HomeMy WebLinkAboutCC 12-07-2010 Rain Gardens 09-10 Payment No2
MAYOR & COUNCIL COMMUNICATION
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DATE: 12/07/2010
CONSENT ITEM #: 3
MOTION as part of the Consent Agenda AGENDA ITEM: 2009 and 2010 Street Improvement Rain Garden Project – Change Order
No. 2, Compensating Change Order No. 3, and Pay Certificate No. 2 (Final) SUBMITTED BY: Ryan Stempski, Assistant City Engineer THROUGH: Bruce A. Messelt, City Administrator REVIEWED BY: Tom Bouthilet, Finance Director Jack Griffin, City Engineer
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to approve Change Order No. 2, Compensating Change Order No. 3 and Pay Certificate No. 2 (Final) to All Weather Services, the Contractor for the 2009 and 2010 Street Improvement Rain
Garden Project. The Contractor submitted an invoice in the amount of $7,107. No specific
motion is needed, as this is recommended to be part of the overall approval of the Consent
Agenda.
BACKGROUND INFORMATION AND STAFF REPORT: The installation of the rain
gardens for the 2009 and 2010 Streets are complete. A total of six rain gardens were installed on the 2009 Street Project and 5 were installed on the 2010 Street Project. The plantings installed as part of this project will carry a one year warranty, which will begin on December 7, 2010 and end on December 6, 2011. Total costs for the 2009 and 2010 Rain Garden Project were
$32,221.75. This was $4,533 over the original budget of $27,688.75. The City has been
approved for a maximum of $35,000 in cost reimbursement from the VBWD Community Grant. All construction costs for this project will be submitted to VBWD for reimbursement. Change Order No. 2 for this project was necessary to correct the subsurface soils and install an
underdrain to the rain garden located at 8879 Jane Road. Rusty Schmidt, Washington
Conservation District, monitored the performance of this rain garden and recommended the additional improvements. Staff approved and directed the contractor to make the necessary corrections. Compensating Change Order No. 3 is a quantity reconciliation process that is completed at project close-out to adjust the estimated bid quantities to the actual quantities
installed by the contractor.
City Council Meeting 2009 and 2010 Street Improvement Rain Garden Project
December 7th, 2010 C.O No.2, C.C.O. No. 3 and Pay Certificate No. 2 (Final) Consent Agenda Item # 3
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Pay Certificate No. 2 has been reviewed by staff and payment is recommended in the amount requested. This payment includes the additional work as identified in Change Order No. 2 and Compensating Change Order No. 3.
RECOMMENDATION: Based upon the above information, it is recommended that the City Council approve as part of tonight’s Consent Agenda Change Order No. 2 in the amount of $1,845, Compensating Change Order No. 3 in the amount of $2,288 and Pay Certificate No. 2 (Final) in the amount of $7,107.
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda, table this item for future consideration, or further discuss, deliberate and/or, if appropriate, amend the recommended motion prior to taking action. If the latter is done so, the appropriate action of the Council following such discussion would be:
“Move to authorize Change Order No. 2 in the amount of $1,845.00, Compensating Change Order No. 3 in the amount of $2,288.00 and Pay Certificate No. 2 (Final) in the amount of $7,107.00 to be paid from the Storm Water Utility Fund for the 2009 and 2010 Street Improvement Rain Garden Project [as amended and/or modified at tonight’s meeting].” ATTACHMENTS:
1. Change Order No. 2 2. Compensating Change Order No. 3
3. Pay Certificate No. 2 (Final)
SUGGESTED ORDER OF BUSINESS (if removed from the Consent Agenda):
- Questions from Council to Staff ............................................. Mayor Facilitates
- Call for Motion ............................................................... Mayor & City Council
- Discussion ....................................................................... Mayor & City Council
- Action on Motion .................................................................... Mayor Facilitates