624.00 4" Solid Yellow Line (Latex Paint) LF 8,000 $ 0.20 $ 1,600.00 4" Broke Yellow Line (Latex Paint) LF 2,600 $ 0.20 $ 520.00 Total Estimated Construction Cost $ 279,399.00 13403.001 O i 0 0 0 0 0 0 0 0 0 4 0 C6 d 000 � 00000 � O N _� (V N N N N CV N N CV • 0 Ce7 Co M M Ce) C3) C'O M m C7 E C17 cc CO CO O C)7 Ct� oc coOD <D W r T= r r r r r O r 04 N N Z Y N 6r3!fiV!.bSERE/3b3H3EREF? �4 w r T T r CO T �" Q 0 � �- NNMrCON I- r O O O Q 0 0 0 0 0 0 000 0C) 0000 0 0 0 0 0 0 0 0 0 0 V TNNMtfid' COChd r O cM 'T N N C) r r T r T T r r T T O N N N N N N N N N N 0 C) CA 0 0 O C) m 0) 0 m (� N N N N N N N N N N 0 0 0 0 0 0 0 0 0 O 0 0 0 tO 0 0 V V -It V V V It O O O 0 0 0 0 0 0 0 0000000000 IJiIIJiI �Juwt� ww uww wwwwwwwwww Y Y Y Y Y Y Y Y Y N 2 S S S 2 2 Z = m S i l— F- F- F- F- - H [— � h- x CL' ac E LL of x w w 0000000000 QzZZZZZZZZZ Iw �- - F- F- wF- �- - � �wwwwmwwwww w w w w z w w w w w w0� = cl� 0 � I— t— HF- > z m Q S 2 z S w = 2 2 Z S F- !— w Ln LC) LO LC) D rl-r '7 r— S Z w M r CO O — > t{) m CT) 0 LO u) C`7 cM N CA Q 'It LO M M 0 CO w T T T r J J � ,1 w w > OL � z Z Q = -jow d �--LLI = J LLJz o o w w = p L O 't o Z W LZ1J ILd z E-- " Z ' � °) Qz = = u7 O `er WzZ � ( � U) u cUi) � U) � — M Z } IzOftr z � wtn Q CST � wwwz Q IJQ c OQO QmmmQQ� wzwJ 4 2 LLZ f- E- t- Ow -, < = O LliD � ZZZ °3 � -63: . 5; L a ww � Z �; �tQu- wYwm � o Z < � -� Q -' -' � � w F O >- 06060 _jC) Zi � � 2 OU0. < zz = � � � uaimm J LLI ? cfl `p � o000 � aQ � � C7 d UNIY- TN CID "It M COI- MM cmr of EXHIBITS LAKE 2006 006 MSA RESURFACING ELMO EXHIBIT A - SHEET 1 EXHIBIT B - SHEET 2 EXHIBIT C - SHEET 3 EXHIBIT D o 35 J LEP AVE N 47TH ST N 45TH ST N � c Y I I PROJECT � LOCATION Q TZIL JUNE 203 2006 ENGINEERS-ARCHITECTS•PLANNERS TKDA PROJECT NO. 13687.000 b7 _•. ,\ ` t4Ld m Ld UJI • :: : / � \ lttl�... x 5J ,� ''"-•.•,s..- :. tea, ""#�� . ,.,..T.,.� 5�f rYl�t x 'r�� ,: —ri.. 1�:•e�^�'�...+xxw:x .. v," _.. ...................�a'^'.:...:•^^^^ .., .•.,.,;.�+-.n:..-m..a::..—...—.:—.. -.�* ::_:.=. 5.»fhtSS'ta .e•!'l+�A'. 55vmr...5.wrx.••5555v..axJ•••• .._..._:.—..—.._. ..................:............ ..�.. ...=:a �..r.. tt.,t..».. .. .:�w.r..,..-.a.... » .., r.x .....x.............._..,..........,......... ....,........................................... x.wvx..xw.•,R.lxxwn..xvw.xv; .. ............._::rv................ .,�", 5 tS. ... c .'} ......x..................x...... t...r ... ........a.,..}................... ....,............... ..u...... ......................a.......... }vr EY.{. ..........x...x... ..;.. _,:w:tJ:. ....... ..... 1. {,............. .Xt .1........x.....rs......... ,.x............, a .,x 5.r.e.......... ................. .......................t. .....,...,.1...........r.t«...... ..........R..,...........t.._........ x............faJ.,.,.. ....._...........l................ ....1,.................x..,, r,. .........r.........x.....,} ...n.tx..........a.5. t.:S.... ....... 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I OR UNDER MY DIRECT SUPERVISION AND THAT TDP RWS I AM A DULY LICENSED PROFESSIONAL ENGINEER 2006 MSA RESURFACING 45TH STREET N AND JULEP AVENUE N 13687.000 v UNDER THE LAWS OF THE STATE OF MINNESOTA E FROM JANE ROAD N TO �o v Ow o c°O� CHECKED THOMAS D. PREW LAKE ELMO MINNESOTA 47TH STREET N RECORD NO. TDP DATE Llc. No. ?ssz? _ ENGINEERS•ARCHITECTS•PLANNERS SHEET NO. 1 OF 3 SHEETS w o o v N0. DATE BY DESCRIPTION OF REVISIONS CLIENT NO, MSA NO. ri d O X IM � fp �BITUMI US ,,z,,, 4 n r... 1. ,r rc,..... .. `�. �.. a ��.:��..��..,��,...+...�»..................m.w..,wren::rwww..mn,n:,,rtr,m..mnm...... t............ r. [- .✓ Mw a. .i a., kf*-s �.:� ... ................ :t::A..:::'::'..:::::::::::::n.::::::::::::•::•:::A�:::::::.'::A�::::::::::::::::A�:r:t:':::::. .. .. r.. ... -. .... ...........a-.�. nwn+ .. ..a...:m. ..NMMt..AYMN .....I�5Y.5............M.a!a!'.......................................................................................................... .........,........................................................ �`-t v 7a. :..^.r:3..At...'^'.............».n..................t,. ,r.,..............,.........,...............I..............::......:.....,.: e.: ........................................................................................................................................A.....................::::vA::...�::::....:.:.A;........t........t.......,;..;.................;..................................t.......r............................. .........,................................................................_........::v:.....;:::.t,.. 1.i::._":-� W .. .......................A. .... i..... .....1....A................................. t .a � ...Y.:t.:...............................«............ ...................................A...................................................... ... ..._�..�...._�...�...—_..._.....�............... ... . t.........W...v.t..55...MN4V....VAWX...wMW...MYW/ 4 't,;.�W.... .. ..... ........... .. ...................A...........::....... .... ... .... e:rt•M.S::•..."•.•.t•+:.ct:xx......................... ,.uuuv....rrr..u,rr,.r..., � � � � � .:'S• ;.*4.�.2� �.,I A....:::....... ..................a....t..... ..�-.....,.m....�hV.Yrc..AWMI.. �.,_._ ...,u...............#u,..0 .......r _}:. �-,5'- 4 �... .Q,• •�....................tl.ru......;.......... ......-xt'......r-r..�. ..�.�.._MnY•`.Y.•MM .P�4 .. :+4-'#.. .. .$ ..,ram. �, d ••f .J x.. v{ .^e x 5 yr, ::::• . -k , ,e il s s f « sEe sHEEr NOTE: RECLAIM EXISTING 24' WIDE BITUMINOUS ROAD, SHAPE AND PAVE 30' WIDE TO INCLUDE 4' PAVED SHOULDERS a _ a a, , , ^T � i r k. .,r� Y' t � �- �;�'T" x- r �i�k.•x"u##`���.'��3 �R^�d'4?".• F' a y yys ',�. ' , {3y � u � � �s 1 rt1! d' t F s .r M t , ii X+. tl^ + .........,..a.,......�..w.....�...r...,............. ...,...................u. e ...............................A............,........5.... .. ,« ........._... ....w.:.�k...v......,....;.is ..,-x,............rA...A,•:::. f .. i, .. ...... ... ... ...,...tt...A...........«...A.........a....... y....................f.....................................ft...... .t.l .,............. .... ..�. _ u �'..._...- pia..nr........... \� .. .......t............... ........ ......a...........,...... .... . 1. ..AC. ter... ..... ........ ..................................,... ..... ..........................t.....................,.r....«....................,,... .... .. ........ 1. ..tnn 1.., ... r . .:...........::.. 5, r A... ..t, �.A.r. On Ul q W w In H h LO E w: w NOTE: 2" BITUMINOUS WEAR COURSE OVERLAY — PATCH AS DIRECTED BY ENGINEER, y EXHIBIT B PROJECT NO. 'o E 1 HEREBY CERTIFY THAT THIS PLAN WAS PREPARED TIU)A N P DESIGNED DRAWN BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSE D 2006 MSA RESURFACING 47TH STREET N 13687.000 / PROFESSIONAL ENGINEER Y TDP RWS UNDER THE LAWS OF THE STATE OF MINNESOTA FROM JULEP AVENUE N \y Y o E y CHECKED THOMAS D. PREW ��' LAKE ELMO MINNESOTA' TO 1,670° E OF KEATS AVENUE N RECORD N . m mg TDP DATE LIC. NO. 19621 ENGINEERS•ARCHITECTS•PLANNERS CLIENT NO. MSA NO. SHEET NO. 2 OF 3 SHEETS w o o u NO, DATE BY DESCRIPTION OF REVISIONS 5 • + J N ,F:. z4 .,vx:. =tau•_ .�� ": ,_:Vhtx A.. ^..i..,i mill P-.Ld .............r..a .... ...... ,... .............................................,,.........,...,...............a...::::..;.,..........,..,..;t..;..:^•:::r::::::::::v::J.YerY::x::::::::::Y:::v::•':r:<^:e::: ...,...,.......:.t;. a;Y:::::::::,Y::.t.....,...........,,..,..............::::::r{��:::e:Yer{{:::,Y:}}?:ir::.:il::b::.. W .... J ............................. 1. ,......s.........,.......... ,...... , .. ........a....,.............,........,.. .........,.......... ... .... ..a.........,_...,... .........r.... ............. .. ........... ...r.x...........,............. ,.....•, { Imo. t.........a.t....u.a..n..,......a., r..r.:•.......,.•„• ...,........,...{;:. 3�: r ........,. ................ ; ... r r..,.... a .............. .. ..t...........,...t,...... N ... xte.. n.x.A..,.,. ...x......,... .... .......... ...............•................................................... .... ....< ........................... ........ ..,..... Y:y,;;;i•Y:n." *d •.:4 .. r.� _, ij +tout , w P, LLI Ln t { .. • `� � ' t�it t. `w7 n •��*�p�,'�x� }� ,rya"n`' �y' J r;e5}>` ,ei4,,,�'�M1 '"-•� �. {" ^:, fin,.. a a �• g �,k�� 3•oy.. . y�¢p tc NOTE: 2 BITUMINOUS WEAR COURSE OVERLAY - PATCH AREAS AS DIRECTED BY ENGINEER. U 3 C M E EXHIBIT C PROJECT NO. S P - DESIGNED DRAWN I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED TKDA 2006 MSA RESURFACING 9.7TH STREET N 13687.000 W ME OR UNDER MY DIRECT SUPERVISION AMC,THAT m y TDP RWS I AM A DULY LICENSED PROFESSIONAL ENGINEER i - \ UNDER THE LAWS OF THE STATE OF MINNESOTA FROM 1,670 E OF KEATS AVENUE Y o E y CHECKED -- LAKE ELMO MINNESOTA TO KIMBRO AVENUE N RECORD N0, m o rnn TDP DATE THOMAS D.PREW� LIC. NO. 19621 ENGINEERS•ARCHITECTS•PLANNERS 0 "— CLIENT NO. MSA MD. SHEET NO. 3 OF 3 SHEETS w o 23, N0. DATE BY DESCRIPTION OF REVISIONS c.i o x i.. ` 4 CITY OF LAKE .: .L , :,. •- - �:,; ..� .. --' , -... lST•ST S y _ .",= , ncy�� ..{-'.. �� � _� - _ ELMO r,. 7 Alta 2006 MSA : RESURFACING • 7: EXHIBIT D IleY � 2 GEOCODE:11 02921 21 0001 « ` ��l�- Q GILBERT 6 VIOLA SULLWOLD• �' G 10190 47TH STREET NORTH �+ J U N E 20, 2006 65.21 ACRES �� FRONT FOOTAGE:2583.1' - k o- - ,." WANEW477H 9 y GEOCODE:1002921]40001 -: MYRTLE E EDER 9825 47TH STREET NORTH i UNI15:6 GEOCODE:1102921230003 GEOCODE1102921230002 GEOCODE:1102921240007 63.3 ACRES PATRICK M 8 JEAN M O'NEILL ROSALIE E WAHL-TRUSTEE OF THE ROBERT D 8 HELEN W JOHNSON GEOCODE:1002921120002 FRONT FOOTAGE:1535 23 10133 47TH STREET NORTH 10231 47TH STREET NORTH 10323 47iiH STREET NORTH BERSCHENS UNITS:1 1N ACRES UNACRES 9579 45TH STREET NORTH 11.3 ACRES +: UNITS:1 FRONT FOOTAGE:744.27' FRONT FOOTAGE:796.3' FRONT FOOTAGE:532.4' 64.44 ACRES FRONT FOOTAGE:1117:95' .. W Q O GEOCODE:1002921130002 0] - JOHN&JANET BERSCHENS = � 9579 45TH STREET NORTH -� UNITS:1 16.58 ACRES - ` _ FRONT FOOTAGE:17379' - � _ r - GEOI.ODE:1002921140003 DELMAR F& NE 4515 JULEP AVENUE NORTH � GEOCODE:1002921420001 1.05 ACRES = - �. ,� JOHN&JANET BERSCHENS - - ' GEOCODE:1002921310004 9579 45TH STREET NORTH UNITS:1 N DAYA YANG&RADY YANG 39.57 ACRES 9425 45TH STREET NORTH FRONT FOOTAGE:844.7' Z UNITS.1 5.351ACRES W FRONT FOOTAGE:382.2' Q K a _ - W J ,_.• ...� �.i r �-* ��_ � �A�' RED WAY KIND TKD A r •�ENGINEERS•ARCHITECTS•PLANNERS JUN-15-2006 14.24 TKDA 651 292 ooe3 P.01i01 TTr DA ENGINEERS•ARCHTECfS•PLANNERS _ 150D Piper Jaffray Plaza 444 Cedar Street Saint Paul,MN 55101.2140 (651)P-92.4400 (651)M-0003 Fax www.tkda.com June 15, 2006 Honorable Mayor and City Council City of Lake Elmo,Minnesota Re: Approve Plans and Specifications Northern Watermain Extension City of Lake Elmo,Minnesota TKDA Project No, 1.3552.000 Dear Mayor and City Council; Plans are complete for the Northern Watermain Extension Project. As you may recall, this project extends the watermain from Sanctuary to Discover Crossing; and from Discover Crossing to Hidden Meadows. We have agreed on an easement location with the property owners involved,although we are still working through the easement acquisition process. We would like to receive bids on this project now, so that when the easements are acquired we will have a contractor ready to start. We will not award this project until we are certain that the easements will be acquired. City Council Action Requested Approve a resolution approving plans and specifications and authorizing the advertisement for bids. Sincerel Thomas D.Prew,P. E. City Engineer TDP:cme An Employee owned Company Promoting Affirmative Action and Equal Opportunity TOTAL P.01 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-057 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR SIDS NORTHERN WATER MAIN EXTENSION (Project extends the water main from Sanctuary to Discover Crossing and from Discover Crossing to Hidden Meadows) WHEREAS,the City Engineer has prepared plans and specifications for the Northern Water Main Extension and has presented such plans and specifications to the Council for approval. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO,MINNESOTA: 1. Such plans and specifications,a copy of which is attaclied hereto and made a part hereof, are hereby approved_ 2. Th City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two weeks, shall specify the work to be done,shall state that bids will be opened and considered by the Council at the July 1 S,2006 Council meeting, in the Council chambers of the City Hall,and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check,bid bond,or certified check payable to the clerk for 5%of the amount of such bid. ADOPTED BY THE COUNCIL this 20th day of June,2006. Dean A. Johnston, Mayor ATTEST: Martin J.Rafferty, City Administrator JUN-15-2006 15:26 TKDA 651 292 0083 P.01i01 7 RECEIVED 15W Piper Jaffray Plaza TKPN - 444 Cedar Sheet Sant Paul,MR 55101-2140 ENGINEERS•ARCHITECTS•PLANNERS (651)292-4400 (651)292-0083 Fax MEMORANDUM www.tkda.com To: Lake Elmo City Council Reference: Kaufhold Grading Permit Copies To: Public Hearing _ City of Lake Elmo,Minnesota Proj.No.: 13593.000 From: Thomas Prew,P. E. �,L- Routing: Date: June 15, 2006 Mr.James Kaufhold has submitted a grading permit which is over the threshold that requires a Public Hearing. The plants have been reviewed and approved by both the City and the Valley Branch Watershed District. The project involves leveling material left from filling done by a previous owner, and improving the drainage in other areas. The project will not create any new impervious surface. When completed, the graded area will be farmed,or simply left as grass. We recommend approval of the grading permit in accordance with the plans on file, and subject to a $1,500.00 escrow. This escrow would be released once the turf is established and no erosion is evident. An Employee Owned Company Pfomofing Afimative Ao6an and E44 Oppadvnld TOTAL P.01 CITY OF ��pq LAKE Al LMO . City of Lees Elmo 651 /7 7-5510 3800 Laverne Avei ue North take Elmo, 0,N 55042 CITY OF LAKE ELMO Washington County, Minnesota NOTICE OF PUBLIC IIE UUNG The Lake Elmo City Council will hold a Public Hearing on Tuesday,June 20,2006 at 7:00 p.m. at City Hall, 3800 Laverne Avenue North, Lake Elmo,Minnesota,to consider the application of James Kaulhold, 9999 1 e St.N.,Lake Elmo,for a grading and excavating permit that results in the moving of 3,000 cubic yards of material in order to raise the southwest corner of the property to match the South East part of lot and to raise the north west corner so that the water does not pond. Pursuant to the Lake Elmo City Code, Section 505.03, Subd. 9A, any grading and excavating plans that result in the moving of 400 cubic yards of material per acre requires a public hearing and approval of the City Council. All persons who wish to be heard regarding this grading and excavation permit will be given that opportunity at this public hearing. Written comments will be accepted up until the time of the public hearing. Sharon Lumby City Clerk Published in the Friday,June 2,2006 Lake Elmo Leader Aft printed on recycled paper City of Lake Elmo € EVELOPMENT APPLICATION FORM ❑ Comprehensive Plan Amendment ❑ Variance* (See below) ❑Residential Subdivision ❑ Zoning District Amendment ❑Minor Subdivision Preliminary/Final Plat O 0i —10 Lots ❑ Text Amendment ❑Lot Line Adjustment O 11 —20 Lots O 21 Lots or More +� � ''a 5:' �* ,.^ we � _^� 'y ❑ Flood Plain C.U.P. Residential Subdivision ❑ avaangi Grding 'ermt x Conditional Use Permit Sketch/Concept Plan ❑Appeal ❑PUD ❑ Conditional Use Permit(C.U.P.) ❑ Site&Building Plan Review APPLICANT: Ao (Name) (Mailing Address) (ZIP) TELEPHONES: 6 s` J - - (Home-) (Work) (Mobile) (Fax) FEE OWNER: (Name) (Mailing Address) (?ilo) TELEPHONES: (Home) (Work) (Mobile) (Fax) � PROPERTY LOCATION (Address and Complete (Long) Legal Description): 7 F DETAILED REASON FOR REQUEST: :22- e49-150- �ec� e`%��e€•�.� �.� Cam/ /� �sf ire ���"�r� - r zoo, <o mi6if���cDrC, ,tea lzr '*VAR{AN.OE=R66b1ESTS: As outlined in Section 301.060 C. of the Lake Elmo Municipal Code,the Applicant must derio>€strate a hardship before a variance can be granted. The hardship related to this application is as follows: �fi1G�r3 4 v��i i*-e- A"v,&r�. F�v'a�- G��s-r,plc ev2 e-�e-1;rd �, - .u!^�7Lt�)_•— G"�-+ �Cr ��C9p..P RTi� �1�iC a �3 @f S'.`'__'__' ,/�'sta s f�' .��d,�i i�.�-1 At' '��Fra` �'RrJL>D Ct?,s'��1Ot�s� In signing this application,I hereby acknowledge that I have read and fully understand the applicable provisions of the Zoning and Subdivision Ordinances and current administrative procedures. I further acknowledge the fee explanation as outlined in the application procedures and hereby agx ee to pay all statements received from the City pertaining to additional a lication ex ease. r S ature of Applicant Date Signature of Applicant Date 1fl/1I2003 City of Lake Elmo•3800 Laverne Avenge North•Lake Elmo•55042.651-777-5510•Fax 651-777-9615 • j.1 3 z k: _ s� mar o X i9> isy j� �^q-.�/T e y P�T_a .c.. �-�J �+� � • a' ��. !`�..s P� v'_ f Ge'£-r,eV w IV �V L..Ts^L��� ��F'w�i6/ �J i�T �i.3 N�+�tiJyN �Cf�'�✓� c!✓.f71� / Coe p -Z . f�, � u:«t. t?4' ✓. } �. ? 5 ^ cr? �P G.�x� f� ,per =�✓ `s' ;lfi� r:E DID '7--o 7-7 JPA- l v�x s r>�trC,r�.g� /1` :VV-, Y S CA' —PI/ ereOlci 07- � ✓�`t3�T rJ �i�t127 �- �,1 fif�sl�c GPS ;,�i} � .� st35v 7 .+�T I TJ1� t '',e�r =a'�, Y. sy • �j'/9..;=:b.. r�- �.���� is t` �� ��a�� `m G�i��w �r•��o rs. ��.�. rf/.i�7'" J�i'f:.� .�-� t�es,�.y FS?f�r'��./1,PL f s r',J•v�'��«� �!L(, ff�;w' i- .�ler��t�. �,�'�'�r�r✓%�a i�f, IVV tj 4 Le INSTALL 2-860 YOS �9 �— TYPE 4 EROSION 3 � CONTROL BLANKET (NAG SC150) 04 l I + 941 .0 t � t, i n •�� VQ 1 }.x + 9 T V LA f�lf.�/1 L ' r ; 0 � 1 f3 t. JUN-15-2006 14:52 TKDA 651 292 0083 P.01i01 TDA 1500 Piper Jaffray Plaza ----- '� Ra 444 Cedar Street ENGINEERS•AFfCr•ITTECTS•PLANNERS saint Paul,MN 55101-2140 (G51)292-4400 (951)292.0083 Fax MEMORANDUM]-DUD www_tkda.com To: Lake Elmo City Council Reference: Krueger Grading permit Copies To: Public Hearin City of Lake Elmo,Minn_esota >Proj.No., 13593.000 From: Thomas Pre ,P, E. j Routing: Date: June 15,2006 The Krueger's have submitted a,wading permit which is over the threshold that requires a Public Hearing. The plans have been reviewed and approved by both the City and the Valley Branch Watershed District. The project involves removing soil from a small hill near their garage and using it to level an area near Lake Elmo Avenue. The level area will be seeded and have turf in the summer. In the winter,it will be used as a Parking area for holiday tree sales. The project will not affect any drainage patterns,or create any new impervious surface. We recommend approval of the grading permit in accordance with the plans on file, and subject to a $1,500.00 escrow. This ;.scrow would be released once the turf is established and no erosion is evident. An Employee Owned COmpairy Promoting Affirmative Action and fpual OppoAunity TOTAL P.01 CITY OF LAKE ELMO City of Lake Elmo 651/777-55 10 3800 Laverne Avenue North i'?.cake 'irno, MN 55042 CITY OF LAKE ELMO Washington County,Minnesota NOTICE OF PUBLIC HEARING The Lake Elmo City Council will hold a Public Hearing on Tuesday, June 20, 2006, 7:00 p.m. at City Hall, 3800 Laverne Avenue North, Lake Elmo,Minnesota,to consider the application of Neil Krueger, 4452 Lake Elmo Avenue N.., Lake Elmo, for a grading and excavating permit that results in the moving of 1,806 cubic yards of material in order to provide a larger flat area for Christmas tree sales and better parking. Pursuant to the Lake Elmo City Code, Section 505.03, Subd. 9A, any grading and excavating plans that result in the moving of 400 cubic yards of material per acre requires a public hearing and approval of the City Council. All persons who wish to be heard regarding this grading and excavation permit will be given that opportunity at this public hearing. Written comments will be accepted up until the time of the public hearing. Sharon Lumby City Clerk Published in the Friday, June 2, 2006 Lake Elmo Leader Yrinled or recycled poper Fee $ 1061,60 C4 of Lake Mono DEVELOPMENT APPLICATION FORM ❑ Comprehensive Plan Amendment ❑Variance T (See below) ❑Residential Subdivision Preliminafy/Final Plat ❑Zoning District Amendment ❑ Minor Subdivision O 01 -10 Lots ❑ Text Amendment [] Lot Line Adjustment O I 1 -20 sots O 21 Lots or More ❑ Flood Plain C.U.P. ❑Residential Subdivision EExcavating&Grading Permit Conditional Use Permit Sketch/Concept Plan ❑Appeal ❑PUD ❑ Conditional Use Permit(C.U.P.) ❑ Site&Building Plan Review APPLICANT: IVIE:QL. KgLjC6FA, ��SL 4444,e- C-1,VK0 4vI /V . L. ErL;4jo SS-04-'z__ (Name) (Mailing Address) (Zip) TELEPHONES: 6 S'jt—43�t—�'[ (home) (Work) (Mobile) (Fax) PEE OWNER: (Name) (Mailing Address) (Zip) TELEPHONES: (Home) (Work) (Mobile) (Fax) PROPERTY LOCATION (Address and Complete(Long)Legal Description): 4 5� � � ` � ` w,0_o Z13 A -ni G E -o z I P r lz- S'G � $'e-c- I f i Z`C (, 7-1 I-�J PU G A)LLt Of C f L O� C'4g A en€'T e'x i s f E-Lo A l(.E.3 izA;o .c2 j A.f 3 E0 DETAILED REASOWFOR REQUEST: Wc- WAAs r i o Ppxyi oe A 44AC evz FL4-'r- AR e7 } F t< Ci4Wt "rw45- TRce iris Awo Be-r e-i-z PA-,,zi_;.0 C. -_FH_o AtZ04 AgoLtrvo —14� ,*VARIANCE REQUESTS: As outlined in Section 301.060 C. of the Lake Elmo Municipal Code,the Applicant must demonstrate a hardship before a variance can be granted. The hardship related to this application is as follows: In signing this application,I hereby acknowledge that I have read and fully understand the applicable provisions of the .Zoning and Subdivision Ordinances and current administrative procedures. I further acknowledge the fee explanation as outlined in the application Drocedures and hereby agree to pay all statements received from the City pertaining to additional application expense. Signature of Applicant Date Signature of Applicant Date 10/112003 City of Lake Elmo•3800 Laverne Avenue North•Lake Elmo-55042.651-777-5510•Fax 651-777-9615 Neil and Deb Krueger Site Restoration flan • The original topsoil will be spread over the entire site. e The site will be seeded with a mix of grasses for quick growth by Kevin Nloelter Lrandscaping. • Field stone walls will be hand built around the trees where needed to protect the root systems and for aesthetics. Evergreen trees along with shrubs and perennials will be used throughout the site to soften the impact of the grade changes. 0 1-2 inches of recycled gravel will be used in the area south of the existing tree barn and on the field road driveway. Neil Krueger 5-15-06 • .. ........ (. r F f � 4 ...I... ... 1-4 wTN i 13e I .......... J l a F f : ;, . . . . . .�f �. + t 1 � } Y . 4 M ,.. .. . .. :... . .. .. � a 4 t .:.. ' S , F 'r .. ..... . .._ .:. - v�. ..,.t i y� ( ., f r f. v .. r .. .... :. ....... .. .... ....... .. .. .. ...... i �... .. . ..._..... .............. .� r F �a u ' s R. 5 ? : .. .. .. .. .. .. •k ...._ ... .. __.. .. ........, # ... .. .... .. : ..... :. ..... ..... .... .............. ..... tP lit • �.,..�.. .mod..:... .. .... ... ,..... ... ... .. ... ......... ... .... .... .. ...._... .. ...... ... ,....._...... .' .... ... ..... ... .. .. .. s .. ... _. .. ... .. - r i � t 3 s a - . 'V 40 °�, Neil & Deb Krueger Miller Excavating, firms 4452 Lake Elmo Av. 3636 Stagecoach Trail North Lake Elmo, MN 55042 Stillwater, MN 55802 Phone: 651-439-9186 Phone: 651-4.39-1637 Email: ndkruegerG?a msn_com Fax: 651-351 7210 Web: www.millerexc.com Parking Lot, Driveway, &Tree Staging Project; Area Date: May 19, 2006 Lake Elmo, MN By: Steve St Claire PARVJNG, DRIVEWAY &TREE STAGING Estimated Unit Item No. Descri Lion Unit Quantit Price Amount 1 Silt Fencer ular LF 250 2 Strip Topsoil&Stockpile Onsite CY 700 3 Grade Hill to Fill Low Area in Parking CY 1,800 Haul In, Grade, &Compact 6"CL#5 4 Recycle- TOM 750 5 Re rade Topsoil CY 700 6 Salvage&_Regrade Gravel(where possbe) CY 200 7 Salvage&Reinstall Calvert EA 1 Total $13,850.00 CALCULATIONS Section Dimensions Area Unit Volume CY Area 1 75'x 40'x 2.0' 3000 SF 6,000 222 Area 2 85'x 40'x 2.75' 3400 SF 9,350 346 Area 3 90'x 40'x 4.0' 3600 SF 14,400 533 Area 4 100'x 40'x 4.75' 4000 SF 19,000 704 Total CY Cut 1,806 Area 5 160'x 100'x 2.5' 17500 SF 43,750 1620 Area 6 100'x 20'x 2.5' 2000 SF 5,000 185 Total CY Fell 1,80s NOTES 1. All quantities are truck measure by weight. 2. Payment due within 30 days of initial invoice.Balances over 30 days will accrue a 1.5%monthly charge. 3. Trees,fence,and walls by others. Prepared by: Date: Wy 19,2006 Steve St Claire,V.P. Accepted By: Date: Neil&Deb Krueger -,J uv c-- 2-0 Co 1v c, l t4l TC Water fain Installation 43Fd Street • West property survey marker was buried or destroyed during installation. Barry Mack set the original marker. 0 -Di+,.L be. - hu-S not been graded to the-orig Taal slope in- oe er-al Co' »,ac�-r�� . 0 ® The field road I/S mile from Lake Elmo Ave originally had a gravel base and now has fill dirt only. • The fire hydrant 1/8 mile from Labe Elmo Ave is set too high with dirt mounded around it_ This causes a narrow and sharp ditch bottom. This is not the grade of the original ditch. • The ditch across from Steve Potts -field road needs to be dressed with black dirt and is eroding. ('crr,;Limit ® along, ds e ffie 9 We hsr�,e been 3iel£ -updoieas-oa$-v£zissize � �au g _ gy��irs i W'i acrossWe have replaced .1 large pine tr-ees that died 14:ist summer-Uftor the We have T /� CDI—. smefler seedlinp near the hydrant yi'1 vsf'r fo m e Weir, r • The final grade of the ditch must be returned to the original grade. We have knowledge of the original grade because we have been turning our equipment around here for the past 25 years. i I i i • The employees were approachable but the owner of the company was a complete arrogant jerk. He was rude in his comments and impossible to reason with. Neil and Deb Krueger 4-25-06 651-439-91 h6 Additional comments and suggestions: • Fake sure any project is started and completed in a reasonable amount of time. • The city should hire contractors that are able to communicate with and resolve questions that land owners have. • These points should be part of any contract with the city. i I c; RECEIVED r'v'%KDA 1500 Piper Jaff ray Plaza ,��; � 2Q� 444 Cedar Street Saint Paul,MN 55101-2140 ENGINEERS•ARCHITECTS•PLANNERS (651)292-4400 (651)292-0083 Fax MEMORANDUM www.tkda.com To: Jinn McNamara Reference: Septic Pennit Copies To: Martin Rafferty 5751 Hytrail Avenue City of Lake Elmo, Mirmesota Proj. No.: 13593.000 From: Thomas D. Prew, P. E. Routing: Date: June 20, 2006 As requested, we reviewed the Permit Application for a septic system at the above address. Because of the history on this lot, a review of the previous work done and previous approvals is needed. History Because of previous filling and poor soils, this lot and the two to the south, received City Council approval for a performance based septic system in 2000. This plan was designed by North American Wetland Engineering(NAWE). Included in the approval was a plan for monitoring and mitigation. The mitigation plan included procedures for repairing and expanding the system should it not perform correctly. According to NAWE this system was not built according to the plan. As a result, mechanical difficulties have plagued this system and created a difficult situation for the property owners. Current Proposal The property owners have submitted a Pen-nit Application asking to abandon the existing pretreatment system and drainfield and construct just a drainfield. The septic tanks would remain, with one tank being converted to a filter tank. They have submitted a completed site design and wish to have it approved. Design Review The soils on this site have always been the concern. The original design, approved by the City Council, was conservatively designed to allow for variations in the fill soil. A review of the two designs is listed below. Proposed Design Approved Design Design Flow 450 GPD 750 GPD Disposal Area 1,000 SF 10,000 SF Pretreatment None Sand Filter The soil borings between the approved system and the proposed system differ somewhat. The approved design lists the soil as fill with a high water table and clay below the fill. The proposed design does not list the area as fill, does not specifically detail the water table and shows sand below 48 inches deep. Based on An Employee Owned Company Promoting Affirmative Action and Equal Opportunity Septic Review 6/20/2006 5751 Hytrail Avenue Page 2 the history of these lots,I would recommend that 2 test pits be dug for the City to accurately assess the soils before approval be given for a new system. Mitigation Plan A performance based system is required to have a Mitigation Plan, this plan lists the steps to be taken if the system has problems_The approved plan has a detailed mitigation plan that centers on repair of the system and expansion of the disposal area to the back yard if the front yard system has problems. The proposed mitigation plan only states that the owner shall add on to the system,it does not detail how or where. Recommendations I would recommend that the proposed plan not be approved as it does not provide the same level of treatment or infiltration area as the originally approved design. The ability to pre-treat the wastewater and the very large drainfield were the main reasons this lot were given the original approval. I believe the system should be repaired to operate as designed and approved. There is a significant investment in these systems and they shouldn't be abandoned without an attempt at repairing them. If problems still persist the approved mitigation plan should be followed. I do not believe the proposed system will provide long term solution. However, if the City chooses to allow the applicant to proceed with the proposed design I would recommend that two test pits be dug to confirm the applicants soil borings and that the monitoring and mitigation plans be resubmitted with better detail and more stringent reporting. Lake Elmo Agenda Section: Planning, Land Use and Zoning No. 9B City Council June 20, 2006 Agenda Item: Zoning Variances—9429 Jane Road (Hamerly) Background Information for.Tune 20. 2006: At its meeting June 12, 2006 the Planning Commission conducted the Public Hearing and unanimously adopted a recommendation for approval of street yard (front) and side yard setback variances to enable the applicant to raze an existing detached garage and replace it with a new attached garage in nearly the same location on the site, but designed to provide indirect access onto Jane Road rather than the present requirement that the residents' vehicles back directly onto Jane Road from the existing garage. The Commission added a design modification as an additional condition to the approval recommendation that would require the applicant to encroach no further on the side setback (including eaves) than the existing garage encroaches - to approximately 5 feet of the property line (footprint, excluding eaves). This additional condition will result in some modification to the design of the proposed attached garage, and is added to the draft approval Resolution attached. The City received the attached letter from the property owner to the south of the applicant (the side where the setback variance would occur) following the Planning Commission meeting/Hearing. The letter clearly states that the neighboring property owner (the party most impacted) supports the variance requests. Person responsible: Action items: 5. Motion to adopt Resolution #2006—approving street and side City Planner yard setback variances for construction of an attached garage at 9429 Jane Road, based on the Findings and conditions recommended by the Planning Commission, and plans staff dated June 12, 2006 as modified by the approval conditions. Attachments: <; Time Allocated: 1. Draft Resolution#2006—Approving Variances 2. Post Hearing Letter 3. Draft Planning Commission Minutes of June 12, 2006 4. Planning Staff Report and Attachments CITY OF LAKE ELMO WASHINGTON COUNTY, NIINNESOTA RESOLUTION NO. 2006-058 A RESOLUTION APPROVING A ZONING VAR1hNCE FOR JOHN HA NERLY LOCATED AT 9429 JANE ROAD NORTH WHEREAS,John Hamerly, 9429 Jane Road North, has made application for zoning variances to allow razing an existing detached garage and replace it with a new attached garage in nearly the same location on the site. WHEREAS, at its June 12,2006 meeting,the Planning Commission reviewed and recommended approval of the street and side yard setback variances for construction of an attached garage at 9429 Jane Road,with the following conditions: 1. The south side yard setback of the attached garage including eaves shall not be less than the side yard setback of the existing detached CT arage including eaves. 2. The applicant shall install rain gutters along the entire south eave line of the new garage structure to preclude roof drainage from encroaching on the property to the south with collected roof water directed toward Jane Road. WHEREAS, at its June 20th meeting,the Lake Elmo City Council reviewed the zoning variance to permit John Hamerly, 9429 Jane Road North,to raze an existing detached garage and replace it with a new attached garage in nearly the same location on the site,plans staff dated June 12, 2006 based on the following findings: 1. The property can not be put to reasonable use without the granting of the variances requested. Reasonable use must be defined in the context of the reasonable availability of locations that comply with R 1 setbacks to construct a garage of the dimensions proposed in a manner that will improve the safety for motorists on Jane Road North. 2. The variance requested does result from physical circumstances unique to this property related to the elevations/drainage rated by others from reconstructed Jane Road to the existing garage; and,the extensive setback of the house/septic system location resulting in no other location alternative for a reconstructed garage. 3. Granting of the variance will not change the essential character of the neighborhood. NOW, THEREFORE,BE IT RESOLVED,that the Lake Elmo City Council approves the street and side yard setback variances to permit John Hamerly, 9429 Jane Road North,to replace an existing detached garage with a new attached garage in nearly the same location on the site per plans staff dated June 12,2006 and based on the recommendation of the Planning Commission. ADOPTED BY THE Lake Elmo City Council the 20t' day of June, 2006. Dean A Johnston, Mayor ATTEST: Martin J. Rafferty, City Administrator Hamerly Variance From:GARY KIMLINGER To:City of Lake Elmo Date:6112J2006 Time:4:44:58 PM Page i of 2 FACSIMILE COVER PAGE To : City of Lake Elmo From : GARY KIMLINGER Sent : 6/12/2006 at 4.44:56 PM Pages : 2 (including Cover) Subject : PLease present this letter to the Planning Commision and to the City Council when they take up this matter. UNABLE TO FIND LETTER AT TIME OF PRINTING OF PACKET. Mr. Kimlinger, neighbor to John Hamerly, supports his variance request. Sharon Excerpt DRAFT Lake Elmo Planning Commission Meeting l Minutes of June 12,2006 Variances: 9429 Jane Road PUBLIC HEARING: Variances at 9429 Jane Road The Planner explained that the orientation of the existing garage on this parcel forces residents to back out onto Jane Road. The home is setback far enough from the lake but is situated very close to Jane Road. The proposed new garage will be side loading. M/S/P, Ptacek/Van Zandt to recommend approval of the variance to side yard setback and front setback at 9429 Jane Road North to demolish an existing garage and construct a small home addition and new garage based upon the following Findings: 1. The property cannot be put to reasonable use without the granting of the variances requested. Reasonable use must be defined in the context of the reasonable availability of locations that comply with R-1 setbacks to construct a garage of the dimensions proposed in a manner that will improve the safety for motorists on Jane Road North. 2. The variance requested results from physical circumstances unique to this property relative to elevations/drainage created by others from reconstructed Jane Road to the existing garage, and the extensive setback of the house/septic system location that results in no other iocational alternative for a reconstructed garage. 3. Granting of the variances will not change the essential character of the neighborhood. And especially because it will improve safety for motorists on Jane Road, subject to the condition that any structure, including eaves, roof overhang, gutters, etc.,not encroach closer than the minimum existing distance between the existing garage to the side property line, and subject to the condition that gutters must be installed along the entire south eave line to direct roof water away from the neighboring property to the south precluding roof drainage from encroaching upon that neighboring property. Vote: 9:0. LAKE ELMO PLANNING COA NUSSION STAFF REPORT Date: June 7, 2006 for the Meeting of June 12, 2006 Applicant: John &Laurie Hamerly Location: 9429 Jane Road North Requested Action: Zoning Variances to Permit Construction of Home Addition/Garage Land Use Plan Guiding: SRD Existing Zoning: R-1 (Shoreland Overlay) Site History and Existing Conditions: The site history of this parcel is extensive and somewhat unclear. Washington County records indicate that the current house was constructed in 1989. It appears from City records that there was at least one earlier house on this site. City records also reveal several prior variances and Shoreland Permits approved for the site involving remodeling and septic reconstructions. Washington County records indicate that the existing house is 2,100 square feet in area, and the parcel area is .55 acres (23,958 square feet). Discussion and Analysis: The applicants propose to raze an existing 678 square foot detached garage located 2.5 feet from the 30'' Street property line, and replace it with new 910 square foot attached garage and a 198 square foot hall/laundry room between the new garage and the existing house. The new garage will still be only 2 feet from the front property line, but side-loaded rather than designed to require backing on to the public street - as is the case with the existing garage. With an 18 foot garage door opening, this will be a two car garage as is the existing detached garage to be removed. While constructing a garage a mere 2 feet from the street right-of-way line (actually 28 feet from the Jane Road driving surface) is not ideal, few options appear to exist for a new garage location due to the extreme set back of the house from the OHW and the location of the septic system north of the house.. There is no question, however, that the new garage orientation will improve safety for both the applicants and motorists on Jane Road by elimination of the backing onto the roadway now required from the detached garage. The proposed garage addition will also continue (and slightly increase) the deficient side yard set back to the south. The existing detached garage is located approximately 6 feet from the south property line, while the proposed garage addition to the house will, at one point only, be 4.3 feet form the south property line. The published Notice referred also to variances for lot area and lot width,which are not required since the principal structure already exists. The applicants have submitted a brief narrative addressing the "hardship" they perceive (and propose to mitigate with the new garage). To some degree the issues they raise regarding the relationship of the present garage to the present road elevation go to a unique physical circumstance of the site. In addition, the location of the house/septic system this far from the OHW is a somewhat unique physical circumstance—not of the applicants' making- as well. Findings and Recommendations: 1. The property can not be put to reasonable use without the granting of the variances requested. Reasonable use must be defined in the context of the reasonable availability of locations that comply with R-1 setbacks to construct a garage of the dimensions proposed in a manner that will improve the safety for motorists on Jane Road North. 2. The variance requested does result from physical circumstances unique to this property related to the elevations/drainage created by others from reconstructed Jane Road to the existing garage; and, the extensive setback.of the house/septic system location resulting in no other locational alternative for a reconstructed garage. 3. Granting of the variance will not change the essential character of the neighborhood. Planning Commission Actions Requested: Motion to recommend approval of the front and side set back variances at 9429 Jane Road North to enable an addition to the house and a new attached garage to replace the existing detached garage based on the Findings and subject to the Conditions specified by the June 7, 2006 Planning Staff Report. (19 1 Charles E. Dillerud, City Planner Attachments: 1. Location Map 2. Applicants' Documentation and Graphics - i • t / R?3 W ROW R19W i T32N T3?AI // 6t T31 T3IN ; i �� rovaxew� T29N 'P9N T28N PIP 40 r-7N M7N o Vicinity Map 48 e I i � 1 X- �\\ ' - o 278 Scale in Feet � �� it � ,t � ` •1 � 1t - ;1 r�'� 'y ! i • I I empserm various Washi®mn CampofRcec. p arrcmyslwaN ber®tlrorrefare�uu rom�omr.wa:n.�9�rco�ny�aa res�nw wraro;�maeea Location snm�:WaLhhgmn C—f surwa,oro Off. Map Pbaai�„� • � Ise ,� '`� �:. . ��° yeti +' _ 5ky �•` � � -=� Div �. 4S is cv �31 1� on,e J J y._, r hi4w.�t1( k � i f J 3F( a'( Y ��h��yl �• . ri- Locafion Map At f 1 F M J � y Development Application for John&Laurie Hamerly Property—9429 Jane Rd. N., Lake Elmo,MN. 55042 Lot 15 Berschens Shores. Detailed reason for request: We would like to remove our old garage and attach to our home a new garage. In so doing we will change the elevation and eliminate the water problem that exists. In the fall with snow and rain our garage floods because of the elevation being lower than the road. I have ice on the floor most of the winter. The road resurfacing has created pooling water along the entire driveway entrance. By changing the entrance and elevation this water and ice hazard will be eliminated. By attaching the garage to the house I will be able to realign the driveway for safety reasons. I currently have to back out onto the road. As you can see from the site plan there is a curve in the road and it makes for a dangerous situation. By attaching my garage we will be able to drive out forward safely. Hardship: I Water flooding of garage floor. 2 Safety a. Water and ice on garage floor. b. Traffic—see explanation. c. Water and ice on driveway. R E F-I 8 �1 VI.. I 1 I IMal � ---- ' EEM01, i i I (—B1 PROPOSED EAST ELEVATION I I PD SCALE 1 8' • 1' -0' GARAGE � ' i j I z o N Z w LL �� _- _ --- 4� a'a i j iI �w0 �` I ^•�._.�I I:l� ist I PROPO; SED z SOUTH ELEVATION — Q ..._.13"."'y�"' ._--� ' I 1 I• ��I PD SCALE I/8. P _0' ILL—_":1 �� ;,':� I ! I 910 SQUARE FOOT ATTACUED GARAGE 463 SQUARE FOOT GARAGE EXISTING GARAGE W Z,/ \„} j II ( REMOVED FROM SITE 463 30 FT J ++' , 1 1 \I ov j I 447 SQUARE FOOT INCREASE z ` �f // REALIGNED DRIVEWAY FOR SAFETI' uA II I I 1� jl �.`'/! UI AND C+IANGE OF GARAGE FLOOR O i�-j� ; I �I I p ELEVATION TO ELIMINATE FLOODING Q Z iili_,LLL__ 7' r _ t s PRO. OSED GARAGE RELOCATION � (� O I I I I I I I4V xI , PD SCALE 1/4' . 1' - 0' Lo LU Ji j w .� 0. �� Lifi 4or l� CY ; —.�I r� • �. �" !�� cm It l 9.d,J / I ._� I; i I PROPOSED SITE PLAN PD SCALE, I' . 20' -0' CERTIFICATE OF SURVEY Survey Prepared For; Survey Prepared By: John and Laurie "amerly Stack Land Surveying 9429 Jane Road North 9090 North Fairy Falls Road Lake Elmo, Minnesota 55042 Stlllwater, Minnesota 55082 tel: I651) 777-7786 tel: (651) 439-5630 �G Parcel Description, (as supplied by client) Lot 15, BERSCHENS SHORES, Washington County, Minnesota. la Y S Notes: Orientation of this 'bearing system is an assumed datum.. • Indicates monument found In place as noted. o Indicates 1/2" I, D. iron pipe set marked with a plastic plug inscribed STACK RLS 13774. "R." Indicates record plat value. � "M." Indicates field "assured value. 44It "C." Indicates calculated plat survey line data based on found survey monuments in Lake Jane southwesterly and northerly of the above described Parce . �hOffsets shown to exlstlhg or proposed structures are measured to the outside building wall l lines, unless shown or noted otherwise. Any projections from said existing or proposed wall lines, such as eaves, sills, steps, decks, etc., will impact indicated offsets accordingly. a q, Offsets shown are perpendicular offsets from the nearest facing lot line. NOE TH pp✓f The dimensions and locat ons of the PPropposed New House/GaragG Addition wefe supplied by others and will require Building setbacK vglances from the Gity of Lake Elmo, See building plans for specific proposed structure details, The Proposed New House/Garage Addition were /N not field staked by Stack Land Surveying, Existing Garage Building Footprint = 463 square feet, more or less. sve✓Lr eiye' _ proposed New Garage Building Footprint 910 square feet, more or less, Proposed New House Addition Footprint - 198 square feet, more or less. Total Area New Bldg, Const, = Mrsquare feet, more or less, ee o ' I located indcvonlunctiondwithlthisrsurvey, unlesstshown oronotedotherwise arFie�dwlocatetand a Q flag all utility lines prior to any excavation or construction on or adjacent the parcel. 0 l I " 4, D.N.P. M b Q' HAP7EfLY... iYPcE[ ° 1�h,Ov A � P I p ♦ Q �I ifs. .COC,.¢-Z7-06 �~ fAer RECEIVED iPS•�'' /NCW �'i*^xrec::� I\JJJ M AY 3 0 2006 May 1, 20D6 o .,. I hereby certify ttoat this survey, plan or - \ - report was prepare by me or under my direct \ F r supervision and that I am a duly licensed Cor /6 - r. r s,r Land Surveyor under the Laws of the State. 1 G"' prof• of Minnesota. cc Barrett M. Stack, License Lan 'S:Or� - Minnesota License No, 13774 Official Copies of this Map are "P Seared: I i 1 Lake Elmo Agenda Section: Planning, Land Use and Zoning No. 9C City Council June 20, 2006 Agenda Item: Preliminary Plat of HOA 2nd Addition and Site Plan for Rasmussen Business College Background Information for June 20, 2006: At its meeting June 12, 2006 the Planning Commission conducted a Public Hearing and unanimously adopted a recommendation to approve the Preliminary Plat of the HOA 2nd Addition. The Commission also reviewed and unanimously recommended approval of the Section 520 Site for a 20,500 square foot Rasmussen Business College—to be located on a 4.11 acre HOA 2nd Addition lot. The applicant(United Properties) agreed on the Record to modify the site plan to mitigate the City Code/Zoning Ordinance non- compliance matters raised by the Planning Staff Report. No variances have been applied for nor will be required,but the conditions are carried forward into the Site Plan approval Resolution. One semi non-compliance matter raised by the Planning Staff report is the proposal by United to install street lighting in the median and along the short cul-de-sac street of the HOA 2nd Addition. Staff has suggested that street lighting(except at designated street intersections) is generally contrary to City strategy —Dark Sky. Staff has advised both the applicant and the Planning Commission that a specific City Council waiver of the street lighting strategy will be required to permit the street lights proposed. The Commission did discuss and adopt a recommendation on the street light issue. That recommendation is to allow the street lights to be installed design-compliant with the City's lighting ordinance and at the developer's sole expense, subject to a provision that the lights be extinguished between 11:00 PM and 5:00 AM. Person ces onsible: Action items: C,:1 1. Motion to adopt Resolution#2007 - , approving the Ci y ' r Preliminary Plat of the HOA 2nd Addition based on the recommendation of the Planning Commission,per plans staff dated June 12, 2006. O 2.Motion to adopt Resolution#2007--approving the Section 520 Site plan for Rasmussen College based on the recommendation of the Planning Commission per plans staff dated June 12, 2006 as modified by the conditions of approval. 3. Motion to approve street lighting of Eagle Point Circle per plans staff dated Junbe 12, 2006 on the conditions that the lighting be compliant with City Code standards and that the lighting be extinguished between 11:00 PM and 5:00 AM. Attachments: 0 154 Time Allocated: 1. Draft Resolution#2006 6 groving Preliminary Plat 2. Draft Resolution#2006— roving Section 520 Site Plan 3. Draft Planning Commission Minutes of June 12, 2006 4. Planning Staff Report and Attachments City of Lake Elmo Washington County, Minnesota RESOLUTION NO. 2006-059 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF HOA 2ND ADDITION WHEREAS, at its August 7, 2001 meeting,the City Council reviewed and approved the Final Plat of HOA ADDITION. WHEREAS, at its June 12, 2006 meeting,the Planning Commission conducted a public hearing where they reviewed and recommended approval of United Properties' application for a preliminary plat of HOA 2�Addition. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City Of Lake Elmo does hereby approve and accept the preliminary plat for HOA 2�D Addition, as the same on file with the City Administrator, subject to the following conditions. 1. Compliance with the recommendations (if any) of the City Engineer, City Attorney, and those of the South Washington Watershed found to be reasonable and practical by the City Engineer. ADOPTED by the Lake Elmo City Council on the 20t" day of June, 2006. Dean Johnston, Mayor ATTEST: '.Martin Rafferiy, Citv Administrator City of Lake Elmo Washington County, Minnesota RESOLUTION NO. 2006-060 A RESOLUTION APPROVING THE SITE PLAN of RASMUSSEN COLLEGE WHEREAS, the Lake Elmo City Council, at its June 20, 2006 meeting reviewed the Section 520 Site Plan for Rasmussen College on Lot 2, Block 1, HOA 2 ADDITION. NOW, THEREFORE, BE IT RESOLVED, that the City Council of Lake Elmo does hereby approve the Section 520 Site Plan for Rasmussen College at Lot 2, Block 1, HOA 2� ADDITION in accordance ,"pith plans staff dated May 17, 2006, subject to the following conditions: 1. Compliance with the recommendations (if any) of the City Engineer, City Attorney and those of the South Washington Watershed found to be reasonable and practical by the City Engineer. 2. Modification of the site plan parking arrangement to eliminate the park setback encroachments at the south and north street frontages. 3. Modification of the luminaire plan to reduce the foot candle illumination to 3 foot candles or less beyond a 20 foot are from the light sources. 4. Elimination of all exterior lighting within the public street right-of-way unless specifically approved by the City Council. 5. Payment of Public Use Dedication fees in the amount of $9,852 prior to issuance of a building permit. 6. Submission of a landscape architect's certification of the value of the landscape plan in compliance with the formula provided by Section 520, and provision by the applicant of a Letter of Credit in that amount securing the plan prior to issuance of a building permit. ADOPTED,by the Lake Elmo City Council on the 20t'day of June, 2006. Dean Johnston, MAYOR ATTEST: Martin Rafferty, City Administrator Excerpt DRAFT Lake Elmo Planning Commission Meeting Minutes of June 12,2006 Preliminary Plat HOA 2ND ADDITION and Section 520 Site Plan Rasmussen College PUBLIC HEARING: Preliminary Plat of HOA 2ad Addition And Section 520 Site Plan Review of Rasmussen College The Planner explained that the preliminary plat submission is another phase of the Eagle Point Business Park project that began in 1999. The site is at Inwood and Hudson Boulevard. The process has been to create a lot to suit the building proposed and to leave the remaining land as outlots, and such is the case now. M/S/P,Ptacek/Armstrong to recommend approval of the preliminary plat of HOA 2ND ADDITION subject to the recommendations of the City Engineer, City Attorney, and those of the South Washington Watershed District as found to be reasonable and practical by the City Engineer. Vote: 9:0. M/S/P,Ptacek/Armstrong to recomrnend approval of the Section 520 Site Plan for Rasmussen College, subject to the following conditions: 1. Compliance with the recommendations (if any) of the City Engineer, City Attorney and those of the South Washington Watershed found to be reasonable and practical by the City Engineer. 2. Modification of the site plan parking arrangement to eliminate the park setback encroachments at both the south and north street frontages. 3. Modification of the luminaire plan to reduce the foot candle illumination to 3 foot candles or less beyond a 20 foot arc from the light sources. 4. Elimination of all exterior lighting within the public street right-of-way unless specifically approved by the City Council. 5. Payment of Public Use Dedication fees in the amount of$9,852 prior to issuance of a building permit. 6. Submission of a landscape architect's certification of the value of the landscape plan in compliance with the formula provided by Section 520 of the Lake Elmo Municipal Code, and provision by the applicant of a Letter of Credit in that amount securing the plan prior to issuance of a Building Permit. Vote: 9:0 M/S/P,Deziel/Roth to recommend the City Council consider extra circumstances within the lighting plan to allow lighting the public street and cul de sac because of the nature of the school but that lighting must be turned off between 11 p.m. and 5:00 a.m. Vote: 8:1 Nay-Schneider, We don't need the lights. , LAKE ELMO PLANNING COMMISSION STAR REPORT Date: June 7, 2006 for the Meeting of June 12, 2006 Applicant: United Properties Location: South of Hudson Blvd. and East of the Machine Shed Site Requested Action: Preliminary Plat/Section 520 Site Plan for Business College Land Use Plan Guiding: BP (Business Park) Exisfag Zoning: BP (Business Park), subject to the Eagle Point Business Park PUD Plan Site History and Eidsting, Conditions: The Final Plat of HOA Addition, creating Outlot A was approved by the City Council in 1999 concurrent with the Site Plan for the Machine Shed Restaurant. The HOA Addition was Outlot A of the Eagle Point Business Park First Addition. The Preliminary Plat site includes 12.36 acres and remains a vacant open field bordered on the east by a large storm water pond that was earlier constructed by the applicant as one component of the overall surface water plan for the entire 110 acre Eagle Point site. The site of the Section 520 Site Plan(Lot 2) is proposed at a gross area of 4.11 acres, 113 of which is occupied by the storm drainage pond noted above, and subject to a drainage easement. Allowable uses and design standards for this site are prescribed by the Eagle Point Business Park PUD Plan which was approved by the City in 1999. Those uses and standards include "as Permitted and Conditional" specified by the Business Park Zoning District standards, and adjustments to those uses and standards approved by the PUD Plan. Discussion and Analysis: The applicant has applied concurrently for three project approvals by the City: 1. Preliminary Plat of the HOA 2nd Addition Cnot Eagle Point 7th Addition as some graphics submitted are labeled). The plat is of 12.36 acres comprising a short public street cul-de- sac,2 lots and 1 outlot. 2. A Section 520 Site Plan to construct a 20,500 square foot business college. 3. A Final Plat for the HOA 2nd Addition. This application does not require a Planning Commission recommendation. A determination of compliance with City standards in this case has involved staff review of the proposals responsive to Section 300 (Business Park zoning), Section 400 (platting), various City Code sections related to the Section 520 Site Plan, and the approved 1999 PUD Plan. The proposed site use — business college — is a Permitted Use in the General Business District (Section 300.06, Subd. 4H.2). That use allowance was in no manner altered by the PUD Plan. Preliminary Plat The proposed 2 loth outlot preliminary plat reflects the design approved in PUD Concept in 1999. No specific lot configuration was approved for this area by the PUD Concept Plan, but a short public cul-de-sac street - such as now proposed — was a integral component of the approved to the approved PUD Concept Plan. The actual street and underground infrastructure for the cul-de- sac was designed by the City's engineering consultant on a City contract (developer paid), there will be no issues regarding compliance with City infrastructure design standards. Section 520 Site Plan Staff has determined that the proposed site plan complies with applicable provisions of the GB district, other applicable City Code standards and/or the approved PUD Plan, except as follows: 1. The approved PUD Plan specifies front and street minimum parking set back to be 20 feet. The site plan depicts a 10 foot parking setback at one point along the 1-94 street frontage and continuously along the cul-de-sac street frontage. 2. While not necessarily a factor of non-compliance, we note that the applicant proposes 158 spaces of off-street parking where Code/PUD office parking minimums (1 space per 250 square feet) yields 82 spaces. We are advised by the applicant that the additional parking proposed relates to the school function. The "down side" of the additional parking is increased impervious surface. We note, however; that even with the enhanced parking proposal, the calculated site impervious remains within the 75% allowable by BP standards, and is factored in to the surface water plan for the entire Eagle Point Business Park. 3. Review of the luminaire plan appears to reveal several points on the site that exceed the 3.0 foot candle maximum illumination beyond a 20 foot arc from the light source. Staff suggests that the proposed f xtures either be reduced in number or relamped with less intense bulbs than assumed by the luminaire plan. In addition, the applicant has proposed exterior lighting within the public right-of-way of the cul-de-sac street — both in the boulevard and in the street median. It has been City policy to not permit street Lighting except at designated intersections. A specific waiver of that policy would be required to allow those ROW lights. 4. No landscape architect's estimate of the value of the proposed site landscape plan has been provided at this time. While it appears that the landscaping proposed will comply with the dollar minimums specified by Section 520, the required certification as to value will be required prior to issuance of the building permit. In accordance with the Eagle Point Business Park initial Development Agreement a Public Use Dedication fee of $9,852 will be payable to the City prior to issuance of building permit. Findings and recommendations: Staff finds the Preliminary Plat to be in compliance with the approved PUD Concept Plan, and the design and engineering standards of the City. We recommend approval of the preliminary plat subject to the recommendations (if any) of the City Engineer, City Attorney and those of the South Washington Watershed found to be reasonable and practical by the City Engineer. Staff suggests that the noted discrepancies from City Code requirements on the site plan can be easily corrected by the applicant without a major impact on the plans. Therefore we recommend approval of the site plan subject to the following conditions: 1. Compliance with the recommendations (if any) of the City Engineer, City Attorney and those of the South.Washington Watershed found to be reasonable and practical by the City Engineer. 2. Modification of the site plan parking arrangement to eliminate the park setback encroachments at the south and north street frontages. 3. Modification of the luminaire plan to reduce the foot candle illumination to 3 foot candles or less beyond a 20 foot arc from the light sources. 4. Elimination of all exterior lighting within the public street right-of-way unless specifically approved by the City Council. 5. Payment of Public Use Dedication fees in the amount of $9,852 prior to issuance of a building permit. 6. Submission of a landscape architect's certification of the value of the landscape plan in compliance with the formula provided by Section 520, and provision by the applicant of a Letter of Credit in that amount securing the plan prior to issuance of a building permit. Planning Commission Actions Requested: Motion to approve the Preliminary Plat of the HOA 2nd Addition subject to the conditions specified by the June 7, 2006 Planning Staff report. ZP Motion to approve the Section 520 site plan for Rasmussen Business College subject to the conditions specified by the June 7, 2006 Planning Staff report. Charles E. Dillerud, City Planner Attachments: 1. Approved 1999 Eagle Point Business Park Concept Plan 2. Applicant's documentation and graphics Kimberly Anez From: Thomas D. Prew[prew.td@tkda.com] Sent: Wednesday,June 07,2006 3:20 PM To: Chuck Dillerud;Kimberly Anez Subject: Eagle Point Business Park 7th Chuck Sanitary Sewer The project will he served by municipal sewer. Water The project will be served by our municipal water system which receives water from Oakdale. Storm Sewer/ Ponding A pond was built by United Properties a few years ago to treat runoff from the portion of the project south of Hudson Boulevard. This pond was designed for the 75% impervious coverage. The pond design was approved by the SWWD at that time. It contains a control gate which the watershed district can operate to temporarily hold water. Water from the north portion of the site will drain directly into the large storm sewer pipe in Hudson Boulevard_ There is no ponding of that portion of the project. Permits from SWWD, MNDOT and MPCA are needed for grading on this site. Street The street design will he similar tot hat in the first addition. A large planted median and a landscaped island are part of the proposed design. A right turn lane will he needed from eastbound Hudson Boulevard. There is not enough room on the street for a left turn into the site from westbound Hudson Boulevard. It is not recommended to rebuild this portion of Hudson Boulevard at this time. In the future, a 4-way stop may be needed at the intersection of Hudson Boulevard and Eagle Point Boulevard. The timing of that traffic control depends on the rate of development in the area. Thomas D. Prew, P.E. Senior Registered Engineer Municipal Services Division phone: 651/292-4463 fag: 651/292-0083 e-mail: prew.td@tkda.com TKDA 1500 Piper Jaffray Plaza 444 Cedar Street Saint Paul, Minnesota 55101-2140 www.tkda.com 1 _.m..5'NN.S.P.EASEMEN. DATA _;• { �i - "' 'ra InMh� s dT n s t _. 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NL CpIN[OnON6 10[XI9nN0 NN1110.Ep BIIALL D[CUpC-OMUED, 111iii✓✓' '11 1 '! tM1F A 5 III Ilj iI Ii jl11�I y )o ga,aa ID, qd0 P0.)lFIRVIIE 415,SATItlI BOARD SIIALL DC d1 YWC WALL BNir PIPE SOLIDS SE"CIIIC nR pUIWMC,Ir T2 RP[ AS ILDS n1AR 6�rECl OF W1ER Om nR TW Or PmC.W1AIN MIITn:N APRiWAI FRW EIICIIIEEn PPISn lD B161AlLAnON, w I.2 Rm p- 1 p. '. 1 I IYEb NO7F5 AfF L HERS NOTES ARE DENOTES BY ®Oil PWL •GSM 'atrr �' ~ Bill p p-INpI COMpI WATER BEgNCE r to WWII N- BF TARLO ONG.W NIAlt MUT LPCATRA AN N D ELEVATION NATO MEMiAIIIGL WH'AATtlA em EO/1E START Or COMTRWTmN vN +� STUD O-INCI SkSTARr 9RWR SERVICE TO w"t 5-rCR OF 9VLdtM AT 01KRT ELEYAIION 0"Ok CWRtlR1ATE CYAOI LOOAMI, U .:s h 1 `Y p1Av%"•� AI , / a'aa. A110 ELEVA N Mnl L05—MAL WITEACTOR M`W 7O nl[S,Am Oc WHSTPU4TRIry w 1 0 0^� "IMh '•., ❑ a �j W5TA1!B_PICi4 AS-DESIRE DIP BEAN INRI TIBIUST DLOCNNO. TIXLON Nl LAME ELMO STANDARDS At SP[pRCAl10N5. y El NSTNL D-NOII 22S-NOWEE DIP MEIN MID WRA ST MLOPBND,rMSW Aµ LAKE EMIO mNMARDS AND BPEOnCATm"O 0; A �-- Is n E al U N9TALL B-NCH A 0»1I0H DAP p i[E W nMVSr OLPCKND: FOI.fM ALL CITY 0r LN¢❑fA0 6INMAROA AND SPECITCAnO!$. - ! I ! ' W ms 0 _ np MBTALL RRE HYOUNT IWpI DATE VALVE AND PON PER DETAIL B/OAS, FOLLOW ALL"Or LANE ELMO STALDAPDD AND 1e `�4: y, Br•COnDAnpNi 1 i I I IS `'�y�ELAN u 1 AR ;ay^'1 ` I]0 NSTA SAVE A Bldl GATE V&'4 ND Oil. KIM 10 DETAIL 7/0.0 FOLLOW Aµ my or CANT ELMS 51AWANN09 AIM 1 j If ----- �._ B ♦ �" ®INDFAII MmCH B 0,91011 qIM lEC Wlll TMVST DLOCI(d15'.POI1ItR'ALL 511r OF LAID:CLMO 51ANDApD9 AIN DPEOmWnONS. I b WNH[0,D-mu WAIEB LAZE INTO IIND. DNB I5 PAn'Sr STA MA.-DE-qA0 qYA M T AMD gpMRtlnpt r5 TO DL 0DINVBAATED I - I•J Mlll CUL-OF-SAE CLYITINmA PMOR TO I I I C gTMT w CDNSi0DONOR. rULIOW ALL Ott Or LAME ELMO 0ANDARD9 AVID [ DPCMRCARDNS. ayI AC N.CPIINDL4Trq+s 1P DE TASY W—A ATEU MN WI.-DE-SAG W.0 WHILAOMM P AT AIWAV PAM TO I IC PART Or WII5)PNLV Or nlNGlipttl,�MUM N.I RGIIx °1 H u t I "" •- _ - —�- —` I a'4 Or tNfC[WO 5TANWJMO AllD SPCCIrICA10H8. K l - s i g1Up 10-N0I DESIRE AD I�PIES MET rill WRWia AT ED—ELEVANOI Pill It. WpIIOHATF EXACT IWANMI AND INWm g ^� I �• -- ©ELEVMMN MI MEGNAMOK D1AIIRASAON PAPAR 1V Vz EINIT Or CORIRUCTIOr. '.E W(+ NSTAL.FNON,AD-SESR[B OP VEND NaN 11PN"mould IV. FOLLOM ALL LANE ELMO STAWARDA AND IV COnOANONS. II --- —� i is MATNL qAT[A.Mll OBX VALVE MD(IM MOM 10 OEM'7/610. M Voi ALL EFW Or LANE IiNO b"Ll'05 AFD y BmvncAWD& iT a QI IMTALL ELIMINATE AT ALL LOW POINT OAIOI DASPLO PER VI O/Nd, 1 -` -- - n I 1 rtIsn I01roATION SLEEKS PW DDETAIL11/Gi.A. W t� lu' I•J 4_ t Q IIMIAM GADS IN qm KAP AT"M�VIIPPqi,EyyL�+"OONqq,ee L!AT�1q(�1 }^ Dry [� A'�IVII'A''PG.YOM IAGLE 4 E I w j SmUC1VRE STRUCTURE NEEWJI TOP INVERT PIPE LENGTH,DIAMETER,SLOPE _ I IOENSIFIOARON (IN6NE6, CASNNC ELEVATION ELEVATION k DEALT UP5IREAM STRUCILARE I z n Q I EES{{I 12 N/A N/A W. 983.00 gT OF 1Y ROP CLASS V 0 2.OY.,ON 02 I � MIW. 87.00 I}} 2AxJS R-3087-V BB207 C. 98R.07 72'Of f7 RCP CU55 V tl 1.5%,CD HJ 1 1 w `A` FES 04 12 N/A I N/A W, 983.DD 15'OF 12'RCP CUSS V 0 1.71%,MH 05 i I - PT{OhGSL-b NWL-443D w p6 AO R-t'/53 919,6 000,00 7'OF ltr SCH,10 PVO 0 2.0%,OLOO. BUILDING NWLn4471 ;j FE5 pB 36 N/A H/A NW,9113A0 41'OF 3G RCP CLASS n 0 0.50C,MH 17n 5E,903125AD MH#'7A UU R-1733 0010 NW,903.26 113'OF JG`RCP DU55 II b O:O%,MH#TV 'o. 1 1 �� '•I I I t. 1 SW.9134.91 12'OF 12"RCP CUES V 0 0.5%,CO Is I " L I ----- I I �• BE,903.93 MH 170 00 R-1735 0B1,T NW.99J.9J 741 DF 36'RCP CLASS II 0 0,50%,STIm rB f" SW,BOp,Ab 12'qF 12"RCP CLASS V EI V.b%,CB/11 STUB 10 N/A N/A N/A SC.084.34 �P,I CB AO AO R-3D87-V 9T19:A5 NW.904.07 00'Or 127 RCP CLASS V 0 0.5%,CD 1f10 I LU) O , V E lE A 1A N I` r�l q�n�'�n - r f •' CB t/10 24x30 R-0fi7-V 080.30 BE,080130 C8 V11 2636 11-3067-V TARSAL) Nw.BBssO '®^`6Mw•6W j I�L ..,_.,..�....___.,___-._...__._.uj 03 W'v+ `y ` � SANITARY SEWER TABLE Z J +•„� A BiRU01URE OINEN610N NEENAH TOP INVERT PIPE LE IS DIAMETER,SLOPE ^v / I9ENiIFN1A11DN CASTING ELEVATION CIEVATION k NE%T pPSTREAM 61RUCiVRE U (INCHE5) Q. I AAA ( R UD Adt N/A N/A N/A Sr.979,09 2O0'OF 5 PVG o 2,p%,SA1 MN{(2 " I U Y f ( 7s..LJ't tl Jai &1e4 f J BAN MH#2 46 14-1733 990,70 �'88J�60 03`OF IF ENO 0 2.DN 10 BLIND.CONN. i ,1y U Adr 11Ar axM.m ORRi.Fd VIA I Ov 30q ..,., R ueeWlnan UTILITY PLAN ..,, "..., "`. i `..J 1 50' ___... VG.V B RDTKI N1WW.i,ly,IRE r 1 { 3 p t 7 r ` f � SY 5 7 FI 1 �5 t 5!fi 4 x t I t1 T Z !11 aR IRE / t �1r a { l _ iI t lit l� j` 3(5 i , 1�'"pr Zia +,ri 1. s r. F b R-#'•s ll�:t r a t �P} § u'� {{ _- f •�J 4 S t I�' r M1I f 4 j4TfT�.v�R y S J I 47 4�.p,," uuT 14 �l.itlB i �. v�t Lx ®� l 1 1 J I r l SITE DATA I ry rr F 41 it SITE n4R1=A' 4 8 +! ."I 7 /- ACRES as0. il. I�h r �, F rpopou�a SITE AREA -c s i..,5 ;2tlt6oG+l.BF. 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NE.vIH o"afl, p., I,)kIA tl� BECONOW A COPY or DIE OWNS,ANN WAHFUHM BATA�U- P B -Wepern.'SAWBIER"t LoNS ART to or IN AS But 4 END ...... no,"M ON CONTRACTOR'.VENNCIL �A; PROPOSED CONDITION$ A OEOSCHWIEWAL.H&UPA110"or Toz Site(REPEATED WT H z Z EMESURFACE pawl.DERRITS a Wool-Point-DR. 40' om vLAaA.Y-flflpOE`TrU w1s. THE PILL CEEMETNALY MM414 or B.T,%"I ELT,..WV ELT.M45 tY �D�1111 CONDITIONS C/) CLAYEY IT, PROPOSED SITE PEWL0 CURVIO1.HARDY LEAR CLAY,VVEY EXISTING SITE DRAINAGE AREA IMPERVIOUS PERVIOUS TOTAL Q out(OFS)STORM ULO,rThilhoRDAY 5 4 0 S 101 SAO VATN NUMBER (ACRES) (ACRES) (ACRES) EVENT AN on, DED 0 DRAINAGE AREA IMPERVIOUS PERVIOUSPERVIOUS 10TAL 0 out(CrS)Storm L 2-yr 10-r laii-w NUMBER (ACRES) (ACRES) (ACRES) Emk WE CON ACTOR $T CC ETC,..I,COTAN 4,16 6182 Q) OANuo SONAtURE no�000 IIEBUT Ap6 PAY n&AND Win 91 Or I LED 11116 I'm latil 2-1, 1 to-), lcoo-yr EATON. Q.31 Q.12 o.4a 1.22 2.14 �.:Ia 2.31 vs I-I." S.m 1- 0.47 0 0.47 1.0+ 2.60 4.00 0.32 0.32 9.04 0.34 U.&H PC FICOMWEED, 1 0 0.44 O.3i 0.00 OAT 1,01 Will. 0.00 2,01 2.63 On 1 1.53 +.22 b 0 0114 0114 11.02 CAP 0.42 TOTAL 1 1.47 1 0.71) 1 2.0 7.30 12.33 I&H5 CITY LAIX VIA P.h."N.Bxs KNARTMCNT 'S Do LAYER It AK.L LAtc-1.,1 E", mave, (EnA)--oni. NeYUDIITY .woor,pow"ON CONITURL Away how" 06w.ou Va 1711cm HCAO wit p ,UP;10 BY ow PRIME,ra)2f"300 ci�ndo$ H.Lb�. wu� Bft bEEIC" x . ........... %,..........I C5.0 *W8ACS&WIL.6- nou"WIA`ERpo"arm i'14IYURR04mm Lake Elmo Agenda Section: Planning,Land Use and Zoning No. 9 D w City Council June 20, 2006 A enda Item: CDBG—Cimarron Gas Service Project Background Information for,Tune 20, 2006: We have now been advised by Washington County that, given the non-response from three separate competitive bidding attempts, the City may proceed with "single source contracting"— subject to HUD approval of the single source contracts. This process will have City staff contacting one or more certified plumbers or pipe fitters to secure non-competitive proposals/contracts to complete the necessary work— much as we can (and sometimes will) do with professional services contracts. We anticipate breaking the 40+unit Phase 1 package into smaller increments (perhaps 5 units) for each of these contracts to enable monitoring of the outcomes, and allowing for modifications to the process as we proceed. Washington County has advised that it is necessary for the City Council to make a finding that the normal competitive bidding process has resulted in no qualified bidders, and that single source contracting by staff on this contract is therefore authorized. We have attached a Resolution in that regard which staff recommends be adopted. Person responsible: Action items: &I it r Motion to adopt Resolution#2006—finding that no qualified bidders have responded to the Cimarron Gas Service Project competitive bidding process and authorizing City Staff to proceed with single source contracting for the project subject to Washington County and HUD approval. Attachments: t;I Time Allocated: 1. Resolution #2006—Authorizing single source contracting CITY OF LAKE ELMO WASHINGTON COUNTY,MINNESOTA RESOLUTION NO. 2006-061 A RESOLUTION AUTHORIZING SINGLE SOURCE CONTRACTING WHEREAS,the City of Lake Elmo,under a Community Development Block Grant sub recipient contract with Washington County,has entered into a project to Provide grant funding to income qualified homeowners in the Cimarron Manufactured Housing Neighborhood to replace gas service lines within individual manufactured housing units as a public heath/safety initiative, and;. WHEREAS,in an effort to execute the project the City has solicited competitive bids from qualified plumbers and pipe fitters, consistent with State and HUD competitive bidding regulations on three separate occasions, March 25,2005,March 10,2006 and May 11,2006;resulting in a single rejected bid on the first occasion and no bids on the other two subsequent occasions. NOW, THEREFORE,BE IT RESOLVED,the Lake Elmo City Council finds the Cimarron Gas Service Project sufficiently specialized and unique as to require single source contracting, and this methodology is hereby authorized and directed subject to necessary approvals of Washington County and HUD. ADOPTED,by the Lake Elmo City Council on June 20,2006. Dean A. Johnston, Mayor ATTEST: Martin J. Rafferty. Citv Administrator Lake Elmo Agenda Section: Planning, Land Use and Zoning No. 9E City Council June 20, 2006 Agenda Item: Zoning Text Amendments—Performance Standards in the PF, LB. GB and BP Districts Background Information for,Tune 20, 2006: During the recent City Council discussion of the amendment of the PF district standards to incorporate the same architectural performance standards as those of the commercial zones Council Member Delapp suggested some clarification in the wording related to allowable exterior materials. Staff agreed that the suggested terms should be substituted, but also advised the Council that it would be best to insert the new terms in the standards of the LB, GB, and BP districts as well so all read identical. The attached ordinance amendments are intended to execute the strategy noted. The Planning Commission conducted a Public Hoaring on these amendments on June 12, 2006, and unanimously recommends approval of all. Person onsible: Action items: Ora ¢'73 j Motion to adopt Ordinances #97-, 97-, 97- and 97- amending the ity, architectural pperformance standards in the PF, LB, GB and BP zoning districts. Attachments: Time Allocated: 1. Draft Amending Ordinances 2. Draft Planning Commission Minutes of June 12, 2006 CITY OF LAKE ELMO WASHINGTON COUNTY,MINNESOTA ORDINANCE NO.97-172 AN ORDINANCE AMENDING THE LAKE ELMO MUNICIPAL CODE RELATING TO ARCHITECTURAL PERFORMANCE STANDARDS IN THE PUBLIC FACILITIES ZONING DISTRICT. The City Council hereby ordains that Section 300.07,Subdivision.4.M.5.a.(3)of the Lake Elmo Municipal Code is hereby amended as follows: 3. Performance Standards—Primary Exterior Surfacing The Primary Exterior Surfacing of structures shall be limited to natural brick,stone,or glass. Artificial or thin veneer brick or stone less than nominal 4"thick shall not qualify as complying with this performance standard. Primary Exterior Surface shall be defined as not less than 70%of the sum of the area of all exterior walls of a structure nominally perpendicular to the ground. All parapet or mansard surfaces extending above the ceiling height of the structure shall be considered exterior surface for the purposes of his subdivision. Windows and glass doors shall be considered a primary surface, but the sum area of such glass shall be deducted from the wall area for purposes of the 70% Primary/30%Accent formulas of this section. Doors of any type of material,except glass,shall not be considered a primary exterior surface. Each wall of the structure shall be calculated separately,and,individually comply with the 70/30 formula. The City Council hereby ordains that Section 300.07,Subdivision.4.M.5.a.(4)of the Lake Elmo Municipal Code is hereby amended as follows: 4. Performance Standard—Exterior Surfacing Accents i Cedar,Redwood,Wood Siding vii Architectural Metal Panels This ordinance shall become effective upon its passage and publication according to law. ADOPTED by the Lake Elmo City Council this 20th day of June,2006. Dean Johnston,Mayor ATTEST: Martin J.Rafferty,City Administrator Published in the Lake Elmo Leader CITY OF LAKE ELMO WASHINGTON COUNTY,MINNESOTA ORDINANCE NO. 97-173 AN ORDINANCE AMENDING THE LAKE ELMO MUNICIPAL CODE RELATING TO ARCHITECTURAL PERFORMANCE STANDARDS IN THE BUSINESS PARK ZONING DISTRICT. The City Council hereby ordains that Section 300.07,Subdivision.4.L.6.d.(3)of the Lake Elmo Municipal Code is hereby amended as follows: 3. Performance Standards—Primary Exterior Surfacing The Primary Exterior Surfacing of structures shall be limited to natural brick,stone,or glass. Artificial or thin veneer brick or stone less than nominal 4"thick shall not qualify as complying with this performance standard. Primary Exterior Surface shall be defined as not less than 70%of the sum of the area of all exterior walls of a structure nominally perpendicular to the ground. All parapet or mansard i surfaces extending above the ceiling height of the structure shall be considered exterior surface for the purposes of his subdivision. Windows and glass doors shall be considered a primary surface, but the sum area of such glass shall be deducted from the wall area for purposes of the 70% Primary/30%Accent formulas of this section. Doors of any type of material, except glass,shall not be considered a primary exterior surface. Each wall of the structure shall be calculated separately, and, individually comply with the 70/30 formula. The City Council hereby ordains that Section 300.07, Subdivision.41.6.e..(4)of the Lake Elmo Municipal Code is hereby amended as follows: 4. Performance Standard—Exterior Surfacing Accents i Cedar,Redwood, Wood Siding vii Architectural Metal Panels This ordinance shall become effective upon its passage and publication according to law. ADOPTED by the Lake Elmo City Council this 20th day of June,2006. Dean Johnston,Mayor ATTEST: Martin J.Rafferty, City Administrator Published in the Lake Elmo Leader CITY OF LAKE ELMO WASHINGTON COUNTY,MINNESOTA ORDINANCE NO. 97-174 AN ORDINANCE AMENDING THE LAKE ELMO MUNICIPAL CODE RELATING TO ARCHITECTURAL PERFORMANCE STANDARDS IN THE LIMITED BUSINESS ZONING DISTRICT. The City Council hereby ordains that Section 300,07,Subdivision.4.K.6.d.(3)of the Lake Elmo Municipal Code is hereby amended as follows: 3. Performance Standards—Primary Exterior Surfacing The Primary Exterior Surfacing of structures shall be limited to natural brick,stone, or glass. Artificial or thin veneer brick or stone less than nominal 4"thick shall not qualify as complying with this performance standard. i Primary Exterior Surface shall be defined as not less than 70%of the sum of the area of all exterior walls of a structure nominally perpendicular to the ground. All parapet or mansard surfaces extending above the ceiling height of the structure shall be considered exterior surface for the purposes of his subdivision. Windows and glass doors shall be considered a primary surface, but the sum area of such glass shall be deducted from the wall area for purposes of the 70% j Primary/30%Accent formulas of this section. Doors of any type of material,except glass, shall not be considered a primary exterior surface. Each wall of the structure shall be calculated separately,and, individually comply with the 70/30 i formula. The City Council hereby ordains that Section 300,07, Subdivision.4.K.6.e.(4)of the Lake Elmo Municipal Code is hereby amended as follows: 4. Performance Standard—Exterior Surfacing Accents i Cedar,Redwood,Wood Siding vii Architectural Metal Panels This ordinance shall become effective upon its passage and publication according to law. ADOPTED by the Lake Elmo City Council this 20th day of June,2006. Dean Johnston,Mayor ATTEST: Martin J.Rafferty, City Administrator Published in the Lake Elmo Leader CITY OF LAKE ELMO WASHINGTON COUNTY,MINNESOTA ORDINANCE NO. 97-175 AN ORDINANCE AMENDING THE LAKE ELMO MUNICIPAL CODE RELATING TO ARCHITECTURAL PERFORMANCE STANDARDS IN THE GENERAL BUSINESS ZONING DISTRICT. The City Council hereby ordains that Section 300.07,Subdivision.4.H.4.d.(3)of the Lake Elmo Municipal Code is hereby amended as follows: 3. Performance Standards—Primary Exterior Surfacing The Primary Exterior Surfacing of structures shall be limited to natural brick,stone,or glass. Artificial or thin veneer brick or stone less than nominal 4" thick shall not qualify as complying with this performance standard. Primary Exterior Surface shall be defined as not less than 70%of the sum of the area of all exterior walls of a structure nominally perpendicular to the ground. All parapet or mansard surfaces extending above the ceiling height of the structure shall be considered exterior surface for the purposes of his subdivision. Windows and glass doors shall be considered a primary surface, but the sum area of such glass shall be deducted from the wall area for purposes of the 70% Primary/30%Accent formulas of this section. Doors of any type of material, except glass,shall not be considered a primary exterior surface. Each wall of the structure shall be calculated separately,and,individually comply with the 70/30 formula. i I The City Council hereby ordains that Section 300.07, Subdivision.4.1-1.4.e.(4)of the Lake Elmo Municipal Code is hereby amended as follows: 4. Performance Standard—Exterior Surfacing Accents i Cedar,Redwood,Wood Siding vii Architectural Metal Panels This ordinance shall become effective upon its passage and publication according to law. ADOPTED by the Lake Elmo City Council this 20th day of June,2006. Dean Johnston,Mayor ATTEST: Martin J. Rafferty, City Administrator Published in the Lake Elmo Leader Sharon Lumby From: Kimberly Anez Sent: Friday, June 16, 2006 9:15 AM To: Sharon Lumby Subject: Architectural Performance Standards PUBLIC HEARING: Zoning Text Amendments—Architectural Performance Standards NVS/P, Roth/Ptacek to recommend modification of the Architectural Performance Standards in the commercial zoning districts to exclude artificial or thin veneer brick or stone less than nominal 4 inches thick as a primary exterior surfacing material,to include cedar or redwood wood siding and architectural metal panels as an exterior surface accent material. Vote: 8:1,Nay-Deziel,For numerous reasons he was opposed to the creation of these standards from the beginning. Kim Kimberly Anez City of Lake Elmo kim.anez(�[akeelmo.org i SUBMITTED BY MAYOR JOHNSTON Proposal for Procedure To Review Perforniance Appraisals 1. In the interest of ensuring fair and accurate assessment of performance, all performance appraisals will be reviewed and acknowledged by one management level above the author. 2. The management review is NOT intended to be an approval. The reviewer may add comments;however,the reviewer may not require changes. 3. In the cases where the reviewer is the City Council, only comments which have the approval the majority of the City Council may be added. These approved comments would become part of the performance appraisal. 4. In the cases where the reviewer is the City Council,the mayor would sign the performance appraisal after review by the City Council and after the approved comments have been added. Performance Review Procedure Counter Proposal—Rev. 06/05/2006 All City Employees: At the conclusion of each performance appraisal,the City Administrator will report to the council the employee's name,position and overall performance rating. City Administrator: The City Council is responsible for the City Administrator's performance review using the assessment form designed by Brimeyer and Associates. Each council member (mayor included)is responsible for completing an assessment form. The City Attorney will oversee the process and approve the final performance review prior to presentation to the City Administrator. 1. The council will appoint one of its members to consolidate the individual assessment forms into a performance review spreadsheet so each council member can confirm the accuracy of his/her scores and comments. 2. Assessment forms from individual council members will NOT be distributed to anyone other than the appointed council member. 3. The council will meet to review and approve the final performance review. The final performance review shall contain: • An averaged score for each performance standard_ (I'd like to discuss how averaging can be skewed by one person's low or high scoring.) • All council comments and suggestions for improvement and commendations_ 4. A forum of the council«ill meet with the City Administrator to present the approved performance review. 5. The City Administrator may have one month from the meeting date to comment, acceptor reject the results of the performance review. (Is there a grievance process in the City Administrators contract or way for himlher to have a reconsideration of an area or all of the results of a performance review?) 6. At.the conclusion of each year's performance review,the City Council will provide the City Administrator with written performance objectives and standards for the following year. • The council will review and approve by majority vote all new performance objectives and standards. • The City Administrator must agree to and sign off on the new objectives and standards. If the City Administrator does not agree with the objectives and standards,the City Administrator may present his/her case to the council for reconsideration with suggested changes. Lake Elmo Agenda Section: Planning,Land Use and Zoning No. 9A City Council June 20 , 2006 Agenda Item: Village Area Planning Team— Subsequent Phase Work Plan Backuround Information for June 20,2006: Staff has met with the Village Area Planning Team over the past 2 weeks provide guidance as to the format and content of the Team's proposal for forthcoming Village Area detail planning, coordination and project(s) execution efforts. The attached is the draft of the proposal that is current as of Friday, June 16— still subject to revision. The Team will be available at the Council meeting to present and discuss this proposal. Person res onsible: Action items: Ci er Motion(s) regarding content/format of the Village Area Planning Team's proposal for continuing services to the City. Attachments: Time Allocated: 1. Draft Proposal Lake Elmo Old Village Master Plan Phase Two Planning - Scope of Services Proposal (draft 3 —6/16/6) Task One—Complete the Master Plan Purpose: verify and refine the Master Plan vision Work Focus: continue inclusive process with participating stakeholders,Mayor/City Council, City Staff and agency representatives to specifically address the following: • review and resolve major issues related to unit count, green space/buffer and type/quantity of amenities • review and refine `Old Village Improvements Fund', including project descriptions, detailed cost estimates and mechanisms to create,monitor and distribute these funds • research and seek to organize an `environmental foundation' to create and manage open space/green belt buffer • create a multi-purpose Master Plan document that explains the vision, supports fundraising activities and serves as a guide for future decisions Meetings: multiple meetings with Mayor/City Council,City Staff,Metropolitan Council,Allied Landowner Group,the Shiltgen's, existing business owners, local citizens,MPCA,TKDA,the MAC,the watershed district, Two Rivers Community Land Trust,Family Services organization, YMCA, MnDOT, Stillwater Area Hockey Association,potential funders and other participating stakeholders, (40 meetings total budgeted for this task) Product: final Master Plan document including illustrative plan and supporting narrative Time Frame: 12 weeks Outcome: formal City Council adoption of the Master Plan Task Two—Prepare Planning Tools Pu ose: clarify process, define priorities, determine specific roles and responsibilities,refine cost estimates, identify funding sources and outline next steps Work Focus: provide planning and design documents needed to support the Master Plan vision; help define and initiate public/private partnerships; evaluate city `needs versus wants' related to various components of the plan j Meetings: multiple meetings with Mayor/City Council, City Staff,Allied Landowner Group and other participating stakeholders. (30 meetings total budgeted for this task) Products: we will either produce, or provide assistance to City Staff in their efforts to create the following documents and entities: • Prepare Design/Development Guidelines(consultant will be primary author and lead) • Prepare Comprehensive Plan Amendment(city staff will be primary author and lead) • Revise Zoning Code and Regulations(city staff will be primary author and lead) • Pursue Partnership/Development Agreements(consultant will facilitate this process) • Establish Development Review Committee including review criteria and approval process(consultant will facilitate this process) • Prepare Prioritized project list,Phasing Plan and detailed cost spread sheet(consultant will be primary author and lead) Time Frame: 16 weeks Outcome: formal City Council approval of various planning documents and entities,along with specific directives for project implementation Fee Breakdown per Task(estimated) Task One—Complete the Master Plan la-Review and resolve major issues related to unit count, $30,000(40%) green space/buffer and type/quantity of amenities lb -Review and refine `Old Village Improvements Fund', $15,000(20%) including project descriptions,detailed cost estimates and mechanisms to create,monitor and distribute these funds lc- Research and seek to organize an `environmental foundation' $7,500(10%) to create and manage open space/green belt buffer 1 d- Create a multi-purpose Master Plan document $22,500(30%) that explains the vision, supports fundraising activities and serves as a guide for future decisions Task Two—Prepare Planning Tools 2a-Prepare Design/Development Guidelines $24,900(30%) (consultant will be primary author and lead) 2b-Prepare Comprehensive Plan Amendment $ 8,300 (10%) (city staff will be primary author and lead) 2c-Revise Zoning Code and Regulations $ 8,300(10%) (city staff will be primary author and lead) 2d-Pursue Partnership/Development Agreements $12,450(15%) (consultant will facilitate this process) 2e-Establish Development Review Committee $12,450(15%) including review criteria and approval process (consultant will facilitate this process) 2f-Prepare Prioritized project list $16,600(20%) including Phasing Plan and detailed cost spread sheet (consultant will be primary author and lead) Total Fee for Task One and Task Two $158,000 a s