HomeMy WebLinkAboutCC 12-07-2010 Proposed 2011-15 CIP COMMO
MAYOR & COUNCIL COMMUNICATION
-- page 1 --
DATE: 12/07/2010
REGULAR ITEM #: 12
MOTION Resolution No. 2010-069 AGENDA ITEM: Proposed 2011-2015 Capital Improvement Plan (CIP) SUBMITTED BY: Tom Bouthilet, Finance Director THROUGH: Lake Elmo Planning Commission
Lake Elmo Parks Commission Lake Elmo Maintenance Advisory Commission Bruce Messelt, City Administrator
REVIEWED BY: Joe Rigdon, KDV
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to affirmatively consider approval of Resolution 2010-069, adopting the 2011-2015 Capital Improvement Plan. The recommended motion to act on this is as follows:
SUGGESTED “Move to approve Resolution 2010-069 adopting the 2011-2015 Capital
MOTION: Improvement Plan”
BACKGROUND INFORMATION: Attached for Council Consideration is the updated
proposed 2011-2015 Capital Improvement Plan (CIP), first seen by the Mayor and City Council in November 2010. Minnesota State Statutes view the Capital Improvement Plan as an integral element of the Comprehensive Plan, which requires a Public Hearing by the City’s Planning Commission and formal adoption by the City Council.
Consistent with State Statutes a Notice of the November 22, 2010 Public Hearing by the Planning Commission was published In the City’s official newspaper. No public comment was received at that time, although input from the Parks Commission and the Maintenance Advisory Commission was incorporated. No additional public comment has been received, to date. The
Planning Commission unanimously recommended the Attached CIP for Council consideration.
STAFF REPORT: The purpose of a Capital Improvement Program (CIP) is to provide a multi-year plan of major projects and related expenditures. It is intended to be used as a key strategic
planning tool for identifying future infrastructure projects and their funding sources, as well as to
City Council Meeting Proposed 2011-2015 Capital Improvement Plan
December 7th, 2010 Regular Agenda Item # 12
-- page 2 --
prevent duplication of projects (i.e. street reconstruction project followed in a subsequent year by
a water main project). The CIP is also used as a long term financial guide to indentify expenditures and related funding issues. Major projects planned for 2011 include:
• Street Seal Coating
• 2011 Street & Water Quality Improvements
• City Facilities Improvement
• The I-94 to 30th Street Sewer Trunk Force Main
• New City Well and Pump House #4
The total combined estimated cost of $5,636,000 for the CIP represents a planning total only. Final planning and funding for each project remains to be presented for Council consideration.
Regular updates and adjustments to the CIP are presented to the Council throughout the fiscal year. Of note – The Parks Commission did remove a long-planned replacement of lighting at Lyons Park, due to a lack of timely information on the specificity on the necessity of the project. While
City staff forwards without reclamma the Parks Commission’s (and Planning Commission’s) recommendation, it is anticipated that the Parks Commission will review this proposed 2011 project early in January to determine of the project warrants reconsideration. RECOMMENDATION: Based upon the above background information and staff report, it is respectfully recommended that the City Council affirmatively consider Resolution 2010-069, adopting the 2011-2015 Capital Improvement Plan. The suggested motion to undertake this is:
SUGGESTED “Move to approve Resolution 2010-069 adopting the 2011-2015 Capital
MOTION: Improvement Plan” Alternatively, the City Council does have the authority to table this item for consideration on December 14th, but should take action then in order to approve the CIP prior to the end of
December 2010.
The Council may also further discuss, deliberate and/or, if appropriate, amend the recommended CIP, as deemed appropriate. If the Council elects to revise the proposed CIP, the appropriate motion of the Council following such would be:
“Move to approve Resolution 2010-069 adopting the 2011-2015 Capital Improvement Plan, [as
amended at tonight’s meeting].”
City Council Meeting Proposed 2011-2015 Capital Improvement Plan
December 7th, 2010 Regular Agenda Item # 12
-- page 3 --
ATTACHMENTS:
1. Resolution 2010-069
2. Proposed 2011-2015 Capital Improvement Plan
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item .............................................................. City Administrator
- Report/Presentation ...................................................................Finance Director
- Questions from Council to Staff ............................................. Mayor Facilitates
- Public Input, if Appropriate .................................................... Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates