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HomeMy WebLinkAboutSeptember 05, 2006 CCP Mayor: DeanJohnston Lake Elmo [- Y CoUne" 3800 Laverne Avenue No. Council members: Tuesda Lake Elmo,WIN 55042 Rita Conlin Y9 Steve DeLapp 777-5510 777-9615(fax) Liz Johnson SEPTEMBER 512006 Anne Smith Please read: Since the City Council does not have time to discuss every point presented,it may appear that decisions are preconceived. However,staff provides background information to the City Council on each agenda item in advance;and decisions are based on this information and experience. In addition,some items may have been discussed at previous council meetings. If you are aware of information that has not been discussed,please fill out a"Request to Appear Before the City Council form;or,if you came late,raise your hand to be recognized. Comments that are pertinent are appreciated. Items may be continued to a future meeting if additional time is needed before a decision can be made. Agenda City Council Meeting Convenes 7:00 PM Pledge of Allegiance - 1.Agenda 2. Minutes: August 15, 2006 1 3. PUBLIC INQUIRIESANFORMATIONAL: public Inquiriesanformational is an opportunity for citizens to bring the Council's attention any items not currently on the agenda. In addressing the A. PUBLIC INFORMATIONAL' Council,please state your name and address for the record,and a brief summary of the specific item being addressed to the Council. To allow adequate time for (1)CIC Presentation on Senior Housing each person wishing to address the Council,we ask that individuals limit their comments to three(3)minutes. Written documents may be distributed to the (2)Lake Elmo Bank 95t1i Anniversary; Council prior to the meeting or as bench copies,to allow a more timely Resolution No.2006-094 presentation. l B. Public Inquiries 4. CONSENT AGENDA Those Items listed under the Consent Calendar are considered to be routine by the City Council and will W enacted by one motion under a Consent Calendar A. Resolution No.2006-087:Approve Claims format. There will be no separate discussion of these items unless a Council member so requests,in which event,the item will be removed from the general B. Escrow Reduction#3: Discover Crossing order of business and considered separately in its normal sequence on the agenda. C. Escrow Reduction: Farms of Lake Elmo D. Escrow Reduction#2: Sanctuary E. Pay Estimate for 2006 Crack Seal; L&M Services F. Pay Estimate for 2006 Seal Coat; Allied Blacktop Co. G. Pay Estimate for Water Tower; CB&I Constructors H. Pay Estimate for Park;Tablyn J ParldLake Elmo Heights i 1. Resolution No.2006-090 Ordering Assessment Hearing for Water System Interconnect Phase IV Lake Elmo City Council Agenda September 5, 2006 Pap,e 2 J. Resolution No.2006-091 Awarding Bid for 2006 MSA Resurfacing 5. FINANCE: A. Budget Presentation: Adoption of Proposed Tax Levy&Proposed 2007 Budget; Resolution No.2006-088 B. Set Truth n'Taxation Hearing Dates; Resolution No.2006-089 6.NEW BUSINESS: 7.MAINTENANCE/PARK/FIRE/BUILDING: A.Parks Dept.: (1)Carriage Station Basketball Court (2) Announce Public Works Open House B. Fire Department:Update on Department Activities (1)Recognize Explorers F (2) Recognize two Engineer Certified Firefighters (3)Fire Station No.2 Upgrades 8. CITY ENGINEER'S REPORT: Torn Prew A. Water Tower Paint Color(verbal) ! B. 28th Street Petition for Street Improvement(verbal) i C. Northern Water Main Extension Easement Update(Handout at meeting) D. Tablyn Park/Lake Elmo Heights Water System Update(verbal) 9. PLANNING,LAND USE & ZONING: C. Dillerud A. Resolution 2006-092,Zoning Variance; Richard & Eileen Bergman B. Apostolic Church Site--Resolution No. 2006-093 Comp Plan Amendment; Ordinance No.97-178 Rezoning C. Status of Village Plan(verbal) D. Metropolitan Airport Commission— Lake Elmo Airport 2025 Plan E. Update—Xcel Fly Ash Landfill Sitting 10. CITY ATTORNEY'S REPORT: A.Update on Ziertman/Sessing(verbal) 11. CITY ADMINISTRATOR'S REPORT: M. Rafferty Lake Elmo City Council Agenda September 5, 2006 P e3 12. CITY COUNCIL REPORTS: A. Mayor Johnston B. Council Member Conlin C. Council Member DeLapp D. CounciI Member Johnson E. Council Member Smith September 12, Primary Election, Polls September 13, 6 p.m.-8:30 p.m., City Council Open 7 a.m.-8 p.m. Workshop September 14, Community Open September i C, 9 a.m.-Nucn.. Open House on Groundwater Clouse at Public Works Contamination, Oakland Jr. H.S. -- i j S i i 7 ye i r 1 e Ij 4 a DRAFT CITY OF LAKE ELMO CITY COUNCIL MEETING AUGUST 15,2006 L AGENDA 2. MINUTES: August 2, 2006 3. PUBLIC INQUIRIES/INFORMATIONAL: A. PUBLIC INQUIRIES: B. PUBLIC INFORMATIONAL: 4, CONSENT AGENDA: A. Resolution No. 2006-079: Approving Claims B. Monthly Operating Budget C. Resolution No. 2006-080: Partial Payment No. 5, Water Interconnect Project Phase III,Riley Brothers Construction D. Resolution No. 2006-081: Partial Payment No. 1, Tabyn 'ark/Lake Elmo Heights Water Main, Park Construction E. Resolution No. 2006-082: Award Bid for 2006 Overlays : 5. FINANCE: "` r, 6. NEW BUSINESS: 7. MAINTENANCE/PARK/FIRE/BUILDING: ,. A. Building Dept. Update: Jim McNamara B. Fire Dept, Update: Chief Malmquss (1) Place new members on probation`PaulJorgensen,Noah Malmquist, and Brad Asplund " 8. CITY ENGINEER'S REPORT. > ' A. Island Cul-de-Sacs in Tablyn P4,verbaX update 9. PLANNING, LAND USA&ZON11 A. Resolution No. 2006M:o1JDVariance fdr Septic Drainfield: 8320 Hidden Bay Trail, Swanson B. Resolution No 200E 084> CUP(Site Plan for Veterinary Clinic in GB Zone, 11051 Sti Ater Blvd Dk ,3ohn Baillie and Gary T. Harty C. Resolution Nc .2006 085: ;Final Plat of Eagle Point Business Park 6`f'Addition; Resolution NdnO06 Q86: Shoreland Variance and Section 520 Site Plan for C&C North American" D. Apostolic Bible Church Site—(tabled) Comprehensive Plan Amendment& Rezoning E. Zoning Ordinance Interpretation—Non-Conforming AG Accessory Building F. Ordinance No. 97-176: Lateral Water Main Connection; Ordinance No. 97-177: Lateral Water Main Connection Charges for Phases I and IT 10. CITY ATTORNEY'S REPORT: None 11. CITY ADMINISTRATOR'S REPORT: A. Tank Industry Consultants, Inc. and Water Tower—update B. Old Village Plans—update 12. CITY COUNCIL BUSINESS AND REPORTS: Closed Session: Lake Elmo vs. Sessiog LAKE ELMO CITY COUNCIL MINUTES DRAFT AUGUST 15, 2006 1 DRAFT Mayor Johnston called the Council meeting to order at 7:00 p.m. in the Council Chambers. COUNCIL MEMBERS PRESENT: Conlin,DeLapp,Johnson and Smith. STAFF PRESENT: City Administrator Rafferty, City Planner Dillerud,Finance Director Bouthilet,Building Official McNamara(left at 7:45 pm),Fire Chief Malmquist, (left at 7:30 p.m.)TKDA Engineer Stempski, City Attorney Filla, and Recording Secretary Freeman. Pledge of Allegiance 1. AGENDA: Additions: 11A. Tank Industries and Water Tower—verbal update; 1113 Old Village Plans--verbal update;move 7B to 3B (Fire Dept. Update) M/SIP Johnson/Smith—to approve the August 15,2006, City Council Agenda as amended. (Motion passed 5-0) 2. MINUTES: MlS/P Johnson/Smith—to approve the August 2, 2006,Yy Council ntlutes as amended. (Motion passed 3-0:2 Abstained Johnson and Colin-did noted meeting) j 3. PUBLIC INOUIRIES/INFORMATIONAL. A. Public Informational: None B. Public Inquiries: David Frosch, 2935 Jonquil Trail, said he is aLake Elmo%6me builder and is requesting C clarification of the Sign Ordinarkg&rcg ding 6 ite real estate signs. He reported that I he had been issued a permit feveral` 'eznparay off-site signs m the past,but was recently advised by City St�hat the :vt�oU. no longer issue any permits for off-site signage based on other sections°of th"Sign Ordinance. He said that he has seen many off-site real estate signs tlzrqughaut the City. The Council directed Staff to review Mr. Frosch's concerns is repoz�t b of 3t <signage to the September 13, 2006, Council Workshop. Nicole Park,404 Lake E ma Avenue,introduced herself and announced she would be running for City Council Her'`goals for the City are to make Lake Elmo more of a destination, and to help establish a Family Center. Susan Dunn, 11018 Upper 33`d Street,reminded the audience about the Budget meeting; the Water Contamination Meeting at OakLand Junior High School on September 14, 2006, at 6:00 p.m.; an update is needed on the new water tower being out-of-round and long-term stability;requested information regarding the painting of the older water tower. 4. CONSENT AGENDA: A. Resolution No. 2006-079: M/S/P Smith/Johnson--to adopt Resolution No. 2006-079 approving Claim Number 341, 342, DD385 through DD847, 29494 through 29504, were used for Staff Payroll dated August 3, 2006; 29505 through 29559,in the total amount of$917,087.81 are hereby approved. (Motion passed 5-0) LAKE ELMO CITY COUNCIL MINUTES DRAFT AUGUST 15, 2006 2 DRAFT B. Monthly Operating Report: Mayor Johnston requested clarification of the Fiscal Disparities line item in the Report and the 2006 Comprehensive Plan Old Village design costs line item in the Report. Finance Director Bouthilet said Fiscal Disparities are a Metro commercial tax capacity redistribution law, where commercial tax capacity(and, therefore, ad valorem tax revenues) is by legislatively mandated formula moved into a Metro "Pool'from cities with large commercial tax capacity increases, and redistributed from the pool to other Metro cities with little or zero commercial tax capacity increase. Lake Elmo gains a little annual revenue from the Fiscal Disparities Pool annually, which is reflected in the line item noted by Mayor Johnston. Finance Director Bouthilet advised that the Village Area Planner expenditures need to be recoded out of the Planning Department budget and into the Village Area Planning Fund. M/S/P Johnson/Conlin-to accept the July 2006 Monthly OperatinkPReport. (Motion passed 5-0) h C. Resolution No. 2006-080: Partial Payment No..... r Interconnect Project Phase 111, Riley Brothers Construction: IMFfi MIS/P Smith/Johnson-to adopt Resolution No. 24 0$0, au.. liorizing Partial Payment No. 5,Water Interconnect Project Phase III, to Riley Brous Construction, in the amount of$178, 642.75, (Motion passed 5-0) D. Resolution No. 2006-081: Partial Payrnent<14o 1,.L Ta. n Park/Lake Elmo Heights Water Main, Park Construction: f M/S/P Smith/Johnson-to adopt R961htion No 2006-81, authorizing Partial Payment No. 1,Tablyn Park/Lake Elmofeightsxfydatei 1V1ain,to Park Construction, in the amount of$627,532.95. (Motion pad`5-0) Q- - ;, E. Resolution No.2006 082: � and Bid for 2006 Overlays: M/S/P Smith/John ail to adapt Resolution No. 2006-082, awarding bid to Valley Paving, Inc., in demount of$ 48,318.00. (Motion passed 5-0) 5. FINANCE: None-- i 6. NEW BUSINESS: Nohe 7. MAINTENANCE/PARIMR.E/BUILDING: A. Building Deat. Update: Jim McNamara Building Official McNamara reported that new residential starts were slow. He reminded the audience that heating systems should be checked and repaired prior to winter. Wood burning fireplaces and chimneys should also be inspected and cleaned if necessary. B. Fire Dept. Update: Chief Malmquist Fire Chief Malmquist informed Council that the Dept. visited three neighborhoods on National Night Out. He also thanked everyone for supporting the Pancake Breakfast during Huffn'Puff days. Please remember that new members are always welcome and needed LAKE ELMO CITY COUNCIL MINUTES DRAFT AUGUST 15, 2006 3 DRAFT Fire Chief Malmquist introduced the three newest members: Paul Jorgensen,Noah Malmquist and Brad Asplund, and requested they be placed on probation. M/S/P Smith/DeLapp —to approve Paul Jorgenson,Noah Malmquist and Brad Asplund as probationary members of the Lake Elmo Fire Dept. (Motion passed 5-0) 8. CITY ENGINEER'S REPORT: A. Island Cul-de-Sacs in Tablyn Park TKDA Engineer Stempski informed Council that a survey was conducted with the residents on 27th Street North (three) and 27`h Street Court North(two), requesting their input regarding landscaped center island cul-de-sacs. The three questions per the resident survey were: 1) Are they in favor of a landscaped center island cul-de-sac? 2)Would they help plant and maintain? 3) What is their opinion on the City posting the cul-de-sacs "No Parking"? The three residents on 27fh Street Court North were: n favor and would help plant and maintain the island cul-de-sac. One resident was: favor, one opposed the j parkin restriction, and one suggested posting "No Par king" n one side only. One lot on the 27t Street North cul-de-sac was currently vacant, and at%ec7 was not in favor of the landscaped center island. Council and Staff discussed various options of to \maintenance vegetation, the paving of E curb and gutter, and the alternative of a rain garden applzcraton. f M/S/P Conlin/DeLa to direct Staff to are laps for he cul-de-sac at 27fh Street pp- l� p,> ,,p x. North,and work with the three residents on 99rb and egeta6"' design. (Motion passed 5-0) k I 9. .PLANNING,LAND USE ZONING: A. Resolution No..20 60 83: Va .ance for Septic Drainfield• 8320 Hidden Bay Trail, Swanson: - The City PIanner repAor..:.,.t the'X.Ianning Commission recommended approval of the variance from dra T field setbck st ards. The applicant seeks a variance from a variance from drainfield setbacstandards to the property line (3 feet where 10 feet is required) and an existing detached gee(3 feet where 20 feet is required). The variance relate to the applicants' failing septic syst�mg needing a new drainfield in proximity of the existing drainfield. No reasonable alternative location was available for the new drainfield. M/S/P Johnston/Johnson—to adopt Resolution No. 2006-083, approving the septic system setback variance at 8320 Hidden Bay Trail. (Motion passed 5-0) B. Resolution No. 2006-084: CUP/Site Plan for VeterinM Clinic in GB Zone 11051 Stillwater Blvd.-Dr. John Baillie and Gard Hart The City Planner reported that at the August 14, 2006, Planning Commission meeting, the applicant proposed relocation of the veterinary clinic from its present Lake Elmo Avenue location to the former Harty Insurance building on Stillwater Blvd. Applications for a Conditional Use Permit to locate the veterinary clinic in the GB zone and a Site Plan to modify the parking arrangement on the site have been presented to the City. A previously approved Site Plan (2005)to enlarge and remodel this site has been LAKE ELMO CITY COUNCIL MINUTES DRAFT AUGUST 15, 2006 4 DRAFT abandoned those applicants. He reported that the Planning Commission recommends approval of the Conditional Use Permit and Site Plan subject to several conditions. M/S/P DeLapp/Johnson—to adopt Resolution No. 2006-084, granting a Conditional Use Permit for Veterinary Services and the Section 520 Site Plan for site modifications to Dr, John Baillie and Gary Harty at 11051 Stillwater Blvd, based on Findings and recommendation of the Planning Staff Report and plans Staff dated August 9,2006, and with the nine Conditions in the Planning Staff Report. (Motion passed 5-0) C. Resolution No 2006-085: Final Plat of Eagle Point Business Park: Resolution No. 2006-086: Shoreland Variance and Section 520 Site Plan for C &C North American: The City Planner reported that the Planning Commission unanimously recommended approval of a Section 520 Site Plan and Shoreland variance for construction of a 25,000 square foot office/showroom building on a 2.04 acre parcel of the Eagle Point Business Park. The approval recommendation included eight design relatcl conditions involving parking and stream bank landscape mitigation. He also reported that the Planning Commission recommended approval of the final platting of Eagle Point Business Park Outlot C as Lot 1. ' ck 1,Eagle Point Business 6th Addition. '' I. M/S/P DeLapp/Smith—to adopt Resolution No. 2006 085, approving the Final Plat of Eagle Point Business Park 6 Addition. (1 ftv. passed 5,, M/S/P DeLapp/Smith—to adopt Resolution Rio 206b 0$6 'approving the Section 520 Site Plan for C &C North America a #. Shoreland variance on Outlot C,Eagle Point Business Park,with the addit'o00 condalt.ion as Tollows: Comply with the Business Park District Performance Standa s wxth xespect to exterior surfaces. (Motion passed 5-0) D. A postolic Bible> huroh Site :.Comprehensive Plan Amendment&Rezoning: :. M/S/P Sr ith/Conhri. to tablet items.at the request of the property owner until the September 5, 204 Council MeetZng, at which time the Apostolic Bible Church will be prepared to make a'Statement. (Motion passed 5-0) E. Zoning Ordinance Interpretation—Non-Conforming AG Accessory Building: The City Planner reviewed with the Council the current Zoning Ordinance language regarding the allowable accessory building square footage in the various zoning districts. He reported that there was disagreement as to exactly how to interpret the language of the Non-Conforming AG zoning portion the accessory building standards as to whether the total allowable accessory building area is a sum of two buildings or each of two buildings. The Planning Commission recommended an interpretation as each of two buildings. WS/P DeLapp/Johnson—to approve the interpretation of the terns "total area"contained within the"Agricultural—Non-conforming"paragraph of the table in Section 300.07 Subd, 4.B.2.b. of the City code to mean area of each of two buildings rather than an area as the sum of two buildings for both acreage levels. (Motion passed 5-0) LAKE ELMO CITY COUNCIL MINUTES DRAFT AUGUST 15,2006 5 DRAFT Staff agreed to pursue the necessary language changes in the Zoning Ordinance to clearly reflect the foregoing interpretation ordinance. F. Ordinance No. 97-176: Lateral Water Main Connection, Ordinance No. 97-177• Lateral Water Main Connection Charges for Phases I and H: ~� The City Planner explained the differences between trunk water charges and lateral water charges. The City Planner that the existing Code is confusing and inaccurate. He said that the Staff recommends adoption of the two ordinances: one to re-word the Code regarding WAC/lateral water charges, and one to establish water lateral charges for the Interconnect Projects I and H. The Council directed that the ordinances clearly specify that any additional charges added to deferred connections reflect the City's costs to carry, such as interest on bonds sold. MIS/P DeLapp/Johnson—to adopt Ordinance No. 97-176, amending Chapter 600 of the City Code regarding charges for connection to City water. (Motion passed 5-0) M/S/P DeLapp/Johnson—to adopt Ordinance No. 97-177,: ablshrng lateral charges for City Water Interconnect Projects I and 11. (Motion passed> -0) } 10. CITY ATTORNEY'S REPORT: None 11. CITY ADNHNISTRATOR'S REPORT: x t A. Tank Industries and Water Tower 466te, The City Administrator reported to Council e sclutof the proposed repair of the shaft and it being structurally sound. The City Adixustrator Md Engineer confirmed that a ' special ring had been designed to correct the o of--round issue, and the repair work has been approved by TKDA. The work will carry total of a 10-year warranty, with S years maintenance after the tank is;at full capacity A1Einspections will be completed by an independent contractor. B. Old Village Plans--update >.,, The City Plannef.'iformed Council that a meeting with the Planning Team was scheduled for Friday, August 4j,2O06 He*ill report to Council about the status of the Village Area Plans at the September S,2006, Council meeting. 12. CITY COUNCIL BUSINESS AND REPORTS: A. Mayor Johnston continues to work on AMM committees and community development. St. Croix Regional Family Center survey conducted and the location will be announced September 13, 2006. There is no tax burden to the city selected, and a YMCA would be built a few years later. Council discussed the question of which school districts were surveyed and if it would be impact the site selection process. B. Council Member Conlin: None C. Council Member DeLapp: Noted that an amendment to State Statutes regarding annexation passed the 2006 Legislature, requiring both cities' approval where LAKE ELMO CITY COUNCIL MINUTES DRAFT AUGUST 15,2006 6 e DRAFT detachment from one city and concurrent annexation to another city is petitioned. In the past a single city coveting the land/tax base of a neighbor could petition and have annexation approved without the consent of the city that would lose the lands.He observed that this legislation appeared to be a change of course for the Legislature by inserting more local autonomy in city/city annexation issues, and that,perhaps, is a signal that the Legislature may be more responsive to local autonomy issues involving the Met Council, i D. Council Member Johnson: None I E. Council Member Smith: None Meeting adjourned at 9:12 p.m. CLOSED SESSION: Lake Elmo vs. Sessing Resolution No. 2006-079: Approved Claims Resolution No. 2006-080: Partial Payment No. 5,Wa ;::A, terconnect Project Phase III, Riley Brothers Construction Resolution No. 2006-081: Partial Payment Nfl. 1'9Tlylyn Pak/Lake Elmo Heights Water Main,Park Construction Resolution No. 2006-082: Aw BxI for 2a0 Overlays to Valley Paving, Inc. Resolution No. 2006-083. A roved S tic Dram Field Setback Variances at 8320 .:.. f Hidden Bay Trail(John and aana Suarcerflet construction) I Resolution No. 2006-084: Gratdonditttrlal Use Permit/Site Plan at 11051 Stillwater Baulevardt Lo a Veterinary Clinic .,,s Resolution No. 20 85: Apioved l rnal Plat of Eagle Point Business Park 6t'Addition Resolution No. 2 A6-086: Appaved y ariance and Site Plan for C &C North America Ordinance No. 97 1&Approve Established Lateral Water Main Charges Ordinance No. 97 1d Trunk Water Facility and Lateral Water Main Charges LAKE ELMO CITY COUNCIL MINUTES DRAFT AUGUST 15, 2006 7 APPROVED AS AMENDED AUGUST 15, 2006 CITY OF LADE ELMO CITY COUNCIL MEETING AUGUST 2, 2006 L AGENDA 2. MINUTES: July 18,2006 3. PUBLIC INQUIRIES/INFORMATIONAL: A. PUBLIC INFORMATIONAL: B. PUBLIC INQUIRIES: (1) EBI Drilling and Parks Construction—Directional Boring Extra Costs 4. CONSENT AGENDA: A. Approving Claims: Resolution No. 2006-073 B. Request from Meehan Family for an Extension of Time to Record Final Plat C. Election Judges for Primary and General Election: Resolution No. 2006-074 D. Roadside Landscaping Partnership Program: Resolution No. 2006-075 E. 2006 MSA Resurfacing: Approve PIans and Specs and Authorize for Bids: Resolution No. 2006-78 5. FINANCE: A. Budget.Schedule 6. NEW BUSINESS: None j 7. MAINTENANCE/PARK/FIRE/BUILDING: A. Parks Dept.: (1) Parks Plan Consultant Selection: Resolution No. 2006-077 8. CITY ENGINEER'S REPORT: A. Easement for Northern Watermain 9. PLANNING,LAND USE&ZONING: A. Garage Forward of Principal Structure,5487 Jamaca Avenue: Resolution No. 2006-076 B. C &C North American—Site Plan: Resolution and Shoreland Variance: Resolution (Removed) and Replaced with Hovanian Homes discussion 10. CITY ATTORNEY'S REPORT: 11. CITY ADMINISTRATOR'S REPORT: 12. CITY COUNCIL REPORTS: A. Acting Mayor Smith B. Council Member DeLapp C. Council Member Johnson REMINDER: CIC Meeting on August 9, 2006, at 7:00 pm. LAKE EL.MO CITY COUNCIL MINUTES AUGUST 2,2006 1 APPROVED AS AMENDED AUGUST 15, 2006 L 4r Acting Mayor Smith called the Council meeting to order at 7:00 p.m. in the Council Chambers. COUNCIL MEMBERS PRESENT: Johnson and DeLapp. STAFF PRESENT: City Administrator Rafferty, City Planner Dillerud, Finance Director �F Bouthilet, City Engineer Frew, City Attorney Filla, and Recording Secretary Freeman. OF i. Pledge of Allegiance 1. AGENDA: i i Additions: 3(C) Size of Accessory Building in AG Zone; Replace 9B with Hovanian Homes; Removals: Item 9B: return to the August 15, 2006, City Council meeting. MIS/P DeLapp/Johnson—to approve the August 2, 2006, City Council Agenda. (Motion passed 3-0) 2. MINUTES: M/SIP Johnson/Smith--to approve the July 18, 2006, City Council minutes. (Motion passed 2-0:1 DeLapp Abstained, did not attend meeting) 3. PUBLIC INQUIRIES/INFORMATIONAL: A. Public Informational: Washington County Sheriff Candidate Pete Crum introduced himself to the Council. Leslie Zell, 8920 27h Street, had the following questions regarding the water project: 1) Who is inspecting? 2)Why are they starting so quickly? 3) Communication? 4)Road closures to residents - road is impassable, causing damage to vehicles? 6)Will the road be fixed and maintained? 7) Are any new wells being drilled? 8) Will wells be capped? Why was equipment brought in so late at night? 9)How many times will the road be dug up? 10) Conflict of interest in the bidding procedure? The City Engineer and City Administrator addressed his concerns. David Dehiner and Barbara Lund, 8860 27t' St. Ct. N., stated that communication to the residents regarding the Tablyn Park water and street projects was extremely poor. They expressed concern with notification to the residents,inability to drive to their homes, and equipment being utilized that is causing damage to their home. Warren Buck, 8905 27th St., questioned the Minnesota Department of Health testing of his well. He reported that even though he believes his well was not tested,MDH sent him test results that showed contamination of the well. He asked the Council to have a water test made downstream from his personal carbon filter. He stated that if his water is found to be clean of chemicals, he desired to retain his well. The City Administrator Rafferty stated that he would follow up regarding better communications to the residents, and clarification of the well tests results. LAKE ELMO CITY COUNCIL MINUTES AUGUST 2, 2006 2 } APPROVED AS AMENDED AUGUST 15, 2006 Kregg and Paula Hurt, 5751 Hytrail Ave., asked for a time frame regarding their septic permit approval. City Engineer Prew stated the remaining tests had been received and a meeting would be scheduled for next week. B. Public Inquiries: (1)EBI Drilling&Parks Construction-Directional Boring Extra Costs: Marc Allen,Project Manager for Park Construction addressed the Council apologizing for any inconvenience caused to TabIyn Park residents. He reminded the Council that this project entails about 30,000 feet of water pipe installation as well as roadway mill and overlay together with installing water services to about 80 homes in TabIyn Park. Terry Anderson, Vice President of EBI Drilling, advised the Council that his firm is of the opinion that the Tablyn Park construction contract allowed the deposit of water line boring materials at the Heights Park stockpile area. He stated that the City's order to not use the Heights Park site for boring materials was in violation of the contract and that EBI Drilling would be filing a claim for additional payment reflecting the extra costs EBI was incurring for transport of the boring materials to another location for disposal. Attorney Filla advised the Council that there is a process in the construction contract that addresses claims such as those made by EBI Drilling. It would be in the best interests of the City to address this matter using that process rather than direct City Council intervention as Mr. Anderson appears to request. It was the consensus of the Council to direct Staff to pursue the claims of EBI Drilling through the contract dispute resolution process. (2) AG Interrretation: George Dimmick, 8465 Demontreville Trail, requested the Council remove the Non- conforming.AG zoning accessory building size interpretation from the table since he understood that the City Planner and City Attorney now do not think this matter relates to any ongoing litigation. The City Attorney and City Planner indicated their concurrence with Mr. Dimmick's statement. M/S/P Johnson/DeLapp— directed Staff to place the Non-Conforming AG accessory building interpretation on the August 15, 2006, Council Agenda. (Motion passed 3-0) 4. CONSENT AGENDA: A. Resolution No. 2006-073: Approving Claims: M/S/P DeLapp/Johnson—to adopt Resolution No. 2006-073 approving Claims Numbers 338,339,DD822 through DD834, 29439 through 29454, were used for Staff Payroll dated July 20, 2006;claims 340,29455 through 29493,in the total amount of $406,796.16. (Motion passed 3-0) B. Request from Meehan Family for an Extension of Time to Record Final Plat: LAKE ELMO CITY COUNCIL MINUTES AUGUST 2, 2006 ' 3 APPROVED AS AMENDED AUGUST 15, 2006 Staff reported that Torre Pines was given preliminary plat approval July 1998 and final plat approval for all but four lots in September 1998. The City was informed at that time that Mr. Meehan would continue to live in the existing home on the unplatted 10 acres and that the final plat for these four lots would not be done until some time in the future. The Meehan's are requesting another one-year extension. City Code allows for this I' extension,but requires Council approval on a yearly basis, as has been done every year since 1999. M/S/P DeLapp/Johnson—to grant the Meehan's a one-year extension of the Final Plat of Torre Pines, specifically the parcel now shown as Lot 15. (Motion passed 3-0) j C. Resolution No. 2006-074: Election Judges for Primary and General Election: M/S/P DeLapp/Johnson—to adopt Resolution No. 2006-074, appointing Election Judges for the September 12, 2006, Primary Election the November 7, 2006, General Election. (Motion passed 3-0) D. Resolution No. 2006-075: Roadside Landscape Partnership Program: M/S/P DeLapp/Johnson—to adopt Resolution No. 2006-075, authorizing Application and Primary Contact Person for MNDot Community Roadside Landscaping Partnership Program. (Motion passed 3-0) E. Resolution No. 2006-078: Approve Plans and Specifications and Ordering Advertisement for Bids - 2006 MSA Resurfacing (45`" Street, Julep Avenue and 47t1' Street M/SIP DeLapp/Johnson—to adopt Resolution No. 2006-078, approving Plans and Specifications and Ordering Advertisement for Bids 2006 MSA Resurfacing - 45`11 Street, Julep Avenue and 47 h Street, (Motion passed 3-0) 5. FINANCE: A. Budget Schedule: Finance Director Bouthilet provided Council with the 2007 Budget Calendar. Staff has been meeting weekly and the budget will be discussed at the August 8, 2006, Council Workshop. 6. NEW BUSINESS: None 7. MAINTENANCE/PARIUKRE/BUILDING: A. Parks Dept.: (1) Resolution No. 2006-077: Parks Plan Consultant Selection: The City Planner reported that the Park Commission and Council interviewed three consulting firms at the July 17, 2006, Park Commission meeting. At a Special Parks Commission meeting on July 25, 2006, the Commission adopted a recommendation to \� the City Council that the firm TKDA be contracted to complete the update of the 1990 Park System Plan. t LAKE ELMO CITY COUNCIL MINUTES AUGUST 2,2006 4 � .1 APPROVED AS AMENDED AUGUST 15, 2006 M/SIP Johnson/Smith—to adopt Resolution No. 2006-077, approving the selection of TKDA as consultant for the Park System Plan Update, and authorizing the Mayor and City Administrator to enter into a contract for services. (Motion passed 2-1: DeLapp believes the City has enough information on hand and people to evaluate this information to complete a Park Plan update without hiring a consultant. The City doesn't need to spend more money on the completion of the 1990 Park System Plan. Park usage/assets need to be clearly defined, and future needs anticipated which can be accomplished without.consultant assistance and expense.) 8. CITY ENGINEER'S REPORT: A. Easement for Northern Watermain: City Engineer Prew informed Council that 2 appraisals have been received for the two easements required from the Bergman's. He requested Council approval to schedule a meeting to present offers to the property owners based on the appraisals. M/S/P Johnson/DeLapp—to direct Staff to negotiate for the Northern Watermain Easements with the Bergman's in accordance with the appraisal. (Motion passed 3-0) 9. PLANNING,LAND USE &ZONING: A. Resolution No. 2006-076: Garage Forward of Principal Structure, 5487 Jamaca Avenue(Landsem): The City Planner reported that the property owner at 5487 Jamaca Blvd had applied for a building permit to convert an existing 2-car garage to living area, and construct a detached 3-garage nearer the front lot line than the principal structure, i M/S/P DeLapp/Johnson—to adopt Resolution No. 2006-076, approving location of a detached garage structure nearer the front lot line than the principal structure at 5487 Jamaca Avenue per plans Staff dated July 27, 2006. (Motion passed 3-0) B. C&C North America: Resolution No. 2006-077—Site Plan,• Resolution No. 2006-078—Shoreland Variance: (Removed) The City Planner informed the Council that C &C North America had requested that the Section 520 Site Plan and Shoreland Variance requests be withdrawn until the August 15, 2006, Council meeting. B. Hovnanian Homes; Council Member DeLapp stated that he believes that Hovnanian Homes received the wrong message following their presentation of a proposed project at a recent Council Workshop. Hovnanian apparently understood from that unofficial meeting that the Comp. Plan amendment to accelerate sewer staging to accommodate their project would be approved by the Council if certain plan modifications were made. He reported that Hovnanian has since met twice with neighbors to the site on which the Hovnanian proposes the project where more modifications were suggested. He stated that when Council Members and site neighbors suggest plan modifications, a developer assumes the project will be approved by the City and concurred in by neighbors if that modification is made. He observed that Hovnanian has not applied for any City approvals, and he LAKE ELMO CITY COUNCIL MINUTES AUGUST 2,2006 6 • i APPROVED AS AMENDED AUGUST 15, 2006 objects to the proposed project being addressed outside of any formal City review process. The City Planner reported that Staff has not been contacted by the builder since the r neighborhood meetings. 10. CITY kTTORNEY'S REPORT: None 11. CITY ADMINISTRATOR'S REPORT: None 12. CITY COUNCIL REPORTS: A. Acting Mayor Smith thanked the Fire Dept. and Washington County Sheriff's Office for participating in their Neighborhood Night Out last Saturday. B. Council Member DeLapp reminded everyone why they got placed on the agenda, be aware of events, meetings and decisions being made. I C. Council Member Johnson stated she had attended the Green Acres National Night Out, and everyone received some great pointers and safety tips. i REMINDER: Council Workshop on August 8, 2006, at 6:00 pm CIC Meeting on August 9, 2006, at 7:00 pm Meeting adjourned at 8:40 p.m. Resolution No. 2006-073: Approved Claims Resolution No. 2006-074: Approved Election Judges for Primary and General Elections Resolution No. 2006-075: Approved Roadside Landscaping Partnership Program Resolution No, 2006-076: Approved Garage Forward of Principal Structure--5487 Jamaca Avenue (Landsem) Resolution No, 2006-077: Approved Selection of TKDA as Parks Plan Consultant Resolution No. 2006-078: 2006 MSA Resurfacing: Approve Plans and Specs and Authorize for Bids LAKE ELMO CITY COUNCIL MINUTES AUGUST 2,2006i 6 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-094 A RESOLUTION CONGRATULATING LAKE ELMO BANK ON ITS 951h ANNIVERSARY WHEREAS, the Lake Elmo Bank has continuously served the business and resident financial needs in the East Metro Area since 1911, and. WHEREAS, the Lake Elmo Bank has been, and continues to be, an outstanding corporate citizen of Lake Elmo. NOW THEREFORE BE IT RESOLVED by the Lake Elmo City Council that it should and hereby does congratulate the owners and employees of the Lake Elmo Bank on 95 years of service to the community. ADOPTED by the Lake Elmo City Council this 51h day of September, 2006. Dean A. Johnston, Mayor ATTEST: Martin A. Rafferty, City Administrator y; f� iF �m - s � o IF � � o RV o c� =3f {' i y31 �j i,- izt'`++�75�'I{^� 4 iY F � k "'1 S �J e' i t r 4 n ct e rs� l J cn a) C: 4) r rrsa rrrrra V ............ 1 44 i,7 k T 1 CD ..0 3 r 0 C C� 0E 4-4 C: � a� a� ® 4) ; ° C: s-- •0 r0 40. 1 ® .� Q, ® - •-+ C m r eon CD Cu CY) 4) CU i 00 c: r--- C/) - ' ssc IeVM'q� ru t C: — � C: Lu 4-j 0 C: a) `0 4-� 4-a ® 0 C: YA . CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-087 RESOLUTION APPROVING CLAIMS BE IT RESOLVED THAT Claim Numbers 343, 344, DD848 through DD870, 29560 through 28587, were used for Staff Payroll dated August 17th, 2006; Claim Numbers 345, 346, DD871 through DD874, 29588 through 29598, were used for Staff Payroll dated August 31 st, 2006; claims 347, 29599 through 29653, in the total amount of$991,968.60 are hereby approved. ADOPTED, by the Lake Elmo City Council on the 51h day of August, 2006. Dean A. Johnston Mayor ATTEST: Martin J. 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Qh OF) Wt- en � oOGCV � oocg yd O U � v�i � " —aS MoM00M0r- " 0M0o Z v1 N OIn m � U� MIn0000lNO U o 00MN � NMNNVI "a rn 'G 'UO V1 v'1 ul h O Vl h 'd' cn tD 61 O, y a an csN °h' sa y q `Cv, In +n •fl `4 `p `q `n � � > h ? 0 7 V) InintnV) +nv, vi tntnW) CITY OF LAKE ELMO 2006 BILLING SUMMARY MONTH 11135 11140 11145 11150 11155 11161 TOTAL Administration Criminal Pros Public Imp.Pro Community Aev Civil Liti ation Auto Forfelture Jan $2,381.27 $3,516.24 $363.00 $1,821.52 $135.00 $8,217.03 Feb $1,364.70 $4,674.62 $572.96 $616.00 $1,997.00 $5.00 $9,130.28 March $1,160.50 $3,682.65 $3,301.50 $381.50 $280.75 $243.00 $9,049.90 April $1,921.11 $3,948.44 $1,887.50 $331.61 $486.00 $121.50 $8,696.16 May $2,186.56 $3,406,51 $586.00 $228.65 $1,768.38 $148.50 $8,324.60 June $1,638.59 $4,415.02 $1,089.03 $429.00 $2,933.28 $780.00 $11,284.92 July $1,983.96 $4,043.37 $1,616.00 $275.64 $2,549.50 $262.50 $10,730.97 Aug $0.00 Sept $0.00 Oct d $0.06 Nov $0.00 Dec $0.00 Totals $12,636.69 $27,586.85 $9,052.99 $2,625.40 $11,836.43 $1,695.50 $65,433.86 t Ii I I i I 1 8/14/2006 P TERRSO Sulte 300 N, (651)291-8955 50 East Fifth Street -T R� r\�/ �r (651)226-1753 facsimile St.Paul,MN 5510I.l 197 'PN l.JJ.�R l!I.�A l Y Federal Taa ID#41-0991'098 9 P P P Page: 1 CITY OF LAKE ELMO 07/31/2006 3800 Laverne Avenue North ACCOUNT NO. 11135M Lake Elmo MN 55042 FEES EXPENSES ADVANCES BALANCE 11135-920001 Administration 1, 980.00 3. 96 0.00 $1, 983. 96 I I THIS STATEMENT IS 1319E AND VAYABI.E To THE END OF THE MONTH, PAVME14TS RECEIVIED AFTER THE LAST DAY DT THE 11ROt+TH WILL BE CREDITED TO THE NEXT MONTH's STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 300 P&TERSCN (6511 291.8955 St. au MNifth Street FR� BERG /g ��,T Feder all 228-1753 facsimile Tax[D#41-0991098 St.Paul,MN 55 10 I-!197 1`d 1l�1 V 0 a S i Page: 1 CITY OF LAKE ELMO 07/31/2006 3800 Laverne Avenue North ACCOUNT NO. 11140M Lake Elmo MN 55042 FEES EXPENSES ADVANCES BALANCE 11140-030001 Misc Prosecutions 2, 670.00 17 ,12 0.00 $2, 687.12 11140-030202 Emery, Michael P. J DAS, possess drug para 48.75 O. DO 0.00 $48.75 11140-040015 Garibay, Marcella DAR 45.00 0.00 0. 00 $45.00 11140-050133 Rassmussen, Lana Marie DAS, no insurance 45.00 0.00 0.00 $45.00 11140-050141 Lee, Dasvis terroristic threats 71.25 0.00 0.00 $71.25 11140-050155 Friedrich, Donald P. no seat belt, no insurance 45.00 0.00 0.00 $45.00 111.40-050243 Podgorski, Scott F. fail to maintain improvements 22.50 0.00 0. 00 $22.50 11140-060029 Zawieruszyski, Agnieszka DAS, no front license plate 105.00 0.00 0.00 $105.00 THIS STATEMENT IS DUE AND PAYABLE TO THE END OF THE MONTH. PAYMENTS RECEIVED AFTER THE LAST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT M®NTH'S STATEMENT, PLEASE RETURN GIVE COPY OF STATEMENT WITH PAYMENT. Suite 300 'P !-11 RS(D V (6511 291-8955 50 East FifthStreet FP]� /[ ' BER (651)228.1753 facsimile St.Paul,1\hN 5510£-I!97 (`'��/� G Federal Tax ID#A£-0981098 a e e e Page: 2 CITY OF LAKE ELMO 07/31/2006 ACCOUNT NO. 11140M FEES EXPENSES ADVANCES BALANCE 11140-060040 Stevens, Michael L. 3rd degree DUI, DAC 48.75 0.00 0.00 $48.75 11140-060042 Ohs, Phillip Clayton 3rd degree DUI 48.75 0.00 0.00 $48.75 11140-060065 Martinez, William J. 4th degree DUI, 4th degree .08 45.00 0. 00 0. 00 $45. 00 11140-060069 Combs, Robert Wayne no proof of insurance 48.75 0.00 0.00 $48.75 � 11140-060111 Kluclt, Matthew John DAS 48.75 0.00 0. 00 $48.75 11140-060119 Hoggarth, Todd Richard GM-test refusal, 3rd degree DUI 22.50 0.00 0.00 $22.50 11140-060122 Cuevas, Raul J. 4th degree DUI 48.75 0.00 0. 00 $48.75 11140-060124 Nolan, Jolene Anne 4th degree DUI, speed 48.75 0.00 0.00 $48.75 11140-060131 Kelly, Bryan Paul DAS, poss drug Para, mj in my 48.75 0.00 0. 00 $48.75 ,j,HH3 STAh'€r--MENT IS DUE AND PXYABLE To THE END Of THE MONTH. PAYMENTS RECEEVED U TER THE LAST DAY OF THE MONTH WILL HE CREDITED TO'rHE NEE RT lQl ONTII'E STATEMENT. PLEXSE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Suite 900 _ PRE , _ (651)291-8955 St Cast Fifth Street Rj �, �y 1 B1 RGM R N T (65 i)228-1753-0991098 St.Pawl,MN 55101-1 1971+[L�,S`tl\V/lA( Qd 1L1].iL\VI Federal Tax I #41-099f048 s o ® e Page: 3 CITY OF LAKE ELMO 07/31/2006 ACCOUNT NO. 11140M FEES EXPENSES ADVANCES BALANCE 11140-060132 Miranda, Rudolph M. DAS, no insurance 45.00 0.00 0. 00 $45.00 11140-060133 Boss, Nicole Grace no insurance 45. 00 0.00 0.00 $45. 00 11140-060134 Carlson, Michael P. fail to apply for DOT # 45. 00 0.00 0.00 $45.00 11140-060135 Kammerer, David D. 3rd degree DUI, 3rd degree . 08 60.00 0. 00 0.00 $60.00 11140-060136 Thorsheim, Laurie no proof of insurance 5.00 0. 00 0.00 $5.00 11140-060140 Degidio, Donald Nickolas assault 5.00 0.00 0.00 $5.00 11140-060141 Ardion, Ulyn 4th degree DUI 50.00 0. 00 0.00 $50.00 11140-060145 Flascher, Tracy Lynn 4th degree DUI, 4th degree .08, expired DL 35.00 0. 00 0.00 $35.00 11140-060146 Brine, Carla Ann 4th degree DUI 42.50 0.00 0. 00 $42.50 THIS STfAFEMENT IS DUE LAND PAYABLE TO THE END OF THE MONT14. PAYMENTS RECEIVED AFTER THE BLAST 1�1�4'gY OF THE MONTH WILL BE CREDITED TO THE NEXT�A�/1g�ARi'�1`gllf�i�'9S STATElF P-NT. PLEASE RETURN ONE COPY OF STATEMENT WITH�H PAYMENT. Suite300 FI FE, .F I �.sl V 50Bast Fifth Street — ---� • dy-� , N (6 51)291-8955 22 -1753 facsimile St. Paul,MN 55 1 01-1 1 97 FRA t 'BE G V 1 Federal) ede al)Tax ID#41-099 098 Page: 4 CITY OF LAKE ELMO 07/31/2006 ACCOUNT NO, 11140M FEES EXPENSES ADVANCES BALANCE 11140-060147 Olson, Robert Michael DAC, escape MV tax 10.00 0.00 0.00 $10.00 11140-060149 Morreale, Jay Benjamin 3rd degree DUI 60.00 0.00 0.00 $60.00 11140-060150 Huber, Ryan 911 interference 60.00 0.00 0.00 $60. 00 11140-060151 Olson, Jordan Scott 2nd degree test refusal, 2nd degree DUI 97.50 0.00 0.00 $97.50 11140-060155 Bentley, Clinton John 4th degree DUI, 4th degree .06 5.00 0. 00 0.00 $5.00 4,026.25 17.12 0.00 $4, 043.37 THIS STATEMENT IS DUE ANU PAYABLE TO THE}>1W OF THE MONTH, PFiS!hIENTS RECEIVED AFTER THE LAST DAY OF TIRE m3.9Nru WILL BE CREDIT•E73 TO THE NEXT M®li]'Y`H'S^S'Tf4.'1'EMEN T. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. Y Suite 300 __ P. ER .' 1. V 50 East Fifth Street —" _ _ 1 51)facsimile /( "n"E�"gG � (65l)228-1753 facsimile St.Paul,MN 551p1-1197 ��/� d' Federal Tox ID#41-0991098 ' 6001,111. 8 6 i Page: 1 CITY OF LAKE ELMO 07/31/2006 3800 LAVERNE AVENUE NORTH ACCOUNT NO. 11145M LAKE ELMO MN 55042 FEES EXPENSES ADVANCES BALANCE 11145-040003 WATER SYSTEMS CONNECTION 884 .00 0.00 0. 00 $884 .00 11.145-050001 PUBLIC WORKS BUILDING 44 .00 0.00 0. 00 $44.00 11145-050002 CENTRAL WATER TOWER I 390.50 0.00 0.00 $390.50 I 11145--060001 TABYLN PARK-LE HEIGHTS WATER CONNECTION 297.50 0.00 0.00 $297 .50 1, 616.00 0.00 0.00 $1, 616.00 THIS STATEMENT 6S DUE AND PAYABLE TO THE END OF THE MONTH. PAYMENTS RECEIVED AFTER THE LAST nAY OF THE MONTH WILL HE CREDITED TO THE NEXT MONTHi's STATEMENT. PLEASE RETURN ONE COPY OF STATEMENT WITH PAYMENT. i9,4 a 300 __ __ 1651)291-8955 50 East Flfth Street �" (651)228-1759 facsimile St.Paul,MN 55101.1197 Federal Tax ID#41-0991098 Page: 1 CITY OF LAKE ELMO 07/31/2006 3800 Laverne Avenue North ACCOUNT NO. 11150M Lake Elmo MN 55042 FEES EXPENSES ADVANCES BALANCE 11150-060003 HIDDEN MEADOWS - PRELIMINARY PLAT 165.00 0.00 0.00 $165.00 i 11150-060006 R.J. RYAN CONSTRUCTION SITE PLAN OFFICE-SHOWROOM i 33.00 0.00 0.00 $33.00 11150-990006 Carriage Homes Development 77 .00 0. 64 0.00 $77.64 3 ' E 275.00 0.64 0.00 $275. 64 s TIEHS STATEMENT US 'DUE IkN)FD PAYABLE TO TIME END OF THE R1UON'ltH. PAYME,P+TS RECFIVED AFTER THE 5.f4,ST DAY OF THE MONTH WILL BE CREDITED TO THE NEXT Rl3OIVTH'S STAXETAFNTT, PLEASE "FTURN ONE COPY OF STATEMENT WITH PAYMEN ka Suite 300 � _ _ (651►291-8955 (651)228-1753 facsimile 50 East Fifth Street -0991098 St.Paul,MN 5510 f-1197 Federal Tax ID#A I0991098 eBERGMAN Page: 1 CITY OF LAKE ELMO 07/31/2006 3800 LAVERNE AVENUE NORTH ACCOUNT NO. 11155M LAKE ELMO MN 55042 FEES EXPENSES ADVANCES BALAWE 11155-040002 Lake Elmo v. Sessing 2,149.50 0.00 400. 00 $2, 599.50 i 1 I s THIS STATEMENT 115 DUE AND PAYABLE To THE END OF THE MONTH. IPAYMENITS RECEIVED AFTER THE LAST'DAT OF THE MONTIR WALL BE CREDITED TO THE NEXT MONI'IIH'S STATEMENT- PLEASE RETURN 01%TE COPY OF STATEMENT WITH PAYMENT. Suite AT E Suite 300 50 East Fifth Street (651)291-8955 50 Paul,Fifth StreetI 197 ERGMAN._a.....�..—,�.__.. (651►228.1753 facsimile Federal Tax 1p#41-0991098 Page: 1 CITY OF LAKE ELMO 07/31/2006 3600 LAVERNE AVENUE NORTH ACCOUNT NO, 11161M LAKE ELMO MN 55042 FEES EXPENSES ADVANCES BALANCE 11161-050007 Skoglund, Jon Michael vehicle forfeiture 40.50 0.00 0. 00 $40.50 11161-060003 Olson, Michael John vehicle forfeiture 119.50 0 . 00 10. 00 $129. 50 11161-060006 Boggess, Mark Allen vehicle forfeiture 62.50 0.00 0.00 $82 . 50 . 111.61-0.60007 Olson, Jordan Scott vehicle forfeiture 10. 00 0.00 0.00 $10.00 252.50 0.00 10.00 $262.50 THIS STATEMENT AS DUE AND PAYABLE TO THE END OF THE MONTH. PAYMENTS RECI�'B MI)AFTER THE LAST DAY OF TIRE iLflQANTH WILL IM E CRESDA'TED TO THE NEXT MONTHS S STATEMENT. PLEASE RETURN ONE COP' ' OF STATEMENT WITH PAYMENT. T KDA 1500 Piper Jaff ray Plaza .J-. 444 Cedar Street Saint Paul,MN 55101-2140 ENGINEERS•ARCHITECTS•PLANNERS (651)292-4400 (651)292-0083 Fax MEMORANDUM www.tkda.com To: Chuck Dillerud Reference: Escrow Reduction#3 Copies To: Todd Erickson, P. E. Discover Crossing City of Lake Elmo, Minnesota Project No. 13267.000 From: Thomas D. Prew, P.E. Routing: Date: August 29, 2006 The developer is nearing completion of this project. Remaining work is the landscaping, final lift of paving, and some clean-up. I would recommend that escrow be reduced to the amounts listed below: Item Original Amount Work Remaining Site Grading/Turf Establishment $0.00 $0.00 Storm Sewer $310,000.00 $10,000.00 Sanitary Sewer $96,200.00 $5,000.00 Drainfield $250,000.00 $20,000.00 Watermain $318,000.00 $5,000.00 Streets $165,860.00 $32,000.00 Street Signs $1,000.00 $1,000.00 Landscaping $308,000.00 $50,000.00 Subtotal $1,449,060.00 $123,000.00 125% Security $1,811,325.00 $153,750.00 An Employee Owned Company Promoting Affirmative Action and Equal Opportunity TKDA 1500 Piper Plaza 444 Cedar Street Saint Paul,MN 55101-2140 ENGINEERS•ARCHITECTS•PLANNERS (651)292-4400 (651)292-0083 Fax MEMORANDUM www.tkda.com To: Chuck Dillerud Reference: Escrow Reduction Copies To: Tim Freeman Farms of Lake Elmo City of Lake Elmo,Minnesota Comm. No. 13267.000 From: Thomas D. Prew, P.E. Routing: Date: August 29, 2006 The street all have the first lift of bituminous on them. The sewer and watermain have been installed and tested. The site has been seeded, the trails are complete, and the septic system is installed. I would recommend that escrow be required as listed below: Item Remaining Cost Site Grading/Turf Establishment $0.00 Sanitary Sewer $5,000.00 Septic System $20,000.00 Watermain $5,000.00 Storm Sewer $5,000.00 Streets $65,000.00 Trails $2,000.00 Landscaping $5,000.00 Street Signs $0.00 Subtotal $107,000.00 125% Security $133,750.00 An Employee Owned Company Promoting Affirmative Action and Equal Opportunity T n A 1500 Piper treety Plaza 444 Cedar Street Saint Paul,MN 55101-2140 ENGINEERS•ARCHITECTS•PLANNERS (651)292-4400 (651)292-0083 Fax MEMORANDUM www.tkda.com To: Chuck Dillerud Reference: Escrow Reduction#2 Copies To: Todd Erickson, P. E. Sanctuary City of Lake Elmo, Minnesota Project No. 13267.000 From: Thomas D. Prew, P.E. f Routing: Date: August 29, 2006 Most of the paving, utilities, and site restoration is complete. The drainfield has not yet been started. Brown's Creek Watershed District holds the letter of credit on the grading portion of this project. I would recommend that escrow be reduced to the amounts listed below: Item Original Amount Work Remaining Site Grading/Turf Establishment $0.00 $0.00 Storm Sewer $285,209.00 $5,000.00 Sanitary Sewer $132,468.00 $5,000.00 Drainfield $775,000.00 $700,000.00 Watermain $510,339.00 $5,000.00 Streets $488,948.00 $5,000.00 Street Signs $1,000.00 $1,000.00 Landscaping $110,000.00 $110,000.00 Subtotal $2,302,964.00 $831,000.00 125% Security $2,878,705.00 $1,038,750.00 An Employee Owned Company Promoting Affirmative Action and Equal Opportunity TKDA 1500 Piper Plaza 444 Cedar Street ENGINEERS•ARCHITECTS•PLANNERS Saint Paul,MN 55101-2140 (651)292-4400 (651)292.0083 fax www.tkda.com Proj. No. 13593.000 Cert. No. 1(F) St. Paul,MN, August 28 . 20 06 To City of Lake Elmo Minnesota Owner This Certifies that L &M Services , Contractor For 2006 Crack Seal Is entitled to Twenty-Seven Thousand Three Hundred Dollars and 00/100 ($_ 27,300.00) FINAL being 1st estimate for partia4 payment on contract with you dated June 6, 06 Received payment in full of above Certificate. TIDA L & M Services 20 Thomas D. Prew, P.E. RECAPITULATION OF ACCOUNT CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 21,000.00 All previous payments $ - All previous credits Extra No. If Credit No. $ Comp.Change Order No. 1 $ 6,300.00 AMOUNT OF THIS CERTIFICATE $ 27,300 00 Totals $ 27,300.00 $ 27,300.00 $ _ Credit Balance $ There will remaui unpaid on contract after payment ofthis Certificate $ 27,300.007$ 27,300.00 $ _ An Employee Owned Company Promoting Affirmative Action and Equal Opportunity TKDA Engineers-Architects-Planners Saint Paul, Minnesota 55101 PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS FINAL Estimate No. 1 Period Ending August 28 ,20 06 Page I of I Proj.No. 13593.000 Contractor L&M Services Original Contract Amount $21,000 Project 2006 Crack Seal Location City of Lake Elmo,Minnesota Total Contract Work Completed $ 27,300.00 Total Approved Credits $ 0.00 Total Approved Extra Work Completed $ 0.00 Approved Extra Orders Amount Completed $ 0.00 Total Amount Earned This Estimate $ 27,300.00 i 1 Less Approved Credits $ 0.00 j a Less 0 %Detained $ 0.00 3 Less Previous Payments $ 0.00 Total Deductions $ 0.00 l Amount Due This Estimate $ 27,300.00 a Contractor Date L&M Services Engineer Date Thomas D.Pre ",P.E. August 28, 2006 ESTIMATE NO.T(FINAL) PERIOD ENDING DATE: August 26,2006 2006 CRACK SEAL CITY OF LAKE ELMO,MINNESOTA TKDA PROJECT NO,13593.000 ITEM CONTRACT QUANTITY UNIT AMOUNT NO, DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE 1 MOBILIZATION LS 1.00 1.00 $ $ - 2 ROUTE AND SEAL CRACKS OR SAW AND SEAL STREET LB 20,000,00 26,000,00 $ 1.05 $ 27,300.00 TOTAL ESTIMATE NO.i(FINAL) $ 27,300.00 i i a i i CHANGE ORDER T -DA Engineers-Architects-Planners Compensating Saint Paul,MN August 28, 20 06 Proj.No. 13593.000 Change Order No. 1 To L&M Serives for 2006 Crack Seal for City of Lake Elmo,Minnesota You are hereby directed to make the following change to your contract dated June 6 .20 06 . The change and the work affected (-hereby is subject to all contract stipulations and covenants. This Change Order will(increase)(deoFaass)(net-a3mge)the contract sum by Six Thousand Three Hundred Dollars and 00/100........................................................................f$6.300.00}. COMPENSATING QHANgF ORDER This change order shows the actual quantities installed at the unit price bid amounts(see attached itemization),, NET CHANGE_ $ 6,300.00 I A2nount of Original Contract $ 21,000.00 Additions approved to date(Nos. ) $ - Deductions approved to date(Nos. ) $ - Contract amount to date $ 21,000.00 Amount of this Change Order(Add)(Dedaet)(Ne gyp) $ 6,300.00 Revised Contract Amount $ 27,300.00 Approved _ TKDA City of Lake Elmo;Minnesota Owner By B 'l'liomas D. Prow,P.E. Approved White-Owner L&M Services Contractor Pink-Contractor Blue-TKDA By CHANGE ORDER NO.1(COMPENSATING) PERIOD ENDING DATE: August 28,2006 2006 CRACK SEAL CITY OF LAKE ELMO,MINNESOTA TKDA PROJECT NO,13593.000 ITEM CONTRACT QUANTITY UNIT AMOUNT NET CONTRACT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE CHANGE AMOUNT 1 MOBILIZATION LS 1.00 1.00 $ $ _ $ $ 2 ROUTE AND SEAL CRACKS OR SAW AND SEAL STREET LB 20,000,00 26,000.00 $ 1,05 $ 27,300,00 $ 6,300.00 $ 21,000.D0 TOTAL COMPENSATING CHANGE ORDER NO.1 $ 27,300.00 $ 6,300.00 $ 21,000,00 1 i 1 1 3 t 1 I 7F TKDA 1500 Piper y Plaza 444 Cedar Street ENGINEERS-ARCHITECTS•PLANNERS Saint Paul,MN 55101-2140 (651)292-4400 (651)292-0083 Fax www.tkda.com Proj. No. 13593.000 Cert. No. 1(F) St. Paul, MN, August 21 2006 To__ City of Lake Elmo Minnesota Owner This Certifies that Allied Blacktop Co. , Contractor For 2006 Sealcoat Is entitled to One Hundred Ten Thousand Fifty-Seven Dollars and 49/100-------------------- ----------($110.057.49) FINAL being 1 st estimate for partial payment on contract with you dated June 6 2006 Received payment in full of above Certificate. TKDA Allied Blacktop Company 20 Thomas D. Prew, P.E. RECAPITULATION OF ACCOUNT CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 112,410.00 All previous payments $ _ All previous credits F-dm No. CCO i $ 2,352.51 Credit No.Comp.CO No. 1 $ - AMOUNT OF THIS CERTIFICATE $ 110,057.49 Totals $ 110.057.49 $ 110,057.49 $ _ Credit Balance $ - There will remain unpaid on contract after payment of this Certificate $ (0.00) $ 110,057 49 = 110,057.49 $ _ An Employee Owned Company Promoting Affirmative Action and Equal Opportunity TKDA Engineers-Architects-Planners PERIODICAL, ESTIMATE FOR PARTIAL PAYMENTS FINAL Estimate No. 1 Period Ending August 15 ,20 06 Page I of I Proj.No. 13593.000 Contractor Allied BlacktoR Original Contract Amount 112,410.00 Project 2006 Sealcoat Location Lake Elmo Minnesota Total Contract Work Completed $ 110,057.49 Total Approved Credits $ 0.00 Total Approved Extra Work Completed $ 0.00 Approved Extra Orders Amount Completed $ 0.00 Total Amount Earned This Estimate $ 110,057.49 l t Less Approved Credits $ 0.00 Less 0 %Retained $ 0.00 Less Previous Payments $ 0.00 Total Deductions $ 0.00 Amount Due This Estimatc $ 110,057.49 Contractor Date A1liei blacktop Company Engineer Date Thomas D.Pro4,P.E. ESTIMATE NO,1 (FINAL) PERIOD ENDING: August 15,2006 2006 SEALCOAT CITY OF LAKE ELMO,MINNESOTA PROJECT NO.13593.000 ITEM CONTRACT QUANTITY +/- UNIT AMOUNT NO, DESCRIPTION UNIT QUANTITY TO DATE DIFFERENCE PRICE TO DATE 2006 SEALCOAT 1 MOBILIZATION LS 1.0 1.0 - $ 1,500.00 $ 1,500.00 2 FA-2 1/8 TRAP ROCK SEALCOAT AGGREGATE TN 1,230.0 1184.67 (45.3) $ 47.00 $ 55,679.49 3 CRS-2 BITUMINOUS FOR SEALCOAT GAL 26,000.0 25,880.0 (120.0) $ 1.65 $ 47,878.00 4 MASK STRIPES ON 30TH STREET LS 1.0 1.0 $ 5,000,00 $ 5,000,00 TOTAL ESTIMATE NO.1(FINAL) $ 110,057.49 i i I 9 1 CHANGE ORDER TKDA Engineers-Architects-Planers Compensating Sault Paul,MN Au ,ust 21 20 06 Prgj.No. 13593,000 Change Order No. 1 To___ Allied Blacktop Company for 2006 Sealcoat for City of Lake Elmo,Minnesota You are hereby directed to make the following change to your contract dated June 6 , 20 06 . The change and the work affected thereby is subject to all contract stipulations and covenants. This Change Order will(increase)(decrease)(net-eliaags)the contract sum by Two Thousand Three Hundred Fifty-Two Dollars and 51/100 2 352.51 COMPENSATING CHANGE ORDER This change order shows the actual quantities installed at the unit price bid amounts(see attached itemization): NET CHANGE= ($2,352.51) s Amount of Original Contract $ 112,410.00 ; Additions approved to date(Nos. ) $ - Deductions approved to date(Nos. ) $ - Contract amount to date $ 112,410.00 Airibunfi of this Change Order(A4d)(Deduct)(Ne4gkanp) $ (2,352.51) a Revised Contract Amount $ 110,057.49 g E CITY OF LAKE ELMO,MINNLSOTA Approved TKDA Owner y By Byn Thomas D.Prew, E. ALLIED BLACKTOP,CO. Approved White-Owner Contractor Pink-Contractor Blue-TKDA By ESTIMATE NO.1(FINAL) PERIOD ENDING: August 15,2006 2006 SEALCOAT CITY OF LAKE ELMO,MINNESOTA PROJECT NO.13593.000 ITEM CONTRACT QUANTITY +/• UNIT AMOUNT NET CONTRACT NO, DESCRIPTION UNIT QUANTITY TO DATE DIFFERENCE PRICE TO DATE CHANGE AMOUNT 2006 SEALCOAT 1 MOBILIZATION LS 1.0 1.0 - $ 1,500.00 $ 11500,00 $ - $ 1,500.00 2 FA-2118 TRAP ROCK SEALCOAT AGGREGATE TN 1,230.0 1184,67 (45.3) $ 47.00 $ 55,679.49 $ (2,130.61) $ 57,810.00 3 CRS-2 BITUMINOUS FOR SEALCOAT GAL 26,000.0 25,880.0 (120.0) $ 1.86 $ 47,878.00 $ (222.00) $ 48,100.00 4 MASK STRIPES ON 30TH STREET LS 1.0 1.0 $ 5,000.00 $ 5,000,00 $ $ 5,000.00 TOTAL ESTIMATE NO.1(FINAL) $ 110,057.49 $ (2,352.51) $ 112,410.00 S 3 1 T KDA 1500 Piper y Plaza �C-7-' 444 Cedar Street Saint Paul,MN 55101-2140 ENGINEERS-ARCHITECTS-PLANNERS (651)292-4400 (651)292-0083 Fax www.tkda.com Project. No. 13253.000 Cert. No. 6 St.Paul,MN, August 28 20 06 To City of Lake Elmo, Minnesota Owner This Certifies that CB&I Constructors. Inc , Contractor For Elevated Water Storage Tank No. 2 Is entitled to Three Hundred Sixty Six Thousand Five Hundred Thirty Seven Dollars and 07/100($366,537.07) being 6th estimate for partial payment on contract with you dated October 18 , 20 05 Received payment in full of above Certificate. TKDA CB&I Constructors, Inc. , 20 Chris - Bryan, P.E. (, RECAPITULATION OF ACCOUNT CONTRACT PAYMENTS Contract price plus extras 1,169,000.00 Total Contract Work Completed 920 078.50 Change Order No. 1R 3,275.00 Credit No. Stored Materials Total Amount Earned This Estimate 920,078.50 Less 5 %Retained (46,003.93) Escrow Deposits and Interest by Contractor Less Previous Payments (507,537.51) Total Deductions (553,541.44) AMOUNT OF THIS CFRTEnCATE 366,537.07 Totals 1,172,275.00 874,074.58 There will remain unpaid on contract after payment of this Certificate 298,200.43 1,172,275.00 1,172,275.00 An Employee Owned Company Promoting Affirmative Action and Equal Opportunity CB&I Constructors, Inc. INVOICE A 9560 Wickman Road Correspondence Address Clive, IA 60326-6316 PROJECT MANAGER ISILLEFt CONTRACT NUMBER CUSTOMER NO PAYAPPLICATION INVOICE DATE DUE DATE INVOICE NO DAB JMN 37150791 1249422 6 8/21/2006 1 9/20/2006 150791-06 CUSTOMER REFERENCE NUMBERS Anftr PURCHASE NUMBERS JOB LOCATION PAYMENT TERMS Project#13263.000 Lake Elmo MN NET 30 MAIL.TO SOLD TO TKDA City of Lake Elmo 1600 Piper Jaffray Plaza 3800 Laverne Ave.North 444 Cedar Street Lake Elmo,MN. 66042 St. Paul,MN. 66101 Attn: Chris Bryan 750 MG CET/114'TCL Original Contract Price $1,169,000.00 $0.00 Total Contract Price $1,169,000.00 DESCRIPTION PRICE %COMPLETE AMOUNT DUE Engineering/Foundation Drawings to Approval,Bonds/Insurance $48,750,00 100% 48,750.00 Tank&Shaft Drwngs to Approval/Bldg. Permit $43,500.00 100% 43,500.00 Tank Material Delivery $160,000.00 100% 160,000.00 Tank Foundation I Piping $160,000.00 100% 160,000.00 Derrick/Access Tube Fabrication&Erection $40,000.00 100% 40,000.00 Concrete Shaft $205,000.00 100% 205,000.00 Ring Beam Fabrication&Erection/Flat Slab $105,000.00 100% 105,000.00 Tank Fabrication $85,000.00 90% 76,500.00 Tank Erection/Structural 2nd Floor Erection $180,730.00 45% 81,328.50 Tank Painting $72,000.00 0% 0.00 Tank Disinfection $1,D00.00 0% 0.00 Electrical!Telemetry/Heater $45,020.00 0% 0.00 Pour 1 st&2nd Floors/Control Bldg. $19,000.00 0% 0.00 Final Site Restoration/Access Road $4,000.00 0% 0.00 $1,169,000.00 920,078.50 Progress Completed To Date $920,078,50 Less: Retention 51/10 $46,003.93 Total Amount Billed To Date $874,074.57 Less: Amount Previously Invoiced $507,537.50 CURRENT AMOUNT DUE $366,537.07 Payments-Regular Mail Carrier Delivery and/or Overnight Mal I Wire Transfer information CB&I Constructors, Inc. Bank of America Lockbox Services Hank of America PO Box 406381 CB&I Constructors Inc. -Lockbox 406381 ABA: 111000012 (ACH only) Atlanta, GA 30384-6381 6000 Feldwood Road 026009593 (Wires only) College Park, GA 30349 Account Number: 3756272668 Account Name: CB&I Constructors, Inc. DIRECT QUESTIONS REGARDING: INVOICE BILLING: Joanne Nealon,A/R Administrator, Ph.615-264-9605 email:inealon@CBI.com INVOICE PAYMENT: Gayla Zenz,Credit Manager,Ph.515-264-9502 email: gzenz@CBI.com m 00 N P r ~ N ` o LCO oCDoIf o ' o �� 60 Tcn ) tt) wo �J w7O 0. � w � Q y�*�• � � .er � �+ ) u � u O O C6lu U. tG ca td T n• m ul r o a o Mo a Q C9 p m W �d I UItz � a C7 p N cf7 LO c�Q ° ^ W N o t O o N LLI o ta1 W U QLOCV N 4 0 M o 3 o N ❑ * pa WU' in p} Ci m ° ° M 'm ui 4 W U u q @ oci c UA r 0 � of � — � U .G W J � �IL 0 o � ud o Fw t�/1 e W C N W 0 O Q ro O N0 ot1 U * y� ° •- W ~ V tO W en O x W W x 0 m Or a 4 U W ° o o ° O °' to _ w c a w c Fco - Q Z P o U V w C O J e 0 ] r C Q c N 2 U J G lij F^ F- W N g ^N Q D t�tl L p O z � z N0 n gui c "' � � WZZ �:, O. z cw m cis Ul w 4 0 7 Q L J� Q o c U � a: � o y � m U ° C U' v Z F- F- r � b C S O U , a U N eci 0 0 ui M z T N to (4 p c rn ° to N BE o v " � o a t uj ! 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OfLL U o __._--.__ — ----........ ---- - — - o Q U c Q W Z r N ce) 't 0 1- 00 0 � � � -----...- g� L - ----- -- - _.. _- - --- --- Q CB&I Constructors, Inc. �► 9550 HICKMAN ROAD CLIVE, IOWA 50326-6316 PARTIAL WAIVER OF LIEN To: City of Lake Elmo 3800 Laverne Ave. North Lake Elmo, MN, 55042 CB&I Contract Number; 37160791 We, having been engaged by you to perform work in the construction of 750 MG CET/ 114'TCL at job location site: Lake Elmo,MN in accordance with the SIGNED AGREEMENT DATED October 24,2006 certify that we have fully paid for all work, labor, material, and equipment furnished to date by us, or by our subcontractors, or material men. In consideration of the payment to us of $366,537.07 for the following invoice(s). Date Invoice Number Amount Aug-21-06 150791-06 $366,537.07 We hereby release to the extent of payment for said invoice(s) any and all lien, or right of lien, on account of labor and/or material furnished in the performance of our work. This partial waiver of lien is limited to the work included in said invoice(s), and this waiver does not extend to any labor and/or material furnished by us on prior or subsequent invoice(s). Executed this 21 st day of August, 2006. By:poange.) lon AIR Administrator onstructors, Inc. Subscribed and sworn to before me this 21 st day of August, 2006. By: "f' - 3��a %otaty Publi c, OAS LA L.ZENZ Commission Number 713888 My commissio�res Dec.3,20 TKDA . ENGINEERS•ARCHITECTS•PLANNERS 1500 PiperJaffray Plaza 444 Cedar Street Saint Paul,MN 55101-2140 (651)292-4400 (651)292-0083 Fax www.tkda.com August 31, 2006 Park Construction Company 23260 Main Street Suite 6 Hampton,Minnesota 55031 Re: Tablyn Park Lake Elmo Heights Watermain City of Lake Elmo, Minnesota TKDA Project No. 13524.000 Dear Sir or Madam: Enclosed please find three copies of Partial Payment Certificate No. 2 in the amount of $537,058.69 for the above-referenced project. Please sign all three copies where indicated and return all three copies to this office for further processing. An executed copy will be returned to you when payment is made. Sincerely, Thomas D. Prew, P.E. Project Manager TDP:cme Enclosures An Employee Owned Company Promoting Affirmative Action and Equal Opportunity CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-095 A RESOLUTION APPROVING PARTIAL PAYMENT NO. 2 TO PARK CONSTRUCTION COMPANY FOR TABLYN PARK/LAKE ELMO HEIGHTS WATER MAIN BE IT RESOLVED, that the Lake Elmo City Council hereby approves Partial Payment No. 2 to Park Construction Company in the amount of$537,058.69 for work improvements for the Tablyn Park/Lake Elmo Heights Water Main, verified by the City Engineer. ADOPTED by the Lake Elmo City Council the 5th day of September, 2006. Dean A. Johnston, Mayor ATTEST: Martin J. Rafferty, City Administrator TKDA 1500 Piper Jaff ray Plaza 444 Collar Street Saint Paul,MN 55101.2140 ENGINEERS•ARCHITECTS-PLANNERS (651)292-4400 (651)292-0083 Fax www,tkda.com Proj.No. 13524.000 Cert.No. 2 St. Paul,MN, August 31 720 06 To City of Lake Elmo,Minnesota Owner This Certifies that Park Construction Co. ,Contractor For Tablyn Park/Lake Elmo Heights Watermain Is entitled to Five Hundred Thirty-Seven Thousand Fifty-Eight Dollars and 69/100_-__-____-------($537 058.69) being 2nd estimate for partial payment on contract with you dated June 6 2006 Received payment in full of above Certificate. TKDA Park Construction Co. 20. 06 Thomas D. Prew, P.E. RECAPITULATION OF ACCOUNT 3 CONTRACT PLUS EXTRAS PAYMENTS CREDITS Contract price plus extras $ 3,143,640.78 All previous payments $ 627,532.95 All previous credits Extra No. Credit No. $ _ ,s ,1 it „ AMOUNT OF THIS CERTIFICATE $ 537,058.69 Totals $ 3,143,640.78 $ 1,164,591.64 $ - Credit Balance $ - There will remain unpaid on contract after payment of this Certificate $ 1,979,049.14 $ 3,143,640.78 $ 3,143,640.78 $ - An Employee Owned Company Promoting Affirmative Action and Equal Opportunity ESTIMATE NO.2 PERIOD ENDING: August 25,2006 TABLYN PARKILAKE ELMO HEIGHTS WATERMAIN CITY OF LAKE ELMO,MINNESOTA TKDA PROJECT NO.13524,000 ITEM CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE GENERAL 1 Mobilization LS 1.0 0.50 $ 169,276.00 $ 84,638.00 2 Traffic Control LS 1.0 0.50 $ 4,550.98 $ 2,275.49 3 Remove concrete Curb&Gutter LF 20.0 $ - $ 14.07 $ - 4 Salvage RC Sewer Pipe LF 80.0 $ $ 21.22 $ Remove&Patch Bituminous Roadway 4"thick Include Gravel 5 Base SY 3666.0 $ $ 25.07 $ - Reclaim&Stockpile Bituminous&Base(6"depth)& 6 Respread SY 17979.0 $ 17,979.00 $ 3.74 $ 67,241.46 7 Remove&Replace Bituminous Driveway 2"thick Gravel Base SY 129.0 $ - $ 46.86 $ - 8 Saw Cut Concrete(full Depth)Driveway LF 11.0 $ $ 10.99 $ 9 Saw Cut Bituminous(full depth)Patches and Driveways LF 5369,0 $ - $ 1.45 $ - 10 Topsoil Borrow CY 2341.0 $ - $ 30.80 $ 11 Aggregate Surfacing, CL 5(6"thick) TN 1106.0 $ - $ 11.71 $ 12 Remove&Replace Concrete Driveway 6"Thick Base SY 4.0 $ $ 64.21 $ 13 Install Salvaged 12"RCP,Cl. 5 Storm Sewer LF 40.0 $ $ 42.44 $ 14 Install Salvaged 18"RCP,Cl.5 Strom Sewer LF 20.0 $ $ 42.44 $ - 15 Install Salvaged 24"RCP,Cl.4 Storm Sewer LF 20.0 $ - $ 42.44 $ - 16 Connect to Existing Watermain EA 5.0 $ 1.00 $ 1,937.66 $ 1,937.56 17 6"Gate Valve&Box EA 47.0 23.00 $ 1,081.76 $ 24,880,48 18 8"Gate Valve&Box EA 28.0 13.00 $ 1,477.29 $ 19,204.77 19 12"Butterfly Valve&Box EA 5.0 $ - $ 1,850.36 $ - 20 16"Butterfly Valve&Box EA 5.0 $ - $ 2,809.13 $ - f 21 Hydrant EA 47.0 24.00 $ 3,315.91 $ 79,581.84 22 Hydrant Extension(6") EA 5.0 $ - $ 587.34 $ 23 Hydrant Extension(12") EA 5.0 $ $ 788.80 $ - 24 Fusable Saddle w/1"Corporation Stop EA 79.0 $ - $ 1,835.49 $ - 25 1"Corporation Stop EA 84.0 $ $ 413.05 $ - 26 Fusable Saddle w11/5"Corporation Stop EA 15.0 $ - $ 1,933.36 $ - 27 1.5"Corporation Stop EA 4.0 $ - $ 501.23 $ 28 1"Curb Stop&Box EA 163.0 $ $ 481.85 $ _ 29 1,5"Curb Stop&Box EA 19.0 $ $ 541.66 $ 30 611DIP,cl.50 Watermain LF 730.0 377.00 $ 18.53 $ 6,985.81 31 8"DIP,cl.50 Watermain LF 7553.0 6925.00 $ 21.88 $ 151,519.00 32 8"HDPE Watemain-DR17 DIP Size(by directional drilling) LF 10603.0 4515.00 $ 31.16 $ 140,687.40 33 12"DIP,cl.50 Watermain LF 133.0 $ - $ 38.70 $ 34 12"HDPE Watermaln-DR17 DIP Size(by directional drilling) LF 5117.0 $ 2,060.00 $ 48.86 $ 100,651.60 35 12"MJDIP,cl.50 Watermain(through casing pipe) LF 170.0 $ - $ 40.58 $ - 36 16"DIP, cl.50 Watermain LF 68.0 8.00 $ 52.68 $ 421.44 37 16"HDPE W2termain-DR17 DIP Size(by directional drilling) LF 5195.0 4430 $ 70.09 $ 310,498.70 38 1"Type HDPE DR71 Water Service(directional drilling) LF 14391.0 $ - $ 10.74 $ - 39 1"Type"K"Copper Water Service(open cut) LF 2438.0 $ - $ 24.74 $ - 40 1.5"Type HDPE DR11 Water Service(directional drilling) LF 5983.0 $ - $ 11.07 $ 41 1,5'Type"K"Copper Water Service(open cut) LF 120.0 $ - $ 26.71 $ - 42 Jack/Auger 24"Stell Casing Pipe LF 150.0 $ - $ 175.70 $ - 43 DIP Watermain Fittings(C 110 Standard) LB 14354.0 3883.00 $ 7.01 $ 27,219.83 44 Remove&Replace Concrete Sidewalk 4"thick SF 73.0 $ - $ 6.87 $ - 45 Concrete Curb&Gutter(match existing) LF 20.0 $ - $ 45.51 $ - 46 Concrete Curb&Gutter D412 LF 300.0 $ - $ 19.22 $ - 47 Core Drill Basement Foundation Wall&Seal EA 181.0 $ - $ 1,024.95 $ 48 Shrub(potted)24"(match existing) EA 10.0 $ $ 85.96 $ 49 Salvage Shrub(transplant) EA 10.0 $ - $ 85.96 $ - 50 Slit Fence LF 600.0 892.00 $ 2.78 $ 2,479.76 51 Sodding,Type Lawn SY 13706.0 $ - $ 2.06 $ - 52 Common Laborer(for misc. landscape work) MAN HF 80.0 $ $ 72.98 $ 53 Seed&Wood Fiber Blanket AC 1.0 $ - $ 7,342.24 $ 54 Landscape Rock(match existing) CY 50.0 $ $ 55.62 $ - 55 Off Road Structure Marker EA 12.0 $ $ 101 A3 $ SUBTOTAL-GENERAL $ 1,020,223.14 1 ESTIMATE NO.2 PERIOD ENDING: August 25,2006 TABLYN PARKILAKE ELMO HEIGHTS WATERMAIN CITY OF LAKE ELMO,MINNESOTA TKDA PROJECT NO,13624.000 ITEM CONTRACT QUANTITY UNIT AMOUNT NO. DESCRIPTION UNIT QUANTITY TO DATE PRICE TO DATE TABLYN PARK(STREET WORK) 1 Common Excavation CY 1978.0 264.0 $ 21.45 $ 5,662.80 2 Aggregate Base cl.5 TN 1198.0 - $ 11.39 $ - 3 Type LV-4 Bituminous Non-Wear Course Mixture TN 1862.0 $ 52.44 $ 4 Type LV-4 Bituminous Wear Course Mixture TN 1780.0 $ 58.25 $ 5 Bituminous Materal for Tack Coat GA 899.0 $ 2.68 $ - 6 Adjust MH Casting&Replace Casting&Rings EA 1.0 $ 366.51 $ 7 Repair Catch Basin, Replace Casting&Rings EA 6.0 $ 640.36 $ 8 Bituminous Driveway Apron(2")(new) SY 241.0 $ 49.21 $ 9 Remove&Replace Bituminous Driveway 2"Thick&Gravel Base SY 477.0 $ 51.76 $ - 10 Remove&Replace Concrete Driveway 6"Thick&Base SY 249.0 $ 70.97 $ 11 Saw Cut Bituminous(full depth)Driveways LF 832.0 - $ 1.60 $ - 12 Saw Cut Concrete(full depth)Driveways LF 431.0 - $ 4.55 $ _ 13 Saw&Seal Street(40'Intervals LF 3695.0 - $ 1.44 $ - SUBTOTAL-TABLYN PARK(STREET) $ 5,662.80 TOTAL ESTIMATE NO.2 $ 1,025,885.94 MATERIAL STORED TO DATE LS 1.0 0.66 $300,000.00 $ 200 000.00 $ 1,226,885.94 i i i u s 8 E s I si 1 I f f 1 a 2 TKDA Engineers-Architects-Planners PERIODICAL ESTIMATE FOR PARTIAL PAYMENTS Estimate No. 2 Period Ending August 25 ,20 06 Page 1 of 1 Proj.No. 13524.000 Contractor Park Construction Co. Original Contract Amount 3.143.640.78 Project_ Tablyn Park/Lake Elmo Heights Watermain Location Lake Elmo Minnesota Total Contract Work Completed $ 1,025,885.94 Material Stored to Date $ 200,000.00 Total Approved Extra Work Completed $ 0.00 Approved Extra Orders Amount Completed $ 0.00 Total Amount Earned This Estimate $ 1,225,885.94 ffy 1 Less Approved Credits $ 0.00 Less 5 %Retained $ 61,294.30 Less Previous Payments $ 627,532.95 Total Deductions $ 688,827.25 Amount Due This Estimate $ 537,058.69 Contractor Date Park Construction Co. Engineer Date Aupust 30,2006 Thomas D.Prew,P.E. CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-090 A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT WHEREAS, by a resolution passed by the Council,the city clerk was directed to prepare proposed assessment of the cost of the Water System Interconnect Phase IV Project. AND WHEREAS, the clerk has notified the council that such proposed assessment has been completed and filed in his office for public inspection, 1. A. hearing shall be held on October 3, 2006 in the city hall at 7 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings, 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor,pay the whole of the assessment of such property,with interest accrued to the date of payment,to the City of Lake Elmo except that no interest shall be charged if the entire assessment is pad within 30 days from the adoption of the assessment. He may at any time, thereafter pay to the City of Lake Elmo the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. ADOPTED by the Lake Elmo City Council this 5 h day of September, 2006. Dean A. Johnston, Mayor ATTEST: Martin A Rafferty, City Administrator TKDA . ENGINEERS•ARCHITECTS•PLANNERS 1500 Piper Jaffray Plaza 444 Cedar Street Saint Paul,MN 55101-2140 August 31, 2006 (651)292-4400 (651)292-0083 Fax www.tkda.com Honorable Mayor and City Council City of Lake Elmo, Minnesota Re: 2006 MSA Resurfacing City of Lake Elmo,Minnesota TKDA Project No. 13687.000 Dear Mayor and City Council: Bids for the referenced project were received on August 31,2006,with the following results. A complete Tabulation of Bids is enclosed for your information. Contractor Base Bid Tower Asphalt, Inc. $236,501.45 ASTECH Corp. $267,809.60 Valley Paving, Inc. $271,216.20 Hardrives, Inc. $277,232.40 Midwest Asphalt Corp. $279,172.50 T.A. Schifsky & Sons, Inc. $298,435.60 Engineer's Estimate $293,222.00 Recommendation We recommend that you award the Contract to the lowest bidder, Tower Asphalt, Inc., for their base bid of$236,501.45. Please do not hesitate to call me with any questions or comments you may have. Sincerely, Thomas D. Prew, P.E. 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(n m MJ W a- n'JJOzz J yy W SZZZZzR Lnmo ZZ Z o z pma csi �a���'�(goo E5—fil a �{p�� Ua2 �c�oo°�no a ��Z ¢ O N��aC�aym�Q+ ro o0 C9W�'C� gm�nmaaw ~O w S v't ZZ0co co+i��aC7mvaimm mmavv`vu� i i- Lu Of—� egoO a0 ���nnj N� 9 N N N0Nu,"i� N N Nz d oo Lm a ui ui W) o.Z Q (1) N�lonnpi NS1�n�pl ca N N N U Z '7 N 00 It Ln CD n aD Z co 0 a=.iN..M Ifi CITY OF LAKE ELMO WASHTNGTON COUNTY, MINNESOTA RESOLUTION NO, 2006-091 A RESOLUTION AWARDING THE BID FOR THE 2006 MSA RESURFACING WHEREAS, pursuant to an advertisement for bids for the 2006 MSA RESURFACING PROJECT, bids were received, opened, and tabulated according to law, and the attached bids were received complying with the advertisement. AND VV'HEREAS, Tower Asphalt, Inc. is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LAKE ELMO, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into a contract with Tower Asphalt, Inc. for their base bid of$236,501.45, in the name of the City of Lake Elmo for the 2006 MSA RESURFACING PROJECT according to the plans and specifications therefore approved by the City Council and on file in the office of the city cleric. 2. The city clerk is hereby authorized and directed to return forthwith to all bidders the deposit made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall retained until a contract has been signed. ADOPTED, by the Lake Elmo City Council this 5th day of September, 2006. Dean A. Johnston, Mayor ATTEST: Martin J. Rafferty, City Administrator Lake Elmo Agenda Section: Finance No . 5A City Council 09-05-2006 Agenda Item: Adoption of Proposed Tax Levy & Proposed 2007 Budget Background Information for September 06,2005: Attached, Please find Resolution 2006-088 pertaining to the adoption of the proposed 2007 proposed budget and the 2006 Tax Levy, collectible 2007 in the amount of$2,428,600. A Council Committee Budget Workshop was conducted on August 08,2006 with the full Council in attendance.The recommended adjustments have been completed and the proposed Levy is set for Council review and approval. Please note; the proposed amount certified to the County by September 15,2006 cannot be increased however the City does retain the discretion to lower the Leery. Action Items: Motion to Adopt Resolution No. 2006-088 for Person responsible: the Proposed 2006 Tax Levy, collectible in 2007 and the 2007 Tom Bouthilet Proposed Budget. Attachments: Resolution 2006-088 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-088 RESOLUTION APPROVING PROPOSED 2006 TAX LEVY, COLLECTIBLE IN 2007 & THE PROPOSED 2007 BUDGET WHEREAS,the City Council has conducted budget council and committee ineetings; WHEREAS, the City is required to adopt a proposed budget for payable 2007 and certified it's proposed property tax levy for payable in 2007. BE IT RESOLVED that the City adopts the proposed 2007 Budget, BE IT RESOLVED by the Council of the City of Lake Elmo, County of Washington,Minnesota that the following proposed sums of money be levied for the current year, collectible in 2007, upon taxable property in the City of Lake Elmo, for the following purposes: Total Levy $ 2,428,600 BE IT RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Washington County,Minnesota. ADOPTED, by the Lake Elmo City Council on the 5th day of September, 2006. Dean Johnston Mayor ATTEST: Martin Rafferty City Administrator Lake Elmo Agenda Section: Finance No . 5B City Council 09-05-2006 Agenda Item: Set Truth n' Taxation Hearing Dates Background Information for September 06,2005: The City conducts a Truth in Taxation Public Hearing for the 2007 General Fund Budget and the final 2006 Tax Levy, collectible in 2007. The time frame for these Hearing Date is between November 29`b and December 20a'and cannot be conducted on the same dates the County, School District and any other Special Taxing District holds their hearings (see enclosed calendar). Due to the limited available dates,I recommend that the Council consider Monday December 40'at TOOpm and a Continuation Hearing(if necessary) on Monday December 11"at 5:30 for the Truth in Taxation Public Hearings. Action Items: Motion to Adopt Resolution No. 2006-089 Person responsible: setting the Truth in Taxation Public Hearing dates for the Tom Bouthilet 2006 Tax Levy and the 2007 Budget. Attachments: Resolution 2006-089 Calendar of Hearing Dates CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-089 A RESOLUTION SETTING THE TRUTH IN TAXATION PUBLIC HEARING DATES FOR 2006 TAX LEVY WHEREAS, the City is required to set public hearing dates for the truth in taxation hearing on the 2007 budget and tax levy; and WHEREAS, these dates cannot conflict with those dates for school districts and other taxing districts within the City of Lake Elmo or Washington County; and WHEREAS, the City needs to set dates for the initial truth in taxation hearing date, and a proposed continuation hearing date should one be necessary. NOW, THEREFORE,BE IT HEREBY RESOLVED,that the City of Lake Elmo has set December 4, 2006 at 7:00 p.m. as the initial truth in taxation public hearing date and December 11, 2006 at 5:30 p.m. as the continuation date for the truth and taxation public hearing, if necessary, for the final adoption of the levy and budget. ADOPTED, by the Lake Ehno City Council on the 5th day of September, 2006. Dean Johnston Mayor ATTEST: Martin Rafferty, City Administrator i i' - N O � M •5' p � � o am CCU T N w z "e ICI z I Z y � � N �•+ g 7.t N c, -J d Zr-I w a) no f6 a� �../ LO 3 ai Q oa:c °.O n`uH .pq b b �' 0.1 O v O -� i`I r-I r7q N o N rn c "uQ%u. 'c ro pa m ,a o- n r h � Z o Z M O r N a� aF rti N 2 c a CJ O 1p Lake Elmo Agenda Section: PARKS DEPARTMENT No. 7A 1 City Council September 5, 2006 Agenda Item: Carriage Station Basketball Court The City received three quotes for the building/surfacing of new basketball court at Carriage Station: (CSR) Court Surfaces &Repair, Inc. in the amount of$15,890.00, Tennis West in the amount of$13,970 w/additions and T.A. Schifsky& Sons, Inc. in the amount of$12,500.00. Public Works Supervisor Mike Bouthilet reports there are CIP funds set aside for this project and recommends awarding the bid to T.A. Schifsky. Person responsible: Action items: Mike Bouthilet Motion Second to award the bid from T.A. Schifsky, Inc. in the amount of$12,500,per quote dated August 23, 2006, for a new Carriage Station basketball court,per the recommendation of the Public Works Supervisor. Attachments: Time Allocated: Quotes 07/2J-/2C0G 04: 52 17637657929 COURT SURFACES REPAR PAGE 02 fft iiAMC77palGyyIV MIIAIBCR ASbOrlrl7 iifN OR><% dour# Surfaces & Repair, Inc. %J0 Troy D. Carlson« 15215 Yalta St. NE o Ha.m Lake, MN 55304+763-783-8086• Fax:763-785-7929 July 19, 2006 RE: BUILDING d .SURFACING OF NEW BASKETBALL COURT Lake Elmo -f 1 Baaketlawll CPoUrt(70' x 50' The process to build new courts is as tallgyvs. -Remove topsoil /growth and prep sub grade. Place and compact 6" Of Class 5 base rock. Instal; (2) 1-1/2" lifts of asphalt for a total 3" asphalt mat, -City to supply and install basketball hoops. High-pressure blow entire surface clean of dirt and debris. -Prime areas insure t)onding of new application materials, Patch and blend low areas, (`birdbaths") to surrounding surface. - Apply (2) coats of acrylic blended resurfaces to fill remaining surface imperfections. -Apply (2)textured acrylic color coats to the surface. color to be Dark Green. - Upon curing apply 2'white playing lines per ASBA specifications. CSR will need a water source supplied near facility location 9 Total coast to Complete ('I) court project is $ 15,890M. F10Sn�fR is fully insured for your project and grill issue a certificate of insurance if requested.All work has a one-year acturers werran!nn materiais used, If have any questions please call me 763-783.8086. The above price and specifications are satisfactory and are hereby accepted. CSR Is authorized to do the above work specified. This proposal may be withdrawn if not accepted within 30 days. Date Accepted I ! Signature PO# (Please assign a PQ#wid or mail/fax one signed copy. Fax(763)-785-7929.) Thank you, Troy D. Carlson Court Surfaces & Repair Inc. Tennis Courts Running Tr.ac ss Tur'fcourts s Repairs • Snowplowing 09/16/200S 21:2. 9529336164 FINLEY PROS .1:NIw• PAGE 01:'0 7PA�'11-4 _ .0 1 Bl �I•w • ...^M�,ty�, .,xrnn„}.x.y,.•»,xu.M. _:.«n:.:/I..M:..a«„w .,}««.ww.,:r._I..i....r, .....a_,I.Y• ��••a n`I .�w,. .n!n, xV.�:�x. I � '..._.,r... 'n IVr.,• �(p/ 1 f i i •,n+wi..,..n:w...••,:.en • in•n. ��..a,,..��.; «I-. .G..._ ...i.,„,�, . ... .,2r,..._..n:•.,..,.,;:,".M.. .,.�...w.�,,.,w.•y._,.....•.,..�,,..,..�..r.I,V«,,,,..:.kr:::,,.....,....._. , I .,:.:�.».... n ,i xxt....:..lx.,.r.. .v�.,,,,n.M,v :.,x..,xx»wr.«..�,-�1..•, a ,,., jx«Mwx'�..•ti„«iw«,M,_i. l......I..., .,, ,-r- t �,. •,....,,. .,I.w,rx�o,,•`°"«.:-'.'„ j� .,.,.�m. .,.«��xr.•r ..,.,.rF x.,...�.. .« „r.,},,.r� r•...h.r x�v...,r.+.�l.l,,,,.{....,.M.....rl...._._.._ . w„,„�.:•... ��� Y'�'x..,��,.. �.w�,�w mow,. 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S ,�.«,,.w««, t � ! ;.xM,.„:• ,. ...,.in.,.M,.. l «..«..;�«.,.xM,t,...,,,,.k.,..__..._w,.{ ' ...............„. _,n, i...._.,.....,..;.......i...,.,.,,..w• .,..xx«w x.«M«n.._,...a.., .... «M. « . .. ..:,.....:..�........... :�•...,, N I S, W 11, Flillay Bros. Inc. dx �. HUU-ie6-4,job 1H bU11F`4KY & bLN-kn 54-38 P M,? T.A. Schitsky Sonso Inic. . 2370 Highway 86 Last Nordi St. Paml,. MN 551-09 Phom (651) 777.1813 Fax (651) 777-7843 ,1kTin. Mike. Bouthhpt ll Fax: 651 777-5030 RE: New SnOetball C"Ourt—"ke BAD Woms: RL'qn)GV4'4 qxoefis fill i. Add 61,of Class 5NO Bass Orindo to propgr rimin ansi oontour Fern N,h and install a I Ye"ompacted mat-oaf 2321 Type 31!8 Mununotis * Furnish and natail-a I Me"compaoted mat of 23$1 Typo 41A-9ftum1nou& * Apply two coats of acryllo leveling materials * Apply two boxturs.,coats,of tennis court paint Ufle stripe basketball court as per speolficationg City to supply and Install basketball-hoopa PrIce SUSAN hLm_jg-Permito to be ol:ftinsd by fhe owner of the projom Thank you for the opportunily to quote YOU art this prp)G'roL If you have any quastioNs or concerns,please feel free to call rne,w 651-777-1313 Contractoes Guarantea We gtiarantee all material used in this oontraut to be as speoffleg above and the onilre job t6.be cione In a neat, work-Yanks manner. Any variations trout plan or aftera-bons mquiring extra libur or matorial will be parforrnW only upon weltion order and billod in addIflon to the Men coveredl by V119 contract. is li6k"'ohl ak-y-.'!!� Accepted Date Ptellsop alon O"tce rmum Une MPY .0go to the rbinq cost of asphalt all and fuel,mv can onl;i honor 3v drys. After 30 bids,'ry4vra am subject tv aw,review andpinsiblo cost inerem.Lr. We,rwjutro(Ar 30%down paymero, Pa3meru-due upon-vampkrion. ProposalsJouthfiet,Mika- llsv k Coan-14ke Elrno,dov. TOTt L Lake Elmo Agenda Section: FIRE DEPARTMENT No. 713(3) City Council September 5, 2006 Agenda Item: Fire Station No. 2 Upgrades The following bids are for upgrades to Station#2. We have approached this as a two part project.The first being,degreasing and painting the walls in the area that had been occupied by Public Works. We will be painting to match existing. Along with this we will have the floors cleaned,striped and sealed. The second portion of this is to construct a"day room"for the staff in the center stall,improve the storage space above and upgrade the existing office space.The bids we received were over$33,000.00 for this.The Firefighters have agreed to provide the labor for this project to minimize the costs. There will be expenses for materials,HVAC and some electrical work. We are recommending that you approve the bid from Volk Contracting in the amount of$8250.00 for the painting and floor portion of the project. Person responsible: Action items: Chief Malmquist Motion Second to award the bid from Volk Contracting in the amount of$8,250.00 for the painting and floor upgrade at Fire Station No. 2 Attachments: Time Allocated: Bids STATION #2 UPGRADES WALLS AND FLOORS VENDOR PAINT FLOOR FLOOR TOTAL EAST BAY WEST BAY Universal Painting Midwest Scott Brandt $4,350.00 $3,520.00 $2,590.00 $10,460.00 651-485-5912 Twin City Tile and Marble Gary Timm NO BID $4,890.00 $5,100.00 $9,990.00 651-602-5806 Volk Contracting-1 st bid Ray Volk $5,336,00 $4,229.00 $4,353.00 $13,918.00 612-716-9206 Volk Contracting-2nd bid Ray Volk $4,352.00 $4,140.00 $4,195.00 $12,687.00 612-716-9206 Volk Contracting-3rd bid Ray Volk INCLUDED INCLUDED INCLUDED $8,250.00 I 612-716-9206 D & L Decorating Lennie Paint 3 Paint Overhead I Henning 651-738- $4,055.00 Service Doors Garage Doors I 8725 $300.00 $400.00 i CONSTRUCTION OF DAYROOM Dayroom, Pull Dayroom, Down Stairs Stairway and cut 2 doors Volk Contracting-1 st bid Ray Volk $31,702.00 $34,815.00 612-716-9206 Volk Contracting-2nd bid Ray Volk $29,662.00 $33,073.00 612-716-9206 Both of the above include $6,000.00 electrical, $5100.00 HVAC and $3.50 sq. yd. carpet Volk Contracting-3rd bid Framing of Dayroom, including Ray Volk storage floor above/per drawing 612-716-9206 $8,350.00 Lake Elmo Agenda Section: CITY ENGINEER'S REPORT No. 8B. City Council Septembers 2006 Agenda Item: 28TH Street Petition for Street Improvement(verbal) The City received a petition for the upgrade of 28 h Street, South of the end of Jamley Avenue N., from gravel to blacktop. Please refer to map attached of the petitioned street area. The City Engineer is looking for direction from the City Council. Person responsible: Action items: Tom Prew Motion Second . To direct the City Engineer Attachments: Time Allocated: Petition Map 7 1.01V 5?/'Oje UP6,09&5� OF '7;�/9— EXIL) OP41:7' x7fi— yw-L97Y ,4V6;7. 7-0 B4-0,ycQ-e14 y LA� vn v 1 14. ji 037: IV Al Is 4)-g> RECEIVED AU6 2 4 27006 i tt21W RNNN' R191V �._.,._................... ..- 732N MN I I ; T31N t, 131N ! , T30N s T3AN rou Axx tree 12BN i /I rt22W IL]W R2oW 1 � � Vicinity Map I I r ( Jl- Palecek Petersen 2798 Jamiey 2751 Jamley __.._._._._._.___.__._._._._...._...._.__........_._._._..._._. I ; The Farms of Lake Elmo HOA __._. 28th Street North Z Ray r 9155 28th Street North i D 172 9048 28th St.N. w N Schumacher (v o0 z � Schumacher (�= -5 1° € Scale in Feet O) 9 CDt._____I O I = Petifioners Thla 4lew Is!w resello1a°°Zabn end repraWck o1 Irnw locords ea they .PP e.r l^V.H-Weshlngten CamM olflces. P.rp vkgsh°uybeglonG wI,W purpoeoe only.Weshingbn Oounlyb n°I re6patalbb br eel'Ineccumdes. Location Ma Plpns(667)daP6B76 PwW tlolebesedm AUDDInfwad n ---- -•- -r-----------_..4_---------�-- { -----------'---- ---------- ----- - - --- - - ......... od --------------- �e o 8 - - Uy m f .10 ` ------- �1 N � � ------------------------- I � c 1 ' T ! 1 , --------------- ---------- - .I___________n_ --------r--_-_- , -------------- _._ _ FY ' 0 1-5 m 61; �- --------------- CL .. O __ GG , - ------------ -------------- I ¢ a ' 1 w �� $ ��•rc��o0140 `� na `s� `c`� o•� � 0. Q U I- cFc.,,�-) ctc,,-�� o 0000Q I •Q d d r4n �`p�• —D co tp � LLrtE{to I M D!D camd[ w la7l w'- 0 Q N C]I'm QV Yf) r N [MN O .^ i t N N N N Oo EL 52 �Ocwi� © G1 Uji� C '� c .�' obi •.��' y r U o o U UCC fA �c E a N u'i N 75 a Q fA � cu M' a E CD� Co cm ol •� °tl C'O N (V N f�/J'1��� LL'� � T• � r r r .- t'-' 1r T• T� a- r- v- T• Lake Elmo Agenda Section: Planning, Land Use and Zoning No. 9A City Council September 5, 2006 Agenda Item: Zoning Variance—Richard &Eileen Bergman Background Information for September 5, 2006: At its August 28 meeting the Planning Commission conducted a Public Hearing and unanimously adopted a recommendation for approval of a variance to allow a second accessory structure on an RR zoned parcel. Both accessory structures exist today. The barn structure is located on an adjoining tax parcel (also owned by the Bergmans) today,but was originally a part of the homestead parcel on which it will be located should this variance and a subsequent Minor Subdivision be approved. The Minor Subdivision action does not accompany the variance action at this time ,but would be considered by the Planning Commission on September 11, and by the Council on September 19 if this variance I approved as recommended by the Planning Commission. Pip re os� ns�ible_: Action items• , Motion to adopt Resolution 2006 - approving a zoning variance to C' S' Jane locate two accessory buildings on an RR zoned parcel. Attachments: Q4 --�" Time Allocated: 1. Draft Resolution#2006 - Approving Variance 2.Draft Planning Commission Minutes of August 28, 2006 3. Planning Staff Report of August 24, 2006 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA RESOLUTION NO. 2006-092 A RESOLUTION APPROVING A ZONING VARIANCE FOR RICHARD AND EILEEN BERGMAN LOCATED AT 11459 60TH STREET NORTH WHEREAS, Richard and Eileen Bergman, 11459 60 Street North,has made application for a zoning variance to allow a second accessory structure on an RR zoned parcel. WHEREAS, at its August 28, 2006 meeting,the Planning Commission reviewed and recommended approval of a variance to allow two existing accessory structures on an RR zoned parcel based on the following findings: 1. The property can not be put to a reasonable use without the granting of the variance requested. 2. The variance requested relates to divisions of lands undertaken three decades ago,by parties than the applicants responsive to zoning standards that differ from those of 2006. In addition,the 1970's land division actions illegally created a non-conformity(accessory structure on a parcel without a principal s structure)that will be mitigated by the proposed variance, and therefore the i circumstances are unique to these properties. 3. Granting of the variances will not change the essential character of the neighborhood. The two accessory structures already exist. WHEREAS, at its September 6th meeting,the Lake Elmo City Council reviewed the zoning variance to permit Richard and Eileen Bergman to locate two accessory buildings on an RR zoned parcel. NOW, THEREFORE,BE IT RESOLVED,that the Lake Elmo City Council approves the zoning variance for Richard and Eileen Bergman, 11459 601h Street N., to allow two existing accessory structures on an RR zoned parcel based on the Findings and subject to the following condition specified by the August 24, 2006 Planning Staff Report. 1. Approval of a Minor Subdivision, or a waiver of platting by the City Council, to create the new parcel that would contain the house and the two accessory structures. ADOPTED BY THE Lake Elmo City Council the 6t" day of September, 2006. Dean A. Johnston, Mayor ATTEST: Martin J. Rafferty, City Administrator Bergman Variance 's LAKE ELMO PLANNING COMMISSx_N STAFF REPORT Date: August 24, 2007 for the Meeting of August 28, 2005 Applicant: Richard &Eileen Bergman Location: 11459 60"' Street North Requested Action: Variance to Allow a Second Accessory Building Land Use Plan Guiding: RAD Existing Zoning: RR Site History and Existing Conditions: The history of these sites is both lengthy(filling nearly 4 inches of City file space) and complex—nearly defying description, It appears that the farmstead site, including the home and the barn, were what was referred to as the John Cody Farm prior to 1977. The farm is reported by 1977 City Council Minutes as 48 acres in area. It may have been much larger at some earlier point. During 1977/1978 Rossow (who had purchased the Cody Farm) applied for and received approval of a plat to create 9 five acre lots,with the balance of the Cody Farm apparently street right-of-way for a cul-de-sac that would access directly to Highway 36. There apparently was also some zoning action regarding some or all of the lot—likely rezoning to con-maercial from AG. Apparently the developer never followed through with the recording of the plat or the construction of plat improvements, and was advised by the City in 1984 that the plat approval was voided. City files also refer to litigation whereby the Court apparently voided some zoning action involving the property. It therefore appear that, by 1984, the original developers had no approvals valid for the 1978 plat that included this site. Nothing appears in City files regarding this site until 1991, where it appears a title issue arises with the house on the subject site. It appears that the developer had sold the house on 2 acres by unrecorded Contract for Deed prior to the 1978 plat when this area was zoned for a minimum 5 acres. During the later platting process an additional 3 acres was added to the house site to make it legal. Even with the added 3 acres, however, the barn was still not on the 5 acres conveyed. While we can locate no building permit records, a pole building of approximately 800 square feet area was constructed (likely without a permit) within the 5 acres that had been sold with the house prior to the applicants purchasing the property (appears on the 2000 air photo). Recently the Bergmans (applicant) acquired the entire Rossow holdings (failed plat) and the house/pole barn on the 5 acres. A portion the remaining Rossow land was subsequently included in the Sanctuary plat as Outlot E—subject to a Conservation Easement or the Minnesota Land Trust. Discussion and Analysis: The applicants desire to adjust the lot line between the 5 acre house site and their adjoining land to increase the 5 acre site sufficiently easterly to include the barn structure that was detached by earlier Rossow land sale (that created the 5 acre site). By that land sale back in the late 1970's not only did Rossow create what is now a non-conforming lot (but was not then--at least after the"extra"three acres was added), but also created an adjoining parcel that contained an accessory structure (the old barn) on a parcel that had no principal structure. No RR zoned parcel may have more than one accessory structure, and that single structure may not exceed 2,500 square feet in area. Any Lot Line Adjustment (administrative) to accomplish the applicants' proposal would result in a second accessory structure on an RR zoned parcel. In addition, the sum area of the two accessory structures that would result from the Lot Line Adjustment to include the barn on the 5 acre parcel would appear to slightly exceed 2,500 square feet. In considering the variance applied for staff notes that two existing non-conformities would be eliminated or reduced in scale: 1. By adding the land area that includes the barn to the 5 acre parcel, that parcel would become 6.33 . acres in area. While the resulting parcel would remain non-conforming in the RR zone (10 acre minimum), it would be less non-conforming. Reducing the parcel on which the barn now is located by 1.33 acres will not make that parcel non-conforming by area. 2. By placing the barn on the same parcel as the house, the non-conformity of an accessory structure on a parcel without a principal structure will be eliminated. i Findings and Recommendations: 1. The property can not be put to reasonable use without the granting of the variance requested. 2. The variance requested relates to divisions of lands undertaken three decades ago,by parties than , the applicants responsive to zoning standards that differ from those of 2006. In addition, the 1970's land division actions illegally created a non-conformity (accessory structure on a parcel without a principal structure) that will be mitigated by the proposed variance, and therefore the circumstances are unique to these properties 3. Granting of the variances will not change the essential character of the neighborhood.. The two accessory structures already exist. Based on the foregoing staff recommends approval of the requested variance subject to approval of a Lot Line Adjustment or Minor Subdivision, or a waiver of platting by the City Council to create the new parcel that would contain the house and the two accessory structures. Planning Commission Actions Requested: Motion to recommend approval of a variance to allow two existing accessory structures on an RR zoned parcel based on the Fr ngs and suN ct to the condition specified by the August 24, 2006 Planning Staff Report. u f Charles E. Dillerud, City Planner Attachments: 1. Location Map 2. Applicants' Graphics i i R21W k2pW R19W T72N D?N 73iI 'DIN nQN vlw Anq wmG N 729N 129N 1'28N T2IN 127N 127N i [t72W R21W R2BW H ghway 36 Vicinity Map i i w - S <n;l. ro ' Sanctuary - _.......... ., -- ---- - -- 1 0 1200 in Feet a I � i .� \`,� O + end regradue5en W lend resoftls a6 Nwy TheerawlnB shdlle be bs�e efen�xxe. �_ _ /•,"•.jE- pu"_.my.WesNngtmO my la nol / , responflda bt any In—umdes. Location Map - __. \ cwrgy � � ._.._.__.... 'Q 4bs m _A9900nbi Wm Patad Ilea. E R21W R20W R19W I T32N 732N t T31N DIN 1 VON Va0 1I �N l rr� T29N D9N I OBA3 13[-0OOf a..�F 73 BN '17RN [ ..1t3b6;�a�•>a.x.,.,...�..,.v... 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Mom d '��F�f>i• F .,�� �° L � `�`'y''` _ .a.,,� st 55 E� 4 IIr` 9 ��y '�.T ,� v,' _ ->.r• �;a..t Lis O -��`F�1 <. `'�-•-�, S 3 F Lake Elmo Agenda Section: Planning, Land Use and Zoning E9B City Council September 5, 2006 renda Item: A ostolic Church Site —Comp Plan Amendment/Rezoning (City of Lake Elmo) ckground Information for September 5, 2006• tthe request of the property owner the City Council has twice (July 18 and August 15) deferred consideration of this recommendation from the Planning Commission. As of agenda preparation onJAugust31 staff has been unable to contact the property owner at their listed telephone. and we have seen n further in writing. We have again attached the agenda materials from the July 18 Council meeting. rAction items Person onsible: 0q3 ity n otion to adopt Resolution #2006—Approving a Comprehensive Plan Amendment, subject to Metropolitan Council concurrence. If the Resolution is Adopted 1-78 Motion to adopt Ordinance #97 —amending the Lake Elmo Zoning Map for conformance with Resolution #2006 - . Said ordinance not to be published until receipt of Metropolitan Council concurrence with the Plan amendment Resolution. Attachments: Time Allocated: 1. July 15, 2006 Agenda Materials Comprehensive Plan Amendment—Apostolic Bible Church Site: PF to RAD City of Lake Elmo Washington County,Minnesota Resolution No. 2006-093 A RESOLUTION GRANTING A COMPREHENSIVE PLAN AMENDMENT GUIDING LAND USE FROM PF TO RAD TO THE CITY OF LAKE ELMO WHEREAS,the City of Lake Elmo has made application for a Comprehensive Plan Amendment,amending the land use guiding from PF to RAD for the following parcel of land; to wit: Legal Description That part of the Southeast Quarter of the Southeast Quarter of Section 28, Township 29,Range 21, Washington County,Minnesota, described as follows: i Commencing at the southwest corner of the Southeast Quarter of said Section 28; thence on an assumed bearing of North 88 degrees 53 minutes 28 seconds East, along the south Iine of said Southeast Quarter, 1770.00 feet to the point of beginning; thence North 01 degrees 06 minutes 32 seconds West 245.00 feet; thence northeasterly, along a tangential curve, concave to the southeast, having a radius of 241.75 feet and a central angle of 40 degrees 00 minutes 00 seconds, 168.77 feet; thence North 38 degrees 53 minutes 28 seconds East,tangent to the last curve, 125.60 feet;thence northerly along a tangential curve, concave to the Northwest, having a radius of 254.72 feet and a central angle of 39 degrees 40 minutes 47 seconds, 176.41 feet; thence North 00 degrees 47 minutes 19 seconds West,tangent to the last curve, 74.17 feet;thence northeasterly along a tangential curve, concave to the southeast, having a radius of 60.00 feet and a central angle of 39 degrees 11 minutes 42 seconds, 41.04 feet to a point of reverse curve; thence northeasterly, northerly and westerly along said reverse curve, concave to the southwest,having a radius of 60.00 feet and a central angle of 162 degrees 33 minutes 43 seconds, 170.24 feet;thence North 00 degrees 47 minutes 19 seconds West,not tangent to last curve,257.85 feet;thence South 88 degrees 47 minutes 13 seconds West,parallel with the north line of said Southeast Quarter of the Southeast Quarter 591.91 feet to the west line of said Southeast Quarter of the Southeast Quarter; thence southerly along the west line of said Southeast Quarter of the Southeast Quarter 1116.18 feet to the southwest comer of said Southeast Quarter of the Southeast Quarter;thence easterly along the South line of said Southeast Quarter of the Southeast Quarter 464.71 feet to the point of beginning. Excepting the south 33.00 feet of said Southeast Quarter of the Southeast Quarter. Note: The above-described Parcel contains 14.352 Acres, more or less. WHEREAS,the Lake Elmo Planning Commission considered this Comprehensive Plan Amendment request at its July 10, 2006 meeting, and recommended that the Comprehensive Plan Amendment be granted. WHEREAS,the Comprehensive Plan Amendment request was presented to the City Council at its July 18,2006 City Council Meeting where the following Findings were made: 1. The subject site is an `island' of PF surrounded by RAD land use guiding which is essentially `spot-guiding' with no factual basis to support the existing PF classification, and RAD land use guiding continues to surround the site on three sides. 2. The record of the 1989 City action to reclassify the site from RAD to PF fails to provide Findings to support that reclassification beyond the interests of the property owner leading to the conclusion that an error may have resulted by the action. I 3. There has been no evidence that the property owner intends to execute development of the site as a church during the past 7+years. Conditions appear to have changed from those existing at the time of the 1989 Comprehensive Plan Amendment classifying the site as PF. The property owner has been officially notified of this pending amendment, and has not responded. NOW, THEREFORE,BE IT RESOLVED that the land use designation on the Lake Elmo Comprehensive Plan for the foregoing described property is hereby amended from PF to RAD subject to review and concurrence by the Metropolitan Council. ADOPTED by the Lake Elmo City Council this 5th day of September, 2006. Dean A. Johnston, Mayor ATTEST: Martin Rafferty, City Adnninistrator ORDINANCE 97- 178 CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA AN ORDINANCE AMENDING THE 1979 MUNICIPAL CODE OF LAKE ELMO The City Council of the City of Lake Elmo ordains: Section 1. Amendment. Section 301.070C of the 1979 Municipal Code of Lake Elmo adopted.October 16. 1979. It is hereby amended to the change the zoning district map by rezoning the following described parcel from Public Facility to Rural Residential, to wit: That part of the Southeast Quarter of the Southeast Quarter of Section 28, Township 29, Range 21, Washington County, Minnesota, described as follows: Commencing at the.southwest corner of the Southeast Quarter of said Section 28; thence on an assumed bearing of North 88 degrees 53 minutes 28 seconds East, along the south line of said Southeast Quarter, 1770.00 feet to the point of beginning; thence North 01 degrees 06 minutes 32 seconds West 245.00 feet; thence northeasterly, along a tangential curve, concave to the southeast,having a radius of 241.75 feet and a central angle of 40 degrees 00 minutes 00 seconds, 168.77 feet; thence North 38 degrees 53 minutes 28 seconds East, tangent to the last curve, 125.60 feet; thence northerly along a tangential curve, concave to the Northwest, having a radius of 254.72 feet and a central angle of 39 degrees 40 minutes 47 seconds, 176.41 feet; thence North 00 degrees 47 minutes 19 seconds West,tangent to the last curve, 74.17 feet; thence northeasterly along a tangential curve, concave to the southeast,having a radius of 60.00 feet and a central angle of 39 degrees 11 minutes 42 seconds, 41.04 feet to a point of reverse curve; thence northeasterly, northerly and westerly along said reverse curve, concave to the southwest,having a radius of 60.00 feet and a central angle of 162 degrees 33 minutes 43 seconds, 170.24 feet; thence North 00 degrees 47 minutes 19 seconds West, not tangent to last curve, 257.85 feet; thence South 88 degrees 47 minutes 13 seconds West,parallel with the north line of said Southeast Quarter of the Southeast Quarter 591.91 feet to the west line of said Southeast Quarter of the Southeast Quarter; thence southerly along the west line of said Southeast Quarter of the Southeast Quarter 1116.18 feet to the southwest corner of said Southeast Quarter of the Southeast Quarter; thence easterly along the South line of said Southeast Quarter of the Southeast Quarter 464.71 feet to the point of beginning. Excepting the south 33.00 feet of said Southeast Quarter of the Southeast Quarter.. Note: The above-described Parcel contains 14.352 Acres,more or less. Section 2. Effective Date. This ordinance shall become effective upon its passage acid publication. Adopted by the City Council of the City of Lake Elmo this Sth day of September, 2006. Dean A. Johnston, Mayor Martin Rafferty, City Administrator PUBLIC HEARING: Comprehensive Plan Amendment and Rezoning for the Apostdfic Church Site ,.R The Planner said the City Council initiated this petition to reclassify and rezone this 13 acre portion of a parcel on the north side of 10"' Street from PF to RAD (Comp Plan) ; and PF to RR (zoning), He reported that no church construction has taken place over 17 years, nor has there been any indication from the owner that church construction is contemplated in the near future., THE CHAIRMAN OPENED THE PUBLIC HEARING AT 8:18 P.M. THE CHA. AN CLOSED THE PUBLIC HEARING AT 8:19 P.M. M/S/P,Ptacek/Deziel To recommend amending the Comprehensive Plan to reclassify the site owned by Apostolic Church from PF to RAD. Vote: 6:0. 141", Ptacek/Van Zandt To recommend the Apostolic Bible Church site to be rezoned.from PF to RR on the condition that the Comprehensive Plan amendment to reclassify the site to RAD is approved Vote: 6:0 E in m r'ft"F EF Z-A F T DRAFT Lake Elmo Agenda Section: Planning, .Land Use and Zoning No. 91 city, Council July 18, 2006 Acndate Cam rehensive Plan Amendment and Rezoning—A ostolic Bible Church Site Background Information for,Tull 18, 2006: On. July 10 the Planning Commission conducted the required Public Hearing and unanimously recommended approval of a City Council-initiated action to amend the Comprehensive Plan classification of this site from PF to RAD; and to rezone the site from PF to RR. The property owner(Apostolic Bible Church) was mailed a copy of the.Hearing Notice at an address provided by the Washington County GIS, but did not respond or attend the.Hearing. The property owner was again notified of this pending action by i mail with a copy of this Demo to the City Council. Person r onsibie: .Action items: aw Cit0� 1elr Motion to adopt Resolution #2006—Approving a Comprehensive Plan Amendment, subject to Metropolitan Council concurrence. If the Resolution is Adopted i t Motion to adopt Ordinance 097—amending the Lake Elmo Zoning Map for conformance with Resolution#2006 - . Said ordinance not to be published until receipt of Metropolitan Council concurrence with the Plan amendment Resolution. I Attachments: Time Allocated: a 1. Draft Resolution#200 Approving Camp Plan .Amendment f 2. Draft Ordinance#97 — pproving Rezoning 3. Draft Planning Commission Minutes of July 10, 2006 4. Planning Staff Report LAKE ELMO PLANNING-COM9WSSION STAFF REPORT Date: July 7, 2006 for the Meeting of July 10, 2006 Applicant:' City of Lake Elmo by It's City Council Location: 8890 10a' Street North Requested Action: Comprehensive Plan Amendment and Rezoning Land Use Plan Guiding: PF Existing Zoning: PF Site History and Existing Conditions: City records regarding this 38 acre (overall) site date back to 1988. The site owner (Apostolic Bible Church) applied to the City to rezone the entire 38 acres from RR (Rural Residential) to PF (Public/Semi-Public Facilities) with the specific intent to build a church. There were also indications that the applicant may include a seminary facility on the site. No application or discussion of a corresponding Comprehensive Plan amendment appears in the 1988/1989 records of this proceeding, except reference to a clause in the City Zoning Ordinance (that remains to this day as 301.060 E.8) stating that a rezoning action automatically amends the Comprehensive Plan to conform with the zoning. While that may have been the understanding of the City at that time (Comp Plan responds to zoning), Minnesota court decisions (and Statute amendments) that may have taken place subsequent to 1988/1989 clearly prescribe that zoning must respond to the Comp Plan. Hence (at least today) there can be no rezoning that is inconsistent with the.Land Use Plan, Today, the Plan must be amended first. 9 Following initial review, Public Hearing and discussion at the Planning Commission level the applicant amended the rezoning application to reduce the area of the requested action to the westerly 13 + acres (net of road right-of-way) of the 38+ acre site. Although the Planning Commission recommended denial of the application, the City Council did eventually approve it and a related land division. That land division is not, however, of record with Washington County. In 1991 the property owner (Apostolic Church) was asked by the City if they intended to proceed with the church project to which they responded in the affirmative, but that construction would not start until at least 1994. This inquiry by the City was initiated responsive to a suggestion that the land be rezoned back to RR since no church construction had taken place. In 1998 the church advised the City that it planned to move forward with church construction during 1998. This may have been responsive to concurrent work by the City to amend the PF zoning district standards in a manner that was viewed by this church (and others) as constraining, Those PF amendments were eventually adopted by the City. There has been no contact of the City by the church regarding building plans since at least 2000. on and Analysis: cty 'Council has recently directed Staff to process a City Council-initiated Comp xehensive amendment for the subject 13+ acres to reclassify the Plan land use from PF to ,RAD is'tent with the surrounding. lands. The Council also initiated a complimentary rezoning ;ess for the site to reclassify zoning from PF to RR — again consistent with surrounding ,perties. The property owner (and property owners within 350 feet of the site) have been ,dfied of the proposed actions. ,:omprehensive Plan amendments are generally based on one or both of the following: 1. A change of conditions regarding the subject site,or the surrounding area. 2. An error in the existing Plan.classification. Staff review of the substantial records regarding the 1988/1989 proceedings that lead to the rezoning of this site from RR to PF reveal (as noted above) that there was no discussion of the Comprehensive Plan amendment except the reference to the "zoning equals Plan" clause of the Zoning Ordinance. No findings regarding either change of conditions or error supported that Plan I amendment— rather, a basic determination of whether it was the "right" or "wrong" action by the City based on a substantially different understanding of the importance of comprehensive plans that cities are required by Statute to adopt in 2006. Staff concedes the advantages of 20/20 hindsight as we address the land use guiding and zoning of this site today— 17 years after the action. There were no specific findings (reflected in Minutes) in support of the 1989 action to assist in determining the reasons for the actions — beyond the applicant's ownership of the site --no error claimed, nor any change of conditions claimed (other than site ownership). Today, that alone could easily be construed as an error in the 1989 action and the basis to return the site to RAD land use classification and RR zoning that the site held prior to the 1999 action to rezone (and automatically reclassify in the Comp Plan). As the City has witnessed during the recent consideration of the Lakewood Church Camp plan Amendment and rezoning applications, PF land use guiding and zoning tends to be a special c$5e that is not easily addressed by planning theory of practice. Predeterming the need for and geographic placement of the PF-type uses as Comprehensive Plans are prepared is seldom accomplished, except in the case of large PUD projects (often hundreds of acres). In those cases the project alone may suggest PF needs (such as schools) and even church sites by mere project scale. Beyond that, PF land use decisions (other than accommodating existing PF uses) heroines an ad hoc practice based as much on judgment by planners and policy makers as on factIW circumstances. Findings and Recommendations: Staff suggests the following Findings be considered regarding the City Council initiated application for amendment of the Comprehensive Plan to reclassify this site from PF to RAD: 1. The subject site is a 13 acre "island" of PF surrounded by RAD land use guiding essentially "spot guiding" with no factual basis to support the existing PF classification, and RAD land use guiding continues to surround the site on 3 sides. Lake Elmo Agenda Section: Planning, Land Use and Zoning City Council No. 9D ,September 5, 2006 Agenda Item: Metro olitan Airports Commission—Lake Elmo Airport 2025 Plan Background Information for September 5, 2006• City Administrator Martin Rafferty,Planner Chuck Dillerud, and Assistant Planner Kelli Matzek along with representatives of Baytown Township and West Lakeland Township recently attended a meeting with the Metropolitan Airports Commission (MAC) staff and its consultants to discuss the Lake Elmo Airport Long Term (2025) Comprehensive Plan Update now underway at MAC. While the planning process is not yet complete, research that has been recently completed by their consultant has lead MAC to the conclusion there is at least a need for increased hanger space at Lake Elmo Airport. MAC staff also advises that, whenever the question of increased runway length is raised, aircraft owners will always favor such improvements from an aircraft operations safety perspective. Therefore runway extensions are included as draft airport development concepts. No runway relocation is now proposed—as it had been in the past. MAC presented three draft concepts for inclusion in the 2025 updated plan for local government comment: • leave the airport runways as-is, but create additional hanger development on the east side of the airport site • extend the southwest/northeast runway from 2,850 feet to 3,200 feet with hanger development • extend the southwest to northeast runway from 2,850 feet to 3,900 feet with hanger development The local government representatives at the meeting agreed that a fourth alternative be no further development at the airport (runways or hangers) MAC staff has requested City comments on the draft airport development options that have been presented by September 22. Thereafter MAC will conduct a Public forum on the draft 2025 Lake Elmo Airport plan at an unspecified date in the future—probably at the Baytown Town Hall. Action items: Person r nsible: Council comments on the MAXC draft 2025 development it concepts for the Lake Elmo Airport. To be transmitted to MAC. Attachments: 'lime Allocated: 1. Draft Concept Plans Graphics _.�-t.,a .'ray - +fin }` .`-; •'`Ix f y ���a ..�{ s .3lK�. Z F Q $ '. ' ON a —MZ�tmf �'} '� ! ,JJ k ` • I s J � r �/ },r, �� IJ F J 1{L �I! is � • .. F{� (11 e II Fi is JI, —1 Yr f N: �,--r�.7 7 r� y „•�j4`L� y ,��(7' 1 f !IA�J1f "'���eiFr�: � ..-k-t� + ,,_ r kk, , � xK. - ° }1r' !, �_ Q Y 7 S wGr+a a2�r j J 1 ,a V;. �c,�� � r _�J 1 �� j. .r r•'JI'�tk,', �� rrl � s� - ,f}, Sr �. r � - t .4 � }-AL. 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F '*r rAM. - a S' L1 ,�3f-.{ UP.�• L One- 1-� k. ,�,�z - gr• .I # a V,Iixffl-N �f th tn +�' r tl S L.t t _•>�rc'i4 \` -+'�� _" ��'�.�,_ f fl l-��q- g N !yd a jn of r rFjrr X w 115f3q 'y' rrj N -K S 4L\j�:c< �� zlys �fLrSj.p {r. r_ �' __ -3; ''�,3_'�F,. 4 -t�.�'rtF ��.�1:`...h �� -F3vs "fir- r'�.�ti .,ih3:«E-_.iF � .3J_2.F� t ::4 .'�rY `�'�'a���• Lake Elmo Agenda Section: Planning, Land Use and Zoning No. 9I� City Council September 5, 2006 A enda Item: Update— Xcel Fly Ash Land Fill Siting Background Information for September 5, 2006: Following the disbanding of the Xcel "Citizen's Advisory Committee" on King ash land fill siting in 2005 Xcel returned focus to their original site of choice (which they hoped the Committee would endorse—but they didn't) in West Lakeland Township. They(Xcel) had announced much earlier that they would prepare a"voluntary" Environmental Impact Statement(EIS) for whatever site they ended up focusing on. That process has now started. State EQB Rules designate the Minnesota Pollution Control Agency (MpCA ) as the "Responsible Governmental Agency" for this type of project—probably since MPCA would be the primary State permitting agency. MPCA was well represented at the Citizen's Committee meetings in 2005, and repeatedly endorsed the land fill technical methodology that Xcel proposes as the best solution for King plant ash disposal. The initial step in the EIS is preparation of a Scoping Environmental Assessment Worksheet (SEAW). This is done by the Responsible Governmental Agency (MPCA in this case)—usually using consulting services paid for by the project sponsor (Xcel in this case). The SEAW is solely intended to address the scope of the forthcoming EIS —what should be addressed in the EIS document to fully asses the impacts from, and alternatives to, the proposed project. The SEAW was issued on August 28, and the public comment period on the SEAW will run for 45 days. Copies of the SEAW are in the Council's mail box. Lake Elmo Staff has not had time to look over the SEAW in detail yet. Will the Lake Elmo Council wish to submit written comments—if there are any? 'Person r nsible• Action items: Direction to Staff regarding the MPCA SEAW for King Plant Fly Ci c4PL) Ash land fill in West Lakeland Township. Attachments: Time Allocated: None ,"he record of the 1989 City action to reclassify the site from RAD to PF fails to provide �,indings to support that reclassification beyond the interests of the property owner leading to the conclusion that an error may have resulted by the action. There has been no evidence that the property owner intends to execute development of the site as a church during the past 7+ yearn.; Conditions appear to have changed frorn those existing at the time of the 1989 Comprehensive Plan amendment classifying the site. as PF. The property owner has been officially notified of this pending amendment, and has not responded. ed on the foregoing, staff recommends the Comprehensive Plan be amended for this site to ;lassify the site in the Land Use Plan. from PF to RAD, subject to the Metropolitan Council � ncurre-=,mandated by State Statute, taff further recommends that the subject site be rezoned form. PF to RR on the condition that the e,comrnended Comprehensive Flan amendment is adopted by the City Council and concurred in by the Metropolitan Council. .Plaunhig Commission Actions Requested: i .motion to recommend the Comprehensive flan be amended for the site known as the Apostolic Bible Church site to reclassify the site ire. the Land Use Plan from PF to RAD, subject, to the Metropolitan Council concurrence mandated by State Statute. Motion to recommend that the subject site be rezoned form PF to RR on the condition that the recommended Comprehensive Plan amendment is adopted by the City Council and concurred in by the lV>etropolitan Council. Charles E. Dillerud, City Planner Attachments: 1. Location Map k 1 i fLL.... •.••:%"' f F. f.�7N' R1UW RE9w MN 732N nliq noN , ( YMI AND TLN ,290 I r IUM RX)VII E RAD ,. ,rj � vicinity IVisp E � I 1RG r r c f — —- __-.- .._._......_--._.-_ a G " RAD Site PF RAD 4 1Oth Street Part ^� I BQD f Scale in Fast RAD / r — S 7-o*,*hw lB Ietlll0!•W"Wftvm W VA.�-"t%y "!W jIf In rubm WrnpRnon oftbaa.7bdMWlp tlwWo b bsR7IEII11rMMv ' t � � MOl+uaou aMl'�W`*dnBwl PamlYto ml I ^ Map �y CCC � nat�'m a�my aw�n�wa, Looatio l Map _ _—__ 17ww(fig1)�II6<87fi ty ��b Olflw, �w"'M—e'^•r.� � PY�09 CYAMW Oh/�940J In�hM4�n ,"he record of the 1989 City action to reclassify the site from RAD to PF fails to provide �,indings to support that reclassification beyond the interests of the property owner leading to the conclusion that an error may have resulted by the action. There has been no evidence that the property owner intends to execute development of the site as a church during the past 7+ yearn.; Conditions appear to have changed frorn those existing at the time of the 1989 Comprehensive Plan amendment classifying the site. as PF. The property owner has been officially notified of this pending amendment, and has not responded. ed on the foregoing, staff recommends the Comprehensive Plan be amended for this site to ;lassify the site in the Land Use Plan. from PF to RAD, subject to the Metropolitan Council � ncurre-=,mandated by State Statute, taff further recommends that the subject site be rezoned form. PF to RR on the condition that the e,comrnended Comprehensive Flan amendment is adopted by the City Council and concurred in by the Metropolitan Council. .Plaunhig Commission Actions Requested: i .motion to recommend the Comprehensive flan be amended for the site known as the Apostolic Bible Church site to reclassify the site ire. the Land Use Plan from PF to RAD, subject, to the Metropolitan Council concurrence mandated by State Statute. Motion to recommend that the subject site be rezoned form PF to RR on the condition that the recommended Comprehensive Plan amendment is adopted by the City Council and concurred in by the lV>etropolitan Council. Charles E. Dillerud, City Planner Attachments: 1. Location Map k 1 i fLL.... •.••:%"' f F. f.�7N' R1UW RE9w MN 732N nliq noN , ( YMI AND TLN ,290 I r IUM RX)VII E RAD ,. ,rj � vicinity IVisp E � I 1RG r r c f — —- __-.- .._._......_--._.-_ a G " RAD Site PF RAD 4 1Oth Street Part ^� I BQD f Scale in Fast RAD / r — S 7-o*,*hw lB Ietlll0!•W"Wftvm W VA.�-"t%y "!W jIf In rubm WrnpRnon oftbaa.7bdMWlp tlwWo b bsR7IEII11rMMv ' t � � MOl+uaou aMl'�W`*dnBwl PamlYto ml I ^ Map �y CCC � nat�'m a�my aw�n�wa, Looatio l Map _ _—__ 17ww(fig1)�II6<87fi ty ��b Olflw, �w"'M—e'^•r.� � PY�09 CYAMW Oh/�940J In�hM4�n