HomeMy WebLinkAboutCC 9-18-2012 Agenda Packet THE CITY OF
LAKE �LMO
Our Mission is to Provide Quality Public Services in a
MEN Fiscally Responsible Manner While Preserving the
City's Open Space Character
NOTICE OF MEETING
City of Lake Elmo
3800 Laverne Avenue North
City Council Meeting
Tuesday, September 18, 2012 7:00 p.m.
AGENDA
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF AGENDA
E. ORDER OF BUSINESS/GROUND RULES
F. ACCEPT MINUTES
1. Accept September 4, 2012 City Council minutes
G. PUBLIC COMMENTS/INQUIRIES
H. PRESENTATIONS
I. CONSENT AGENDA
Note; Items listed under the Consent Agenda will be enacted by one
motion with no separate discussion. If discussion on an item is
desired, the item will be removed from the Consent Agenda for
separate consideration.
2. Accept Financial Report dated August 31, 2012
3. Accept Building Permit Report dated August 31, 2012
4. Approve Payment of Disbursements and Payroll
5. 2012 Crack Seal Project - Receive Contractor Quotes and
Award Contract
6. 2012 Street and Water Quality Improvements - Pay Request
No. 1
7. Approve Resolution 2012-44 to Set Hearing for 2013 Budget
and Levy Discussion
J. REGULAR AGENDA
8. 2011 Street and Water Quality Improvements - Final
Assessment Hearing
9. Ordinance 2012-62 Zoning Amendment Codification; Approve
Resolution No. 2012-46 Authorization of Summary Publication
Ordinance 2012-62
10. Approve Proposed General Levy and Proposed 2013 Budget;
Resolution No. 2012-47
11. Lake Elmo Traffic Enforcement Update
12. Legion Avenue Sewer Survey Results
K. SUMMARY REPORTS AND ANNOUNCEMENTS
• Mayor and Council
• Administrator
• City Attorney
• City Engineer
• Planning Director
• Finance Director
L. Adjourn
LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 4, 2012
CITY OF LAKE ELMO
CITY COUNCIL MINUTES
SEPTEMBER 4, 2012
Mayor Johnston called the meeting to order at 7:00 P.M.
PRESENT: Mayor Johnston, Council Members Emmons,Smith,Pearson and Park
Also Present: City Administrator Zuleger, City Attorney Snyder, City Engineer Griffin, Finance
Director Bendel, Planning Director Klatt and City Clerk Thone.
MAYOR JOHNSTON provided an overview of public comments and business order.
APPROVAL OF AGENDA
Council Member Pearson requested to add Item 10 involving Traffic Enforcement to the agenda.
Council Member Emmons requested to move Item 3 from Consent Agenda to Regular Agenda.
MOTION: Council Member Pearson moved to approve the September 4, 2012 City Council Agenda as
Amended. Council Member Smith seconded the motion. Motion passed 5-0.
ACCEPTED MINUTES
City Administrator Zuleger explained that Item 12(b) from the August 21, 2012 meeting
involving the Keats Avenue Street Improvements in fact did not pass per the statutory 4/5
vote requirement. Mr. Zuleger reported that it is the Administration's recommendation that the
Council re-hear and reconsider the item.
The council acknowledged the amendments made to the minutes, and Council Member Emmons
also specifically requested two additional amendments to the minutes.
ITEM 1: THE AUGUST 21, 2012 CITY COUNCIL MINUTES WERE APPROVED AS AMENDED BY
CONSENSUS OF THE CITY COUNCIL.
PUBLIC COMMENTS/INQUIRIES:
Karen Johnston of Friends of the Library reported the interim library is now closed and the new
Lake Elmo Library is now open. She reported many positive happenings and progress the library
made during the time at the interim location. She thanked all involved in the success of both the
interim library and the hard work put forth to open the new library.
PRESENTATIONS:
A) YOUTH SERVICES BUREAU
MARY PLANTEN-KRELL provided a presentation on the services the Youth Service
Bureau has to offer the community of Lake Elmo and surrounding communities. The
services cover awareness programs, chemical health programs, and diversion programs
that aim to head off larger problems that could occur without some type of intervention
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LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 4, 201.2
for local youths and families. She explained municipal funding is an important aspect of
the program and the YSB has requested the support in the amount of$3000 from the
City of Lake Elmo.
B) PROCLAIM WEEK OF SEPTEMBER 17 TO 23, 2012 CONSTITUTION WEEK
Council Member Pearson read the proclamation proclaiming the week of September 17
through September 23, 2012 as Constitution Week.
CONSENT AGENDA
2. Approve Payment of Disbursements and Payroll in the Amount of$71,068.54.
3. Approve Updated 2012 Fee Schedule
4. Affirm Hiring of Building Official Rick Chase
S. 2012 Rain Garden Project-Award Contract
6. Authorization for John Shiltz to Dispense Beer and Wine Coolers at the Lake Elmo Days
Community Event on September 7 and 8, 2012
MOTION: Council Member Pearson moved to approve the Consent Agenda Z,4,5,6 as presented.
Council Member Park seconded the motion. MOTION PASSED 5-0.
*Council Member Smith acknowledged that the Council is excited to welcome the New Building
Official Rick Chase.
ITEM 3: FEE SCHEDULE
Council Member Emmons inquired about sewer fees and clarification on the updated fee schedule.
City Clerk Thone clarified that the update was a routine housekeeping matter and there will be
annual review of the fees for 2013.
MOTION. Council Member Emmons moved to approve Consent Agenda 3 as presented. Council
Member Pearson seconded the motion. MOTION PASSED 5-0.
ITEM 7: ORDINANCE 2012-61 APPROVING ZONING TEXT AMENDMENT - SHORELAND
STANDARDS
Planning Director Klatt explained the zoning text amendment related to the shoreline standards
calling for slightly larger shoreland boat house requirements, which the Planning Commission
approved. The proposed requirement would meet the state requirement. Mr. Klatt informed the
council that the applicant, who is seeking the amendment, desires to build a structure under the
proposed requirements. The applicant also requested that the setback requirements also be
amended to conform to State standards. The Commission did not take action on the setback
question, as it was not publically noticed in time for the last meeting.
Page 2 of 7
LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 4, 2012
Mayor Johnston cautioned whether the public was aware of the City Code allowance of boathouses.
He questioned whether the public would have concerns with the additional structures on the
shorelands. Council Member Emmons expressed his appreciation for staffs work on this.
MOTION: Council Member Pearson moved to approve ORDINANCE 2012-61 APPROVING ZONING
TEXT AMENDMENT - SHORELAND STANDARDS. Council Member Smith seconded the motion.
MOTION PASSED PASS 5-0. THIS DECISION/APPROVAL DOES REQUIRE A FOUR-FIFTHS SUPER
MAJORITY VOTE PER STATE STATUTE 429.031.
ITEM 8: MALMQUIST RAD-2 CONCEPT PLAN EXTENSION: 9424 STILLWATER BOULEVARD
City Administrator Zuleger explained that the city passed a resolution to allow for an open space
development. The project and current zoning were previously approved. The Council has already
granted at least one extension since the approval.
The staff recommends the additional extension to continue to work on the zoning for the project,
work with MnDOT and their recommendations, especially noting traffic concerns, and what the
impact of this development would be. MnDot is asking that the developer submit a preliminary plat
before they officially comment on the project.
Mayor Johnston suggested public comments be held until after the council speaks on the project.
Council Member Smith questioned the number of requests from the public to speak about the
extension, noting we are not here to approve or disapprove the project-just extending the time to
properly and expressed her support for the project, citing the need for senior housing in the city
limits.
Council Member Pearson expressed his continuing concern regarding Jamaca Court's inclusion in
the project and expressed his hesitancy in supporting the project with the inclusion of Jamaca
Court.
Council Member Park supported the project and the extension.
Council Member Emmons expressed concerns about the traffic on Highway 5 and ensuring safe
access to and from the area. Mr. Emmons also expressed that some residents had expressed
concerns about the height of the project.
Mayor Johnston stated he would not support any project with traffic going through Jamaca Court or
increased density zoning. He expressed concerns with the lengthy process and stress it may have on
the residents and staff. He stated he would support the project with the following three conditions:
1) No traffic thru Jamaca Court; 2) a preliminary plat plan in six months; and 3) an approved traffic
management plan from MnDOT in 6 months.
Council Member Smith agreed that Jamaca Court should not be included but stated this is simply an
extension, not an approval. She made her position clear that she believes it is a good project, but
the debate should be limited to the extension and not attaching additional conditions to the plan at
Page 3 of 7
LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 4, 2012
this time. She supports granting the extension and fixing the highway 5 safety issues, and
discussing them accordingly.
Council Member Park inquired whether this was a 1-year extension. Planning Director Klatt stated
it was,but the length was flexible.
City Administrator Zuleger clarified for council the preliminary plat is required before MnDOT will
address the traffic issue. Because Jamaca Court is not a state road it will not be addressed.
Discussion was had about the MnDOT process and the traffic engineering process.
Council Member Smith stated her preference of a year extension due to the length of time needed to
complete many of the required processes.
Tammy Malmquist, 20 year small business owner in Lake Elmo, expressed her commitment to the
community's children and seniors, and the development project is to provide a farm school and
senior housing for the community.
Council Member Park inquired if the 6 months would be adequate time to accomplish everything
that needs to be completed to bring back a completed plan. Ms. Malmquist was hesitant to commit
to having everything accomplished in only 6 months. Council Member Park suggested a one-year
period for bringing back the preliminary plat only. Council Member Emmons expressed concern
over the length of the project to date. Ms. Malmquist responded she feels the project has gained
much support from developers and they are ready to move forward. Mayor Johnston raised
concerns about single point access of the project property.
Mayor Johnston inquired whether the developer would be ready to go in 6 months. The developer
responded it would take 2-3 months from the preliminary plat submission, but agreed the timeline
of 6 months in providing the preliminary plat to council was feasible. He also reminded the Council
that the preliminary process is financially significant.
Council Member Smith expressed her concerns with the significant time involved between just the
preliminary and final plat process. Ms. Smith also pointed out that she has no personal interest in
this project with regard to her profession as a real estate agent.
City Attorney Snyder explained the process of approving the concept plan is simple but the
preliminary plat is more complex and there are specific statutory Cmax is 120 days) requirements
for the application process. He cautioned setting limits on the review period.
Public Comments:
Ed Neilson, 9498 Stillwater Blvd North, commented that he did not support an extension of the
project deadline. He presented a private 'survey' of people who do not support the project or the
extension of the deadline. He also alleged that the support for the project has declined due to trust
issues.
Page 4 of 7
LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 4, 2012
John Yarusso, 8282 271h Street North, commented he supports the project, and it is his belief that
there is a need in the community for this type of project.
Judy Boyle, 3415 Jamaca Avenue, expressed her support for the extension, and it is her belief that
there is a need in the community for senior housing.
Sharon Benardy, 8253 27th Street North, expressed her support of the extension and the project and
the need for senior housing in the community.
Larry Weiss, 9302 Stillwater Blvd, expressed he does not support the extension nor the project and
expressed his frustration over the lengthy process and the lack of action on the project. Mr.Weiss
also is concerned with the constant changes and extensions that keep occurring. He expressed
concerns over how this will affect the property values.
Rita Conlin, 8560 Ironwood Trail, expressed her support for the extension and the project, and
stated in her experience on the council and planning commission all valuable projects begin as a
concept and this is part of the process. She warned that if the Council were to deny the extension,it
could be viewed as selective treatment.She encouraged the council to support moving forward with
the project and approving the extension.
Brittany O'Keefe, 8308 Stillwater Blvd, expressed her support for the project and the need for the
family based atmosphere of the project for children and seniors both.
Pat Wyant, 8772 Ironwood Trail North, expressed her support for the extension of this project and
it is her belief that there is a need in the community for senior housing.
Allen Cooperschmidt, 2769 Legion Avenue North, expressed his support for the extension.
Council Member Smith expressed empathy for the surrounding property owners who do not
support the project. She hopes they would eventually see it as positive.
MOTION: Council Member Smith made a motion to approve the MALMQUIST RAD-2 CONCEPT PLAN
EXTENSION: 9424 STILLWATER BOULEVARD for a 6-month period to submit the preliminary
plat Council Member Park seconded the motion.
Council Member Emmons raised concerns about extending the timelines on such projects and
expressed concerns on the future densities/zoning of this project.
Council Member Pearson expressed council has conveyed the items that are important to them and
noted the applicant would be wise to take heed and bring back a project considering the concerns
presented such as the Highway 5 access to ensure when the project is brought forward, the
expectations are clear and well defined.
MOTION. Mayor Johnson moved to amend original motion to include no traffic on Jamaca Court
Council Member Pearson seconded the motion.
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LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 4, 2012
Council Member Emmons inquired whether there is a secondary access to the property excluding
Jamaca Court and his concern for full access for the property. City Attorney Snyder cautioned
council from adding too many conditions to the extension. Council Member Park expressed her
support for the extension w/o the exclusion. Pearson and Johnston and Smith expressed their
support for the extension with the exclusion.
Vote to Amend Motion;vote passed 4-1,Emmons Nay.
MOTION: Council Member Smith made a motion to approve the amended MALMQUIST RAD-2
CONCEPT PLAN EXTENSION:9424 STILLWATER BOULEVARD for a 6-month period to submit the
preliminary plat that must exclude traffic on Jamaca Court Council Member Park seconded the
motion. Motion passed 4-1.Emmons,nay
ITEM 9: CITY OF LAKE ELMO STAFF RETREAT(Discussion Item Only)
City Administrator Zuleger explained the upcoming staff retreat and the positive additions to staff,
There was a discussion about the dynamic of the meeting with regards to having council members
present versus absent.
ITEM 10:TRAFFIC ISSUE ON HIGHWAY 5:
Mayor Johnston spoke about his concerns over the traffic on Highway 5. He raised for discussion
the possibility of adding a traffic control enforcement officer for a period of time, and if positive
results are observed, the Council could add a line item to the 2013 budget to continue the
enforcement.
City Administrator Zuleger added the traffic concerns are well known and documented. He
informed the Council that it would cost the city for an officer at 20 hours a week would cost$6800
monthly for the drive time periods of morning and evening commuting time. Mr. Zuleger also
stated that unfortunately the City's ticket revenue share is only about $20 per ticket. Mayor
Johnston explained that in the past,the City received a half-share of the fine, but now only recovers
$20 of the fee due to state budget issues. A proposal of a one month trial was discussed as well as
the importance of measuring the success of the program. Council Members Smith and Pearson
voiced their support for the trial.
MOTION: Council Member Emmons made a motion to spend an amount not to exceed$7,500 for one
month for an officer to focus on speed enforcement. Mayor Johnston seconded the motion. Motion
passed 5-0.
Olivia Moris updated the council on the opening of the new Lake Elmo Public Library and its
progress to date. Approximately 90 library cards have been issued to residents. The collection
currently stands at approximately 3,500 volumes. Ms. Moris stated her intention to share the
Library Management Plan with the Council.The next Library Board meeting is September 12, 2012.
SUMMARY REPORTS AND ANNOUNCEMENTS
Page 6 of 7
LAKE ELMO CITY COUNCIL MINUTES
SEPTEMBER 4, 2012
Mayor Johnston-no report.
Council Member Emmons reported meeting with staff and some consultants on theming of the
Village area.
Council Member Smith reported her continuing concerns regarding Highway 5 traffic. She also
reminded the public about Lake Elmo Days.
Council Member Pearson reported he attended the Village theme meeting with Council Member
Emmons and City Administrator Zuleger. He also attended a Truck Committee meeting with Mr.
Zuleger.
Council Member Park- no report.
City Administrator Zuleger gave an update on the ongoing truck discussions. He also reported the
new light post brackets/planters have arrived for the village/downtown area. He again welcomed
the two new employees, Alyssa MacLeod and Rick Chase. Mr. Zuleger reported the recent issues
with code enforcement, his recent meeting with Washington County Sheriffs Department, and
several developer meetings. He will be meeting with the City of Woodbury to discuss that City's
concerns on the comprehensive plan,specifically involving infrastructure and storm water.
City Attorney Snyder-no update.
Planning Director Klatt reported on the last Planning Commission meeting including progress by
the Village Workgroup and the development of design standards. It was noted Commissioner
Jennifer Pelletier resigned from the commission and that the commission is seeking applicants. Mr.
Klatt notified the Council that the next commission meeting will involve a large grading project
request.
City Engineer Griffin-no report.
Finance Director Bendel reminded the Council of the budget meeting Tuesday September 11, 2012
at 6:30 P.M.
ADJOURN:The meeting adjourned at 9:28 P.M.
LAKE ELMO CITY COUNCIL
Dean A.Johnston, Mayor
Sandie Thone,City Clerk
Page 7 of 7
THE CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: September 18, 2012
CONSENT
ITEM#: 2
MOTION
AGENDA ITEM: August 2012 Financial Reporting
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: City Administrator and Deputy Clerk
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, The City Council
is asked to accept the August 2012 Financial Reporting Packet. No specific motion is needed, as
this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operations and report the financial (unaudited)
statement to the City Council. City guidelines suggest the Council be updated on a regular basis.
STAFF REPORT: Attached please find a report for August reflecting the monthly detail
supporting the year to date actual results and comparing those results to the 2012 Budget.
The most significant variances are highlighted below:
Revenues:
• General Contractor licenses to date have exceeded the full year budget by 41%. It is
anticipated that this trend will continue.
• Heating Permits to date have exceeded the full year budget by 41% and it is anticipated
that this trend will continue.
• Plumbing Permits to date have exceeded the full year budget by 55% and it is anticipated
that this trend will also continue.
• Plan review fees continue to be strong with the new housing increased activity and on a
YTD basis are 29% above the full year budget.
• Assessment searches to date continue to surpass budget due to the coordinated effort to
ensure all search request fees are received. The average of five searches each week
continues due to an increased volume of activity in the housing market.
Expenses:
All departments are at or well below their 67% of budget to date as all Departments continue to
strive to identify and implement any cost saving measures. A few key items to note:
• Some recurring expense items show zero for January which stands out. This is a result of
moving the expense back to December when the expense was incurred for year end.
• Unemployment Benefits and Workers Compensation are expensed as those benefits are
paid out to claimants. A workers compensation premium refund was received in July due
to lower salary dollars than estimated as well as in less costly rating classification codes.
• Although no contract services were budgeted for Administration, expenses were incurred
to cover the front desk prior to being fully staffed.
• The Finance Department also used contracted services to cover the Finance department
lack of full-time staff and is over budget in that category as a result. The contractor
services were primarily used to prepare for the annual Financial Audit. Now that the
majority of the audit is complete, those services have been discontinued.
• The Planning Department also uses a part-time contractor to cover the Planning Assistant
functions until a full-time staff person was hired. The new Planning Assistant is now on
staff full-time and it is anticipated that these services will no longer be needed.
• The Building Inspection Department contracted with the City of Hugo to provide support
until the new Inspector was hired. It is anticipated that these services will only be needed
through September as the new Inspector began in early September.
RECOMMENDATION: It is recommended that the City Council receive the August monthly
Financial Reporting Packet as part of tonight's Consent Agenda.
Alternately, the City Council does have the authority to remove this item from the Consent
Agenda and further discuss and review.
ATTACHMENTS:
1. August Financial Reports
City of Lake F.hno
Bud eg tto Actual
2012 By Month
As of Amust 31,2012
10 1-General Fund Detail
REVENUE % Over/
BUDGET Jail Feb Mar Apr May June July YTU of Budget (Under)
Current Art Valorem Taxes 2,442 M3 00 0.00 0.00 0.00 0.00 0.00 0.00 1,331.398.75 0.00 1,331.398.75 54.50% (1,111.504.25)
Mobile Uome lax 8,000.00 0.00 0.00 0.00 000 0.00 0.00 3,376.22 0.00 3,376.22 42.20% (4,623.78)
Liquor License 8,000.00 0.00 0.00 0.00 0.00 25.00 0.00 0.00 0.00 25.00 0.31% (7,975.00)
Wastehauler License 200.00 000 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00% (200.00)
General Contractor License 2,000.00 1,340.00 225.00 220.00 390,00 75.00 425,00 75.00 75.00 2,825.00 141,25% 825.00
Ilentine Contractor License 50A0 0.00 000 000 0.00 0.00 0.00 0.00 0.00 0.00 0,00% (30,00)
Hlacktoppiug Contractor License 50.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00% (50.00)
Building Pennits 115.000.00 6.716.51 5.041.52 7,626.07 14,409,11 22.564,27 27.073.95 19.223,23 9,999.06 112.653.72 97,96% (2.346.28)
I tenting Pennits 6,000.00 750.00 230.00 455.00 600.00 1.200.00 2.890.00 1,040-00 1,275.00 8.440.00 140.67% 2.440-00
PlumbingPennitss 3,500.00 500.00 155.00 305.00 1,135.00 1,275.00 965.00 740,00 375-00 5,450.00 155.71% 1,950.00
Sever Pemtits 300.00 0.00 0.00 0.00 0-00 0.00 0.00 000 0.00 0.00 0.00% (300.00)
Animal License 2,000.00 660.00 300.00 190.00 180.00 60.00 80-00 100.00 60.00 1.620,00 81.00% (380.00) Majority of licenses early in year
IttilitvPennits M00.00 0.00 291.80 330.00 185.20 0.00 670.00 1,355.00 1,152.00 1.984.00 79.68% (1,016.00)
Hunting Pennils 1,000.00 17000 90.00 90.00 305.00 135.00 45.00 90.00 0.00 925.00 92.50% (75.00)
NISA-Maintenance 75.000 00 43.789 00 000 0.00 009 0.00 0.00 43,799.00 0.00 87,578.00 116.77% 12,578 00
State Fire Aid 40,000 00 000 000 1,500-00 0.00 0.00 0.00 0.00 0.00 1.500.00 3.75% (38.500.00)
PFRA Aid 2.749-00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% (2,749.00)
(;ravel Tax 1,000.00 0.00 689.63 0.00 0,00 0.0(1 0.00 0.00 0.00 688.63 68.96% (311-37)
Recycling Grain 15,500.00 0.00 U.00 0.00 0.00 0,00 15.588.00 0.00 0.00 15.588.00 100.57% 88.00 Grant monies received
Cable Franchise Revenue .16,500-00 0.00 0,00 0.00 39,949.50 0.00 0.00 0.00 0.00 39.949,50 109A5% 3.449.50
7.(ning and Subdivision Fees 5,50000 1,152.40 0.00 0.00 0-00 0.00 0.00 0.00 0.00 1,152.40 20,95% (4,347.60)
Plan Check Fees 38.000.00 2,457.00 2.571.96 2,565.06 6.12606 9.921.70 12,681.08 10,206.00 2,752.39 49,281.25 129.69% 11,281IS
Copies.books,maps 150.00 3.00 3.00 0.00 1390 44.95 2425 32,25 25.80 147.15 98.10% (2.85)
Assessment Searches 200.00 15.00 45,00 120.00 135.00 45.00 40.00 135.00 105,00 640.00 320.00% 440.00
Clean up Days 3.000.00 000 0,00 0.00 0.00 0.00 3,25600 0.00 0.00 3.256.00 108.5396 256.00 Good participation For clean up days
Cable Opt Reimbursement 2,000.00 47.50 0.00 0.00 687.50 0.00 0.00 0.00 632.50 1,367.50 69.38% (632-50)
fines 53,000.00 0.00 4.154.15 7.570-16 7,684.31 4.851,06 5,576,67 4,056.49 5,334.42 39,227.26 74,01% (13.772.74)
(•lice Revenue 6,3R4 00 1,648.44 0.00 4,662.63 7.146,69 3.121.00 1,925,00 5624 16.326.58 34,886.57 546,47% 28.502 57
Internal Cbarges 0.00 293.00 348.00 9800 76.00 86.00 100.00 58.00 66,00 1,130.00 NA 1.130.00 Library card svc fees:not budgeted
Interest Eaming-a 20.000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% (20,000.00) Currently interest only bkd at YE
Donations 8.000.00 0.00 7,500.00 0.00 0.00 0.00 0.00 0.00 0.00 7,500,00 93.75% (500.00)
Imal Revenues 2.900,986.00 59,546.85 21.644.06 25,721-92 797023.26 43,403.98 71,339.95 1,415,731.18 38,178.75 1,754,589.95 60.48% (1,146,396.05)
EXPENSE BY DEPT
410-General Government 965.182.00 3205 72 75,839.99 72.12L09 73.648,68 94,621.78 140,925.70 98.815.17 81.278.65 659,946.78 68.38% 305,235.22
•12n-Public Safety 1,081,541 00 26,3.10.35 12.247-14 42.972.36 33.057-62 42,297.54 51.529-53 33,891.86 314,383-63 576,710-03 53.32% 504,830.97
430-PublicWorks 482,749.00 2.1,080.10 44.427,22 21,205.76 29.856.45 46.604.56 61.813-60 37.808.52 31,727.39 296,523.60 61.42% 186,225.40 Includes$18kreimbursableNINDotexpense
45n-Culture Recreation 183,103.110 10,524.58 9,723.89 8.550.56 9,597.51 17,030.80 18,350.02 14,664.97 16,658.94 105,101.27 57-40% 7R,001.73
460-Compensation Adj 13.41100 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 0,00 0.00% 13.411.00
493-0ther Financing Uses 175.000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00% 175,000.00
Iola[Expenses 2,900.986.00 92,640,75 162,238.24 144,849,77 146.160.26 19U,544-68 272,618.85 185,180.52 444,048,61 1,638.281.68 56.47% 1.262,704.32
Net 0.00 (33,093.90) (140.594.1$) (]19,127.$5) 167,137.001 (147,I40.70) (201,278.9U) 1,230,SS0.66 (405,869.8G) 116,308.27 NA 116,308.27
OL'A(LAC_Flmu
B..45i wo Actual
�n1z 6�1e0lt
As nns9st J1 I,2012
lnl_General Fapd DetaJ
14 Devulm_eml
DEPT 410-GEN'1.GOV'T* 7 pp tlr crt
BUDGET Jan Feb Mar Apr May June July Aug Y'rU 6 ofBudger (Under)
I 110•Maxor Ar Council
P I Salaries 16.41501) 000 000 000 0.00 0.00 8.217.50 000 0.00 8.21750 50 00°6 (8.217 50) Prom in June&Dec
rl('A Connibuiums 1.01900 0.00 Ono 000 0-00 0.00 509,49 000 000 509.49 50,001. (509.51)
Medicare Contributions 23,900 000 0.00 0.00 0.00 0,00 119.14 0.00 0.00 119.14 30,06% (118.86)
Workers Compensation 0.00 M 00 0.00 Q OO 000 000 0.00 000 0.00 36.00 0 OO?6 36.00
Rirleaee 1.00000 000 000 0.00 0.00 0.00 000 0.00 0.00 0.00 0009e (1,000.00)
Miscellaneous 2.000.00 0.00 000 0.00 0.00 56527 0.00 (7.09) 000 55818 27.91% (1,44192)
Dues&Subscriptions 11.20000 3.391.00 0.00 Ono 0.00 0.00 0.00 29819 0.00 3,68919 32.94% (7,510.81)
Conferences A'I taiump 1500.00 0.00 0.00 000 0.00 35500 800.00 0.00 0.00 1.155.00 33.00% (2,345.00)
1 otal Nis)or&Council 3S,392.00 3.427.00 0.00 0.00 0.00 920.27 9,646.13 291.10 0.00 14,Z84.50 40.36% (21,107.50)
1.120-Administration
Fi Salmics 220.671 00 9,4.16 62 17.718 9.1 12,755 74 12.653.R3 24.R69 80 16.906 02 16,97032 18.094 47 129A 15.74 58 65% (91,255 26) May includes 3 pp plus new Clerk wages
PFRA Contributions 8.61700 68485 1.154 12 924 79 917.41 1,607.90 1,225.68 1.23036 1,31186 9,056 97 105 1116 439.97
I('AfA Contributions 7.39200 000 000 0.00 0.00 0.00 Ono 0.00 0.00 000 0.00% (7,M2 001
FICA Contrnbutions I3,682 00 57207 1,064.66 75695 750 61 1.46092 993.80 997.38 1.061.70 7,659 Ol 55.98% (6,022,99)
Medicare Contributions 3.20000 114 01 24901 17704 175.56 34168 232 42 211.36 211810 1.791.38 55 99% (1,408 62)
Health Dental Insurance 13,548(10 4.435 56 (1,445 01) 4.074 76 2.05581 2.055.81 2,055.81 2.05581 2.055 RI 17.144.33 51.70°'e (16.203.67)
Ifnemplopnent Benefits 000 ODD 0.00 000 000 3.582.00 000 000 0.00 3.582,00 0 00% 3.592 00
Wokets Compensation 2.31000 1.396.00 000 000 000 0.00 000 (274 88) Ono 1.121.12 48.5396 (1,188 88) Refund check rec'd for 2011 Work Comp audit
Office Supplies 6.000.00 5"59 492 70 59259 291 62 1.176.12 1,(114 12 652.74 1.529,02 6.354.49 105.9IT; 35449
Primed loons 1.00000 000 0.00 36391 000 0.00 119 10 981.78 44 89 1,410.68 141.07% 41069
LegalSentccs 65A0090 0.M1 0.00 9,73950 Ono 1.42950 19.513.50 6.70100 5.97286 42.356.M 6516*6 (22,64364)
Neusleuer Website 000 000 000 000 000 000 000 0.00 000 000 0.00T; 0.00
Assessing Set 46,000.00 Ono 2.00000 2.000.00 2.000,00 3,487.00 6.58264 21000.00 2.000.00 20.069.64 43.63% (25.93036)
Contract Son ices non 000 2,724 14 2.241163 2361 8) 2.356.00 2.71804 2,356.00 3.1.19.50 17.899.12 0 00% 17.899 12 Front desk support
Postage 6.50000 000 000 500.0o 50000 70000 000 000 75000 2.450,00 37.69% (4.050 00)
Afilea¢e 3.000 On 0.00 29 9? 17627 11441 4155 20921 0.00 261.90 856.23 28 5406 12,143.77)
legal Publishing 000 000 000 000 O OQ 000 165,90 000 46800 63390 0 00% 633 90
Insurance 19,50000 38000 50000 (7953) 000 000 13,96675 0.00 0.00 M,76822 88.02?6 (4,73178)
Cable Operation Expense 000 000 0.00 000 000 Ono 000 0 00 0.00 0.00 0.00?6 0.00
Miscellaneous 6.00000 4000 459 17 54299 19456 9721 42905 5.10664 81300 7,671.64 127 86% 1.67164
Hues&Subscriptions 3.500 no 000 Ono 58 50 117 78 141.00 0.00 125.00 12000 562.29 16 07% (2,937 721
Bruks 000 000 000 000 0.00 000 000 0.00 000 0.00 0.00% 0 00
Conferences A,hailing 3.5n0 on 000 000 6621 489.72 220.00 4,699.66 425 74 1,64000 7,541 33 215 47*6 4.041.31 shone Education reimb not included in 2012 budget
StaffDoeloFnmcnt 1.000.00 000 000 0.00 0.00 470.00 0,00 000 000 470.00 47.OUA6 (530.00)
Total Administration 470.410.00 17,685.60 24.946,67 34,894_34 22,67-1.14 44,039.91 89,850.72 39,463.2,9 39,$11.21 313,014.44 66,!54% (157,395.56)
1410-Elections
PI Salaries 10.000 00 0 00 000 000 000 000 000 000 0 DO 0.00 0.0096 (10.000.00) Will hit in Sept
Office Supplies 250 0O 000 000 000 000 000 000 13266 27033 40299 161.20% 152.99
Ptimet(rtnrns 31000 nun n no 000 000 000 0.00 000 000 000 ono^a (35n 00)
hliscellaneious 1.15000 0.00 1,014.93 281.82 0.00 0.00 0.00 0.00 602.55 1,899,30 140.69% 549.30
I o1al 1.lect(uns 11,950.00 0.00 1,014.93 281.82 0.00 0.00 0.00 132.66 972.89 2,302.29 19.27% (9,647.71)
t 4M-Communications
I Salmics 11.117 00 229 17 65•1 71 61462 832 86 69702 64157 955 12 36298 4.390,25 43991. (6.226 75)
PFRA Contribntmns 'Ro(,(if) 16 64 4748 4.156 60.39 5054 4665 6200 2611 354 57 41 99°a (451 43)
r1(7A Coati Nitions 611900 1421 4060 38 10 5164 4;21 39.90 53.02 2250 303 18 44.00% (385 82)
Malicme Contributions 161.00 3 33 9 49 8.90 1209 to I I 9 13 1240 5.27 7091 44 04°6 (90 09)
Health Denial Insurance 000 0.00 O OO O.no 000 0.00 0,00 000 000 0.00 0.00% 0.00
W pikers Compensation 501.00 56.00 O 00 000 Ono 000 000 000 000 5600 11 13% (4,17 00)
Nmsfenei 5.400.00 Ono 0.00 0.o0 6100 2.45602 Ono 0.00 2.145.52 4,66254 8634% (73746)
Inn,Iechnology-Web 31500.00 1,652.OR 6.293.69 2.157.71 1.65208 4.652.08 1,98668 1.65209 1,652.08 21,703,48 68.90% (9,796.52) May includes Website redesign o(S3k
Public Notices 3500 00 000 2050 0.00 53485 234 94 0.00 200.00 0.00 990,29 28 29°6 (2,509.71)
Untie(-)per ntions 4,000.00 117.50 27225 349 00 23375 30300 220.00 31625 20075 2.031 50 0001. 11.968 50)
P,epatr Maint Eeptipmenl Ono 000 0.00 0.00 0.00 000 0.00 000 0.00 0.00 0.00% 0.00
T nInl Communications 57.676.09 2,109.13 7.343.72 .1,211.89 3,438.65 8,446.92 2,946.11 3,150.37 4,415.41 35,062.72 60.79% (22.613.28)
1520-Finance
T Salatics 34.f,7d no 0 On 0.00 000 5.38400 5.38400 51384 DO 5,3R4 00 5,384.00 26.920 00 77 641i (7,754 00)
PFRA Contributions 2.51400 DOD 000 000 195.17 390.33 390.33 390.34 39034 L756.51 69.871i (75749)
ri(,.%Contributions 2.15000 Ono 000 000 31252 312 52 312$2 1131181 133.81 1.605AS 74 66% (544 92)
Medicare CorrlriN,tions 501.00 000 DOD 000 7308 7308 7?O8 7807 79.07 375.38 74 0% (127.62)
Health Dental insurance 3.826 00 Ono 000 0 n0 650 1.51250 753 no 642.81 64281 1.557.62 0.00°'e (269.38) Apr,May pd in May
UnempMyntenl Benefits 000 Ono 0.00 000 3.592.00 0.00 000 7,761 00 0.00 11,343.00 0.00% 11.343 00 Prior Finance Director
Workers Compensation 25000 17600 0.00 000 000 000 0.00 0.00 000 116.00 70AM'. (74.00)
Office Supplies 500.00 DOD Ono 000 0-00 0.00 13229 OAt) DOD 132.29 26.467; (167 711
Printed forms $00 00 Ono 000 000 000 0.00 Ono 0.00 0.00 0.00 0 001% (500,00)
Audit Senices 30.000.90 0.00 4.00000 ?5.00 000 0.00 000 16,000.00 6.775.00 26.91000 89.37'. (3.190.00)
Cenitact Stttices 30.000 00 0.00 16.126.50 12,610 so 18,29000 7,55250 3,28700 500.00 740.62 59.107.12 197,02% 29.107 12 Audit and AP PR support
Soflnrue Programs 0 On 000 000 000 Ono 0.00 000 DOD 0.00 000 0 001; 000
Mileage 10000 0.00 Ono 0.00 Ono 0.00 0.00 0.00 0.00 0.00 0.00°i (100 00)
Mliscellnncous 2,50000 1 O.OD 150 00 COO 0.00 000 0.00 000 0.00 1.57300 62.92% (927 00)
Dues R Subscriptions 10000 Ono 000 DOD 000 0.00 000 0.00 DOD 0.00 0.00% (100,00)
Cor0tencesR Training 30000 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00% (300.001
IOlaf Finance 107,917.00 1Rim 21,689.So 12,645.50 27,843.27 15,224,93 10,332.22 31,090.03 14 W4.65 133,356.10 123.57% 25,439.10
1010-Planning A Zoning
FT SOlvies 104,109 DO 4. 0R 90 5.77195 5965.20 5.87395 8.17905 8.046.00 9.565.11 8.04600 55,763 19 53.561. (48.345 81)
PrR•1 Comit+ations 7.54800 24933 33244 13244 332.44 498.66 58314 583.34 583,34 3.495.33 4631% (4,052-67)
rlCA Conuibulions 6.45500 256 2 i 343 42 355 29 34993 485.26 47442 47442 47442 3.213 39 49.78% (3,241.61)
M1kdicrueConrributinns 1.51000 $9.92 80.32 93.09 Ri83 113A9 11095 11014 110.95 751.48 49.77% (75852)
Health Datlal Insurance 22.566 00 2.67$70 7061 (440 89) 79361 79?.61 793 61 79361 793.61 6,99647 31 00?6 (15.569.51)
workers Compensation 74900 5WO 000 0.00 Ono 000 000 (104 36) 0.00 425.6.4 56.83% (323.36) Refund check rec'd for 2011 Work Comp audit
Office Supplies 75000 000 000 DOD 43 37 000 000 000 0.00 43.37 5.78% (706.631
Printed nouns 10.000.00 000 000 000 000 000 Ono 000 4600 46.00 0.461; (9,954.OD)
Enginceting Ren ices 12,000 00 D or) 1.613.50 1.86750 1,48364 0.00 3,255 36 1.439.50 1.654.00 11,313 50 94.28% (686501
Concoct Sntices 1,00000 000 1.69866 2.278.26 000 3,709 65 3,46233 1.370 34 2,09420 14.603 44 486.78% 11,603 44
M Iilence 40000 D DO 000 000 0 00 000 0.00 0.00 000 0 D0 0 0090 (400,00)
Miscefaneous 40000 000 000 350.00 (1.00 296 2.96 27.00 0.00 38292 95.739i (1709)
Does C Subscriptions 750 OO 0 DO DOD Ono 000 000 000 000 0.00 0,00 0001. (750,00)
Dunks 300.Do 0.01 000 000 Do() 0.00 DOD DOD 32.95 32.95 10 98% (267.05)
Confetences A t raining 150000 0.00 255.00 0.00 090 0.00 000 0.00 0.00 255.00 0.00% (1,245.001
'Iotal Planning&Zoning 172,037.00 8,080.08 10,890.90 10,790.88 8,96.3.77 13,782.68 16,723.97 14,259.93 13,825.47 97,322.68 56.57% (74,714.32)
193n.Engineering Sen ices
Fneinevine Ser,ices 70.000.00 0.00 6.845.06 7.203.11 7.932.26 0.00 9.074.52 6567 06 4,57760 42.249.61 60 36% (27.750.39) May in.-aicc not turned i,,omit lone
7 o1a1 Planning zoning 70,009.00 0.00 6,845.06 7,203.11 7,982.26 0.00 9,074.52 6,567.06 4,577.6U 42,249.61 60.36% U20,780.42)
1040-Cut Hal$
Cleaning Supplies 60000 0.00 000 1013 7106 0.00 0.00 200 0.00 8119 13.53% (51R.81)
Building Repair Supplies 800 90 DOD 000 23744 0.00 0.00 000 0.00 0.00 237.44 29.69% (562 56)
Ielephane 8.60090 56475 62714 824.06 65790 65g56 85.26 1.234.29 642.00 5.290,96 61.52% (3.30904)
Fleclric Llti&t5 11500or) 000 1.13955 1.16606 771,09 74584 62698 977.77 1.11681 6.744 12 58 64°5 (4,755.88)
Refuse Linn n0 ins 32 10932 ID832 10832 108 32 108.32 191.04 108.65 949.61 7IM% (350.39)
Repairs Minn COmraCnnal M19 11.000 00 321 38 74094 57487 93808 697 75 1.00491 9.15.96 1.225.28 6A39.17 58 54% (4.560 83)
Repairs Mann Contactual Equip 5.000.00 213 46 293 26 17267 251 14 0.00 52154 .17121 638.67 2.46195 49 24% (2.53805)
Miscellaneous 1.00000 0DO 0.00 0.00 0.00 0.00 0.00 150,00 0.00 150.00 0.00% (850.00)
1Olaf Planning&Zoning 39.800.00 1,207.91 3,109.21 3,093.55 2,797.59 2,207.47 2,347.01 3,86o.27 3,731.43 22,354.44 %.I7% (17,445,56)
1 otal General Government 965,182.00 31,695.72 75,8J9.99 72,12L09 73,648.68 84,621.78 140,925.70 98,8IS.17 81,278.65 659,946.78 68.38"/. (398,265.24)
1)F,P'r 420-PUBLIC SAFETI
21 of).Police
Lit%Fo(orcemenf Contract 493.000.00 0.00 0.00 0.00 U.00 0.00 0.00 0.00 244.733.20 244.73320 0 0056 (248.266.80)
1 Olaf planning&Zoning 493,000.00 0.00 -0 OD 0.00 0.00 0.01) 9.00 0.00 244,733.20 244,733.20 49.64% (248,266.80)
2150-Prosecution
Attranet Cmuinnl 51.000 00 coo 000 8.565.00 0.00 4,31000 8.67700 4,250.00 4250.00 30,052.00 0.00% (20.948.001
IoMf Planning&Zoning 51.000.00 0.00 0.00 8,565.00 0.00 4„310.00 8,677.00 4,250.00 4,250.00 30,052.00 53.91% (20,948.091
2210-Fire
rl Salaries 64.04(a) 4.011 66 5A5307 5.41061 5.42769 8.17109 5,450.35 5,427.61 5.430,42 4013,08 69.23°0 (19,870,92)
P1 Salar ies 1111.40000 7R 3 00 7.79998 8.319 32 7.692 17 7.27442 9,018 19 9.72671 9.086.98 59.72030 53 08% (52,779 70)
PF'RAContributions 10.01600 67190 91537 90666 91150 1,37240 91514 911.51 913.75 7.523.13 75.H% (2.492.87)
Pl('A Contributions 734400 1410 437 58 472 36 429 31 1181.49 514 19 555 46 515 99 3.32069 45 22% (4.02i 12)
Afedicare Cnntributions 2.592 00 6521 186.47 193 83 184.57 21543 20,140 21.1 07 204.84 1.468.R4 566716 0,123 16)
Heal(h Denim Insmmme 14,3E 00 2.07d 16 1.14297 1.142.97 1.142 97 1,14297 1.14297 1,14297 1,14297 10.075.15 0-00% (4,246 85)
Unemployntem Benefits 000 (100 COO Ono 000 0.00 000 000 non 0.00 0 00"5 O.M)
Workers Compensation 15.492 00 IOJ 30 00 0.01) Ho 0.00 0.00 000 (1.994.64) ON 8.1.15 36 52 51% (7,356 64) Refund check rec''d for 201(Wotk Comp audit
OOiee Supplies I.D00.00 0.00 000 000 000 0.00 94 27 34.2R 000 128 55 12 86% (871 45)
Printed Form ono 0 no 000 000 0.00 0 DO 000 000 0.00 GOO ono^: 0.00
FMSSupplies 1.20000 0.00 000 15550 0.00 000 000 000 58.00 21350 17.79% (986,50)
fire Pretention 3.00000 0.00 0.00 0.00 0.00 0.00 0.00 000 0.00 000 0.00% (3.000.00)
f1(ek Oil R Fluids 10.300 00 000 74659 798 14 1.052.41 764 32 1.49975 1.10862 13 4 19 7.314.04 0.00% (3.485.96)
Small Ioole&Equip 9.500()o 71-11 IR•14 1,712,17 841 94 27690 1785.16 0.00 1.930.17 7.639.21 90.41% (l.g60.71))
P11%sicals 9,250,no non 000 324 95 561 70 0.00 55470 69027 2,981 45 5.105,07 55 19% (4,144.91)
relephone 5.00000 0.00 410.67 247.44 79.71 24262 23973 548 35 463.40 2.23192 44 64?o (2.768.03)
Radio 13.50000 Ono 000 000 3,914J6 14725 000 3.84608 6733 7,975.42 4311". (10.52459)
bfileaee 60000 0.00 000 Ono Ono 0.00 000 0.00 0.00 0.00 0 0016 1600.00)
Vehicle Insurance 14.000.00 000 coo 0.00 000 0.00 6.256.90 0.00 000 6.256.90 44 69% (7.743 10)
Flcctnc l ltiht5 12.50000 Ono 1.11077 1,37774 901 91 322 15 44109 60097 813.91 5,608.54 44 87% 16,991.46)
Retose 1.000.00 4768 4768 4768 47.68 4768 47.6R 4768 47.69 33144 3814% (618.56)
Repair hfaint Bldg 11.00000 49 98 63261 57839 24453 446.46 63924 44627 773.34 3,810.82 34 64% (7.189 18)
Repair Maim Fquip 25,000 00 noel 1.92967 1.897.73 2,21t9 i5 2.05950 748 12 75485 19.329.21 28,948 43 115.79% 3,948.4;
Vnrrnrms R,20000 000 1,68050 711170 32399 112.23 0.00 000 000 2.84842 3474% (5,35158)
btiscella"us 1.50000 7 90 9608 147.33 47,70 7.90 36746 000 11880 793.17 52.89?o (706,83)
rues k Subsu iptions 3.10000 31600 1.314 00 404 11 0 00 0.00 85.00 5566 0.00 2.174 77 65.90% (1,125,23)
nooks 1.000.0n 000 000 n on 0.00 0.00 000 28200 0.00 282.00 28.204e (718,00)
Conferences&Training 25.000 00 000 1.74400 2,434.00 49T52 28.71 1.146.00 (2.138.85) 41491 4,426.29 1771% (20.573.71) City reimb for FF required training
Total Fire 388.300.00 IR,247.34 25.686.45 27312.15 26,54.4.41 23,013S1 32,470.34 22,251.97 45,667.84 221,195.03 56.96% (167,104.97)
2250-Fire Relief 25 00
11Pcrate:1id 40.000.00 Ono 0.00 0.00 0.00 000 2.632.00 000 0.00 2,632.00 6.581,6 (37.368-00)
rota)Fire Relief 40.000.00 0,01) 0.00 0.00 0.00 0.00 2,632.00 0.00 0.00 2,632.00 C58% (37,368.00)
2409-Bnlldiug Inspection
r I Solaries 60.418(10 1.46162 4,506.48 4.541 218 4,514 41 6.97839 4.639.09 4.506 48 4.506.48 37.576,33 61.78°0 (23,241.67)
PFRA ContiiMnions 4.40900 251 11 326.71 12925 12974 49866 3%33 16478 11980 2.34638 53.22". (2,062.62)
rlCa Cnntni utions 1.771 0n 2011 51 271.10 271.24 272.84 41402 27933 274.54 274 54 2.269 12 60 1Sao (1,502 88)
Medic:uc Contributions 882.00 48 77 6140 6391 63 512 9682 6533 64 21 64.21 530.47 60 14% (351.53)
Health Dentnl Insmnnce 8.58500 1.273 79 687 10 68710 687 10 687.10 687 10 6R7.10 687 10 6,083-48 0.00". (2,501.52)
lh,etnploymerrt Benefits 0.00 Ono 000 0.00 000 0.00 0.00 0,00 0.00 n.00 0.00% 0.00
R orkers Compensation 2,1 R6 00 2.21100 000 000 0.00 000 0.00 (435.75) 0.00 1.777.25 81.30% (408,75) Refand check teed Cot 2011 Work Comp audit
office Supplies 3on no 000 000 000 0.00 0.00 76.71 3150 0.00 108.24 36 OS°.o (19176)
Primed Faints 200 00 Ono 000 000 0,00 Ono 000 000 0.00 0.00 0.0010 (200.00)
Eneineering 10.000.00 000 63000 1.092.50 60750 0.00 1,393.50 1.507.50 1,01250 6.24350 62,44% (3,756.50)
Surcbaree Foils 000 000 0 On 0.00 0.00 000 0.00 000 0.00 0.00 0 001i 0 0.00
Inspector C'on(rael Sep ices 1.00000 Ono 000 000 GOO 0.00 0.00 000 4.44450 4.444.50 444.45% 3.4.14 50
Flair Re:iew Charges 000 Ono 000 000 000 000 0.00 Ono 7.703.06 7.70.1 D6 NDi V/O! 7.70.1 06
Telephone 40000 000 17.62 17.83 1778 17.93 17 77 1777 17.55 12425 11,0616 (275 75)
Mileaee Ion no 000 000 000 0 00 000 0.00 000 651.02 651.02 651.02°a 551 02
losmance 80000 Ono 000 000 0.00 000 25500 0.00 0.00 255.00 31.88% (54500)
Repairs KIWI Fgmp 750 0o 000 000 0-DO 0 00 Ono 0.00 571 76 0.00 571 76 76 231 a (178 24)
hliscelFnOeons 511000 000 000 0.00 000 0.00 0.00 000 000 0.00 000.. (5(.10.00)
Dees R Subscriptious 20000 0.00 000 90.00 000 000 0.00 000 0.00 90.00 45 00% (110 00)
nooks 140.(to 000 5R28 000 0.00 000 0.00 0.00 000 59.28 41.639e (8172)
Confetences f lrnininR 500.00 _0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 0.0011. (500.00)
f oral Building Inspections 95,541.00 7,458.79 6„60.69 7,095,21 6,512.19 8,592.9E 7.750.19 7,399.89 19,471.76 70,331.64 14.14% (24,709.36)
2500-EnterRency Communications
Connect Sep ices 6.000.00 63422 000 Ono 000 5,56000 0.00 0.00 0.00 6,194.22 103.24% 194.22
I o(al Emergency Communicatl 6,000.00 634.22 0.00 0.00 0.00 5,560.00 0.00 0.00 0.00 6,194.22 103.24% 194.22
2700..Animal Control
P,in(ed forms In000 000 000 000 000 Oo0 000 Ono 0.00 000 0.0010 (10000)
Corur aet Sere ices 7.50000 Ono 000 000 0 00 RIM 0.00 Ono 260.81 1,071.94 11 291; (6.428.06)
hliscellaneons 100.00 000 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00% (100.00)
Total Animal Control 7,700.00 0.00 0.00 0.00 0.00 811.11 0.00 0.00 260.93 1,071.94 1.1.92% (6,628.06)
Total Public SafelS I,OR)541.00 26-140.35 32,247.14 42,972.36 33,057.62 42,29754 51,529.5.1 33,891.86 314,383.63 576,710.03 53.32% (504,830.97)
DEP 1 430-PUBLIC WORKS
3100-Public Works
Ff Snlmics 127.257 00 7,35299 10.005 83 9,669 19 9,617 31 14,796 05 10.096 98 9.61732 9.630 30 80.785.96 63 48". (46.471 04)
PT Salaries 12.5 71 00 000 000 0 oo 000 000 000 000 ODD 0.00 0 00*o (12.57300)
11FRA Cbnnibunnns 10.11R n0 53?13 729i42 701 05 69727 1.072 75 73205 697,23 69820 5,857.10 57 771. (4.280.90)
FIFA Contributions 8.67000 42588 58197 56107 55796 85857 587.66 55788 558.70 4,689.59 54 09?0 (3.98041)
Riniicnre Contributions 2.02700 9059 136 12 13123 13048 20080 137.41 13044 130.65 1.096+72 54 1". (930 28)
ileallb Dental Insurance 12,694 00 4.74241 2,59010 21590 10 2.590,10 2,590 10 2,590 10 2,590 10 2.590 10 22,873 14 0 00°16 (9,820 86)
I Inempinyment Benefrls U.00 Ono Ono 0.00 000 Goo 0,00 0.00 0.00 0.00 0.001. Ono
WotketsCompensation 12,56500 8,72600 000 0.00 000 n0o 0.00 (1,71817) 000 7.00783 557716 (5.55717) Refund check rec'd for 2011Wetk Comp audit
Off"enppties 50000 000 21191 53 12 000 000 Ono 0.00 77650 1.043.55 208 71°0 543 55
Simi,M1lat mis 180000 000 5459 10113 148.70 000 145.90 000 29.71 480.25 000% (1,31975)
Fgnipmem Parts 1.100.00 Ono 32 60 4165 0 no 000 000 0.00 22 26 98 51 547% (1,701,49)
Building Repair Supplies LOOM)00 000 Ono 000 000 000 000 000 0.00 000 0 00°1e (1.000.00)
Smnt1 I Dols and Minor Equip 1.000.00 000 Ills 55 ?2 04 (•5 10 6246 Ono 0.00 100.63 403 78 0 00?0 (2.591.221
FneineerineSenices 1000.00 Ono 4500 202.50 517.50 000 1,392.00 945,00 27000 3,37200 168.60% 1.372.00
Contncl Sett ices 6.00000 0.00 115.95 9)55 105.95 2,1215 269.70 252.50 17265 1.18935 19.82% (4,81065)
l elephone 8,ODD 00 496 22 862?0 681,12 511 50 67705 233 71 1.50100 945 17 5,931.37 74 14". (2.068.63)
Radio inn 0n 000 Ono Ono 0 00 0.00 000 0,00 6.394 93 6,39491 2128.31% 6.09493 To be rcimb by WA Cty
Mileage tyro n0 n on Ono 000 O.On 000 000 0.00 0.00 0.00 0(10*6 (100.00)
Insurance 14,50000 Ono Ono 000 0.00 000 20.276 35 0,00 000 20.276?5 119 84°6 5.776.15
Flectric Utility 21.000 00 Ono 2,72469 2.01263 2AR 196 761 72 51827 41970 48027 9,43824 44 94% (11,56 t 76)
Refuse 2.000.00 207 82 20782 20782 207 82 20782 20782 207.82 207.82 1.662 56 83.13?L (337 44)
Repair hiatnt Bide MOO 00 0 00 469.01 160.69 16069 350.00 321.18 000 33777 1.799.54 5g 98?1. (1.200 46)
Repair Moir[NOT Bldg 50000 Ono COO 000 O Dn 000 18.014.14 89.79 $3-88 18.157 80 163 1 56% 17,657 80 July included Cry Landscaping Project to be reimb by Cry
Repair Mann Equip -1.500 00 000 0-00 000 58.65 0,00 0.00 0.00 324.21 382 88 8.51% (4.117,12)
1'nifornts 1.675 no 22.86 15672 87 92 6501 171 37 31409 95.12 19391 1.10702 66 09% (567 98)
Misceilaneons Loon On 30325 51.16 (13979) 0.00 0.00 000 17619 12.24 42305 4231°b (576,95)
Does R Sebsenptrons 150 On D OD 60.00 0110 000 0.00 000 000 25 00 8500 36.67-1. (65 001
Conferntces R Training L000 00 000 0.00 000 Ono 000 000 0 00 0.00 000 0.00?b (1.000.00)
Glenn up Dais 7,50000 000 0.00 0,00 Ono DOD 000 5,436.40 0.00 5.436.40 72,4945 (2.063.60)
to Jai Public Works 287,249.00 12.910 1.7.17 19,186 17,149.52 17,935.80 21.990.84 55,837.56 21,017.31 23,964.96 199,987.92 69.62% (81,261.08)
3120-Ctreels
Fuel,(M&riuids 29.000.00 n o0 I.R22 43 9122 5.206 41 1.712 5n 000 1.788.11 4,399-10 15.039 77 51 71% (12.96023)
Fguilmnew Potts 7.50000 1151 19602 0.00 22050 41121 0.00 3401 225 89 1.105 15 14,74% (6,394.95)
Sheet Maintenance Materials 12.000.00 15240 11 86 0.00 577.02 1,21239 1.09661 433.01 21289 1,718.Is 30.98?8 (9.281.82)
Sign Repair Materials 3.000.00 000 0.00 0.0o 0.00 000 0.00 Ono 0.00 0.00 0.00% (3.000.00)
(cum act Sett ices 1 MOO 00 0.00 000 0.00 31500 n 00 82236 135.on 18000 1.45236 10.76?0 (12.047 64)
Relta'uc Maint Equipment B.000.OU 0.00 0-DO 000 0.00 000 0.00 0,00 57130 572.30 M510 (7.427.70)
Total Streets 77,000.00 169.9.4 2,032 11 91.22 6,313.93 3,376.10 1,918.97 2,390.13 5,590.17 21,887.76 30.40% (50,112.24)
3125-Ice&Snow Remo%al
LeAscaping Material 1.00000 Ono 000 000 745 38.48 0.00 000 000 45,93 4.591: (954 07)
Staid Salt 70.000 00 0,00 20.257 28 000 D OO 16,483 29 0.00 000 0.00 36.740.57 52.49% (33.25943)
ConlractSenices 7.50000 000 0.00 0.00 000 0.00 0,00 4.432.50 000 4,432.50 5910% (3.067.50)
Repairs M1iainl Equiptneol 2.500.00 0.00 87043 991.04 43100 0,00 121,09 401.56 0.00 2.815.12 11160% 115.12
Total Streets 81,000.00 0.00 21,127.71 991.04 438.45 16,521.77 111.09 4,834.06 0.00 44,034.12 54,36% (36,965.88)
3160-Street Lighting
Street I iehime 24.500.00 0.00 2.095.44 2.200.38 2.175.77 2.044.43 2.017.26 2,067,02 2.032.48 1,1.672.78 59.89?e (9.827.22)
fetal Sit eel Lighting 24,500.00 0.00 2,08SA4 2,200.38 2,175.77 2,044.43 1,017.26 2,067.02 2,082.48 14,672.78 $9.89% (9,827.22)
3200-Recy cling
Recycling Supplies 3.500.00 0 00 0.00 261 10 000 2,14642 0.00 0.00 000 2.407,52 68 791. (1,092,48)
Newsletter MOO 00 000 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 O.OD?e (3.000.00)
Miscelintreous 6.50000 000 000 0.00 2.50000 0,00 368.72 7.500.00 0.00 10,363.72 159 52% 3.868.72 Include pml for 2011 sues of$2,500
'to(al Recycling 13,900.00 0.00 0.00 261.10 2„500.00 2,146.42 369.12 7,500.00 0.00 12,776,24 98.28 G 1223.76)
3250-1 ree Program
Cenuacr Sen iceq 5.000.00 000 000 512,50 48750 525.00 1.55000 000 89 78 1164.78 63.30". (1,835.22)
Total Tree Program 5,000.00 0.00 0.09 512.50 497.50 .425.00 1550.00 0.00 89.78 3,164.78 63.30% (1,835.22)
IotalPublleWorks 482,749.00 23.080.10 44,427.22 21,205.76 29,856.45 46,604.56 61,813.60 37,908.52 31,727.39 296,523.60 61A2"/. (186,215.40)
DEPT 490-('OLI VRE,RE('REA7[ON
5299•Parks k Recreation
n Salaries 78.16.100 3.677.67 5.65168 5,51778 5.91541 7.86829 5.691.31 5,95993 4.99536 45.267.43 57.91% (12,896 57)
Prsmmtes 30.55100 96104 75008 000 679.76 3.3050R 4.39867 3,47502 3.917.21 17,516,85 57.34'. (13.03414)
I'MA('rnttibuilom 7.RR2 00 336.21 46.1 12 40020 478.13 76753 S45.61 531.54 483.30 4.006.71 50.83% (3,875 29)
r1(':1 Contributions 6.74000 275 77 381 77 32700 393 78 670.00 61045 569.89 538,71 3.767.17 55 901S (2,972.61)
Medicate('Dowbutions 1.57600 6450 89.26 7645 92.06 156.70 14279 133.29 12600 881.04 55.90°5 (694.96)
licakh Dental Insutance 12,669 00 1.803 M 970 47 970.97 97097 970.97 970.97 970.97 970.97 8,600.17 0.00% (4,067 83)
UnetnpMnnenl Bene6ls 000 000 000 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00% 0.00
YrinrkersCompensation 7.522n0 3,13R.00 0.00 0.00 0.00 000 0.00 1617,88) 200 2520.I2 3150°6 (5.00[88) Refund checkrecd for 201I Work Comp audit
Shpp Alalerials 6nn O0 060 000 000 000 000 000 000 2497 2497 4 16% (575 03)
Chemicals ROn oO 0 00 0 00 000 4161 22242 000 4.02 0-00 270.05 0.00?; (529.95)
Bauipment Parts 2,50000 6012 000 0.00 155.l6 539 14 54654 721.37 171.32 1,99365 79.75% (506.33)
Building Repair Supplies 500.00 000 0.00 0.00 000 0.00 000 0,00 000 000 0.00% (500,00)
Landscaping hlalevals 3.00000 000 000 000 000 144.35 0.00 0.00 2,108.47 2,432.82 81.76% (547A8)
Small Tools and Mirror Equip 1.00000 000 Ono 0.00 41.98 2476 6,193 0,00 491.70 624.37 0.00% (375 63)
Tekphrme 550 00 0.no 11590 103 38 88.69 8908 8R 60 102 38 88.63 67666 123 031b 126.66
Nl leage 100 0n 000 non 0.00 0 9n 000 000 000 000 0,00 0.om% (100.00)
hunt ance 5.000.00 0.00 0.00 0.00 0.00 000 3,364 00 0 00 000 3.364.09 67.28% (L636.00)
Flectric Qtiliq 9.So0 00 0.00 960.11 86966 44074 654 90 578.12 79.328 741.19 5.038.59 53 04% (4,461.41)
Refuse 2.50000 20782 20782 20782 207R2 207.82 20792 207.82 246AS 1,701,19 6905% (79RRI)
Repair Maint Bldg 700 09 000 960 1601 0 00 000 10209 0.00 198 18 315.88 45.13% (384,12)
RepairMaint N01 Bldg 4.000.00 000 0.00 0.00 26.It 52443 1.216.15 47134 652.M 2,890.34 72.26"6 (1,109.66)
Repair Maint Fquip 2,00000 0.00 0.00 000 0.00 000 22-99 0.00 000 7298 1.15% (1,977.02)
Rental Buildings 4,50000 0.00 122.58 6129 61 29 885.33 0.00 1.341.40 69.1 18 3,166.07 70.36% (1,333.91)
Miscellaneous 75000 000 0.00 0,00 000 0.00 0.00 0.00 0.00 0.00 0.00% (750.00)
Total Parks&tRecreation 183,103.00 10,524.58 9,723.89 8,550.56 9,597.51 17,030.80 Is.350.02 14,664.97 16,6g8.94 IO5,I0127 57,d0% (78,0o1.73)
BEPr460-CO.NIPADJ 13,411.00 000 0 0 0 0 0 0 0 000 0.0096 (13,411-00)
DEPT493-0111FINANCING 175,000.00 0.00 0 0 0 0 0 0 0 0.00 0.00% (175,000.00)
G17L•1NDTOIALALLDEPTS 2,900,996.00 92,640.75 162,238.24 144,849.77 146,160.26 190,544.68 272,618.85 185,180.52 444,048.61 1,638,281.68 56.47, (I,355,734.34)
THE CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 09/18/2012
CONSENT
ITEM#: 3
MOTION Consent Agenda
AGENDA ITEM: Year to Date Permit Report
SUBMITTED BY: Rick Chase,Building Inspector
THROUGH: Rick Chase, Building Inspector
REVIEWED BY: Cathy Bendel, Finance Director
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to accept the monthly permit report. No specific motion is needed, as this is
recommended to be part of the overall approval of the Consent Agenda.
STAFF REPORT: Below are some key statistics for Jan I-August 31:
2012 2011
Total building permits: 198 250
(Ice and water damage repair) (44)
New homes 22* 14
Total valuation $8,488,112 $5,423,800
Avg home value $385,823 $451,983
*Please note that there were no new housing permits in August but we have seen some activity in
the month of September
City of Lake Ehna
Bi,dldhig Department
Building Permit Detail Summary
Decembet,31,2011 Through August 31,20.12
Occupancy 0
Class of Work 0
Permit# Description of W'ork Date Issued Use of Building Valuation
8521 8/30/2012 500
8522 8/31/2012 Residential
8468 addition above garage, siding&windows 8/2/2012 Residential 20,000
8493 -Basement finish(includes plmg&htg) 8115/2012 Residential 30,000
8502 commercial plumbing alter 8/30/2012 Residential 65,000
8471 demolition 8/6/2012 Single Family Attached 10,000
8513 driveway/apron 8127/2012 Residential 8,300
8-4 3 — * - — - - -----'--- -weI I i'-- --,' --
fence 7J212012 Single Family bng 5,500
8515 fence 8/28/2012 Residential 10,002
—6477 furnace 8110/2012 Residential 2,731
8492 Garage 8/14/2012 Accessory Building 46,900
01 Garage 8/16/2012 Residential 72,850
8510 Gas Line Connection Pressure Test 812412012 Residential 0
8518 Install three gas fireplaces 8/29/2012 Residential 5,600
85-27—-----install two gas fireplaces 8/31/2012 Residential 3,000
4,500
61�F84--mo-b-Ile—hom, e—set—up"*,-"-----,-*"---,------,,—,---,-8/-1-4-12-0,1"2—,---M—obi-l"e-H-o—me-,--
8485 mobile home setup 8/1412012 Mobile Home 3,000
8486 mobilehome setup 8/14/2012 Mobile Home 3,000
77mrsday,September 13,2012 Page I of 13
CI(ISS!?LfV(?I'1f: 0
Permit# Description of Work Date Issued Use of Building Valuation
8487 mobile home setup 8/14/2012 Mobile Home 3,000
8488 mobile home setup 8/14/2012 Mobile Home 3,000
8489 mobile home setup 811412012 Mobile Home 3,000
8467 Pool and Fence 8/2/2012 Pool and Fence 30,000
8507 Remodel{including pfmg—&Htg) 8/24/2012 Residential 8,400
8/6/2012 Residential 10,800
8/6/2012 Residential 8,400
C4-8i reroof-
8/13/2012 Mobile Home 4,800
- —re.
—
roofroof
8/14/2012 Residential 14,260
8504 reroof 8122/2012 Residential 10,000
8508 reroof 8/24/2012 Residential 8,250
8612 reroof 8127/2012 Residential 8,000
8/24/2012-,-1-1---
,----.—
8509 reside structure Residential 6,800
8429 Sign 6/22/2012 Church 0
onjk-ouie'—roofs`idl-ng--- 8/23/2012 Residential 27,000
-8-4'3i--iwh-n-m- Jng pool 7/3/2012 Single Family Dwelling 26,400
— . - --. 1 .-. -- �o—ol ------
8566 swimming 8/16/2012 Residential 20,000
8511 window replacement 8/24/2012 Residential 500
8516 window replacement 8/28/2012 Residential 6,836
8517 window replacement 8/28/2012 Residential 7,034
Totals forClass of I-Vork: 0 Number qf Permit s= 38 Total Valuation= 497,363
Class of!fork: Add
Permit# Description of Work Date Issued Use of'Building Valuation
Thrawday,September 13,2012 Page 2 q3
.f 1
Class of fVork: Add
]lernoV# Description of Work Date Issued Use of Building Valuation
8327 ap. d000rt � 4/23/2012 None 30.000
Toym8nfor Class wf Work Add Nwinb«r of Pernsits= I Tonal Valuation = 30,000
Class qj'fl'ork;
def
Pcmmif Description of ffoi* Date Issued Use offt@dine Valuation
8300 Basement finish (includes p|mg&htg) 3/29/2013 Single Family Dwelling 35.000
-' --' -_ _ __-_ _- ---_- -__-_-___--_-_ ___----_-_-'---
--�9S �enm�dm|(�n_ ciud|ng- _ �Hig)_ 0/6/2012 GUng(a Family Dwelling 29.500
_ �
64QO__ __-_mtucm 5.000
Totalsfor Class of Work: Renzo(fel Number of Pernifts= 3 Total Valuation= 59,500
C7(rss of ff(wff., New
ye/'/6Y# Descriptionof Work Date Issued Use of Building valuation
--- -------- - 7/��/3Oi2 Residential 3
8�4 accessory structure � '500
8449
--' - m|rcond 7/16/2012 Residential 5'000
--- -' --- --- — 7/11/2O12 �mmidenUo| 4GOB
B443 Oeoh '
--8466----'— Pool House 8/2/2012 Accessory Building 40'000
--84QQ'--------' �lG/2O1� Residential �2O0O
Pomo� '
TotalsforKluss of J[Vorkc Nev Nmtuber of itp= 5J-Otal Valuation= 75,000 _
Class of 1vol.h. RTail.
Penpxit# Description of Work Date Issued Use wf Building Valuation
80 Patio Door
- --- 8/10/2012 RaoidmnUo| 6.000
- ---� ----- e-o------'--- 6/28/2012 Single Family Dwelling 16.300
-_--____-_--__'-_--__-----_-------__--_-_-_��_--__--._'_-_'-_'_--__---_----__-_- -___---_---_-
-- -----'-- ---'-- --- ��------- 8/28/�012 RmahJan6�/ 11UUO
843� naroo� .
Thursday,Jepvmxbo,}3,2012 Page 3vr13
Class of IYo -k: RLpair
Permit# Description of Work Dole Issued Use of Building valuation
8439 reroof 715/2012 Residential 7,600
8460,-----"-re--r-o-of 7/2
---- —7/1---01-2 ---S-i Single Family—le---il-y, Dwelling----
in------
,--- 0-,0—",
2,3-/*2,0--12 ""----R-e--s—ide-nUa,-1-- --8-,4 0--0---,-*
8460 reroo 7/27/2012 Residential 6,065
8453 reside structure 7/20/2012 Residential 18,000
8298 Roof Replacement(ice&water) 3/27/2012 Single Family Dwelling 14,300
04- Roof Replacement` . -.'--(kcie&-'—wate—r) ------4/-1---0-/,2-0-1--2 Single- Family DweIling 1--6,5-2 2---
8440 Shed 7/6/2012 Accessory Building 2,000
8446 Siding 7/11/2012 Commercial 3,000
8448 Siding 7/16/2012 Residential 9,800
8442 Siding &Window Replacement 7/9/2012 Residential 24,500
8472 window replacement 81612012 Residential 19,725
..........
Totals for Class of Work: Repair Number of Permits= 15 Total Valuation 170,112
rotals for Occupancy: 0 Number of Permits=62 Total Valuation 831,975
Occupancy B
Class of Work: Add
Permit# Description of If"ork Date Issued Use of Buildiug Valualiou
8337 deck/porch 5/2/2012 Single Family Dwelling 3,500
-42-6-1 ...—G—a-sl-in e /17/2
.--" -1--0-1.-2--- Commercial 1,400
Totals for Class of Work Add Number of Permits= 3 Total Valuation 91900
Thursdiky,September 1.1,2012 Page 4 of 13
Class ojL I-Vark. Remodel
Permit# Description of Work Date Issued Use of Building, Valuation
interior buildout incid P&H 5119/2012 Commercial 20,000
-------—'Siding&—Wind"Replacement — --20,000
Totals for Class of TEork: Remodel Number of Permits= 2 Total Valuation= 40,000
Class of Work: New
,Permit# Description of Work Date Issued Use qfBuilding Valuation
8321 Deck 4119/2012 Single Family Dwelling 5,000
Totals for Class of lVork: New Number of Permits= I Total Valuation= 5,000
Class of TJ-oi-A. Repair
Permit# Description of Rork Date Issued Use of Building Valuation
8301 repair 4/3/2012 Commercial 2,650
8263 reroof 1/2312012 Commercial 38,420
8255 Roof Replacement 1/6/2012 Office Building 33,800
Totals for Class of Work: Repair Number of Permits= 3 Total Valuation= 74,870
FTc-o*t'-a-l-sfor --N—u i i-jb-e—r-of Permits=--—9 , Total Valuation 129,770_
L
i Occupancy U-1
Class of Work: Add
Permit# Description of Work Date Issued Use of Building Valuation
8295 ----accessory structure 3/23/2012 Accessory Building 2,600
8303 accessory structure/porch overhang/kit.remodel 4/912012 Accessory Building 33,163
Thursdg,September 13,2012 Page 5 of 13
Class oj*lVol-k: Add
Permit# Description of Work Date Issued Use of Building Valuation
-----------
Totaisjor Class of Work: Add Number of Permits= 2 Total Valuation= 35,763
Class qf-I-Vai-h: New
Pernift# Description of Work Date Issued Use of
Building Valuation
8249 accessory structure 1/3/2012 Accessory Building 59,000
..........
Totals for Class of If"ork: New Number of Permits= I Total Valuation= 59,000
[Totals for OCCUI)RIICY: U-1 Number of Permits=3 Total Valuation 94,763
Ocetipaticy R-3
Class Of I J,o M: AM
Permit# Description of Work Date Issued Use of Building Valuation
8366 addition 5/22/2012 Single Family Dwelling 18,000
8289 addition&remodel(Incid p1mg & hvac) 3/13/2012 Single Family Dwelling 45,000
8297 addition&remodel(Incld p1mg & hvac) 3/27/2012 Single Family Dwelling 68,000
8318--"*—addition-- .—&remodel(Incld pIrng &hvac) 4/1712012 Single Family Dwelling 30,000
—8�6,2---,—a-d,d**iti-o,n--&,re—m,od—eI(,-In-cld--p—lmg &-"hvac--)---", —6IB/2-0-1-2- ,—*-S-in`gIe Fa—mily,--Dweliln—g —10.-0-60-
Single Family Dwelling 92,437
8418 ...--addition..&-ret—n;-de-l{lnc-l-d mg& 6120/2012
8425 air cond 6/21/2012 Residential 4,000
8287 Deck 3/12/2012 deck 10,000
8322 Deck 4/20/2012 Single Family Dwelling 4,000
8447 Deck 7/12/2012 deck 4,500
8315 Door Replacement 4116/2012 Single Family Dwelling 2,869
-8366- —driveway 6/5/2012 Single Family Dwelling 2,000
Thursday,September 13,2012 Page 6 of 13
Class!;CI-Vork: Add
Pei.ndt# Description q f Work Date Issued Use of Building Valuation
_6274 f-e-nce, 2/16/2012 Single Family Dwelling 3,000
8290 fence 3/16/2012 Single Family Dwelling 3,000
8325 fence 4/20/2012 Single Family Dwelling 960
8326 fence 4/2312012 Single Family Dwelling 2,400
8336 fence 5/112012 Single Family Dwelling 6,000
...........
8365 fence 5/19/2012 Single Family Dwelling 6,000
'-8-2-96 Fireplace 1/3/2012 Single Family Dwelling 3,200
$258 Fireplace 1/11/2012 Single Family Dwelling 2,000
831 1F�ireplace 4/13/2012 Single Family Dwelling 3,200
834_6 F*_ire' plac_e 5/9/2012 Single Family Dwelling 2,000
8389 Fireplace 61612012 Single Family Dwelling 3,200
8313 lawn Sprinkler 4116/2012 Single Family Dwelling 2,800
8348 mobile home setup 5/10/2012 Mobile Home 3,000
-,8--3,0-6—Porch 411212012 Single Family Dwelling 15,000
8394 Porch 6/6/2012 Single Family Dwelling 65,000
8323 Shed 412012012 Single Family Dwelling 1,500
8374 Shed 5125/2012 Single Family Dwelling 3,762
8414 Shed 6/19/2012 Single Family Dwelling 1,600
633-5 --swimming Pool 5/1/2012 Single Family Dwelling 30,000
8373 Single Family Dwelling 65,000
Totals for Class of Work: Add Number of Permits= 32 Total Valuation= 613,428
C1ass!!CJYot,k: Remodel
perwit# Description oj'fVot-k Date Issued Use of Building Valuation
Thursday,September 13,2012 Page 7 of 13
Closs?fVof-k. Remodel
Permit# Deserij)fion of Work Date Issued Use of Building Valuatioij
839 9- Basement fin eludes plmg&htg) 618/2012 Single Family Dwelling 8,000
8406 Deck 6/12/2012 Single Family Dwelling 5,600
8266 Door Replacement 1/27/2012 Single Family Dwelling 1,741
8312 driveway 4/13/2012 Single Family Dwelling 4,000
-Sing—le Family Dwelling *---"-----12,,0--00--,-
8270 interior buildout incl 2/6/2012 Single Family Dwelling--- -- 20,000---, "
—6�N .......—2-/--17,-120,1-2 —"----- --S--ingle Famli-y-5-we"i-lin—g
5,000
—8-33-4
Remodel 4l2712012 Single Family Dwelling 8,000
—835-5 Remodel 5/15/2012 Single Family Dwelling 46,000
-62-67 —R-emode-I'-(i-nc-Fuding�6-g'-&-H't-g"')---*--,-" t-3-12012-----,—Sing—Ie Fa mily--Dw-*—ellin`g- 25,000
8292 Remodel(including pli-ng&Htg) 3/1912012 Single Family Dwelling 25,000
--6350----kei,n'-6j-e'l-(inc'lu—di-n-g—p-Im--g'&H-'tg—)
5/14/2012 Single Family Dwelling 40,500
Remodel(including p-lm---g-&'—Htg-)--- —5/19-/,2-0,1-2--,*,— Single Family Dwelling -6-2,0-0-0-
8405 Remodel (including plmg&Htg) 6/11/2012 Single Family Attached 1,800
8272 repair 217/2012 Single Family Dwelling 1,525-
8362 reside structure 5/1912012 Single Family Dwelling 6,000
8388 reside structure 6/5/2012 Single Family Dwelling 30.500
84-1-3 --Roof,Replacement-,(ice 6/19/2012 Single Family Dwelling 13,200
8342 Siding 5/4/2012 Single Family Dwelling 10,000
—8-2-77 --:-- -'-- -- --- —"-"window replacement 2/22/2012 Single Family Dwelling 4,993
8279 window replacement 3/2/2012 Single Family Dwelling 2,600
8368 window replacement 5/22/2012 Single Family Dwelling 3,700
-6-8-1 —windowrepiiaxemant - - 5/31/2012 Single Family Dwelling 1,914
8397 window replacement 6/7/2012 Single Family Dwelling 20,925
Thursdiki-,September 13,2012 Page 8 of'13
Class of fforlc: Remodel
Perinit# Description of ff'ork Date Issued Use of Building Valuation
--92-76 window replacement/door 2/22/2012 Single Family Dwelling 6,152
8352 window repiac m—ent—fd—oor 5/1412012 Single Family Dwelling 21,659
8401 window replacement/door 6/8/2012 Single Family Dwelling 30,810
Totals for Class of Wor1f. Rentodel Number of Permits= 27 Total Valuation= 417,619
Class of
lVen,
Permit# Description of Work Date Issued Use of Building Valuation
8462 Deck 7127/2012 deck 2,000
8461 Garage 7/27/2012 Accessory Building 15,000
8269 ew House 2/312012 Single Family Dwelling 650,000
8268 New House 2/3/2012 Single Family Dwelling 460,412
.... ......
8296 --New'House— 3/27/2012 Single Family Dwelling 575,000
8310 New House 4113/2012 Single Family Dwelling 437,000
8320 New House 4/18/2012 Single Family Dwelling 450,000
31 New House 4/26/2012 Single Family Dwelling 424,000
8340 New House 6/3/2012 Single Family Dwelling 285,000
8347 New House 5/912012 Single Family Dwelling 268,700
8349 New House 5/14/2012 Single Family Dwelling 448.000
$356 New Mouse 5/19/2012 Single Family Dwelling 290,000
8378 New House 5/31/2012 Single Family Dwelling 280,000
8393 New House 6/612012 Single Family Attached 320,000
8423 New House 6/20/2012 Single Family Dwelling 370,000
8421 New House 6/20/2012 Single Family Dwelling 400,000
8420* ----Ne*w" Ho—use 6/20/2012 Single Family Dwelling 395,000
71mrsd(i-)-,Sepwmber 1.1,2012 Page 9 of 13
Class of Wary: New
Permit# DCSCFi[)fiO11 Of IVOrk Date Issued Use of Building Valuation
----New—House
6/20/2012 Single Family Dwelling 320,000
8422 New House 6/20/2012 Single Family Dwelling 570,000
...........
8445 New House 711112012 Residential 498,000
8458 New House-- ---
7/2612012 Residential 680,000
................
'i4-6T-- New House o—use 7/26/2012 Residential 350,000
T01011for Class of Work New Nuinber of Permits= 22 Total Valuation= 8,488,112
Class of Work Repair
Permit# Description of Work Date Issued Use of Building Valuation
—8 j-7,-2 ---
D—ec-k— —-----
5/23/2012 Single Family Dwelling 10,000
8271 Door Replacement 2/6/2012 Single Family Dwelling 3,000
8319
driveway 4/18/2012 Single Family Dwelling 6,950
8339 driveway 5/2/2012 Single Family Dwelling 9,438
8256 repair 1/11/2012 Single Family Dwelling 18,500
8427 reroof 6122/2012 Residential 10,112
8426 reroof 6/22/2012 Residential 6,230
8261 Root Replacement 1/4/2012 Single Family Dwelling 2,000
8364 Roof Replacement 6/1912012 Single Family Dwelling 21,511
—6-28-2-'- '--R�-o-f—�e—pi-a-c'eme*n--t-(i-c-e—&w-a-te'*r)------*----- - -
3/7/2012 Single Family Dwelling 13,000
——---------
8281 Roof Replacement(ice&water) 3/7/2012 Single Family Dwelling 4,900
8291 —.- Roof Replacement(ice&water) 3/1912012 Single Family Dwelling 9,000
--829--3 -----' Roof Replacement(ice—&wat-e--r') 3/19/2012 Mobile Home 1,201
- -2" "--"- Replacement(ice& ter)--,e - w-a'--
694 Roof --
3/22/2012 Single Family Dwelling 14,524
2--- --o-f Replacement----- - ' -(—ic-e ter—& -w--a )
-- ------
9 9 Ao
3/28/2012 Single Family Dwelling 8,000
Thup-Wqj,,September 1.4,2012 Page 10 of 13
Class of IVOI.A: 111"ail.
Permit# Description of Work Date Issued Use ofBalldbig Maluallon
8305 Roof Replacement(ice&water) 4110/2012 Single Family Dwelling 6,900
8316 Roof Replacement(ice&water) 411612012 Single Family Dwelling 8,500
83I-7- "--Roof Replacement(ice&—water)------'--*----,- --4/16--/-2-0-12 , Single Family Dwelling 16,500
8329 FGO—f kepia_c_e-me'n' t_(Ice&,—wa't'*e, r,-)-------- '4/2-3—/2012—" Single Family Dwelling 10,000
.—.-83'36-----.RFo8i-�Replacement—(ice-&—water} 4125/2012 Single Family Dwelling 12,900
$341 Roof Replacement(ice&water) 5-/4-/-2-0--,1*2 Single Family Dwelling 5,800
8343 Roof Replacement(ice&water) 5/7/2012 Single Family Dwelling 7,500
8351 Roof Rep6c_eme_nt"(_ic'e _5114/_2_0_12 Single Family*'Dwelling---" 10,000
--fi-54—koof-R-e-'p-la—c*em—e"n't—(i'ce"--&--w_ater)___ _,____5/15/__2_01__2----,Single—Family D w__e_lI_ ___,
in_g _,__ 11,700
_Cd_53 _Roof.Re.p71aji;�me;t_(_ice&. _-water) 5/1512012 Single Family Dwelling 7,500
Replace-m--ein't n_gIe"_Fam__
8369 Roof RepIacemei it(ice&"water) 5/22/2012 Single Family Dwelling 8,700
8380 Roof Replacement(ice&water) 5/31/2012 Single Family Dwelling 9,900
8377 Roof Replacement(ice&water) 5/31/2012 Single Family Dwelling 12,125
8387 Roof_RepIac_e'm_e_rt_('i_ce_&wat_e_r) Single Family Dwelling 12,296
8391 Roof Replacement(ice&water) 61612012 Single Family Dwelling 30,507
8379 Siding 5/31/2012 Single Family Dwelling 14,800
8404 void permit ...... 6/11/2012 Single Family Dwelling 14,500
Totals for Class of 1,Vork: Repair Number orPeritifts= 33 Total Valtraffoit 355,494
Class of lVoi-k: -A Itei-
Permit# Description of Work Date.Issued Use Of'Buffifing Valuation
._843'6Basement finish 6/27/2012 Single Family Dwelling 17,500
8428 Fireplace 6122/2012 Residential 1,000
Thursday,Sq?(emher 13,2012 Page 110 13
Class(?f Work After
Perinit# Description of'Work Date Issued Use of Building Valuation
TotalvJbr Class qIYork: Alter Number of Permits= 2 Total Valitatiott= 18,500
Class qf Work Demolition
Permit# Description of fflorh Date Issued Use of Building Valuation
8260 demolition 1/11/2012 Single Family Dwelling 6,000
Totals for Class of Work Dentoliflou Number of'Pernrits= I Total VaIrtatioji (),000
Totals for Occupancy: R-3 Number of Permits=117 Total Valualion 9,899,153
Occupancy R-I
Class of Work Remodel
Permit# Description of Work Date Issued Use of Buffifflig Valuation
8490 addi-tjonWr-em`6cJe* l-----
8/14/2012 Residential 2,000
...... .............
8412 window replacer-nentfdoor 6/19/2012 Single Family Dwelling 23,636
Totals for Class of Iffork: Remodel Number of Permits= 2 Total Valuation= 25,636
Class!)f IF Mork: 1ootit%sj outidatiott L
Permit# Description of Work Date Issued Use oj'Buildhig Valuation
kil New House 8/14/2012 Residential 1,200,000
Tolatsfor Class of Work: fooffirgs1fostud Number of Permits Total lValitatioit = 1,200,000
ITotals for Occupancy: R-1 Number of Permits=3 Total Valuation 1,225,636
Occil pa licy
Thrtrsd(ky,September 13,2012 Page 11 of 13
Class of Add
Permit#/ Description of Work Date Issued Use of Building Valuation
8264 Communication Antenna 112612012 Commercial 48,000
8403 Communication Antenna 6/11/2012 Commercial 12,500
Totals for Class of Work Add Number of Permits= 2 Total Valuation= 60,500
for Occupancy: S-I Number of Permits=2 Total Valuation 60,500
Occupancy A-3
Class of Work Add
Permit# Description ojJVork Date Issited Use of Building Valuation
8385 addition&remodel 6131/2012 Church 1,370,000
16-8-8 --''--addition & remodel 6/4/2012 Church 1,370,000
Totals for Class of Work Add Number of Permits= 2 Total Valuation a 2,740,000
'f talq forNumber of Pevinits 2 Total Valuation 2,740,OOT
o— ' ,--Oc-Occupancy: A-3-
Grand Total of All Permits Issued. Nainber ofPernifts 198 Total Valuation = 14,981,797
Thm-stIqp,September 13,2012 Page 13 oj'13
THE CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 09/18/2012
CONSENT
ITEM#: 4
MOTION Consent Agenda
AGENDA ITEM: Approve Disbursements in the Amount of$254,454.60
SUBMITTED BY: Cathy Bendel, Finance Director
REVIEWED BY: Dean Zuleger, City Administrator
SUMMARY AND ACTION REQUESTED: As part of its Consent Agenda, the City Council
is asked to approve disbursements in the amount of$254,454.60. No specific motion is needed,
as this is recommended to be part of the overall approval of the Consent Agenda.
BACKGROUND INFORMATION: The City of Lake Elmo has fiduciary authority and
responsibility to conduct normal business operation. Below is a summary of current claims to be
disbursed and paid in accordance with State law and City policies and procedures.
Claim# Amount Description
ACH $ 13,262.73 Payroll Taxes to IRS & MN Revenue 9/6/2012
ACH $ 4,624.67 Payroll Retirement to PERA 9/6/12
DD4158 —DD4180 $ 32,078.02 Payroll Dated 9/6/12 (Direct Deposit)
38901-38903 $ 993.27 Payroll Dated 9/6/2012 (Payroll Paper Checks)
1578-1585 $ 480.00 Accounts Payable Dated 9/18/12 (Library Checks)
38908-38958 $ 194,610.07 Accounts Payable Dated 9/18/12
38904-38907 $ 8,405.84 Accounts Payable Manual 9/7/12 &9/12/12
TOTAL $ 254,454.60
STAFF REPORT: City staff has complied and reviewed the attached set of claims. All appears
to be in order and consistent with City budgetary and fiscal policies and Council direction.
RECOMMENDATION: It is recommended that the City Council approve as part of the
Consent Agenda proposed disbursements in the amount of S254,454.60.
Alternatively, the City Council does have the authority to remove this item from the Consent
Agenda or a particular claim from this item and further discuss and deliberate prior to taking
action. If done so, the appropriate action of the Council following such discussion would be:
"Move to approve the September 18, 2012, Disbursements as
Presented[and modified]herein."
ATTACHMENTS:
1. Accounts Payable Dated 9/18/2012
SUGGESTED ORDER OF BUSINESS (ifremoved from the ConsentAyenda):
- Questions from Council to Staff............................................. Mayor Facilitates
- Call for Motion ...............................................................Mayor & City Council
- Discussion.......................................................................Mayor& City Council
- Action on Motion....................................................................Mayor Facilitates
Accounts Payable
To Be Paid Proof List
User:joan z
Printed:09/13/2012- 1:48 PM
Batch:007-09-20 l 2
Invoice# lnv Date Amount Quantity- Pint Date Description Reference Task Type PO# Close POLine#
AM FLAG American Flagpole&Flag Corp
102618 08/31/2012 50.02 0.00 09/18/2012 Street City Hall Flag Hardware - No 0000
101-450-520044300 Miscellaneous
102618 Total: 50.02
ANIFLAG Total: 50.02
ARAM Aramark,Inc.
629-7566052 08/23/2012 23.78 0.00 09/18/2012 Uniforms - No 0000
]01-430-3100-44170 Uniforms
629-7566052 Total: 23.78
629-7570811 09/13/2012 23.78 0.00 09/18/2Ot2 Uniforms - No 0000
101-430-310044170 Uniforns
629-7570811 Total: 23.78
629-7572649 09/03/2012 156.02 0.00 09/18/2012 Monthly rug service Station#2 - No 0000
101-420-2220-44010 Repairs/Maint Bldg
629-7572649 Total: 156.02
629-7572650 09/03/2012 38.22 0.00 09/18/2012 Monthly Mat Service - No 0000
1 0 1-4 1 0-1 940-440 1 0 Repairs/Maint Contractual Bldg
629-7572650 Total: 38.22
629-7572651 09/03/2012 154.25 0.00 09/18/2012 Monthly rug service Station#1 - No 0000
101-420-2220-440I0 Repairs/Maint Bldg
629-7572651 Total: 154.25
ARAM Total: 396.05
BENDEL Bendel Cathy
09/12/12 09/12/2012 480.61 0.00 09/18/2012 Lake Ehno Days-Supplies - No 0000
204-450-5200-44300 Miscellaneous
09/12/12 09/12/2012 53.54 0.00 09/18/2012 Supplies-Budget Books - No 0000
101-410-1520-42000 Office Supplies
09/12/12 Total: 534.15
BENDEL Total: 534.15
AI'-'To Be Paid Proof List(09/13/12- 1:48 PM) Page I
iltcuice# 111V Date Amount Quantity Pat Date Descriptiou Reference Task Type PO# Close POLine#
BIFFS Biffs Inc.
Multiple 08/22/2012 674.18 0.00 09/18/2012 Portable Restroonis - No 0000
101-450-5200-44120 Rentals-Buildings
Multiple Total: 674.18
BIFFS Total: 674.18
BRYAN Bryan Rock Products,Inc.
Multiple 08/17/2012 1,319.71 0.00 09/18/2012 Rip Rap and 3/4 limerock - No 0000
1 0 1-430-3 1 20-42240 Street Maintenance Materials
Multiple 'total: 1,319.71
BRYAN Total: 1,319.71
BURBBLAC Burberl Black Dirt,Inc.
14222 09/05/2012 64.13 0.00 09/18/2012 Black Dirt - No 0000
101-430-3125-42250 Landscaping Materials
14222 Total: 64.13
BURBBLAC Total: 64.13
CAPRACAPRA'S UTLITIES iNC.
2791 08/28/2012 1,400.00 0.00 09/18/2012 Water Service Repair 3053 Jamley - No 0000
601-494-9400-44030 Repairs\Maint imp Not Bldgs
2791 Total: 1,400.00
CAPRA `total: 1,400.00
CENTPOW Century Power Equipment
5682818 08/29/2012 4.49 0.00 09/18/2012 Chainsaw Cap
- No 0000
101-430-3120-42210 Equipment Pails
5092918 Total: 4.49
CENI'POW Total: 4.49
CHASERIC Chase Rick
09/12/2012 09/13/2012 100.77 0.00 09/18/2012 Building Dept Supplies - No 0000
I01-420-2400-42000 Office Supplies
09/12/2012 Total: 100.77
CRASI RIC Total: 100.77
COLEMER Colemer Janie
08/13/2012 09/13/2012 23.97 0.00 09/I8/2012 Reimburse Uniforms - No UU00
101-430-3100-44170 Uniforms
08/13/2012 Total: 23.97
AP -To Be Paid Proof List(09/13/12- 1:48 PM) Page 2
Invoice# InV Dale Amount Quantity Pint Date Description Reference 'Task rvl)e PO# Close POLine#
COLEMER 'Total: 23.97
COMCAST COMCAST
08/27/2012 08/27/2012 7.90 0.00 09/18/2012 Monthly Service - No 0000
101-420-2220-44300 Miscellaneous
08/27/2012 Total: 7.90
COMCAST Total: 7.90
COMPENSA Compensation Consultants,Ltd
Sept 12 09/01/2012 40.00 0.00 09/18/2012 Monthly FSA Admin Fee-Sept 2012 - No 0000
101-410-1320-44300 Miscellaneous
Sept 12 Total: 40.00
COMPENSA Total: 40.00
CTYBLOOM City of Bloomington
Aug 12 08/31/2012 30.00 0.00 09/18/2012 Lab Bacteria Tests - No 0000
601-494-9400-42270 Utility System Maintenance
Aug 12 Total: 30.00
CTYBLOOM Total: 30.00
CTYOAKDA City of Oakdale
10000460-01 08/31/2012 14,038.04 0.00 09/18/2012 Water Service 1-94 - No 0000
601-494-9400-43820 Water Utility
10000460-01 Total: 14,038.04
201208303326 09/13/2012 95.45 0.00 09/18/2012 Repair Strobe on CV I - No 0000
101-420-2220-44040 Repairs/Maint Eqpt
201208303326 Total: 95.45
CTYOAKDA Total: 14,133.49
CI'YROSEV City of Roseville
216418 08/31/2012 1,652.08 0.00 09/18/2012 Monthly 1T Services Sept 2012 - No 0000
101-410-1450-43180 Itifomiation Technology/Web
216418 Total: 1,652.08
CTYROSEV Total: 1,652.08
EMBROIDM Embroidme of Roseville
E 19100 08/29/2012 42.95 0.00 09/18/2012 Staff Polo Shirt-Adam - No 0000
101-410-1320-44300 Miscellaneous
E 19100 Total: 42.95
AP-To Be Paid Proof List(09/13/12- 1:48 PM) Page 3
lin nice# Int,Date Amount Quantity Pint Date Description Reference 'Task 'Type 110# Close POLine#
EMBROIDM "Total: 42.95
ENVENTIS ENVENTIS
737500 09/01/2012 443.75 0.00 09/18/2012 Telephone/Data Service PW-Aug - No 0000
101-430-3100-43210 Telephone 2012
737500 "Total: 443.75
739507 09/01/2012 559.58 0.00 09/18/2012 Telephone/Data Service CH-Aug - No 0000
101410-1940-43210 'telephone 2012
738507 Total: 559.58
ENVENTIS Total: 1,003.33
FASTENAL Fastena)
MNOAK2111 08/30/2012 26.t 1 0.00 09/18/2012 Hardware - No 0000
101-430-3100-42210 Equipment Parts
MNOAK2111 Total: 26.11
FASTENAL Total: 26.11
FERGUSON Ferguson Waterworks,Inc.
SO1388504-001 08/30/2012 862.93 0.00 09/18/2012 New Meters - No UUUU
601-494-9400-42300 Water Meters&Supplies
Sol 388504-001 Total: 862.93
FERGUSON Total: 862.93
HAGB ERG S Ilagbergs Country Market
589819 09/08/2012 14.48 0.00 09/18/2012 Prizes for Kids - No UUUU
101-420-2220-42090 Fire Prevention
589819 Total: 14.48
HAGBERGS Total: 14.48
HARDDRIV Harddrives,Inc.
Pav Est#t 09/13/2012 125,950.85 0.00 09/18/2012 2012 Street&Water Quality-Est#1 - No UUUU
419-480-8000-45300 Improvements Other Than Bldgs
Pay Est#I Total: 125,950.85
HARDDRIV Total: 125,950.85
IN tERSTA Interstate All Battery Ctr
48633 08/29/2012 59.92 0.00 09/18/2012 Replacement Batteries for Helmet - No 0000
101-420-2220-42400 Small Tools&Equipment Lights
48633 Total: 59.92
AP-To Be Paid Proof List(09/13112- 1:48 PM) Page 4
Invoice# Ltn•Date Amount Quantity Pint Date Description Reference 'Task 'Type 110# Close POLine It
INTERSTA Total: 59.92
JOHNSON&Johnson&Turner Attorneys
Sept 12 09/05/2012 2,288.00 0.00 09/18/2012 Legal Services-Civil - No 0000
1 0 1-4 1 0-1 3 20-43040 legal Services
Sept 12 09/05/2012 4,250.00 0.00 09/18/2012 Legal Services-Prosecution - No 0000
101-420-2150-43045 Attorney Criminal
Sept 12 09/05/2012 1,735.00 0.00 09/18/2012 Legal Services-3M - No 0000
601-494-9400-43040 Legal Services
Sept 12 09/05/2012 370.50 0.00 09/18/2012 Legal Services-Library Leases - No 0000
206-450-5300-43040 Legal Services
Sept 12 Total: 8,643.50
JOHNSON& Total: 8,643.50
LEOIL Lake Elmo Oil,Inc.
08/31/2012 08/31/2012 119.80 0.00 09/18/2012 Fuel - No 0000
101-420-2220-42120 Fuel,Oil and Fluids
08/31/2012 Total: 119.80
LEOIL Total: 119.80
Lillie Newspapers Inc. Lillie Suburban
09/31/2012 08/31/2012 69.70 0.00 09/18/2012 8/15 Notiee'1 I ST/Water/Eng - No 0000
101-410-1450-43510 Public Notices
08/31/2012 08/31/2012 16.40 0.00 09/18/2012 8/15 Notice-Shoreland/Planning - No 0000
101-410-132043510 Legal Publishing
08/31/2012 08/31/2012 29.48 0.00 09/18/2012 8/29 Notice-Planning Commission - No 0000
101-410-1320-43510 Legal Publishing
08/31/2012 Total: 115.58
Lillie Total: 115.58
LTG PWR L.T.G.Power Equipment
158696 08/30/2012 7.89 0.00 09/18/2012 Toro Hardware - No 0000
101-450-5200-42210 Equipment Parts
158696 Total: 7,89
LTG PWR Total: 7.89
Ni ENARDSO Menards-Oakdale
34793 09/05/2012 18.50 0.00 09/18/2012 Generator panel Accessories - No 0000
101-450-5200-44300 Miscellaneous
34793 Total: 18.50
AP-To Be Paid Proof List(09/13/12- 1:48 PM) Page 5
II]voice# lug° Date Amount Quantity Pitt Date Description Reference Task Type PO # Close POLine#
MENARDSO 'Dotal: 18.50
MES Municipal Emergency Services
00335327-SNV 09/12/2012 45.38 0.00 09/18/2012 Restocking for Wheel Chocks - No 0000
101-420-2220-42400 Small Tools&Equipment
00335327-SNV Total: 45.38
MES Total: 45.38
METCOU Metropolitan Council
997667 09/05/2012 1,091.28 0.00 09/18/2012 Monthly Wastewater Service-Sept - No 0000
602-495-9450-43820 Sewer Utility-Met Council 2012
997667 Total: 1,081.28
MIETCOU Total: 1,081.28
MIILLEREX Miller Excavating.Inc.
16554 08/30/2012 416.25 0.00 09/18/2012 Street Sweeping-Carriage Station - No 0000
101-430-312043150 Contract Services
16554 Total: 416.25
MIILLEREX Total: 416.25
PET'TYCI Petty Cash
09/11/2012 09/11/2012 -20.00 0.00 09/18/2012 Animal Licenses - No 0000
101-000-0000-32240 Animal License
09/11/2012 09/11/2012 -98.51 0.00 09/19/2012 Surface Water - No 0000
603-000-0000-37100 Surface Water Utility Sales
09/11/2012 09/11/2012 -6.00 0.00 09/18/2012 Book copies - No 0000
1 0 1-000-0000-34 1 05 Safe of Copies,Books,Maps
09/1 U2012 09!1112012 -4.00 0.00 09/19/2012 Candidate Filings - No 0000
101-000-0000-36200 Miscellaneous Revenue
09/11/2012 09/11/2012 43.34 0.00 09/18/2012 Lake Elmo Days Supplies - No 0000
204450-5200-44300 Miscellaneous
09/11/2012 09/11/2012 18.00 0.00 09/18/2012 Planning Postage - No 0000
101-410-1320-42000 Office Supplies
09/11/2012 09/11/2012 28.68 0.00 09/18/2012 Office Supplies - No 0000
101410-1320-42000 Office Supplies
09/11/2012 09/11/2012 115.78 0.00 09/18/2012 Election Supplies - No 0000
101-410-1410-42000 Office Supplies
09/11/2012 Total: 77.29
PETTYCI Total: 77.29
All-To Be Paid Proof List(W 13/12- 1:48, 11Ml) Page 6
Invoice# lov [late Amount (quantity Pint Date Description Reference 'Task Type PO# Close 11OUne#
PLANTIi PLANT HEALTH ASSOCIATES,INC
1091-12 0711 112012 537.50 0.00 09/18/2012 Forester Services-June 2012 - No 0000
101-430-3250-43150 Contract Services
1091-12 Total: 537.50
1 100-12 09/10/2012 250.00 0.00 09/18/2012 Forester Services-June 2012 - No 0000
I01-430-3250-43150 Contract Services
I100-12 Total: 250.00
PLANTH Total: 787.50
PLUNKETT Plunkett's Pest Control
3295726 09/01/2012 83.56 0.00 09/18/2012 Pest control Service-City Hall - No 0000
101-410-1940-44010 Repairs/Maint Contractual Bldg
3295726 Total: 83.56
PLUNKETI' Total: 83.56
RIVRCOOP River Country Cooperative
08/31/2012 08/31/2012 924.25 0.00 09/18/2012 Fuel - No 0000
101-420-2220-42120 Fuel.Oil and Fluids
08/31/2012 Total: 924.25
RIVRCOOP 'total: 924.25
SAMSCLUB Sam's Club
09/04/2012 09/04/2012 31.84 0.00 09/18/2012 Water for Reliab - No 0000
101-420-2220-44300 Miscellaneous
09/04/2012 09/04/2012 7.96 0.00 09/18/2012 Water ror City Hall - No 0000
101-410-1320-4200(} 0117ice Supplies
09/04/2012 09/04/2012 661.15 0.00 09/18/2012 Supplies-Lake Elmo Days - No 0000
204-450-520044300 Miscellaneous
(19/04/2012 09/04/2012 61.96 0.00 09/18/2012 Station Supplies - No 0000
101-420-2220-42230 Building Repair Supplies
09/04/2012 Total: 762.91
09/10!2012 09/10/2012 16.56 0.00 09/18/2012 Station Supplies - No 0000
101-420-2220-42000 Office Supplies
09/10/2M 2 Total: 16.56
SAMSCLUB Total: 779.47
SCHILLS Schill's Dumpster Svc Inc
8637 09/06/2012 338.68 0.00 09/18/2012 Dumpster for Lake Elmo Days - No 0000
204-450-5200-43150 Contract Services
8637 Total: 338.68
Al'-To Be Paid Proof List(09/13/12- 1:43 PM) Page 7
fill nice# hiv little Antouut Quantity Ynit Date Description Reference 'Task Type 110# Close POLine#
SCHILLS Total: 338.68
SHI SHI International
B00741446 08/24/2012 29.39 0.00 09/18/2012 Computer&Cables - No 0000
101-420-2220-42000 Office Supplies
B00741446 08/24/2012 37.71 0.00 09/18/2012 Computer equipment - No 0000
101-420-2220-42000 Office Supplies
B00741446 "Total: 67.10
SHI Total: 67.10
SW/WC SW/WC Service Cooperatives
10/1/12 08/29/2012 17,041.50 0.00 09/18/2012 Sept 2012 Premiums No 0000
101-000-0000-21706 Medical Insurance
10/1112 Total: 17,041.50
SW/WC Total: 17,041,50
TASCH T.A.Schifsky&Sons Inc
53843 09/04/2012 284.57 0.00 09/18/2012 Asphalt - No 0000
101-430-312042240 Street Maintenance Materials
53843 Total: 284.57
TASCH Total: 294.57
'I'CI IYDROS TC Hydroseeding
3182 08/29/2012 500.01 0.00 09/18/2012 Drainage Seeding Tartan Meadows No 0000
1 0 1-430-3 1 20-4 3 1 50 Contract Services
3182 Total: 500.01
'fCHYDROS Total: 500.01
TDS TDS M ETROCOM-LLC
651-779-8882 09/13/2012 182.70 0.00 09/18/2012 Analog Lines-Fire - No 0000
101-420-2220-43210 Telephone
651-779-8882 09/13/2012 174.75 0.00 09/18/2012 Analog Lines-Public Works - No 0000
1 0 1-430-3 1 00-432 1 0 'Telephone
651-779-8882 09/13/2012 129.42 0.00 09/18/2012 Analog Lines-Lill Station Alarms - No 0000
602-495-9450-43210 Telephone
651-779-8882 09/13/2012 45.34 0.00 09/18/2012 Alarm-Well House#2 - No 0000
601-494-9400-43210 Telephone
651-779-8882 Total: 532.21
TDS Total: 532.21
AP-To Be Paid Proof List(09/13/12- 1:48 PM) Page 8
Invoice# Inv Date Amount Quantity Pint Date Description Reference Task Type PO# Close POLine#
TESSMAN Tessman Company Corp
5165323-IN 08/30/2012 265.86 0.00 09/18/2012 Erosion blanket/seed/fertilizer - No 0000
603-496-9500-42270 Utility System Maint Supplies
S165323-IN Total: 265.86
T'ESSMAN Total: 265.86
TKDA TKDA,Inc.
09/04/2012 09/04/2012 81.25 0.00 09/18/2012 General Engineering Services- - No 0000
101-410-1910-43030 Engineering Services Records
09/04/2012 Total: 81.25
TKDA Total: 81.25
'I OWNCTRY Town&Country Cleaning Co
912491 09/01/2012 245.81 0.00 09/18/2012 September Cleaning Services - No 0000
101-420-222044010 Repaiis/Maint Bldg
912491 'total: 245.81
TOWNCTRY Total: 245.81
TREGILGA Tregilgas Michael
Cable 09/10/2012 55.00 0.00 09/18/2012 Cable Operator-9/10/12 - No 0000
101-410-1450-43620 Cable Operations
Cable Total: 55.00
TREGILGA Total: 55.00
VISA-SL VISA
09tO2/2012 09/02/2012 760.00 0.00 09/18/2012 VCOS Registration, - No 0000
101-420-2220-44370 Conferences&Training Winkels/Malmquist
09/02/2012 09/02/2012 322.60 0.00 09/18/2012 VCOS Airfare,Malmquist - No 0000
101-420-2220-44370 Conferences&"Training
09/02/2012 09/02/2012 322.60 0.00 09/18/2012 VCOS Airfare,Winkels - No 0000
101420-2220-44370 Conferences&'training
09/02/2012 09/02/2012 25.00 0.00 09/18/2012 Airport Shuttel-Winkels - No 0000
101-420-2220-44370 Conferences&Training
09/02/2012 09/02/2012 159.00 0.00 09/18/2012 Conference Registration-Breezy Pt - No 0000
101-420-2220-44370 Conferences&Training
09/02/2012 09/02/2012 398.75 0.00 09/18/2012 Landscape Materials - No 0000
101-450-5200-42250 Landscaping Materials
09/02/2012 09/02/2012 556.60 0.00 09/18/2012 Tent-Lake Elrno Days - No 0000
204-450-5200-43150 Contract Services
09/02/2012 09/02/2012 503.88 0.00 09/18/2012 Signs-Lake Elmo Days - No 0000
204-450-5200-43150 Contract Services
09/02/2012 Total: 3,048.43
All-To Be Paid Proof'List(09/13/12- 1:49 PM) Page 9
Invoice# Inv Date Amount Quantity Pint Date Description Reference 'Task Type PO# Close POLine#
VISA-SL Total: 3,048.43
WATERCON Water Conservation Svs Inc.
3375 08/30/2012 243.97 0.00 09/18/2012 Leak Detection Service - No 0000
601-494-9400-44300 Miscellaneous
3375 Total: 243.97
WATERCON Total: 243.97
XCEL Xcel Energy
51-0630620-5 09/13/2012 117.61 0.00 09/18/2012 Library - No 0000
206-450-5300-43810 Electric Utility
51-0630620-5 Total: 117.61
51-4504807-7 09/13/2012 101.97 0.00 09/18/2012 Lights at Legion Park No 0000
101-450-5200-438t0 Electric Utility
51-4504807-7 09/13/2012 72.45 0.00 09/18/2012 Lift Station No 0000
602-495-9450-43810 Electric Utility
51-4504807-7 09/13/2012 33.22 0.00 09/18/2012 Traffic Lights - No 0000
101430-3160-43810 Street Lighting
51-4504807-7 Total: 207.64
51-4576456-3 09/13/2012 309.48 0.00 09/18/2012 Fire Station#2 - No 0000
101-420-2220-43810 Electric Utility
51-4576456-3 Total: 309.48
514580376-5 09/13/2012 500.29 0.00 09/18/2012 City Hall - No 0000
101-410-1940-43810 Electric Utility
51-4580376-5 09/13/2012 31.91 0.00 09/18/2012 Traffic Lights - No 0000
101-430-3160-43810 Street Lighting
51-4580376-5 09/13/2012 407,37 0.00 09/18/2012 City Hall - No 0000
101-410-1940-43810 Electric Utility
51-4580376-5 Total: 939.57
51-5275289-3 09/13/2012 45.97 0.00 09/18/2012 Pebble Park - No 0000
101-450-5200-43810 Electric Utility
51-5275289-3 Total: 45.97
51-5356323.8 09/13/2012 2,934.84 0.00 09/18/2012 Wells I &2 - No 0000
601-494-940043810 Electric Utility
51-5356323.8 Total: 2,934,94
51-6736544-2 09/13/2012 1,885.09 0.00 09/18/2012 Street Lights - No 0000
101-430-3160-43810 Street Lighting
51-6736544-2 Total: 1,885.09
51-6956201-4 09/13/2012 430.49 0.00 09/19/2012 VFW Ballfield lights No 0000
101-450-5200-43810 Electric Utility
51-6956201-4 Total: 430.49
51-7538112-1 09/13/2012 556.26 0.00 09/18/2012 Public Works - No 0000
101430-310U-43910 Electric Utility
51-7538112-1 Total: 556.26
AP-]o Be Paid Proof List(09/13/12- 1:48 PM) Page 10
Invoice# 111N, Date Amount Quantity Pint hate Description Reference Task Type PO# Close POLine#
51-8126093-5 09/13/2012 19.88 0.00 09/18/2012 WaterTower2 - No 0000
601-494-9400-43810 Electric Utility
5 1-8 1 26093-5 Total: 19.88
YCEL Total: 7,446.83
YOCUM Yocum Oil Company. Inc.
212261 08/30/2012 160.69 0.00 09/18/2012 Bulk Oil Tank - No 0000
I0I-430-310044010 Repairs/Maint Bldg
212261 Total: 160.69
YOCUM Total: 160.69
Z1F.RT Ziertman Joan c&Steve
Chk Req 09/08/2012 81.40 0.00 09/18/2012 Straw&Supplies for lake Elmo Days - No 0000
204-450-5200-43150 Contract Services
Chk Req Dotal: 81.40
ZIERT Total: 81.40
ZIERTMAN Joan Ziertman
Aug 2012 09/10/2012 545.00 0.00 09/18/2012 August Clerical Service - No 0000
601-494-9400-43150 Contract Services
Aug 2012 09/10/2012 136.25 0.00 U9/18/2012 August Clerical Service - No 0000
602495-9450-43150 Contract Services
Aug 2012 09/10/2012 1,362.50 0.00 09/18/2012 August Clerical Service - No 0000
603-496-950043150 Contract Services
Aug 2012 09/10/2012 681.25 0.00 09/18/2012 August Clerical Service - No 0000
101-410-1520-43150 Contract Services
Aug 2012 Total: 2,725.00
ZIERTMAN Total: 2,725.00
Report Total: 194,610.07
AP-To Be Paid Proof List(09/13/12- 1:48 PM) Page 11
Accounts Payable
To Be Paid Proof List
User:Joan Z
Printed:09/07/2012- 2:t 7 PM
Batch:004-09-2012
Invoice## Inv Date Amount (luantity I'm( Date Description Reference Task "type 1'O 8 Close POI.ine #
PFTTYCI Petty Cash
09/07/2012 09/07/2012 1,0()0.00 0.00 09/07/2012 Change for Lake Elmo Days - No 0000
101-000-0000-10200 Petty Cash
09/07/2012 Total: 1,()0().()O
PETTYCI Total: 1,00().0()
Report Total: 1,(lUU.OU
AP-To Be Paid Proof List(09/07/12- 2:17 PM) Page
Accounts Payable
To Be Paid Proof List
User:join z
Printed:09/07/2012- 10:20 AM
Batch:003-09-2012
Invoice# 111v Date Amount Quantity Pint Date Description Rel'erence 'Task Ty pe PO # Close POLine#
AAPARTYR AA Party Rental
09/07/2012 09/07/2012 957.84 0.00 09/07/2012 Balance Due on Tent and Chairs - No 0000
204-450-5200-42000 Office Supplies
09/07/2012 'Total: 957.84
AAPARTYR Total: 957.84
C INDYS Cindy's Creative Celebrations
09/7/2012 09/07/2012 1,90().0() 0.00 09/07/2012 Hair Creations- Fall Festival No 0000
204-450-5200-43150 Contract Services
09/7/2012 Total: 1,900.00
CINDYS Total: 1,900.00
Report Total: 2,857.84
AP-To Be Paid Proof List(09/07/12- 10:20 AM) Page I
Accounts Payable
To Be Paid Proof List
User:Joan z
Printed:09/12/2012- 8:l4 AM
Batch:005-09-2012
Invoice# Inv Date Amount Quantity Pint Date Description Reference Task Type PO# Close Pol'ine#
CAPRA CAPRA'S UTLITIES iNC.
Yang 09/12/2012 4,548.00 0.00 09/12/2012 Yang-City Portion - No t)UUO
60 t-000-0000-37150 Water Connections-Municipal
Yang Total: 4,548.00
CAPRA Total: 4,548.00
Report'Total: 4,548.00
AP-To Be Paid Proof list(09/12112- 8:14 AM) Page I
TH F CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: September 18, 2012
CONSENT
ITEM#: 5
MOTION
AGENDA ITEM: 2012 Crack Sea]Project—Accept Quotes and Award Contract
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A.Zuleger, City Administrator
REVIEWED BY: Jack Griffin,City Engineer
Cathy Bendel,Finance Director
Mike Bouthilet,Public Works
SUMMARY AND ACTION REOUESTED: The City Council is respectfully requested to accept quotes and
award a construction contract to Gopher State Sealcoat, Inc. in the total amount of$19,600.00 for the 2012
Crack Seal Project.
STAFF REPORT: In accordance with the City's annual street maintenance program, certain street segments
have been scheduled to be seal coated in 2013 (see attached Location Map and Street List). Best pavement
management practices recommend these streets to be crack sealed in 2012, one construction season prior to seal
coating. This allows the crack sealant material to fully adhere to the pavement surfaces prior to the 2013 seal
coat application.
Quotes were received from 3 qualified contractors on September 12, 2012. Gopher State Sealcoat, Inc.
submitted the lowest quote of $1.40 per pound of crack sealant material. See attached tabulation for a
breakdown of the quotes received.
The low quote of$19,600 came in under the engineer's estimate of probable costs, which was S21,000 ($1.50
per pound). The project will be funded through the Infrastructure Reserves Fund,
RECOMMENDATION: Staff is recommending that the City Council consider accepting the quotes and
awarding a construction contract to Gopher State Sealcoat,Inc. in the amount of$19,600.00 for the 2012 Crack
Seal Project,as part of the Consent Agenda.The recommended motion for this action is as follows:
"Move to Accept the Quotes and Award a Contract to Gopher State Sealcoat,Inc. in the Amount of
$19,600.00 for the 2012 Crack Seal Project."
ATTACHMENTS:
1. Project Location Map
2. Street List
3. Quote Tabulation
4. Construction Contract Signed by Gopher State Sealcoat, Inc.
5. Gopher State Sealcoat,Inc. Quote Proposal
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2012 CRACK SEAL PROJECT-STREET LIST
Street Segment From To Length Width CDS LBS Area(SF) Area(SY)
HIGHLANDS TRL N DEMONTREVILLE TRAIL N HILLTOP AVE N 1,384 32 0 633 44,297.38 4,921.93
HILLTOP AVE N HIGHLANDS TRAIL N CUL-DE-SAC 614 30 45 335 23,440.01 2,604.45
HILLTOP AVE N 50TH ST N HIGHLANDS TRAIL N 2,037 32 0 931 65,175.09 7,241,68
IRISH CT N 42ND ST N CUL-DE-SAC 535 32 45 315 22,038.59 2,448.73
IRVINE CIR N 42ND ST N CUL-DE-SAC 524 32 45 310 21,691.17 2,410.13
IVY CT N 42ND ST N CUL-DE-SAC 874 32 45 470 32,887.47 3,654.16
IRVINE CT N LAKE JANE TRAIL N CUL-DE-SAC 496 32 45 298 20,846.78 2,316.31
ISLE AVE N 42ND ST N CUL-DE-SAC 650 32 46 371 25,976.94 2,886.33
50TH ST N HILL TRAIL CT N HILL TRAIL CT N 964 23 0 317 22,171.98 2,463.55
50TH ST N DEMONTREVILLE TRAIL N HILL TRAIL CT N 423 22 0 133 9,305.66 1,033.96
HILL TRL N 50TH ST N 50TH ST N 2,441 20 0 697 48,819.69 5,424.41
HILL TRL N 50TH ST N CUL-DE-SAC 1,826 18 25 491 34,382.33 3,820.26
45TH ST N JANE ROAD N JULEP AVE N 1,695 32 0 775 54,252.70 6,028.08
47TH ST N JULEP AVE N KEATS AVE N 775 32 0 354 24,807.36 2,756.37
LAKE JANE TRL N JAMACA AVE N JANE ROAD N 2,368 38 0 1285 89,970.80 9,996.76
JAMACA AVE N 35TH ST N JAMACA CT N 842 38 0 409 28,613.04 3,179.23
JAMACA AVE N 36TH ST N 35TH ST N 574 40 0 328 22,942.71 2,549,19
JAMACA AVE N 37TH ST N 36TH ST N 367 40 0 209 14,661.87 1,629.10
JAMACA AVE N LAKE JANE TRAIL N 42ND ST N 982 40 0 561 39,289.27 4,365.47
JAMACA AVE N 42ND ST N 37TH ST N 2,449 40 0 1399 97,945.51 10,882.83
JAMACA AVE CT N JAMACA AVE N SOUTH DEAD END 1,170 28 0 468 32,769.80 3,641.09
JULEP AVE N TAPESTRY RD N 47TH ST N 1,433 32 0 655 45,844.18 5,093.80
KELVIN CT KELVIN AVE N NORTH CUL-DE-SAC 1,592 28 62 713 49,894.46 5,543.83
35TH ST N IRONWOOD TRAIL N IRIS AVE N 982 24 0 337 23,569.26 2,618,81
37TH ST N IRONWOOD AVE N IRIS AVE N 705 22 0 181 12,696.72 1,410.97
IRIS AVE N 37TH ST N 35TH ST N 929 22 0 239 16,723.08 1,858.12
IRIS AVE N 35TH ST N MN TH 5 1,006 20 0 230 16,089.19 1,787.69
IRONWOOD TRL N 35TH ST N 37TH ST N 1,093 22 0 281 19,677.01 2,186.33
31731 TOTALS 14000 960,782.05 1 106,753,56
TABULATION OF QUOTES
CITY CRACK SEAL PROJECT FOCUS
O C U
CITY OF LAKE ELMO, MINNESOTA ENGINEERING, Inc.
FOCUS PROJECT NO.2012.115
QUOTES RECEIVED BY:SEPTEMBER 12 2012,AT 4:30 PM
ENGINEER'S ESTIMATE Gopher State Sealcoat,Inc. ACI Asphalt Contractors,Inc. Fahrner Asphalt Sealers,LLC
ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT
1 ROUTE AND SEAL CRACKS 14,000 LBS $ 1.50 $ 21,000.00 $ 1.40 $ 19,600.00 $ 1.53 $ 21,420.00 $ 2.21 $ 30,940.00
TOTAL $ 21,000.00 $ 19,600.00 $ 21,420.00 $ 30,940.00
Page 1
Statr of Liinriebote
"lash:ngton County
CITY OF LAKE ELMO—7017 CRACK SEAL PROJECT
CONSTRUCTION CONTRACT
This Contract.made this day of 2012,by the Ctt;of take Elmo,Minnesota(he^nafter called the
"Ovme")and ;hereinafter called the'Contractor",
WITNESSETH that the parties hereto agree as follovm:
The Contractor steal!provide all labor,services,materials,equipment and machinery,transportation,tools,fuel,power,light,heat,
telcphanc,water,sarltary fscihties,tempora y faa!ihes,and a;!ether�cildres and mc:dentas, including profit and overhead,
necessar;for the performance,testing.start-up,and completion of the work as described herein:
IIi sair'TIoN or.worm: The conttac:c:shall reuL:('._'z csi:aing b::urtuaou,am:ks to the btnxt,
NIxiwii uo rite ettaciW41 laailiun klap dairt!SePlember.2012.The wtu i,sh.d1 Ix I.ornpleied pri ihr apo&:abit MIA=Slw,ial
Ynnigons iSP 21W-i and to accordance-wtin the gix-eial pnwiaons oullin d wathto this Congtnactxm Contraci Tter(nnrracior
shalt provide all«eccsgun•traffic•control in accontanc_with the AfNIMCv
The 0miracusr shall rrrovlde Gerd icnihnt that Ute Wasit.tamLN k1tin(1 T 3723 or approved vgaw'..lwal.,w niarerial,ma-bt'
Placed thrinn It period of rising-nmpt-ratan after the air Icmpc-nturr ha> readied i(i degrees F The stwrt wriac-e nisi or ,
completely do and remain so thmughoan the application of the sealant mat--ma1.The Contractor shall conduct tlr:operation st•that
nnttinv.of crack,.cicauing. dr iilg.and sealing an:a continuou, uperatioa.Traf w .ball act be alluived wo kucad wgciher ur
danuayx•dk*routed criwks Ruou"I clinks Ixu;c led txdure lwfic i,ailnwrd on ilk•li ti,enient shall hr n••nnned.ii tntr%san.wiicit
mutm�arxf tesitnr(,Iterations resinne at tin additional rrxr to ino(►worr('ironing snald crmtintic until inc crack is dre.and all dirt `
dust or ticicwrioa,a matter is rainoved Irotn the cract and adjacent pm:mcnt to the saustacnon of the lrngimer. ,
i
Tian ct.icass shitl3 ter xcalul wiieit rite >.cilant nwtrriid is at the nuuring tcmixiroture nxonutterxkxi bs the nuuniFitt:uucr Tik• tit
Contractor shall fail the crack-;uch that after coolitig,the suiant is bush with the adjacent rvnainient aiong the edges and the center i
does not sag more than IAA inch below the pavement or shoulder gLrfacc.Care shah!he taken is the sealing ct tw cracks so that the
cracks arc Ilia twee filled and thz final appearanc,:shall prrac.:at a neat tine line.The be dint>1wC he tack ftcr before ulxuurt to
tr:aftic A given tluanlir.�of aXaianr otarerial:,hall raiser Ix-hc:atd iu the otuuiti ranalxrauirr fur raxirr than six IGr hours and shall i
ti-err ix-rehcaied
The Cetntracicir shall replace ail-,,;:Alaut that lux:,it.,band within two our:,after;the sealant i,applied. I
i
Achill quantint-will Ile ur.agtirxi:Irdi paui per ine utnt price pro-itfed in the tluotr form conipieied n. ter.-(ontrtcren Tht•(m_ i
ma•:add or reduce the namher of strecc.in the project due to quote price.and the amount of crack scahnit heing pcitnrmed i
Ali wari.slwil he cnnytieted within tin-specified unW frank anti uruler line irrmg:rod tondiuinas prodded within this Consnoti4m
((,nisei,and in accY,rrlarxe with rho-'lien-MI(onditiort' shown in this contract. Th.,omleint Outit comprerr rho•rM pima!
%%ork b,:October 31,2012
i
The Owner will snake vilvitlent for the whole contract up(xi accevrinkc by iik-(iwncr of all -wiry n•ganed ixrcuixier and w
cnmphimce-with al I The terms and conditions of this contract
�f (k TO'S 1`,1l. 'liOdriC"r'CDST(ItiS1:R1'FROS7 Ut;OTf:rU[.i<I;- —�_ �'-- Co-- _---
IN WMIESS WHEREOF,the parties hereto have executed this contact as o`the date first above written.
N a��_
La coo; I01V of La•c Etmc)
rocu5 rimer:No =12.115 Gene of Condtiom for:C12 Crag Scal Protect paAc 1 of
GENERAL CONDITIONS
4. CHANGES IN WORK.-The Owner may at any time,make changes in the drawings and specifications,within the general scope thereof.If
such changes cause an increase or decrease in the amount due under this contract or in the time required for its performance,an
equitable adjustment will be made,and this contract will be modified accordingly by a`Contract Change Order".No charge for any extra
work or material will be allowed unlessthe same has been ordered on such contract change order by the Owner and the price therefore
Stated in me order.
11, INSPECTION OF WORK.-All materials and workmanship will be subject to inspection,examination,and test,by the Owner,who will have
the right to re)eet defective material and workmanship or require Its correction.
III. COMPLETION OF WORK.-If the Contractor refuses or fails to complete the work within the time specified in paragraph B of this contract,
or any extension thereof,the Owner may terminate the Contractor's rights to proceed.In such event the Owner may take over the work
and prosecute the same to completion by contract or otherwise,and the Contractor will be liable for any excess cast occasioned the
Owner thereby;and the Owner may take possession of and utilize in completing the work such materials and equipment as may be an
the site of the work and necessary therefore.If the owner does not terminate the right of the Contract to proceed,the Contractor will
continue the work,in which event,actual damages for delay will be Impossible to determine,and in Neu thereof,the Contractor may be
required to pay to the Owner the sum of $100 as liquidated damages for each calendar day of delay,and the Contractor will be
liable for the amount thereof:Provided,however,that the right of the Contractor to proceed will not be terminated because of delays in
the completion of the completion of the work due to unforeseeable causes beyond the Contractor's control and without Contractors
fault or negligence.
IV. RELEASES-Pnorto final payment,the Contractor wit)submit evidence that all payrolls,material bills,and other indebtedness connected
withthe work have been paid as required by the Owner.
V. OBLIGATION TO DISCHARGE LIENS.-Acceptance by the Owner of the completed work performed by the Contractor and payment
therefore by the Owner will not relieve the Contractor of obligation to the Owner(which obligation is hereby acknowtedged)to discharge
any and all liens for the benefit of subcontractors,laborers,material-person,or any other persons performing labor upon the work or
furnishing material or machinery for the work covered by this contract,which have attached to or may subsequently attach to the
property,or Interest of the Owner.
Vt. NOTICES AND APPROVAL IN WRITING,-Any notice,consent,or other act to be given or done hereunder will be valid only if in writing.
Vtt. CLEANING UP.-The Contractor shall keep the premises free from accumulation of waste material and rubbish and at the completion of
the work shall remove from the premises all rubbish,implements and surplus materials.
Vill WARRANTY -Contractor warrants and guarantees that titie to all work,materials,and equipment covered by any Application for
Payment,whether incorporated in the Project or not,will pass to Owner no later than the time of payment free and clear of all Liens. If
within two years after completion of the work,any work Is found to be defective,Contractor shall promptly,without cost to the Owner,
correct such defective work as approved by the Owner-
IX, IDEMNIFICATION -Contractor shall defend and indemnify the city against claims brought or actions filed against the city or any of its
officers,employees or agents for property damage,bodily injury or death to third persons,arising out of or relating to contractors work
under the contract.
X. WORKERS'COMPENSATION INSURANCE.-Contractor shall provide a certificate of insurance showing evidence of workers'compensation
coverage or provide evidence of qualification as a self-insurer of workers'compensation.
XI. LIABILITY INSURANCE REQUIREMENTS.—A certificate of insurance acceptable to the City shall be filed with the City prior to the
commencement of the work-The certificate and the required insurance policies shall contain a provision that the coverage afforded
under the contract will not be canceled or allowed to expire until at least 30 days prior written notice has been given to the city.
Contractor shall maintain commercial general liability ICGQ insurance with a limit of not less than$1.000,000 each occurrence and an
aggregate limit of not less than$2,000,DW The CGL insurance shall cover liability arising from premises,operations,independent
contractors,subcontractors,products-completed operations,personal injury and advertising injury.and contractually-assumed Iiabit)ty,
The city shall be named as an additional insured under the CGL Contractor shall maintain automobile liability insurance,and if necessary,
umbrella liability insurance with a limit of not less than$1,OD0,000 each accident and an aggregate limit of not less than 52,000,000.The
insurance shall cover liability arising out of any auto,including owned,hired,and non-owned autos_
FOCUS Project No.2012,115 General Conditions for 2012 Cra Gt Seal Project Page 2 of 2
QUOTE PROPOSAL FOR
2012 CRACK SEAL PROJECT
FOCUS PROJECT NO.2012.115
CITY OF LAKE ELMO,MINNESOTA
ITEM ITEM UNIT QUANTITY UNITPRfCE TOTAL AMOUNT
N0. i
1 ROUTE AND SEAL CRACKS LBS 14,000
TOTAL CRACK SEAL PROJECT 5
The quantities herein are approximate only. Payment will be made for the actual quantities of work
ordered and installed. We have examined the site of the work and are acquainted with all conditions
affecting the construction of the work.
We understand and agree that the City may chose to award the project to the lowest responsible quote or
in the best interest of the City. The City reserves the right to reject any or all quotes, to waive any
informalities in any Quote,and to omit any part of the above work.
We agree that 0 this Proposal is accepted, we will execute a Contract in the form attached to this bid
package.If we are awarded the Contract,we will compiete the work by October 31,2012.
rRespectfully submitted,
Firm Name �;J I �• rUf' J '��r'Ctx= -1 C
Signature
Signed by t k 0 ►t
Title
Contact Phone Cj S�' It
Number
Address
SL-v,y r h41Z% s j 7 C'
THE CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: September 18, 2012
CONSENT
ITEM #: 6
MOTION
AGENDA ITEM: 2012 Street &Water Quality Improvements—Approve Pay Request No. 1
SUBMITTED BY: Ryan Stempski, Assistant City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Jack Griffin, City Engineer
Cathy Bendel, Finance Director
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider approving Pay Request No. 1 for the 2012 Street &Water Quality Improvements.
STAFF REPORT: Hardrives, Inc., the Contractor for the project, has submitted Partial Pay
Estimate No. 1 in the amount of$125,950.85. This request has been reviewed and payment is
recommended in the amount requested. In accordance with the contract documents, the City has
retained 5% of the total work completed. The amount retained is $6,628.99.
RECOMMENDATION: Staff is recommending that the City Council consider approving Pay
Request No. 1 for the 2012 Street & Water Quality Improvements, as part of the Consent
Agenda. The recommended motion for this action is as follows:
"Move to approve Partial Pay Estimate No. I in the amount of$125,950.85, for the 2012
Street& Water Quality Improvements."
ATTACHMENTS:
1. Partial Pay Estimate No. 1
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO. 1 FOCUS ENGINEERING, inc.
2012 STREET AND WATER QUALITY IMPROVEMENTS PERIOD OF ESTIMATE
PROJECT NO. 2012.123 FROM 7/17/2012 TO 8/31/2012
PROJECT OWNER: CONTRACTOR:
CITY OF LAKE ELMO HARDRIVES, INC.
38DO LAVERNE AVENUE NORTH 14475 QUIRAM DRIVE
LAKE ELMO,MN 55042 ROGERS,MN 55374
ATTN:JACK GRIFFIN,P.E.,CITY ENGINEER ATTN: MIKE LEVER,DIVISION MANAGER
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
No. Approval Amount 1.Original Contract Amount $849,736.79
Date Additions Deductions 2.Net Change Order Sum $0.00
3. Revised Contract(1+2) $849,736.79
4. *Work Completed $132,579.85
5.*Stored Materials $0.00
6.Subtotal(4+5) $132,579.85
7.Retainage* 5.0% $6,628.99
8.Previous Payments $0.00
TOTALS $0.00 $0,00 9.Amount Due(6-7-8) $125,950.85
NET CHANGE $0.00 *Detailed Breakdown Attached
CONTRACT TIME
START DATE: 7/17/2012 ORIGINAL DAYS 136 ON SCHEDULE
SUBSTANTIAL COMPLETION: 10/19/2012 REVISED DAYS 0 YES
FINAL COMPLETION: 11/30/2012 REMAINING 91 NO
ENGINEER'S CERTIFICATION: FOCUS Engineering,inc.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief,the quantities shown in this
estimate are correct and the work has been performed in accordance ENGINEER
with the contract documents.
DATE
CONTRACTOR'S CERTIFICATION: CONTRACTOR
The undersigned Contractor certifies that to the best of their
knowledge,information and belief the work covered by this payment
estimate has been completed in accordance with the contract BY
documents,that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments DATE
received from the owner,and that current payment shown herein is
now due.
APPROVED BY OWNER: CITY OF LAKE ELMO, MINNESOTA
BY BY
DATE DATE
FOCUS Engineering,inc. PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO. 1 2012 STREET AND WATER QUALITY IMPROVEMENTS FOCUS ENGINEERING, Inc.
CITY OF LAKE ELMO,MINNESOTA
PROJECT NO.2012.123
CONTRACT(Revised) THIS PERIOD TOTAL TO DATE
ITEM DESCRIPTION OF PAY ITEM UNIT
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 MOBILIZATION LS 1.0 $45,850.00 545,850.00 OS $22,925.00 0.5 $22,925.00
2 TRAFFICCONTROL Is 1.0 $3,695.19 $3.695.19 0.5 $1,847.60 0.5 $1,847.60
3 SILT FENCE :F 300 $3.21 $963.00 150 $481.50 150 $481.50
4 INLET PROTECTION FA 23 $96.40 $2,217.20
5 TREE REMOVAL FA 11 $267.77 $2,945A7 12 $3,213.24 12 $3,213.24
6 SALVAGE AND REINSTALL MAILBOX EA 85 $65.00 $5,525.00
7 SALVAGE AND REINSTALL SIGN EA 35 $133.98 $4,685.80
8 SAWCUT BITUMINOUS AND CONCRETE PAVEMENT(ALL TYPES) LF 1,790 $2 49 $4,457.10
9 REMOVE AND DISPOSE CONCRETE CURB AND GUTTER IF 55 $5.65 $310,75
30 REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT SY 1,291 $4.60 $5,938.60
11 REMOVE AND DISPOSE OF EXISTING CONCRETE PAVEMENT SY 520 $6.56 $3,421.20 41 $268.96 41 $268.96
12 REMOVE AND DISPOSE OF EXISTING STORM SEWER CB/CBMH EA 11 $535.53 $5,890.83 9 $4,819.77 9 $4,919.77
13 SALVAGE AND REINSTALL PAVERS SY 22 $5I.90 $2,141.80
14 SUBGRADE CORRECTION SY 1,404 $6.91 $9,701,64
15 COMMON EXCAVATION(CV)(P) CY 1,351 $30.01 $13,52331
16 CLASS S AGGREGATE BASE(100%CRUSHED) CY 474 $14.00 $6,636.00
17 SELECT GRANULAR BORROW CY 512 $9.43 $4,929,16
18 HAUL OUT EXCESS MILLINGS CY 1,024 $8.96 $9,175.04 528 $4,73088 528 54,730.88
19 PLACE RECLAIMED MATERIAL FROM OTHER SITES CY 451 $BAB $3,824.49 180 $1526.40 ISO $1,526,40
20 RECLAIM EXISTING BITUMINOUS AND BASE MATERIALS SY 38,406 $0.91 $34,949.46 38,406 $34,949.46 38,406 $34,949.46
21 SUBGRADE PREPARATION OF RECLAIMED SURFACE RS 100 $254.39 $25,439.00
22 SUBGRADE PREPARATION FOR PARKING LOTS LS 1 $1,695.91 $1,695.91
23 12"CLASS 5 RCP STORM SEWER LF 119 $36A2 $4,333.98 117 $4,261.14 117 $4,261.14
24 15"CLASS 5 RCP STORM SEWER LF 247 $37A9 $9,260.03 255 $9SS9.95 255 $9,559.95
25 12"CONCRETE FLARED END SECTION EA 1 $963.96 5963.96
26 CATCH BASIN,TYPE 402 WITH R-325O-A CASTING EA 3 $1,960.06 $5,880.18
27 CATCH BASIN,TYPE 404 WITH R-3501-TBCASTING EA 4 $2,077.87 $8,311AB 4 $8,21148 4 $8,31148
28 4'DIA CBMH WITH I'SUMP,TYPE 401 WITH SALVAGED R-3250-A CASTINI EA 1 $1,686.93 $1,686.93
29 4'DIA CBMH,TYPE STO-9 WITH R-3SOI-TB CASTING EA 2 $2,238.54 $4,477.08 3 $6,715.52 3 56,715.62
30 4'DIA CSMH WITH 1'SUMP,TYPE STO-9 WITH R-3501-TB CASTING EA 1 $2,184.98 $2,184.98 2 $4,369.96 2 54,369.96
31 4'DIA CBMH,TYPE 406 WITH R-32SO-A CASTING EA 3 $2,227.82 56,683A6 3 $6,683.46 3 $6,68346
32 5'DIA CBMH WITH 1'SUMP,TYPE 405 WITH R-35014B CASTING EA 1 $3,491.69 $3,491.68
33 4"PVC PERF EDGE DRAIN WITH BACKFILL AND WRAP LF 400 $5.19 $2,076.00
34 B613 CONCRETE CURB AND GUTTER LF 30 $37,49 51,124.70
35 B624 CONCRETE CURB AND GUTTER LF 298 $37.49 $11,172.02
36 D412 CONCRETE CURB AND GUTTER LF 804 $27.69 522,262.76 647 $17,915.43 647 $17,91543
37 CONCRETE CURB CUT FOR RAIN GARDEN EA 17 $321.32 $5,462.44
38 6"CONCRETE FLUME EA 1 $642.64 $642.64
39 6"CONCRETE DRIVEWAY SY 520 $42.84 $22,276.80
40 BITUMINOUS DRIVEWAY SY 1,225 $16.77 $20,543.25
41 BITUMINOUS WEARING COURSE TN 3,900 $54.35 $211,965.00
42 BITUMINOUS NON-WEARING COURSE TN 3,275 $58.60 $191.915.00
43 BITUMINOUS MATERIAL FOR TACK COAT GAL 1,950 $2.13 $4,153.50
44 SAW AND SEAL STREETS LF 7,800 52AI $18,798.00
45 REMOVE CATCH BASIN CASTING EA 8 $114.17 5913.36
46 INSTALL R-3501-TB CASTING EA 8 $803.30 $6,42640
47 SALVAGE AND REINSTALL CASTING(ALL TYPES) EA 7 $SS5.33 $3,897.31
48 CULVERT END CLEANING EA 10 $176.73 $1,767.30
49 DITCH GRADING LF 490 $4.72 52,307.90
50 CLASS 3 RIP RAP WITH GEOTEXTILE FABRIC CY 60 $66.41 $3,984.60
51 EROSION STABLIZATION MAT SY 200 $6.96 $1,392.00
S2 BIOROLL DITCH CHECK EA 30 $64.26 $1,927.80
53 SEEDING WITH WOOD FIBER BLANKET SY 1,133 $1.55 51,756.15
54 SODDING SY 14,100 $2.85 $40,195.00
55 IMPORT AND PLACE TOPSOIL CY 1,900 $13.00 $24,700,00
56 STRIPING-4"YELLOW STRIPING LF 6,130 $0,21 $1,287.30
57 STRIPING--4"WHITE STRIPING LF 6,940 $0.27 $1,873.80
58 HANDICAP PAVEMENT MARKING EA 2 5428.43 S856.86
TOTALS $849,736.79 $132,579.85 $132,579.85
I I JI3 CITY OF
LA K E ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 09/18/2012
CONSENT
ITEM#: 7
MOTION Consent Agenda
AGENDA ITEM: Approve Setting the Truth in Taxation Public Hearing Date for the 2013
Budget and Tax Levy
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: Adam Bell, Deputy Clerk
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
consider setting the Truth in Taxation Public Meeting date as required by State law for
December 4, 2012. No specific motion is needed, as this is recommended to be part of the overall
approval of the Consent Agenda.
STAFF REPORT: The City is required to conduct a meeting where the budget and levy will be
discussed and the public will be allowed to speak at a regular scheduled City Council meeting.
Staff recommends the fulfillment of this requirement on December 4, 2012 at 7:00 p.m. as part
of the regularly scheduled City Council meeting.
RECOMMENDATION: It is recommended that the City Council approve the date of
December 4, 2012 for the meeting to discuss the 2013 budget and levy.
ATTACHMENTS:
1. Resolution 2012-44
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION 2012-44
A RESOLUTION SETTING THE TRUTH IN TAXATION PUBLIC HEARING DATE
FOR THE 2013 BUDGET AND TAX LEVY
WHEREAS,the City of Lake Elmo is required to set a single meeting for discussion and
final approval of the 2013 budget and tax levy; and
WHEREAS,the City will publish the date,time and location for the public meeting; and
WHEREAS,the public will be given the opportunity to speak.
NOW THEREFORE BE IT RESOLVED, that the City of Lake Elmo has set
December 4, 2012 at 7:00 p.m. as the public meeting date for the final adoption of the 2013
budget and tax levy.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS
EIGHTEENTH DAY OF SEPTEMBER 2012.
CITY COUNCIL
CITY OF LAKE ELMO
By:
Dean A. Johnston
Mayor
ATTEST:
Sandie Thone
City Clerk
Resolution 2012-44
THE CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: September 18, 2012
REGULAR
ITEM#: 8
RESOLUTION
AGENDA ITEM: 2011 Street & Water Quality Improvements— Final Assessment Hearing
SUBMITTED BY: Jack Griffin, City Engineer
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Ryan Stempski, Assistant City Engineer
Sandie Thone, City Clerk
Cathy Bendel, Finance Director
Dave Snyder, City Attorney
SUMMARY AND ACTION REQUESTED: The City Council is respectfully requested to
conduct the Final Assessment Hearing for the 2011 Street & Water Quality Improvements.
Pursuant to Minnesota Statutes, Section 429 the Council must conduct a final assessment hearing
to declare the amounts to be assessed to the benefitting properties. The Council will also present
and hear upon any objections to the proposed assessment whether presented verbally or in
writing.
STAFF REPORT: On August 8, 2012, the City Council approved Resolution No. 2012-39
declaring the costs to be assessed, ordering the preparation of the proposed assessment, and
calling for the hearing on proposed assessment for the 2011 Street & Water Quality
Improvements. The Project has been completed and the total project costs are known.
Pursuant to Minnesota Statutes, Section 429 the Council must declare the amount to be assessed
against the benefiting properties and the hearing on the proposed assessment for these
improvements must be conducted. Staff has enclosed a Final Assessment Roll as adopted by the
City Council. The final assessments for each benefiting property are:
NEIGHBORHOOD AREA FINAL ASSESSMENT PRELIMINARY ASSESSMENT
AMOUNT AMOUNT
• Tartan Meadows $2,700 $3,300
• David Nelson Estates $31,200 $3,900
• 501h Street N and Kimbro Avenue N $5,400 S6,700
Mailed notice has been provided to each assessed property and notice of the public hearing has
been duly noticed. The Final Assessment Roll must be certified to the County Auditor by
November 30,2012.
RECOMMENDATION: Staff is recommending that the City Council approve Resolution No.
2012-45, thereby adopting the Final Assessment Roll for the 2011 Street & Water Quality
Improvements by undertaking the following action:
"Move to Approve Resolution No. 2012-45; A Resolution Adopting the Final Assessment
Roll for the 2011 Street& Water Quality Improvement Project."
ATTACHMENTS:
1. Resolution No. 2012-45
2. Final Assessment Roll
I
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2012-45
A RESOLUTION ADOPTING THE FINAL ASSESSMENT ROLL
FOR THE 2011 STREET & WATER QUALITY IMPROVEMENTS
WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and
heard and passed upon all objections to the proposed assessment for the 2011 Street & Water
Quality Improvements;
NOW, THEREFORE, BE IT RESOLVED,
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
herby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be beneftted by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of 10
years, the first of the installments to be payable on or before the first Monday in January,
2013, and shall bear interest at the rate of 4.50% percent per annum from the date of the
adoption of the assessment resolution. To the first installment shall be added interest on the
entire assessment from the date of this resolution until December 31, 2012. To each
subsequent installment, when due, shall be added interest for one year on all unpaid
installments.
3. The owner of any property so assessed may, at any time prior to the certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with the
interest accrued to the date of payment, to the City Clerk, except that no interest shall be
charged if the entire assessment is paid within 30 days from the adoption of this resolution;
and he/she may, at any time thereafter, pay to the City Clerk the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which
such payment is made. Such payment must be made before November 30 or interest will be
charged through December 31 of the next succeeding year.
Resolution No. 2012-45 1
4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the county. Such assessments shall be
collected and paid over in the same manner as other municipal taxes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF LAKE ELMO THIS
EIGHTEENTH DAY OF SEPTEMBER 2012.
CITY COUNCIL
CITY OF LAKE ELMO
By:
Dean A. Johnston
Mayor
ATTEST:
Sandie Thone
City Clerk
Resolution No. 2012-45 2
CITY OF LAKE ELMO,MINNESOTA
2011 STREET&WATER QUALITY IMPROVEMENTS-TARTAN MEADOWS
FOCUS PROJECT NO.2011.123
FINAL ASSESSMENT ROLL
NO. NAME ADDRESS PID AMOUNT
1 NASBY,RICHARD J &SUSAN C 11048 11TH ST LAKE ELMO 55042 2502921330013 $2,700
2 BERKOWITZ,ROBERT A&SARAH E 11063 11TH ST LAKE ELMO 55042 2502921330014 $2,700
3 SCHNEIDER,JOYCE C 11066 11TH ST LAKE ELMO 55042 2502921330012 $2,700
4 REINHARDT,JOSEPH A 11109 11TH ST LAKE ELMO 55042 2502921330015 $2,700
5 SCHAUER,MICHAEL T&NANCY A 11110 11TH ST LAKE ELMO 55042 2502921330011 $2,700
6 DREYER,PHILIP J&SCHRANTZ,MARY SUE 11040 12TH ST LAKE ELMO 55042 2502921330007 $2,700
7 HENDRICKS,STEPHEN M&SUSAN M 11047 12TH ST LAKE ELMO 55042 2502921330008 $2,700
8 BOYD,WILLIAM V&CHRISTINE M 11066 12TH ST LAKE ELMO 55042 2502921330006 $2,700
9 VALLOT,LAWRENCE C&JUDITH K 11075 12TH ST LAKE ELMO 55042 2502921330009 $2,700
10 LINDER,STEVEN A&SARAH A 11108 12TH ST LAKE ELMO 55042 2502921330005 $2,700
11 MISUKANIS,DAVID J&BRUEGL,ANGELA M 11115 12TH ST LAKE ELMO 55042 2502921330010 $2,700
12 HELGASON,STUART&LAURIE 11150 12TH ST LAKE ELMO 55042 2502921330004 $2,700
13 EVANS,ROBERTS II&NANCY K 11171 12TH ST LAKE ELMO 55042 2502921330016 $2,700
14 BEAU DET,DAVID R&MARY JO 11190 12TH ST LAKE ELMO 55042 2502921330003 $2,700
15 ADOLPHSON,SCOTTJ&MARY 11227 12TH ST LAKE ELMO 55042 2502921330017 $2,700
16 NOWORATZKY,MELISSA&FLAVIN,JOHN F 11230 12TH 5T LAKE ELMO 55042 2502921330002 $2,700
17 CARLSON,JAMES G&JANET L 11270 12TH ST LAKE ELMO 55042 2502921340010 $2,700
18 VOELLER,JAMES&CLOYCE 11314 12TH ST LAKE ELMO 55042 2502921340011 $2,700
19 WHALEN,WILLIAM C&ARGENE A 11345 12TH ST LAKE ELMO 55042 2502921340017 $2,700
20 TOFT,RODNEY A&JUDY A 11350 12TH ST LAKE ELMO 55042 2502921340012 $2,700
21 MATHEWS,DONA L 1027 LAVERNE AVE LAKE ELMO 55042 2502921330020 $2,700
22 PETRICH,MICHAELJ&DIANAJ 1073 LAVERNE AVE LAKE ELMO 55042 2502921330019 $2,700
23 HAMMERLUND,ROBERT D&GRETA A 1093 LAVERNE AVE LAKE ELMO 55042 2502921330018 $2,700
24 KELLEY,BRIAN P&LAURIE 1025 LAYTON AVE LAKE ELMO 55042 2502921340020 $2,700
25 ANDERSON, TERRENCE L&CYNTHIA 1028 LAYTON AVE LAKE ELMO 55042 2502921340016 $2,700
26 ANDERSON,JEFFREY T&GAIL M 1069 LAYTON AVE LAKE ELMO 55042 2502921340019 $2,700
27 FREDRICKSON,GREGORY&SARA 1080 LAYTON AVE LAKE ELMO 55042 2502921340015 $2,700
28 ALLEN,JAMES R&DIANE S 1115 LAYTON AVE LAKE ELMO 55042 2502921340018 $2,700
29 MECHAVICH,DAVID C&SANDRAJ 1140 LAYTON AVE LAKE ELMO 55042 2502921340014 $2,700
30 LEE,ROBERT 1019 LEEWARD AVE LAKE ELMO 55042 2502921340007 $2,700
31 BERGLOF,FLORENCE M 1020 LEEWARD AVE LAKE ELMO 55042 2502921340009 $2,700
32 SCHUMACHER,JAMES V&LORI E 1067 LEEWARD AVE LAKE ELMO 55042 2502921340006 $2,700
33 MONCRIEF,RICK G&LINDA A 1080 LEEWARD AVE LAKE ELMO 55042 2502921340008 $2,700
34 JONES,TIMOTHY J&ROXANNE H 1095 LEEWARD AVE LAKE ELMO 55042 2502921340005 $2,700
35 GERGEN,ROBERT 1&ANN L 1123 LEEWARD AVE LAKE ELMO 55042 2502921340004 $2,700
36 NIELSEN,JERRY DEAN 1145 LEEWARD AVE LAKE ELMO 55042 2502921340003 $2,700
37 JOHNSON,CRAIG R&LINDA E 1177 LEEWARD AVE LAKE ELMO 55042 2502921340002 $2,700
38 VOGEL,DENNIS E&KIM M 1199 LEEWARD AVE LAKE ELMO 55042 2502921340013 $2,700
TOTAL ASSESSABLE AMOUNT: $107,600
CITY OF LAKE ELMO, MINNESOTA
2011 STREET&WATER QUALITY IMPROVEMENTS-DAVID NELSON ESTATES
FOCUS PROJECT NO.2011.123
FINAL ASSESSMENT ROLL
NO. NAME ADDRESS PID AMOUNT
1 LAPOINTE, BRYAN P&JODY M 10644 10TH STREET CT LAKE ELMO 55042 2602921430002 $3,200
2 KIMBERLY, DALE E JR&LORI A 10654 10TH STREET CT LAKE ELMO 55042 2602921430003 $3,200
3 WEMEIER,GARY P&BARBARA A 10664 10TH STREET CT LAKE ELMO 55042 2602921430004 $3,200
4 LUDWIG, MICHAEL&PATRICIA 10674 10TH STREET CT LAKE ELMO 55042 2602921430005 $3,200
5 PIKE, ROBERT&GIBSON,JUDITH A 10684 LOTH STREET CT LAKE ELMO 55042 2602921430006 $3,200
TOTAL ASSESSABLE AMOUNT: $16,000
CITY OF LAKE ELMO,MINNESOTA
50TH STREET AND KIMBRO AVENUE IMPROVEMENTS
FOCUS PROJECT NO.201 1.123
FINAL ASSESSMENT ROLL
NO. NAME ADDRESS PID AMOUNT
1 YANG,PHENG &KAOYINGLY 4755 KIMBRO AVENUE NORTH LAKE ELMO, MN 55042 1102921120003 $5,400
2 WEGSCHEIDER,LUCY V&SCOTT 4890 KIMBRO AVENUE NORTH LAKE ELMO, MN 55042 1102921210003 $5,400
3 DAVIS,LLOYD 0&JACQUELINE D 10550 50TH STREET NORTH LAKE ELMO, MN 55042 0202921430001 $5,400
4 BOYLAN,TERESA A&WILLIAM J TRS 10711 50TH STREET NORTH LAKE ELMO, MN 55042 1102921120004 $5,400
5 FLIS,JOHN J &NANCY L 10755 50TH STREET NORTH LAKE ELMO, MN 55042 1102921110003 $5,400
6 WALSH,COLLEEN &JEFFREY 10830 50TH STREET NORTH LAKE ELMO, MN 55042 1102921110007 $5,400
TOTAL ASSESSABLE AMOUNT: $32,400
THE CITY OF
LA K E ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: 9/18/12
REGULAR
ITEM#: 9
MOTION
AGENDA ITEM: Codification of Zoning Ordinance Update
SUBMITTED BY: Kyle Klatt, Planning Director
THROUGH: Dean A. Zuleger, City Administrator
REVIEWED BY: Planning Commission
Nick Johnson, City Planner
SUMMARY AND ACTION REQUESTED:
The City Council is asked to adopt the formal codification of major amendments to the City's
Zoning Code that were approved at its August 27, 2012 meeting. The amendments that are
included in the attached ordinance have been put into ordinance format along with a resolution
that would allow the summary publication of this lengthy document. Staff has not made any
changes to the text as approved by the Council, and is only bringing this request forward in order
to publish the document in the City's official paper.
Please note that the bulk of these changes will not apply to future development until the Zoning
Map is updated to include the districts created by the ordinance. Staff will be bringing these map
amendments in front of the Council once the Met Council has completed its review of the City's
proposed Comprehensive Plan updates.
RECOMMENDATION:
Staff is recommending that the City Council adopt Ordinance 2012-062 codifying amendments
to the Zoning Ordinance to add new sections as follows: Article 1 — Introduction, Article 2 —
Definitions, Article 8 -- Zoning Districts and Zoning Map, Article 10 — Urban Residential
Districts and, Article 12 —Commercial Districts.
Staff further recommends that the City Council adopt Resolution No. 2012-046 authorizing
summary publication of Ordinance 2012-062.
ATTACHMENTS:
1. Ordinance 2012-062
2. Resolution No. 2012-046
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item..............................................................City Administrator
- Report/Presentation................................................Planning Director
- Questions from Council to Staff............................................. Mayor Facilitates
- Public Input, if Appropriate....................................................Mayor Facilitates
- Call for Motion...............................................................Mayor& City Council
- Discussion.......................................................................Mayor& City Council
- Action on Motion....................................................................Mayor Facilitates
CITY OF LAKE ELMO
RESOLUTION NO. 2012-046
RESOLUTION AUTHORIZING PUBLICATION OF
ORDINANCE NO. 2012-062 BY TITLE AND SUMMARY
WHEREAS, the City Council of the City of Lake Elmo has adopted Ordinance No. 2012-
062, an ordinance to update Chapter 154—Zoning Code; and
WHEREAS, the ordinance is lengthy; and
WHEREAS, Minnesota Statutes, section 412.191, subd.4, allows publication by title and
summary in the case of lengthy ordinances or those containing charts or maps; and
WHEREAS, the City Council believes that the following summary would clearly inform
the public of the intent and effect of the ordinance.
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Lake Elmo,
that the City Administrator shall cause the following summary of Ordinance No. 2012-062 to be
published in the official newspaper in lieu of the entire ordinance:
Public Notice
The City Council of the City of Lake Elmo has adopted Ordinance No. 2012-062, which represents
a major revision to the Zoning Code, adding new districts that will allow for future sewered
development in accordance with the City's Comprehensive Plan. The adopted changes include new
residential and commercial zoning districts that include the following provisions:
• A general statement of the purpose for each new district.
• A list of uses that are allowed in each district.
• The development requirements, including the minimum building setbacks, lot dimensional
requirements, lot coverage, and other district standards.
• Requirements for accessory uses and structures in these districts.
Ordinance 2012-062 also includes language to support the new zoning districts, including a revised
set of introductory provisions and a new use classification system to define all of the uses referenced
in the Code.
The amendments adopted by the City Council represent the first in a series of changes that will
result in a complete overhaul of the current Zoning Ordinance.
The full text of Ordinance No. 2012-062 is available for inspection at Lake Elmo city hall during
regular business hours.
BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the
City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full
copy of the ordinance be placed in a public location within the City.
Dated: , 2012.
Mayor Dean Johnston
ATTEST:
Sandie Thone, City Clerk
(SEAL)
The motion for the adoption of the foregoing resolution was duly seconded by member
and upon vote being taken thereon,the following voted in favor thereof:
and the following voted against same:
Whereupon said resolution was declared duly passed and adopted.
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
ORDINANCE NO. 2012-062
AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE OF ORDINANCES BY REVISING
THE INTRODUCTORY PROVISIONS OF THE ZONING ORDINANCE AND ADDING NEW
RESIDENTIAL AND COMMERCIAL ZONING DISTRICTS RELATED TO THE FUTURE LAND
USES IDENTIFIED IN THE COMPREHENSIVE PLAN
SECTION 1. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Ordinance, by repealing City Code Sections
154.001 through 154.005 in their entirety.
SECTION 2. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Ordinance, by adding the following language:
ARTICLE 1 - INTRODUCTORY PROVISIONS
5154.001 Title
5154.002 Purpose
5155.003 Statutory Authorization
§155.004 Jurisdiction
§155.005 Compliance Required
5155.006 Rules of Construction and Interpretation
5155.007 Severability and Validity
5155.008 Effective Date
§154.001 Title
This chapter shall be known, cited and referenced to as the City's zoning ordinance.
§154.002 Intent and Purpose
This chapter is adopted for the purposes of:
A. Protecting the public health, safety, comfort, convenience, and general welfare;
B. Implementing the City of Lake Elmo Comprehensive Land Use Plan;
C. Promoting orderly development of the residential, commercial, industrial, recreational and
public areas
D. Conserving the natural and scenic beauty and attractiveness of the city;
E. Conserving natural resources in the city;
F. Minimizing environmental pollution; and
G. Conserving energy through the siting of buildings and encouragement of solar and earth-
sheltered structures where appropriate.
5154.003 Statutory Authorization
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This chapter is adopted pursuant to the authorization contained in Minnesota Statutes, Chapter 462, or
successor statutes.
5154.004 Jurisdiction
This chapter shall be applicable to all lands and waters within the corporate limits of Lake Elmo,
Minnesota.
5154.005 Compliance Required
Except as in this chapter specifically provides, no structure shall be erected, converted, enlarged,
reconstructed or altered, and no structure or land shall be used for any purpose in any manner which is
not in conformity with this chapter.
5154.006 Rules of Construction and Interpretation
The following rules of construction and interpretation apply to this chapter:
A. Minimum Requirements. In their interpretation and application, the provisions of this chapter
shall be held to the minimum requirements for the promotion of the public health, safety and
welfare.
B. Conflict. Where the conditions imposed by any provision of this chapter are either more
restrictive or less restrictive than comparable conditions imposed by any other law, chapter,
statute, resolutions or regulation of any kind, the regulations which are more restrictive or
which impose higher standards or requirements shall prevail.
S154.007 Severability and Validity
It is hereby declared to be the intention that the several provisions of this chapter are severable in
accordance with the following:
A. Severability. If any court of competent jurisdiction shall adjudge any provisions of this chapter
to be invalid, such judgment shall not affect any other provisions of this chapter.
B. Validity. If any court of competent jurisdiction shall adjudge invalid the application of any
provision of this chapter to a particular property, building, or structure, such judgment shall
not affect other property, buildings or structures.
S154.008 Effective Date
This chapter shall be in full force and effect from and after its date of passage and approval by the City
Council.
SECTION 3. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Ordinance, by adding the following language:
ARTICLE 2 - DEFINITIONS
5154.009 Introduction and Purpose
§154.010 Interpretation of Certain Terms
5155.011 General Definitions
5155.012 Zoning Use Type and Classifications
9154.009 Introduction and Purpose
The purpose of this article is to define general terms used in this zoning ordinance, to establish a
classification system for land uses and a consistent set of terms defining uses permitted within various
zoning districts, and to establish the rules for interpretation of language in this ordinance.
S154.010 Interpretation of Certain Terms
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In the construction of this zoning ordinance, the following rules shall be observed and applied, except
where the context clearly indicates otherwise:
H. The present tense shall include the future.
1. The singular number shall include the plural, and the plural the singular.
J. The word "shall" is mandatory, and not discretionary.
K. The word "may" is permissive.
L. The word "should" is advisory.
M. The word "building" includes the word "structure."
N. The words "used for" shall include the phrases "arranged for," "designed for," "intended for,"
"maintained for," and "occupied for."
O. The word "lot" shall mean "zoning lot" unless otherwise specified in this ordinance.
P. The words "lot," "parcel," or "premises" may be used interchangeably.
Q. All stated and measured distances shall be taken to the nearest integral foot. If a fraction is
one-half ('/2) foot or less, the integral foot next below shall be taken.
9154.011 General Definitions
Unless specifically defined in this chapter, common definitions, words and phrases used in this chapter
shall be interpreted as to give them the same meaning as they have in common usage throughout this
code and are found in 5 11.01.
5154.012 Zoning Use Types and Classifications
A. Rules of Interpretation for Zoning Use Types and Classifications
1. Purpose of Use Types. The purpose of the Use Types is to establish a classification system
for land uses and a consistent set of terms defining uses permitted within various zoning
districts. The Use Types section also facilitates the process of determining the applicable
use type of any activity not clearly within any defined use type.
2. Interpretation. In the event of any question as to the appropriate use type of any existing
or proposed use or activity, the Planning Director shall have the authority to determine the
appropriate use type. In making such a determination, the Planning Director shall consider
the operational and physical characteristics of the use in question and shall consider the
classification contained in the most recent edition of the Standard Industrial Classification
Manual published by the U.S. Office of Management and Budget. In addition, the Planning
Director shall consider the specific requirements of the use in common with those included
as examples of Use Types. Those examples, when included in use type descriptions, are
intended to be illustrative, as opposed to exclusive lists. The Planning Director may also
determine that a proposed use or activity is sufficiently different from any use type listed
below and will require an amendment to the text of this ordinance.
3. Determinations in Writing. The Planning director shall make such determinations of
appropriate Use Types in writing, which shall include an explanation of the reasons for the
determination.
4. Appeal. A determination of the Planning Director may be appealed to the Board of
Adjustment pursuant to the procedures for administrative appeals outlined in 531.10.
B. Use Types and Classifications.
1. Residential and Related Uses
a. Family Living
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Live-Work Unit. A dwelling unit in combination with a shop, office, studio, or other work
space within the same unit, where the resident occupant both lives and works.
Manufactured Home Park. A development on a site under a single ownership which consists
of two or more spaces for the placement of manufactured homes for dwelling or sleeping
purposes, regardless of whether or nor a fee is charged for the utilization of such space.
Multi Family Residential. A building containing three (3) or more dwelling units. The term
includes cooperative apartments and condominiums, but not condominium-hotels. (See
CONDOMINIUM and CONDOMINIUM-HOTEL under 511.01.)
Secondary Dwelling. A residential dwelling unit, but not a manufactured home, located on
the same lot as a single family dwelling unit, either within the principal structure, above a
detached garage, or within a detached structure.
Single Family Attached. A building containing one dwelling unit attached to another
building containing only one dwelling unit, with each building on a separate lot.
Single Family Detached. A building containing only one dwelling unit, surrounded by
Landscape area or yards on all sides.
Two-Family or Duplex. A building on a single lot or adjacent lots containing two dwelling
units, either side-by-side or stacked vertically.
b. Group Livin_g
Congregate Housing. A dwelling providing shelter and services for the elderly, which may
include meals, housekeeping, and personal care assistance and minor medical services, but
not intermediate, long term, or extended nursing care for residents.
Correctional Facilities. A public or privately operated use providing housing and care for
individuals legally confined, designed to isolate those individuals from a surrounding
community.
Group Home. A residence shared by six or fewer handicapped persons in addition to
resident staff, who live together as a single housekeeping unit and in a long-term, family-
like environment in which staff persons provide care, education, and participation in
community activities for the residents with the primary goal of enabling the residents to
live as independently as possible in order to reach their maximum potential.
Group Residential Facility. A licensed public or private establishment, which, for gain or
otherwise, regularly provides one or more dependents with twenty-four (24) hour a day
substitute for the care, food, lodging, training, education, supervision, rehabilitation, and
treatment they need, but which for any reason cannot be furnished in the dependent's own
home. This term includes, but is not limited, to state institutions under the control of the
Commissioner of Public Welfare, foster homes, maternity shelters, group homes as defined
herein with seven or more residents, schools for handicapped children, and homes for
battered children or battered spouses.
Halfway House. An establishment providing accommodations, rehabilitation, counseling,
and supervision to persons suffering from alcohol, drug addiction or other similar disorders,
or to persons re-entering society after being released from a correctional facility or other
institution.
Semi-Transient Accommodations. Semi-transient accommodations include boarding houses,
rooming houses, fraternity and sorority houses, or lodging rooms, as defined by this
ordinance. Semi-transient accommodations do not include CONDOMINIUM-HOTELS, as
defined in 511.01.
2. Public and Civic Uses
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Cemetery. Land used or intended to be used for the burial of the dead and dedicated for
cemetery purposes, including columbariums, crematories, mausoleums, and mortuaries
when operated in conjunction with and within the boundaries of such cemetery.
Colleges and Universities. Institutions of higher learning which offer courses of general or
specialized study leading to a degree or certificate. They are certified by the State Board
of Higher Education or by a recognized accrediting agency. Colleges tend to be in campus-
like settings or on multiple blocks. Accessory uses include offices, housing for students,
food service, laboratories, health and sports facilities, theaters, meeting areas, parking,
maintenance facilities, and support commercial. Examples include universities, liberal arts
colleges, community colleges, nursing and medical schools not accessory to a hospital, and
seminaries.
Community Services. Establishments of a public, nonprofit, or charitable nature generally
providing a local service to people of the community. Generally they provide the service
on the site or have employees at the site on a regular basis. The service is ongoing, not
just for special events. Community centers or facilities may incorporate membership
provisions, and are open to the general public to join at any time (for instance, any senior
citizen could join a senior center). The use may also provide special counseling,
education, or training of a public, non-profit, or charitable nature. Accessory uses may
include offices, meeting areas, food preparation areas, parking, health and therapy areas,
day care uses, and athletic facilities. Examples include libraries, museums, senior centers,
community centers, social service facilities, early childhood learning facilities, and other
special educational services.
Day Care Center. Any facility operated for the purpose of providing care, protection, and
guidance to 14 or more individuals during only part of a twenty-four hour day. This term
includes nursery schools, preschools, day care centers for individuals, and other similar
uses but excludes public and private educational facilities or any facility offering care to
individuals for a full twenty-four hour period.
Public Assembly. Facilities owned and operated by a public or quasi-public agency
accommodating public assembly for non-recreation purposes. Typical uses include
auditoriums, convention facilities, exhibition facilities, convention halls, or armories.
Religious Institutions. Establishments that are intended to primarily provide meeting areas
for religious activities. Accessory uses include Sunday school facilities, parking, caretaker's
housing, and group living facilities such as convents. Examples include churches, temples,
synagogues, and mosques.
Schools, Public and Private. Establishments at the primary, elementary, middle, junior
high, or high school level that provide state mandated basic education. Accessory uses
include play areas, cafeterias, recreational and sport facilities, auditoriums, and before or
after school day care. Examples include public and private daytime schools, boarding
schools, and military academies. Exemptions: 1) Preschools are classified as Day Care
Facilities, and 2) Business and Trade Schools are classified as Educational Services.
3. Services
Business Center. A building or group of buildings planned, constructed, and managed as a
total entity, with common on-site parking for a group of commercial service
establishments, with office uses also permitted. In the central business district, the
requirement for common on-site parking need not be met in order to classify a
development as a business center.
Business Services. Establishments primarily engaged in rendering services to business
establishments on a fee or contract basis, such as advertising and mailing, building
maintenance, office equipment rental and leasing, photo finishing, business supply
services, and computer programming/data processing services.
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Commercial Kennel. The boarding, breeding, raising, grooming or training of two or more
dogs, cats, or other household pets of any age not owned by the owner or occupant of the
premises, and/or for commercial gain.
Commercial Stable. The boarding, breeding or raising of horses or ponies not owned by the
owner or occupant of the property or riding of horses by other than the owner or occupant
of the property and their non-paying guests. Included in this definition are riding
academies.
Communication Services. Establishments primarily engaged in the provision of broadcasting
and other information relay services accomplished through the use of electronic and
telephone mechanisms. Excluded from this use type are facilities classified as Essential
Services or Broadcasting and Communications Towers. Typical uses include television
studios, telecommunications service centers, telegraph service offices or film and sound
recording facilities.
Educational Services. Establishments engaged in furnishing specialized academic or
technical courses, normally on a fee basis, such as vocational or correspondence schools,
barber college, data processing schools, or secretarial schools, along with non-degree
granting schools such as post secondary colleges and universities, martial arts, music, art,
ceramic, and dramatic, schools, and dance instruction.
Financial Institution. Provision of financial and banking services to consumers or clients.
Walk-in and drive-in services are generally provided on site. Typical uses include banks,
savings and loan associations, savings banks, credit unions, lending establishments, and
drive-up automatic teller machines (ATMs).
Funeral Home. Establishments engaged in undertaking services such as preparing the dead
for burial, and arranging and managing funerals. Typical uses include funeral homes or
mortuaries.
Lodging. See Transient Accommodations
Medical Facilities. Establishments engaged in providing diagnostic services, extensive
medical treatment (including surgical services), and other hospital services, as well as
continuous nursing service, including general medical and surgical hospitals, specialty
hospitals, medical laboratories, bio-medical research and development, outpatient care
facilities, medical schools and associated dormitories, medical appliance sales, and similar
uses, but not including animal hospitals.
Membership Organization. Organizations operating on a membership basis for the
promotion of the interests of the members included such uses as trade associations,
business associations, professional membership organizations, labor unions, civic or
fraternal organizations, but not including churches, hospitals, golf and country clubs, or
credit unions.
Nursing and Personal Care. Establishments primarily engaged in providing intermediate or
Long-term nursing and health related care to individuals, typically classified as nursing
homes.
Offices. A building or portion of a building use for office purposes by a business, service,
professional, or institutional establishment, including medical offices or clinics, studios for
those involved in art, sculpture, music, and the like, and all other establishments similar in
character.
Personal Services. Establishments primarily engaged in providing services involving the care
of a person or his or her apparel, such as barber shops, clothing rental, salons and health
clubs, photographic studios, cleaning and garment services (but not including power
laundries or dry cleaning plants) or coin operated laundries.
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Repair And Maintenance Shop. Establishments engaged in miscellaneous repair services,
primarily of household oriented products such as radios, televisions, washers and dryers,
furniture (including re-upholstery), small engine repair, bicycles, or locksmiths.
Self Service Storage Facility. An establishment designed and utilized for the purpose of
renting or leasing individual storage spaces to tenants who have sole private access to such
space for storing personal property.
Trade Shop. Any lot, land, building, or structure that serves as the headquarters for
contractors involved in specialized activities such as plumbing, painting, plastering,
masonry, carpentry, roofing, well drilling, landscaping and the like, where tools,
equipment and materials used in the business are stored. The category also includes
establishments involved in specialized trades such as sheet metal, sign painting, drapers,
and exterminators.
Transient Accommodations, Lodging. Establishments in which lodging is provided and
offered to the public for compensation, and which is open primarily to transient guests, as
distinguished from semi-transient boarding or rooming facilities. Typical uses include
hotels, motels, and inns. Meeting and restaurant facilities may be included accessory to
this use type. Condominium-hotels shall be considered as a type of transient
accommodation.
Transportation Services. Establishments furnishing services related to the arrangement of
persons and goods movements, such as freight forwarding, parking services or the
rental/leasing of automobiles or two-axle trucks.
Veterinary Service. Establishments engaged in the practice of veterinary medicine,
dentistry or surgery, along with those providing animal related services such as kennels,
grooming, or breeding services.
4. Food Service
Drinking and Entertainment. Establishments primarily engaged in the selling of drinks for
consumption on the premises, where entertainment may be provided and the incidental
sale of prepared food for consumption on the premise is permitted. These establishments
may often charge a fee or admission charge for the entertainment provided. Included in
this category are bars, beer gardens, discotheques, nightclubs, taverns, and dance halls.
Drive-in Restaurant. An establishment primarily engaged in the preparation of food and
beverages, for either take-out, delivery, or table service, served in disposable containers
at a counter and a drive-up or drive through service facility or which offers curb service.
Fast Food Restaurant. An establishment primarily engaged in the preparation of food and
beverages, for either take-out, delivery, or table service, served in disposable containers
at a counter. This use type does not employ a drive-up or drive-through service facility,
and does not offer curb service.
Standard Restaurant. An establishment whose principal business is the sale of food and/or
beverage to customers in a ready to consume state, and whose principal method of
operation includes one or both of the following: 1) customers, normally provided with an
individual menu, are served their food and beverage by restaurant employees at the same
table or counter at which the food and/or beverage are consumed, 2) a cafeteria-type
operation where food and beverage generally are consumed within the restaurant building.
5. Sales of Merchandise
Garden Center (Retail Agriculture). Establishments or places of business primarily engaged
in retail or wholesale (bulk) sale, from the premises, of trees, shrubs, seeds, fertilizers,
pesticides, and plant materials primarily for agricultural, residential, and commercial
consumers. Such establishments typically sell products purchased from others, but may sell
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some material which they grow themselves. Typical uses include nurseries, retail
greenhouses, plant stores, and lawn and garden centers.
Neighborhood Convenience Store. Establishments primarily engaged in the provision of
frequently or recurrently needed goods for household consumption, such as prepackaged
food and beverages, and limited household supplies and hardware. Convenience stores shall
not include fuel pumps or the setting of fuel for motor vehicles. Typical uses include
neighborhood markets and country stores.
Retail Trade. Establishments engaged in selling goods or merchandise to the general public
for personal or household consumption and rendering services incidental to the sale of such
goods. These establishments are characterized by the following: 1) they buy and receive as
well as sell merchandise, 2) they may process some products, but such processing is
incidental or subordinate to the selling activities, and 3) they predominantly sell to
customers for their own personal or household use. Retail trade is divided into the
following subcategories for the purposes of this ordinance.
• General Retail:
- Antiques and collectibles store
- Art gallery
- Bicycle sales and repair
- Book store, music store
- Clothing and accessories
- Craft or needlework shop
- Drugstore, pharmacy
- Electronics and appliance sales and repair
- Florists
- Specialty food store, including bakery, butcher shop, delicatessen, etc.
- Jewelry store
- Hardware store
- News stands, magazine sales
- Pet store
- Photographic equipment and supplies
- Picture framing
- Secondhand store, thrift or consignment store
- Sporting goods store
- Stationery store
- Tobacco store
- Video rental or sales
- Building supplies sales
- Furniture and appliance sales, rental, showrooms
- Grocery, supermarket
- Liquor store
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- Warehouse club sales
Shopping Center. A group of commercial establishments planned, constructed, and
managed as a total entity with shared access, customer and employee parking provided on-
site, provision of goods delivery separated from customer access, aesthetic considerations
and protection from the elements.
Wholesaling. Establishments engaged primarily in selling merchandise to retailers, or to
industrial, commercial, institutional, or professional business customers, or to other
wholesalers, or on a mail order basis to individuals or firms, or which serve as agents or
brokers buying merchandise for, or selling merchandise to, individuals and companies.
6. Automotive/Vehicular Uses
Automobile Maintenance Service. Repair of automobiles, non-commercial trucks,
motorcycles, motor homes, recreational vehicles, or boats, including the sale, installation,
and servicing of equipment and parts. Typical uses include tire sales and installation, wheel
and brake shops, oil and lubrication services and similar repair and service activities where
minor repairs and routine maintenance are conducted.
Automobile Parts/Supply. Retail sales of automobile parts and accessories. Typical uses
include automobile parts and supply stores which offer new and factory rebuilt parts and
accessories, and include establishments, which offer minor automobile repair services as an
accessory use.
Car Wash. Washing and cleaning of vehicles. Typical uses include automatic conveyor
machines and self service car washes.
Commercial Vehicle Repair. Repair of construction equipment, commercial trucks,
agricultural implements and similar heavy equipment, including automobiles, where major
engine and transmission repairs are conducted. Typical uses include automobile and truck
repair garages, transmission shops, radiator shops, body and fender shops, equipment
service centers, machine shops, and other similar uses where major repair activities are
conducted.
Gasoline Station. Any place of business with fuel pumps and underground storage tanks
that provides fuels and oil for motor vehicles. A neighborhood convenience store associated
with automobile fuel sales shall be considered a gasoline station.
Parking Facility. Any structure associated with a non-residential use whose purpose is to
provide the required off-street parking spaces for a principal use, or any site utilized for
parking which constitutes the principal use on a parcel of land. This category also includes
community lots, which are established to meet the parking needs in a residential area, and
park + ride lots.
Sales and Storage Lots. Establishments engaged in the display for sale or lease of
automobiles, trucks, machinery, recreational vehicles and manufactured homes, including
auto dealerships or the farm commercial storage of privately owned trailers, boats,
campers, or similar vehicles.
7. Outdoor Recreation
Campgrounds and Trailering. Establishments engaged in providing overnight or short-term
sites for the placement of recreational vehicles or temporary housing, with or without
facilities such as water and electricity.
Golf Course. A tract of land for playing golf, improved with tees, greens, fairways, hazards,
and which may include clubhouses and shelters. Included would be executive or par 3 golf
courses. Specifically excluded are independent driving ranges or miniature golf facilities,
which are classified as Outdoor Recreation Facilities.
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Marina. A facility for storing, servicing, fueling, berthing, and securing and launching of
private pleasure craft that may include the sale of fuel and incidental supplies for the boat
owners, crews, and guests.
Outdoor Entertainment. An outdoor facility developed for entertainment, amusement, or
tourist purposes which typically involve large areas of land and concentrated traffic peaks
oriented towards events at the facility, including drive-in theaters, amphitheaters, outdoor
concert halls, or theme parks.
Outdoor Recreation Facility. A commercial recreation facility that is primarily an open-air
facility, such as baseball fields, swimming pools, skating rinks, golf driving ranges, or
miniature golf facilities.
Parks and Open Areas. Uses of land focusing on natural areas, large areas consisting mostly
of vegetative landscaping or outdoor recreation, community gardens, or public squares.
Lands tend to have few structures. Accessory uses include, but are not limited to,
clubhouses, maintenance facilities, concessions, caretaker's quarters, gazebos, pavilions,
band shells, and parking. Examples include parks, public squares, plazas, recreational
trails, botanical gardens, boat launching areas, nature preserves, and land used for grazing
that is not part of a farm or ranch.
Restricted Recreation. Commercial recreation facilities that are of greater nuisance than
conventional outdoor athletic facilities because of 1) the noise and traffic volumes they
may generate, 2) the glare they produce, or 3) the potential danger they may create from
flying objects or the use of weapons. This category includes such uses as amusement parks,
racetracks (auto, go-cart, motorcycle) or ranges (skeet, rifle, or archery).
8. Indoor Recreation/Entertainment
Adult Establishment. See 5113.02.
Indoor Athletic Facility. A commercial recreation facility that provides completely enclosed
or indoor recreation space, such as racquet clubs, indoor skating rinks, swimming pools, or
gymnasiums.
Indoor Recreation. Establishment primarily engaged in activities intended to provide
personal amusement, with the largest number of patrons typically during the evening hours
or on weekends, and where food and refreshments may be provided as an incidental
service, including such uses as bowling alleys, billiard, pool, or bingo parlors, amusement
arcades, and indoor theaters (live or motion picture).
9. Agricultural and Related Uses
Agricultural Entertainment Business. An agricultural sales business that combines the
elements and characteristics of agriculture and tourism, which is not necessarily located in
an existing building. Examples of agricultural entertainment include: corn mazes, hay
rides, sleigh rides, petting farms, on-farm tours, agricultural related museums,
demonstrations of farming practices, techniques and methods, fee-based fishing and
hunting, horseback riding, nature trails, haunted barns and similar activities which are
related to agriculture.
Agricultural Production. Establishments engaged in the production of crops, plants or
vines, including agro forestry, or establishments which are engaged in the keeping, grazing,
or feeding of livestock for sale, value increase, or livestock increase.
Agricultural Sales Business. The retail sale of fresh fruits, vegetables, flowers, herbs,
trees, or other agricultural, floricultural, or horticultural products. The operation may be
indoors or outdoors, include pick-your-own or cut-your-own opportunities, and may involve
the ancillary sale of items considered accessory to the agricultural products being sold or
accessory sales of unprocessed foodstuffs; home processed food products such as jams,
jellies, pickles, sauces; or baked goods and homemade handicrafts. The floor area devoted
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to the sale of accessory items shall not exceed 25% of the total floor area. No
commercially packaged handicrafts or commercially processed or packaged foodstuffs shall
be sold as accessory items. No activities other than the sale of goods as outlined above
shall be allowed as part of the agricultural sales business.
Agricultural Services. Establishments that perform services which support or assist the
agricultural community, such as soil preparation services, crop services, farm management
services, or breeding services on a fee or contract basis, along with experimental farms for
research or educational purposes. This category is intended to apply where agricultural
land is located, and may include buildings and other structures that provide office,
warehouse, and storage areas for these establishments.
Agricultural Support. Establishments engaged in farm equipment sales and repair, farm
produce sales and supply (feed grain, elevators) and small-scale farm product processing,
such as cider mills, dairies, poultry or meat processing.
Forestry Operations. The use of land for the raising and harvesting of timber, pulpwood or
other forestry products for commercial purposes, including the temporary operation of a
sawmill and/or chipper or grinder to process the timber cut from that parcel or contiguous
parcels. Excluded from this definition shall be the cutting of timber associated with land
development approved by the City which shall be considered accessory to the development
of the property.
Greenhouse, Non Retail. A building or structure constructed chiefly of glass, glasslike or
translucent material, cloth, or lath, which is devoted to the protection or cultivation of
flowers or other tender plants.
Wayside Stand. A temporary structure or vehicle used for the seasonal retail sale of
agricultural goods, floriculture, and horticulture produced by the operator of the wayside
stand, which is clearly a secondary use of the premises and does not change the character
thereof.
10. Industrial and Extractive Uses
Heavy Industrial. Establishments involved in the manufacture, fabrication, processing,
compounding, or assembling of materials from raw material or previously processed
material. These uses have severe potential for adversely affecting surrounding land uses
due to potential environmental impacts related to noise, smoke/particulate emissions,
vibration, noxious gases, odor, glare/heat, fire/explosion hazards and waste disposal. In
addition, these uses may generate large amounts of truck or auto traffic, may involve the
use of large unenclosed production areas, or may require large, tall structures that are
unsightly. Heavy industrial uses typically involve primary production processes in the area
of paper products (pulp mills), food processing (slaughterhouse, meat packing plant),
chemicals (manufacture of inorganic chemicals, resins, plastics, paints, fertilizers,
explosives, ink), petroleum products (refineries, bulk storage), primary metals (blasting,
smelting, rolling), machinery and equipment manufacture (auto assembly, engines,
construction equipment), leather (storing, curing, tanning), gravel based products
(manufacture of bricks, concrete, abrasives), and lumber products (saw mills).
Landfill. A disposal site employing an engineered method of disposing solid wastes in a
manner that minimizes environmental hazards by spreading, compacting to the smallest
volume, and applying cover material over all exposed waste at the end of each operating
day.
Laundry Plant. Establishments primarily engaged in the provision of laundering, cleaning,
or dyeing services other than those classified as Personal Services. Typical uses include bulk
Laundry and cleaning plants, diaper services, and linen supply services.
Light Industrial. Establishments involved in the processing, fabrication, assembly, or
compounding of products where the process involved is relatively clean and nuisance free,
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usually completely enclosed, and with limited environmental effects. These uses can be
made compatible with surrounding areas through landscape screening and through
separation required by yard and height limitations. Typically, these uses result in the
creation of finished products for sale on a wholesale basis to retailers or directly on a retail
basis, and include uses in the following areas: lumber products (millwork, cabinet-making),
electronics, textiles, printing and publishing services, bottling works, carpet and rug
cleaning, furniture manufacture, paper (final processing of stationery, bags, etc., from
purchased bulk stock), light metal finishing and light machining, rubber and plastics
(compounding processed resins, molding plastics), gravel based products (pottery, cutting,
finishing granite, firing and decorating clay products), and ice manufacturing.
Motor Freight and Warehousing. Establishments engaged primarily in either the storage or
shipment of goods and materials, including terminal facilities for handling freight, and
maintenance facilities in which the trucks (including tractor trailer units) involved with the
operation of the business are stored, parked and serviced. Materials within a warehouse or
terminal facility may be combined, broken down, or aggregated for trans-shipment or
storage purposes where the original material is not chemically or physically changed.
Non-Production Industrial. Establishments that normally are considered industrial in
character even though they are not involved in the manufacturing or processing of
products. These uses generate negative impacts largely through their need for outside
storage of equipment and materials, the large expanse of land needed for this storage, and
the creation of dirt, dust and noise, along with intermittent truck traffic. These uses
generally can be made compatible through landscape screening and the imposition of
limited performance standards, and thus are not objectionable in most industrial or
commercial districts. The types of uses categorized here include contractors yards,
lumberyards, utility yards, and public maintenance shops and yards.
Research and Testing. Establishments or other facilities for carrying on investigation in the
natural or physical sciences, or engineering and development as an extension of
investigation with the objective of creating end products, on a contract or fee basis, and
including pilot plant operation.
Resource Extraction. A use involving on-site extraction of surface or subsurface mineral
products or natural resources. Typical uses are quarries, borrow pits, sand and gravel
operations, mining, and soil mining. Specially excluded from this use type shall be grading
and removal of dirt associated with an approved site plan or subdivision.
Salvage/Recyclable Center. Land or buildings where waste, discarded, salvaged, or
recyclable materials are bought, sold, stored, exchanged, sorted, cleaned, packed,
disassembled or handled on a commercial basis, including but not limited to, scrap metal,
aluminum, rags, paper, rubber products, glass products, lumber products and products
resulting from the wrecking of automobiles or other vehicles. Any site containing two or
more unregistered, inoperable motor vehicles is classified as a salvage center.
11. Utilities, Transportation and Communications
Air Transportation. Establishments engaged in domestic, emergency, or foreign
transportation of passengers or goods by air, including airports, flying fields, rotorcraft
terminals, as well as any associated terminal facilities.
Broadcasting or Communication. Any unstaffed facility for the transmission and/or
reception of radio, television, radar, cellular telephone, personal paging device,
specialized mobile radio (SMR), and similar services. A Broadcasting or Communication
Facility usually consists of an equipment shelter or cabinet, a support tower or other
structure used to achieve the necessary elevation, and the transmission or reception
devices or antenna. Broadcasting or communication facilities include wireless
communications facilities and wireless communications towers as defined in 511.01.
12
Essential Services. Overhead, aboveground or underground electrical, gas, steam or water
transmission or distribution systems and structures of collection, communication, supply or
disposal systems and structures used by public utilities or governmental departments or
commissions or as are required for the protection of the public health, safety or general
welfare, including towers, poles, wires, mains, drains, sewer pipes, conduits, cables, fire
alarm boxes, police call boxes and accessories in connection therewith but not including
buildings.
Local Transit. Establishments primarily engaged in furnishing local and suburban passenger
transportation, including taxicabs, passenger charter services, school buses, and terminals
(including service facilities) for motor vehicle passenger transportation.
Railroad Transportation. Establishments engaged in domestic freight and passenger
transportation by rail, and including railroad yards, freight stations and switching yards.
12. Accessory Uses
Bed and Breakfast. A private, owner-occupied residence that contains no more than five
(5) guestrooms where lodging, with or without meals, is provided for compensation.
Domestic Pets. The keeping of small domestic animals, such as dogs, cats, birds, rodents,
fish, etc., not primarily for produce or value increase, but rather for show, sport, or as
pets.
Family Day Care. A residence licensed by the Minnesota Department of Human Services in
which no more than ten children at any one time receive care, maintenance and
supervision by someone other than their relatives or legal guardians for less than 24 hours
per day.
Group Family Day Care. A residence licensed by the Minnesota Department of Human
Services in which at least 11 but not more than 14 children receive care, maintenance and
supervision by someone other than their relatives or legal guardians for less than 24 hours
per day.
Home Occupations. Any gainful occupation or profession engaged in by the occupant, only,
of a dwelling when carried on within a dwelling unit or in an accessory building, provided
that no signs other than those normally utilized in a residential district are present, no
stock in trade is stored on the premises, that no over-the-counter retail sales are involved,
and entrance to the home occupation is or can be gained from within the structure. Uses
include professional office, hairdressing, or teaching limited to 3 students at any time, and
similar uses. A home occupation shall not be interpreted to include barber shops, beauty
shops, tourist homes, restaurants, disorderly house as defined by M.S.5 609.33, Subd. 1, as
it may be amended from time to time, or similar uses. No home occupation shalt be
permitted that creates the need for more than 3 parking spaces at any given time in
addition to the parking spaces required by the occupants. Home occupations shall not be
carried on except between the hours of 7:00 a.m. and 10:00 p.m.
Kennel, Private. The keeping, breeding, raising, showing or training of 4 or more dogs over
six months of age for personal enjoyment of the owner or occupants of the property, and
for which commercial gain is not the primary objective.
Merchandise Parties. Private parties held for the purpose of soliciting sales. Merchandise
parties shall include but not be limited to Tupperware, Mary Kay, and Avon parties.
Stable, Private. The keeping, breeding, or raising of horse or ponies exclusively for the
personal use and enjoyment of the owner or occupant of the property or the riding of
horses or ponies by the owner or occupant of the property and their guests.
Solar Equipment. Any solar collector, skylight, or other solar energy device whose primary
purpose is to provide for the collection, storage, and distribution of solar energy for space
heating, cooling, water heating, or for power generation.
13
Swimming Pools. Any permanently located pool, used for swimming and/or bathing which is
over 24 inches in depth, or which has a surface area exceeding 150 square feet.
Temporary Sales. Any isolated or occasional display and sale of used personal property or
home-crafted items conducted on residential premises by the occupant of the residential
property. Temporary sales shall include rummage sales, basement sales, yard sales, porch
sales, craft sales, garage sales, and seasonal boutiques.
SECTION 4. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Ordinance, as follows:
5 154.030 CLASSIFICATIONS.
For the purpose of this chapter, all land in the city is divided into zoning districts. The
zoning districts shall be identified by the following classifications, including those districts identified in
5154,350:
(A) AG or A Agriculture
(B) HD-A-BP Agricultural Business Park Holding District
(C) HD-A-SRD Agricultural Sewered Residential Holding District
(D) R-R Rural Residential
(E) HD-RR-BP Rural Residential Business Park Holding District
(F) HD-RR-LB Rural Residential Limited Business Holding District
(G) HD-RR-RAD Rural Residential Ag Density Holding District
(H) HD-RR-SRD Rural Residential Sewered Residential Holding District
(1) R-1 One-Family Residential
(J) HD-R1-RAD One-Family Ag Density Holding District
(K) HD-R1-SRD One-Family Sewered Residential Holding District
(L) R-2 One- and Two-Family Residential
(M) R-3 Manufactured Home Park
(N) HD-R3-URD Manufactured Home Park Urban Residential Holding District
(0) R-4 Multi-Family Residential
(P) RE Residential Estates
(Q) HD-RE-LB Residential Estates Limited Business Holding District
(R) HD-RE-SRD Residential Estates Sewered Residential Holding District
(S) GB General Business
(T) HD-GB-BP General Business Park Holding District
(U) HD-GB-C General Business Commercial Holding District
(V) HD-GB-SRD General Business Sewered Residential Holding District
(W) HB Highway Business
(X) CB Convenience Business
14
(Y) LB Limited Business
(Z) HD-LB-SRD Limited Business Sewered Residential Holding District
(AA) BP Business Park
(BB) VR-A Village Residential Agriculture Holding District
(CC) VR-GB Village Residential General Business Holding District
(DD) VR-R1 Village Residential One-Family Holding District
(EE) VR-RR Village Rural Residential Holding District
(FF) PF Public and Quasi-Public Open Space
(GG) OP Open Space Preservation District
(HH) OZD Overlay Zoning Use District
(1997 Code, 5 300.07 Subd. 1) (Am. Ord. 97-192, passed 6-19-2007; Am. Ord. 97-195, passed 7-17-2005)
Cross-reference:
Open Space Preservation District, see Ch. 150
5154.031 BOUNDARIES.
I;.,e of streets aileys er railroad rights_ef_way, existiRg OF exte„ded Please see 5154.351.
(1997 Cade? s 3n0 0:7 S whd 24
5 154.032 ZONING DISTRICT MAP.
(A) Please see 5 154.351. The he-uRrl-.r;es Af the dirtricAs; established by this .-hapter e
appearing139YRdaF�es, the dist-Fir-A -houRdary lines Shall be d-e t e r-mined by use-of Aer the sspal
on.litional uSe PeFmit --Ades thin chanter
5
nthe e he e!early evident fr W. the ap or text of this rhapte
whe MeroQ roQstriGtive PFOViSiOR shall he applied
(1997Code, § 30)0v _Sw_hd-3j
15
SECTION 5. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Ordinance, by adding the following language
(this language is being moved in its entirety from the existing 5154.005):
ARTICLE 4 - NON-CONFORMING USES AND STRUCTURES
5154.150 Application
5154.151 Non-Conforming Uses, Buildings, and Stuctures
5154.150 Application.
A. Application; generally. Except as provided in this chapter, no building or structure shall be
erected, moved, altered, or extended and no land, building, or structure or part of the
building, shall be occupied or used unless in conformity with regulations specified in this
chapter for the district in which it is located.
B. Application to existing structures. This chapter shall not apply to existing buildings and
structures, nor to the existing use of any structure, or land to the extent of the use on the
effective date of this chapter. This chapter shall apply to any change in use, to any movement
of a building or structure, or to any expansion of a structure which may result in the generation
of additional sewage for on-site disposal.
C. Use defined. For the purpose of this chapter, the word USE shall mean:
1. Any purpose for which a building or other structure or a tract of land may be designed,
arranged, intended, maintained, or occupied; or
2. Any activity, occupation, business, or operation carried on, or intended to be carried on, in
a building or other structure, or on a tract of land.
5154.151 Non-conforming uses, buildings and structures.
A. Definitions.
1. NON-CONFORMING USE. Any lawful use of land or any lawful use of a building or structure
existing on the effective date of this chapter, or any amendment to this chapter which use
does not conform with the regulations for the district in which it is located after the
effective date of this chapter or the amendment.
2. SUBSTANDARD BUILDING or SUBSTANDARD STRUCTURE. Any building or structure lawfully
existing on the effective date of this chapter or any intendment to this chapter, which
building or structure does not conform with the regulations, including dimensional
standards, for the district in which it is located after the effective date of this chapter or
the amendment.
B. Preservation of non-conforming uses. Except as provided in this chapter, the lawful use of
land or the lawful use of a building or structure existing on the effective date of this chapter or
on the effective date of any amendment to this chapter may be continued although the use
does not conform to the provisions of this chapter, except as otherwise provided in this
division.
C. Preservation of dimensionally substandard buildings or structures. Except as provided in this
chapter, buildings structures lawfully existing on the effective date of this chapter or on the
effective date of any amendment to this chapter may be maintained although the building or
structure does not conform to the dimensional standards of this chapter. However, any such
building or structure shall not be altered or improved beyond normal maintenance, except that
any lawful dimensional substandard residential building, accessory building, or structure may
be altered or improved if the existing substandard dimension relates only to setback
requirements and does not exceed the 10% of the minimum setback requirements.
16
Additionally, the alteration or improvement shall conform to all of the provisions of this
chapter and shall not increase the existing substandard dimensions.
D. Unlawful uses, buildings, and structures. No unlawful use of property existing on the effective
date of this chapter or any amendment to this chapter, nor any building or structure which is
unlawfully existing on the effective date shall be deemed a non-conforming use or a non-
conforming building or structure.
E. Permit holders and permit applicants. Any non-conforming structure that is ready for or under
construction on the effective date of this chapter or any amendment to this chapter may be
completed and occupied in accordance with the requirements of any valid building permit
issued for the construction prior to the effective date.
F. Change from one non-conforming use to another. A non-conforming use may be changed only
to a use permitted in the district in which it is located; except that if no structural alterations
are made, a non-conforming use of a building may be changed to another non-conforming use
of the same or a more restrictive classification, and provided the change is approved by the
Board of Adjustment and Appeals as provided in this chapter. Once changed to a conforming
use, no building or land shall be permitted to revert to a non-conforming use.
G. Change of use with approval of the Board of Adjustment. A non-conforming use all or partially
conducted in a building or buildings, may be changed to another non-conforming use only upon
determination by the Board of Adjustment, after a public hearing, that the proposed new use
will be no more detrimental to its neighborhood and surroundings than is the use it is to
replace. In determining relative detriment, the Board of Adjustment shall take into
consideration, among other things: traffic generated; nuisance characteristics, such as emission
of noise, dust, and smoke; fire hazards; and hours and manner of operation.
H. Restoration of non-conforming building or structure. A non-conforming building or which is
damaged or destroyed by fire, flood, wind, earthquake, or other calamity may be restored and
the occupancy or use of the building, structure, or part of the structures which existed at the
time of the partial destruction, may be continued or resumed, provided that the restoration is
started within a period of 1 year and is diligently prosecuted to completion, unless the damage
to the building or structure is equal to 50% or more of the replacement cost of the structure (as
determined by the Building Official), in which case, the reconstruction shall conform to the
provisions of this chapter.
1. Abandonment of use. When any non-conforming use of land or of a building or structure is
abandoned for a period in excess of 1 year, the land, building, or structure shall, subsequently
be used only as provided by this chapter.
(1997 Code, § 300.05)
SECTION 5. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Ordinance, by adding the following language:
ARTICLE 8 - ZONING DISTRICTS AND ZONING MAP
5154.350 Division into Districts
5154.351 Zoning Map
5154.352 Consistency with Comprehensive Plan
5154.152 Division into Districts.
A. All areas zoned. The incorporated areas of Lake Elmo are hereby divided into the following
zoning districts:
Table 8-1: Zoning Districts
17
Zoning District Reference
A Agriculture 154.400
RR Rural Residential 154.400
RS Rural Single Family 154.400
RE Residential Estate 154.400
OP Open Space Preservation 154.650
OP-A Open Space Preservation - Alternative Density 154.700
LDR Urban Low Density Residential 154.450
MDR Urban Medium Density Residential 154.450
HDR Urban High Density Residential 154.450
VMX Village Center - Mixed Use 154.500
C Commercial 154.550
CC Convenience Commercial 154.550
LC Neighborhood Office/Limited Commercial 154.550
BP Business Park/Light Manufacturing 154.550
P Civic/Public 154.600
OSP Open Space and Parks 154.600
FSO Future Sewer Overlay 154.750
B. Annexed areas. Any land that is annexed into the city shall be included in the A Agriculture
District until such time as the City Council amends the Comprehensive Plan to include the new
area, and rezones it to another district.
5154.153 Zoning Map.
A. The location and boundaries of the districts established by this chapter are set forth on the
Official Zoning Map, which is hereby incorporated as part of this chapter, and which is on
display in the Planning Department.
B. District boundary lines recorded on the zoning map are intended to follow lot lines, the
centerline of streets or alleys, the centerlines of streets or alleys projected, railroad rights-of-
way lines, the center of watercourses or the corporate limit lines as they exist at the time of
the enactment of this chapter.
18
C. Whenever any street, alley or other public way is vacated, the zoning district adjoining that of
such vacated street, alley or public way shall be automatically extended to the center of such
vacated area and all area included therein shall be then and henceforth subject to all
regulations of the extended district.
D. It shall be the responsibility of the Planning Director to maintain and amend the zoning map.
The Director of Planning shall make any corrections or amendments to the map after all of the
procedures outlined in Section 154.020 of this chapter for the making of such revisions or
amendments shall have followed by the Planning Commission and the City Council.
E. Amendments to the Official Zoning Map shall be recorded on the map within 30 days after
adoption by the Council. The copy of the Official Zoning Map shall be displayed in the office of
the Planning Department and shall be open to public inspection at all times during which the
office is customarily open.
5154.154 Consistency with Comprehensive Plan
The zoning districts in this chapter and the delineation of zoning district boundaries on the zoning map
are consistent with the goals and policies of the Lake City Comprehensive Plan.
SECTION 6. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Ordinance, by adding the following language:
Article 10 - URBAN RESIDENTIAL DISTRICTS
5154.450 Purpose and District Descriptions
5154.451 Permitted and Conditional Uses
5155.452 Lot Dimensions and Building Bulk Requirements
5155.453 Dimensional Requirements and Preservation of Open Space
9155.455 Site Design and Development Standards
5155.456 Accessory Uses and Structures
5155.457 Residential Accessory Structures
5155.458 Accessory Uses
5155.459 Accessory Uses and Structures Not Listed
5154.450 Purpose.
The urban residential districts are established to provide areas for residential development that are
served by public sewer and water services in accordance with the City's Comprehensive Plan. The
objectives of these districts are to preserve and enhance the quality of living in residential
neighborhoods, to regulate structures and uses which may affect the character or desirability of
residential areas, to encourage a variety of dwelling types and locations and a range of population
densities consistent with the City's Comprehensive Plan, and to ensure adequate light, air, privacy and
open space. The residential districts and their purposes are as follows:
A. LDR Urban Low Density Residential District. The LDR district provides an environment of
predominantly single-family dwellings on moderately sized lots, and is designed to be the most
restrictive of the urban residential districts. The LDR district is intended to provide areas for
lower density residential development within the City's planned sewered development areas,
and may be used to provide a transition between rural development areas and the City's urban
development and districts. Densities shall range from two (2) to four (4) units per acre;
however, the overall density for a specific development area must be consistent with the net
densities specified in the Comprehensive Plan. The lot size and other district standards allow
for the creation of smaller lots with the expectation that common open space will be provided
within developments that exceed the base densities (at low end of the land use density range)
within the Comprehensive Plan.
19
B. MDR Urban Medium Density Residential District. The MDR district is established to provide for a
diversity of housing types in those areas where such development is consistent with the
medium density residential designation of the comprehensive plan and compatible with the
development pattern of the surrounding area. Clustering of buildings to permit more orderly
development and to preserve open space within new developments is encouraged.
Development within the district shall occur at densities in the range of four (4) to seven (7)
dwelling units per acre, with two-family dwellings and townhouses permitted. The City will
determine the allowed density for a piece of property at the time of the development
application, and this determination will be based upon the site-specific characteristics of the
property and the requested development. Factors to be considered in increasing or decreasing
the allowed density include the existing environmental conditions such as wetlands,
floodplains, steep slopes, significant trees; the specific site plan; the amount of open space
preserved, and the type of housing units proposed, including whether greater density is
desirable because the development contains housing that is consistent with the City's housing
goals. The burden of establishing the appropriateness of the high end of the density range will
be on the applicant.
C. HDR Urban High Density Residential District. The HDR district is established to provide for an
environment of moderate to high-density attached and multi-family housing, designed to
present an attractive appearance to neighboring streets and adjacent uses, to include
sufficient private and semi-private outdoor space, and to be well integrated into their
surroundings. Small office and service businesses of limited size and extent may be allowed as
conditional uses. The HDR district is appropriate as a transition between commercial or
industrial districts and surrounding neighborhoods, and in already developed higher-density
areas. Development within the district may occur at densities in excess of seven (7) dwelling
units per acre, provided the overall densities for within a development area are consistent with
the net densities specified in the Comprehensive Plan and that a density analysis is used
consistent with the purpose statement for the MDR district.
5154.451 Permitted and Conditional Uses.
Table 10-1 lists all permitted and conditional uses allowed in the urban residential districts. "P"
indicates a permitted use, "C" a conditional use. Uses not so indicated shall be considered prohibited.
Cross-references listed in the table under "Standards" indicate the location within this Ordinance of
specific development standards that apply to the listed use.
A. Combinations of uses. Principal and accessory uses may be combined on a single parcel. A
principal and secondary dwelling unit may be combined according to the standards of Section
154.456. Single-family attached or multi-family complexes designed for rental or condominium
occupancy, typically include multiple units and buildings on a single parcel.
Table 10-1: Permitted and Conditional Uses, Residential Districts
0 a 0 o _ Standard
Residential Uses
Household Living
Single-family detached dwelling P P P 154.454.B,H
Two-family dwelling - P P 154.454.E
Single-family attached dwelling - P P 154.454.F,J
Multifamily dwelling (rental or condominium) - C P 154.454.C.K
Secondary dwelling C ! C C ";54.45^..0
Live work unit - C 154.454.L
20
Table 10-1: Permitted and Conditional Uses, Residential Districts
o 0 0 Standard
_j
Manufactured home park C 1
155.102.6
Group Living
Group Home P P P 155.102.0
Group Residential Facility C C 155.102.D
Halfway House C 155.102.D
Congregate Housing C C 155.102.E
Semi-Transient Accommodations C C 155.102.F
Public and Civic Uses
Community Services C 155.103.0
Day Care Center C C 155.103.D
Schools, Public and Private C C C i 155.103.E
Services
Offices C 54.454.M
Funeral Home C 154,454.1
Personal Services C 154.454.M
Nursing and Persona[ Care C
155.104.0
Sales of Merchandise
Neighborhood Convenience Store C 154.454.N'
Wayside Stand p P P 154.454.D
Outdoor Recreation
Golf Course C 155.107.B
Outdoor Recreation Facility 1 55.107.E
Parks and Open Areas P P P
'Transportation and Communications
Broadcasting or Communication Facility C C C 155.1 10.B
Accessory Uses
Home Occupation P P p 155.111.A.B
Bed and Breakfast C C 155.11 I.0
Domestic Pets P
P P
Family Day Care P P 1 P 155.111.G
Group Family Day Care C C C 155.111.G
Temporary Sales P P P 155.107.E
Parking Facility P
21
Table 10-1: Permitted and Conditional Uses, Residential Districts
0 in 0 Standard
� x
Solar Equipment P P P 155.111.1
Swimming Pools, Hot Tubs, Etc. P P P 155.111.J
Water-Oriented Accessory Structures P P P
Other Structures Typically Incidental and P P ! P
Clearly Subordinate to Permitted Uses
Note: Standards listed in Table 10-1 are listed by Article, Section and Subsection.
22
5154.452 Lot dimensions and building bulk requirements.
Lot area and setback requirements shall be as specified in Table 10-2, Lot Dimension and Setback
Requirements.
Table 10-2: Lot Dimension and Setback Requirements, Residential Districts
LDR MDR HDR
Minimum Lot Area (sq. ft.)
Single Family Detached Dwelling 8,000 7,000 5,000
Two Family Dwelling (per unit) a 5,000 4,000 3,000
............................__
Single Family Attached (per unit) b - 4,000 2,500
Multi-Family Dwelling (per unit) --- 4,000 _ 1,800
Seconds D`wet 1-ing see 155.102
Live-Work Unit - - 3,600
Congregate Housing - see 155.102 see 155.102
Manufactured Home Park - see 155.102 -
__.__..---.___._.._..__._..-....__._...__....................__.........
_..._._
Minimum Lot Width (feet)
Single Family Detached Dwelling 70 60 50
------._.....___.-.._.-______...._._.__.............._-._..._._......_.....__._.-----.----.-._-.-- -_—.___- ____..._._.._._-__.._--__---._-.___.___
Two Family Dwelling (per unit)' 35 30 20
Single-Family Attached (per unit)b _— — -- —- 25 20
Multi-Family Dwelling (per building) - 75 60
Live-Work -- -- -- 25 -----
-.-----.-.---------------------------....---..__.._.__....__._.._._._._._---- -------
Maximum Height (feet) 35 35 50
..........................
Maximum Impervious Coverage 40% 50% 75%
Minimum Building Setbacks (feet)
Front Yard 25` 25` 20`
Infenor Side Yard e 8 8 10
Corner Side Yard e r -� - -- - 15 15 15
Rear Yard 20 20 20
Notes to Urban Residential Districts Table
a. Common open space areas may be used in the determining whether or not the minimum lot
areas within a development are met, when provided as part of an overall development plan.
23
b. Two-family units may be side-by-side with a party wall between them ("twin") or located on
separate floors in a building on a single lot ("duplex"). The per-unit measurements in this table
apply to "twin" units, whether on a single lot or separate lots. The standards for single-family
detached dwelling shall apply to a "duplex" containing two vertically-separated units on a
single lot.
c. In the case of single-family attached dwellings that are not situated on individual lots,
minimum lot size shall be applied to each unit as a measure of density; i.e. 1 unit per 2,500
square feet. This standard is also used for multifamily dwellings.
d. Single Family Dwellings (both attached and detached) and Two-Family Dwellings may use the
side yard setbacks within MDR zoning districts.
e. In a block where the majority of the block face has been developed with the same or similar
setbacks, the front setback for the remaining lots on that block face shall fall within the range
established by the existing setbacks.
f. Side yards setbacks shall apply to the ends of attached or two-family dwellings.
g. Corner properties: The side fa4ade of a corner building adjoining a public street shall maintain
the front setback of the adjacent property fronting upon the same public street, or the
required front yard setback, whichever is less. If no structure exists on the adjacent property,
the setback shall be as shown in the table.
S154.453 Dimensional Requirements and Preservation of Open Space
A. Averaging of Lot Area. When lots are clustered within a development to provide common open
space, the open space may be used to calculate an average density per lot to determine
compliance with the individual lot area requirements.
B. Lot Dimension Reductions. Other reductions in dimensional standards may be considered as
part of a Planned Unit Development if these reductions provide for common open space within
a development.
C. Lots Adjacent to Public Greenway Corridors. On any lot that abuts a public greenway as
depicted in the Comprehensive Plan the minimum setback for all structures, including
accessory buildings, shall be the required rear yard setback for the district in which said
structure is located.
5154,454 Site Design and Development Standards.
Development of land within the urban residential districts shall follow established standards for traffic
circulation, landscape design, parking, signs and other considerations as specified in Articles 5, 6 and
7. The following standards apply to specific uses, and are organized by district.
A. Planned Unit Developments, All Urban Residential Districts. A planned unit development may
be submitted for consideration within any residential district, subject to the requirements and
standards established in Section 154.800, Planned Unit Developments.
1. A residential development that exceeds 15 units per acre in an HDR Zoning District may be
allowed as a Planned Unit Development in accordance with the density bonus provisions of
Section 154.800, Planned Unit Developments.
B. Single-Family Detached Dwellings, All Urban Residential Districts. All single-family dwellings
shall be at least twenty-four (24) feet in width, at least nine hundred sixty (960) square feet in
area, and be placed on a permanent foundation.
24
C. Secondary Dwelling, All Urban Residential Districts. The purpose of a secondary dwelling is to
provide life-cycle housing opportunities for family members or small households of one or two
people, while providing more efficient use of large single-family dwellings or large lots.
1. A secondary dwelling unit may be located within a principal structure used as a single-
family detached dwelling, above a detached garage, or within a separate detached
structure.
2. There shall be no more than one secondary dwelling unit on the zoning lot.
3. At least one dwelling unit on the zoning lot shall be owner-occupied.
4. The minimum lot area shall be two thousand five hundred (2,500) square feet greater than
the minimum lot area required for a single-family detached dwelling in the zoning district.
5. If the secondary unit is included in the principal building, the appearance of the building
shall remain that of a single-family dwelling. Any new or additional entrances must face
the side or rear of the building.
6. Whether the secondary unit is an addition to an existing structure or a new detached
structure, roof pitch, windows, eaves and other architectural features must be the same or
visually compatible with those of the principal building. Exterior finish materials and trim
must be the same or closely match in type, size and location the materials and trim of the
original building.
7. A secondary unit within the principal structure shall not contain more than thirty (30)
percent of the principal building's total floor area or eight hundred (800) square feet,
whichever is less. A detached secondary unit shall not exceed one thousand (1,000) square
feet in gross floor area.
B. impervious limits for the lot within the zoning district in question shall not be exceeded.
D. Wayside Stand, All Urban Residential Districts
1. No more than one stand per lot shall be permitted.
2. Adequate off-street parking shall be provided.
E. Single-Family Detached Dwelling, All Urban Residential Districts
1. No parking shall be located in the front yard or between the front fagade and the street
except on a permitted driveway.
2. The primary entrance shall be located on the fa4ade fronting a public street.
F. Two-Family Dwelling, MDR and HDR Districts
1. No parking shall be located in the front yard or between the front facade and the street
except on a permitted driveway.
2. Access to the second dwelling unit shall be either through a common hallway with one
front entrance, or by means of a separate entrance.
3. New housing types should be introduced in limited quantities to increase diversity and
housing choice, not to replace whole blocks of existing housing. Therefore, no more than
one-quarter of the lineal frontage of a developed block may be redeveloped as two-family
units, and no further two-family or higher density development is permitted once this
threshold is reached. Lineal frontage shall be measured around the entire perimeter of the
block.
4. Two-family dwellings shall be designed to reflect the general scale and character of
surrounding buildings on surrounding blocks, including front yard depth, building width
height and roof pitch, primary materials, facade detailing and size and placement of
window and door openings.
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G. Single-Family Attached Dwelling (Townhouse), MDR District
1. A maximum of eight (8) units shall be permitted within a single building. Buildings with
more than eight (8) units may be allowed as a Conditional Use.
2. Townhouses shall be located on lots in such a way that each individual unit has a minimum
of fifteen (15) feet of street frontage. No parking shall be located in the front yard or
between the front fa4ade and the street.
a. Townhouses that do not meet the minimum requirements for frontage along a street or
that have frontage along a private street may be allowed as a Conditional Use.
3. The primary entrance shall be located on the fa4ade fronting a public street unless the
townhouses are approved as a Conditional Use under 5154.455.G.2.a above; an additional
entrance may be provided on the rear or side fa4ade.
4. New housing types should be introduced in limited quantities to increase diversity and
housing choice, not to replace whole blocks of existing housing. Therefore, no more than
one-quarter of the lineal frontage of a developed block (measured around the entire block
perimeter) may be converted to townhouse units, and no further townhouse, two-family or
higher-density development is permitted once this threshold is reached.
5. Townhouse units shall be designed to reflect the general scale and character of existing
buildings on surrounding blocks, including front yard depth, height and roof pitch, primary
materials, fa4ade detailing and size and placement of window and door openings.
6. Common open space for use by all residents or private open space adjacent to each unit
shall be provided. Such open space shall comprise a minimum of five hundred (500) square
feet per unit.
H. Multi-Family Building, MDR District
1. A maximum of eight (8) units shall be permitted within a single building. Buildings with
more than eight (8) units may be allowed as a Conditional Use.
2. The multi-family building shall be designed to reflect the general scale and character of
buildings on surrounding blocks, including front yard depth, roof pitch, primary materials,
fa4ade detailing and size and placement of window and door openings.
3. No parking shall be located in the front yard or between the front fa4ade and the street.
4. New housing types should be introduced in limited quantities to increase diversity and
housing choice, not to replace whole blocks of existing housing. Therefore, no more than
one-quarter of the lineal frontage of a block (measured around the entire block perimeter)
may be developed as multi-family units, and no further multi-family, two-family or
townhouse development is permitted on the block once this threshold is reached.
5. Common open space for use by all residents or private open space adjacent to each unit (as
a courtyard or balcony) shall be provided. Such open space shall comprise a minimum of
three hundred (300) square feet per unit.
I. Funeral Home, HDR District. A facility developed after the effective date of this ordinance
shall have access to an arterial or collector street of sufficient capacity to accommodate the
traffic that the use will generate. A minimum of two access points shall be provided.
1. Additions or new construction shall be designed to reflect the general scale and character
of the existing building and surrounding neighborhood, including front yard depth, roof
pitch, primary materials, fa4ade detailing and size and placement of window and door
openings.
J. Single-Family Attached Dwelling, HDR District.
1. A maximum of ten (10) units shall be permitted within a single building. Buildings with
more than ten (10) units may be allowed as a Conditional Use.
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2. Townhouse dwellings shall be located on lots in such a way that each individual unit has a
minimum of fifteen (15) feet of street frontage. No parking shall be located in the front
yard or between the front facade and the street.
a. Townhouses that do not meet the minimum requirements for frontage along a street or
that have frontage along a private street may be allowed as a Conditional Use.
3. The primary entrance shall be located on the facade fronting a public street unless the
townhouses are approved as a Conditional Use under 5154.455.J.2.a above; an additional
entrance may be provided on the rear or side facade.
4. Common open space for use by all residents or private open space adjacent to each unit
shall be provided. Such open space shall comprise a minimum of three hundred (300)
square feet per unit.
K. Multi-Family Building, HDR District
1. No parking shall be located in the front yard or between the front facade and the street.
2. Common open space for use by all residents or private open space adjacent to each unit (as
a courtyard or balcony) shall be provided. Such open space shall comprise a minimum of
two-hundred (200) square feet per unit.
L. Live-Work Unit, HDR District. The purpose of a live-work unit is to provide a transitional use
type between a home occupation and a larger commercial enterprise, and to provide
neighborhood-oriented commercial services, while maintaining a generally residential
character in which the work space is subordinate to the residential use.
1. The work space component shall be located on the first floor or basement of the building.
2. The dwelling unit component shall maintain a separate entrance located on the front or
side facade and accessible from the primary abutting public street.
3. The work space component of the unit shall not exceed thirty (30) percent of the total
gross floor area of the unit.
4. A total of two off-street parking spaces shall be provided for a live-work unit, located to
the rear of the unit or underground/enclosed.
5. The size and nature of the work space shall be limited so that the building type may be
governed by residential building codes. An increase in size or intensity beyond the
specified limit on floor area would require the building to be classified as a mixed-use
building.
6. The business component of the building may include offices, small service establishments,
home crafts which are typically considered accessory to a dwelling unit, or limited retailing
(by appointment only) associated with fine arts, crafts, or personal services. It may not
include a wholesale business, a manufacturing business, a commercial food service
requiring a license, a limousine business or auto service or repair for any vehicles other
than those registered to residents of the property.
7. The business of the live-work unit must be conducted by a person who resides on the same
lot. The business shall not employ more than two (2) workers on-site at any one time who
live outside of the live-work unit.
M. Offices or Personal Services, HDR District. The establishment shall not exceed three thousand
(3,000) square feet in size, and may be located within a multi-family building or a free-
standing building.
1. Additions or new construction shall be designed to reflect the general scale and character
of surrounding buildings, including front yard depth, roof pitch, primary materials, facade
detailing and size and placement of window and door openings.
2. No parking shall be located in the front yard or between the front facade and the street.
27
3. No building shall be constructed and no residential building shall be wholly or partially
converted to such a use within a distance of three hundred (300) feet from any other retail
or service business on the same street within the HDR District.
N. Neighborhood Convenience Store, HDR District.
1. The establishment shall not exceed three thousand (3,000) square feet in size, and may be
Located within a multi-family building or a free-standing building.
2. Additions or new construction shall be designed to reflect the general scale and character
of existing buildings on surrounding blocks, including front yard depth, roof pitch, primary
materials, facade detailing and size and placement of window and door openings.
3. No parking shall be located in the front yard or between the front fa4ade and the street.
4. The use shall occupy a corner property. Any freestanding building developed on such a
property shall have a minimum setback of ten (10) feet from each right-of-way line.
5. No building shall be constructed and no residential building shall be wholly or partially
converted to such a use within a distance of five hundred (500) feet from any other retail
or service business on the same street within the HDR District.
5154.455 Accessory Uses and Structures.
Accessory uses are listed in the Urban Residential District Use Table as permitted or conditional
accessory uses. Accessory uses and structures in the urban residential districts shall comply with the
following standards and all other applicable regulations of this ordinance:
A. Phasing. No accessory use or structure shall be constructed or established on any lot prior to
the time of construction of the principal use to which it is accessory.
B. Incidental to Principal Use. The accessory use or structure shall be incidental to and
customarily associated with the principal use or structure served.
C. Subordinate to Principal Use. The accessory use or structure shall be subordinate in area,
extent, and purpose to the principal use or structure served.
D. Function. The accessory use or structure shall contribute to the comfort, convenience, or
necessity of the occupants of the principal use or structure served.
E. Location. The accessory use or structure shall be located on the same zoning lot as the
principal use or structure.
5154.456 Residential Accessory Structures.
In all residential districts, the design and construction of any garage, carport, or storage building shall
be similar to or compatible with the design and construction of the main building. The exterior
building materials, roof style, and colors shall be similar to or compatible with the main building or
shall be commonly associated with residential construction.
A. Attached structures. An accessory structure shall be considered attached, and an integral part
of, the principal structure when it is connected by an enclosed passageway. All attached
accessory structures shall be subject to the following requirements:
1. The structure shall meet the required yard setbacks for a principal structure, as
established for the zoning district in which it is located.
2. The structure shall not exceed the height of the principal building to which it is attached.
B. Attached Garages.
1. Attached garages are encouraged to be side or rear loaded. If facing the primary street,
garages shall be designed using one of the following techniques, unless specific physical
conditions on the lot in question require a different approach:
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a. The front of the garage is recessed at least four (4) feet behind the plane of the
primary facade; or
b. The front of the garage is recessed at least four (4) feet behind a porch if the garage is
even with the primary facade; or
c. The width of the attached garage shall not exceed 60% of the width of the entire
principal building fa4ade (including garage) fronting the primary street.
2. Attached garages shall not exceed one thousand (1,000) square feet in area at the ground
floor level except by conditional use permit.
3. Garage doors or openings shall not exceed fourteen (14) feet in height.
C. Detached structures. Detached accessory structures shall be permitted in residential districts
in accordance with the following requirements:
1. Detached accessory structures shall be located to the side or rear of the principal building,
and are not permitted within the required front yard or within a side yard abutting a
street.
2. Detached garages shall not exceed one thousand (1,000) square feet at ground floor level
and shall not exceed a height of twenty-two (22) feet or the height of the principal
structure, whichever is higher. The maximum size and height may be increased upon
approval of a conditional use permit, provided that lot coverage requirements are
satisfied.
3. Pole barns, as defined herein, exceeding one hundred twenty (120) square feet shall be
prohibited.
4. No more than thirty (30) percent of the rear yard area may be covered by accessory
structures.
5. Garage doors or openings shall not exceed fourteen (14) feet in height.
S154.457 Accessory Uses.
A. Exterior Storage in Residential Districts. All materials and equipment shall be stored within a
building or be fully screened so as not to be visible from adjoining properties, except for the
following:
1. Laundry drying,
2. Construction and landscaping materials and equipment currently being used on the
premises. Materials kept on the premises for a period exceeding six (6) months shall be
screened or stored out of view of the primary street on which the house fronts.
3. Agricultural equipment and materials, if these are used or intended for use on the
premises.
4. Off-street parking and storage of vehicles and accessory equipment, as regulated in Section
154.095.
5. Storage of firewood shall be kept at least ten (10) feet from any habitable structure and
screened from view from adjacent properties.
6. Outdoor parking.
B. Temporary Sales. Temporary sales, also known as yard or garage sales, are permitted in all
residential districts, limited to two (2) per calendar year per residence, not to exceed four (4)
days in length.
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5154.458 Accessory Uses and Structures Not Listed.
Standards for accessory uses and structures that are permitted in all districts, or in all residential
buildings in any district, are listed in Article 7, Specific Development Standards. These include uses
such as family and group family day care, bed and breakfast facilities, and home occupations, and
structures such as swimming pools and solar equipment.
SECTION 7. The City Council of the City of Lake Elmo hereby amends Title XV:
Land Usage; Chapter 154: Zoning Ordinance, by adding the following language:
ARTICLE 12 - COMMERCIAL DISTRICTS
5154.550 Purpose and District Description
5154.551 Permitted, Conditional and Interim Uses
5154.552 Lot Dimensions and Building Bulk Requirements
5154.553 General Site Design Considerations, Commercial Districts
5154.554 Development Standards for Specific Uses
5154.555 Commercial District Design Standards
5154.550 Purpose and District Descriptions.
The commercial districts are established to provide a range of goods and services for City residents
within the City's existing commercial corridors and districts, to promote employment opportunities and
the adaptive reuse of existing commercial buildings, and to maintain and improve compatibility with
surrounding areas. In all the commercial districts, consideration should be given to building and site
design to provide for efficient and well-integrated use of land, ensure compatibility with adjacent
residential districts, to control traffic and improve the pedestrian environment. The commercial
districts are as follows:
A. LC Neighborhood Office/Limited Commercial District. The purpose of the LC district is to
provide for the establishment of limited scale neighborhood commercial centers that offer
basic convenience type goods and services to the immediately surrounding residential
neighborhoods in areas that are not planned for public sanitary sewer services. Office uses and
other business uses are allowable on a limited scale. It is the intent of this district to promote
a high quality of business design and development that produces a positive visual image and
minimizes adverse effects from traffic congestion, noise, odor, glare, and similar impacts.
B. CC Convenience Commercial District. The CC District is established to provide for smaller scale
commercial development and attractive neighborhood shopping centers that are compatible
with surrounding residential and business park development, ideally located at the intersection
of two or more collector streets or at the intersection of an arterial and collector street.
Convenience goods and services are those which are purchased frequently, i.e., at least
weekly; for which comparison buying is not required; and which can be sustained in a limited
trade area. Such uses include convenience markets, personal services and repair shops. A
limited number of other uses, including but not Limited to restaurants, gas stations, medical
centers, religious institutions, transit-related park-and-ride lots, and facilities with drive-up
windows, are also allowed.
C. C Commercial District. The purpose of the C District is to provide for the establishment of
commercial and service activities which draw from and serve customers from the entire
community or region and are located in areas that are well served by collector or arterial
street facilities outside the Village Area. It is intended to allow the widest range of
commercial uses, especially those that are oriented towards the travelling public or that need
large sites with highway access and visibility. Residential uses may be appropriate as part of a
mixed-use commercial development, with unit densities being determined by either the
30
identified range within the comprehensive plan or to a level deemed appropriate as part of a
planned unit development.
D. BP Business Park/Light Manufacturing District. The purpose of the BP District is to provide
areas for attractive, high quality business park development primarily for office, high quality
manufacturing and assembly, and non-retail uses in developments which provide a harmonious
transition to residential development and neighborhoods by: 1) conducting all business
activities and essentially all storage inside buildings, 2) consisting of high quality and attractive
buildings which blend in with the environment, 3) providing open space, quality landscaping
and berming; 4) including berming and buffering of parking, loading docks and other similar
functions; and 5) protecting and enhancing the natural environment and 6) providing users with
an attractive working environment that is unique in the eastern metropolitan area with
immediate access to 1-94.
5154.551 Permitted, Conditional and Interim Uses.
Table 12-1 lists all permitted and conditional uses allowed in the commercial districts. "P" indicates a
permitted use, "C" a conditional use and "I" an interim use. Uses not so indicated shall be considered
prohibited. Cross-references listed in the table under "Standards" indicate the location within this
Ordinance of specific development standards that apply to the listed use.
A. Combinations of uses. The following use types may be combined on a single parcel:
1. Principal and accessory uses.
2. Other permitted or conditional uses allowed within the district may be combined on a
single parcel, provided that a unified and integrated site plan is approved. The entire
development must be approved as a conditional use.
3. A mixed-use building that combines permitted or conditionally permitted residential,
service, retail and civic uses may be developed meeting the form standards of this Article.
Office or studio uses on upper stories are encouraged.
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Table 12-1: Permitted, Conditional and Interim Uses' Commercial Districts
LC CC C BP
Standard
!Group Uving
'Semi-Transient Accommodations C 155.102.F
public and Civic Uses
._ICoReges and Universities
ommunit Service
...........P__.
Institutions c
!Business Services P P
ILodging
iMembership Organization
'Nursing and Personal 155.104.0
154.554.1)
'Repair and Maintenance Shop P I
:Trade Shop
Transportation Services C
'Standard Restaurant C
32
33
BP
LC CC C Standard
[industrial and Extractive Uses
!Heavy Industrial
Landfill
!!Light Industrial
Non-production Industrial
IMotor Freight and Warehousing C
[Research and Testing C
IResource Extraction
!Satvage/Recyctabte Center
IlTr
!,Broadcasting and Communications C
cessory Uses
I Bed and Breakfast
155.
Family Day Care 155.111.E
!Group Family Day Care
155.1111
Home Occupation 155.111.A,B
[Parking Facility 554.1
!Outdoor Storage C
,Solar equipment P
iOther structures typically incidental i
luse
�
General Retail Sates shat( include all of the subcategories identified in the Section 154.012.B.5 under
Retail Trade with the exception of those subcategories listed separately in Table 11-1 above.
34
§154.552 Lot Dimensions and Building Bulk Requirements.
Lot area and setback requirements shall be as specified in Table 12-2 Lot Dimension and Setback
Requirements, Commercial Districts.
Table 12-2: Lot Dimension and Setback Requirements, Commercial Districts
LC j CC C BP
t ` i
-._....__..._...._....__ _._......._..._.........._._.......-_..._._.- ... _— -_ -------_------ �-- ------.-...--_--- _
L_•- -_. .___._.__.
Minimum Lot Area (sq. ft.) I 3.5 acres 12,000 j 20,000 mm- 2 acres--•.__
Minimum Lot Width (feet) 300 ; 75 -100 200 ---
Minimum Lot Depth (feet) 400
Maximum Height (feet/stories) 35 45 I
__....._ ................... _— — i _ _ _ .. _---._..._...._.__.._�_
i
Maximum Impervious Coverage 40/ 60% 75% 3 75/
i f i
I Building Setback Requirements (feet) —
i Front Yard 100 30 1- 30 50
Interior Side Yard 50 20 10 1 30
—---------------
25 ----25
E Corner Side Yard 100 r ` ` 30
Rear Yard i 50 30 G 30 30
Residential Zones 15050 150
,
Parking Setback Requirements (feet) !
Front Yard 50 1 15 1 15 a 30
r—�- Interior Side Yard 50 i 10 10 15
—__........
.-_...___ .--........_......_._._..._._-
Corner Side Yard i 50 15 1 15 30
—__._._......_..............
Rear Yard 50 10 10 15
Residential Zones 100 35 s 35 i 100
-----.-:.---_..-.._...._._.....
_.._-_..
I Minimum Building Floor Size (sq. ft.) 1 4,000 - { - 5,000
Notes to Table 11-2
a. Buildings higher than 50 feet may be allowed through a Conditional Use Permit and would be
subject to a separate technical and planning evaluation.
b. Accessory buildings must be set back 10 feet from property lines.
c. Corner properties: The side facade of a corner building adjoining a public street shall maintain
the front setback of the adjacent property fronting upon the same public street, or the
required front yard setback, whichever is less. If no structure exists on the adjacent property,
the setback shall be as shown in the table.
5154.553 General Site Design Considerations, Commercial Districts.
Development of land within the commercial districts shall follow established standards for traffic
circulation, landscape design, and other considerations as specified in Articles 5, 6 and 7.
35
A. Circulation. Internal connections shall be provided between parking areas on adjacent
properties wherever feasible.
1. The number and width of curb-cuts shall be minimized. To promote pedestrian circulation,
existing continuous curb-cuts shall be reduced to widths necessary for vehicular traffic, and
unnecessary or abandoned curb cuts shall be removed as parcels are developed.
B. Fencing and screening. Fencing and screening walls visible from the public right-of-way shall be
constructed of materials compatible with the principal structure.
C. Lighting design. Lighting shall be integrated into the exterior design of new or renovated
structures to create a greater sense of activity, security, and interest to the pedestrian. All
Lighting shall be installed in conformance to Section 5150.035 through 5150.038.
D. Exterior Storage. Exterior materials storage must be screened from view from adjacent public
streets and adjacent residential properties, by a wing of the principal structure or a screen
wall constructed of the same materials as the principal structure. Height of the structure or
screen wall must be sufficient to completely conceal the stored materials from view at eye
level (measured at six feet above ground level) on the adjacent street or property.
5154.554 Development Standards for Specific Uses.
The following standards apply to specific uses allowed within the Commercial Districts. Other specific
use standards are located in Article 7.
A. Single-family attached dwellings, C District. Limited to areas that are designated as mixed-
use in the Comprehensive Land Use Plan.
B. Multi-family dwelling units, C District. Dwelling units (both condominium and rental) are
allowed as follows:
1. Within those areas designated as mixed-use in the Comprehensive Plan.
2. On the upper floors or rear or side ground floors of a mixed-use building approved as part
of a Planned Unit Development
C. Lodging, BP District. Must incorporate a full-service restaurant and rooms accessible only
through interior corridors and be subordinate to a main business complex.
D. Repair and Maintenance Shop. No outdoor storage is permitted.
E. Trade Shop. Exterior materials storage must be totally screened from view from adjacent
public streets and adjacent residential properties, by a wall of the principal structure or a
screen wall constructed of the same materials as the principal structure.
F. Veterinary Services. All activities must be conducted within an enclosed building.
Crematoriums are not allowed.
G. Garden Center
1. The storage or display of any materials or products shall meet all primary building setback
requirements of a structure, and shall be maintained in an orderly manner. Screening
along the boundaries of adjacent residential properties may be required, meeting the
standards of Article 6, Section 155.89.F.
2. All loading and parking shall be provided off-street.
3. The storage of any soil, fertilizer or other loose, unpackaged materials shall be contained
so as to prevent any effects on adjacent uses.
H. Automobile Maintenance Service and Automobile Parts/Supply.
1. All vehicle repairs shall be conducted in a completely enclosed building.
2. The storage or display of inoperable or unlicensed vehicles or other equipment shall meet
36
all setback requirements of a primary structure, and shall be totally screened from view
from adjacent public streets and adjacent residential properties.
I. Parking Facility, C District. Structured parking is permitted as a ground floor use within a
mixed-use building, provided that it is located on side or rear facades, not facing the primary
abutting street. The primary street-facing fagade shall be designed for retail, office or
residential use.
J. Non-Production Industrial, BP District. Non-production industrial use shall be allowed as a
principal use, and may include wholesale and off-premise sales, provided that:
1. The use is served by a street of sufficient capacity to handle the traffic the use will
generate.
2. The use includes a retail or office component equal to at least twenty-five (25) percent of
the floor area of the use.
3. An appropriate transition area between the use and adjacent property may be required, to
include landscaping, screening and other site improvements consistent with the character
of the area.
K. Outdoor Dining Accessory to Food Services. Outdoor dining is allowed as an accessory use in
the commercial districts, provided that tables do not block a public sidewalk or other walkway
needed for pedestrian circulation. A minimum of five (5) feet of sidewalk or walkway must
remain open.
L. Standard Restaurant, BP District. Must be incorporated as part of a larger business center or
lodging use.
M. Fast Food Restaurant, BP District. Must be incorporated as part of a larger business center or
lodging use.
N. Retail Trade, BP District. Limited to uses clearly incidental and accessory to a permitted or
conditionally permitted principal use of the land.
1. The compounding, dispensing or sale of drugs, prescription items, patient or proprietary
medicine, sick room supplies, prosthetic devices or items relating to any of the permitted
or conditionally permitted uses is only allowed when conducted in the building occupied
primarily by medical facilities or offices.
§154.555 Commercial District Design Standards.
A. Purpose and Intent. It is the purpose and intent of the city, by the adoption of the
performance standards of this article, to ensure commercial buildings constructed within the
city are of a high quality of exterior appearance and consistent with the Comprehensive Plan.
These standards shall apply to all commercial districts within the city.
1. It is the finding of the city that a limited selection of primary exterior surfacing materials
meets this standard of quality.
2. It is the further finding of the city that several specific exterior surfacing materials are
appropriate, and of sufficient quality, to be utilized only as accent materials in varying
percentages. The variations of percentage of specific accent materials relates to a finding
by the city as to the relative quality and rural character of those respective accent
materials.
B. Architectural and Site Plan Submittals. New building proposals shall include architectural and
site plans prepared by registered architect and shall show the following as a minimum:
1. Elevations of all sides of the buildings;
37
2. Type and color of exterior building materials;
3. Typical general floor plans;
4. Dimensions of all structures; and
5. Location of trash containers, heating, cooling and ventilation equipment and systems.
C. Applicability- Structure Additions and Renovation.
1. Additions to existing structures resulting in an increase of gross floor area of the structure
of less than 100%; and/or installation of replacement exterior surfacing of any portion of an
existing structure shall be exempt from the standards of this division where it is found that
the new or replacement exterior surfacing proposed is identical to that of the existing
structure.
2. Where additions to an existing structure result in an increase in the gross floor area of the
existing structure of 100% or greater, the entire structure (existing structure and structure
addition) shall be subject to the standards of this division.
D. Performance Standards- Primary Exterior Surfacing.
1. The primary exterior surfacing of structures shall be limited to natural brick, stone, or
glass. Artificial or thin veneer brick or stone less than nominal 4 inches thick shall not
qualify as complying with this performance standard.
2. Primary exterior surface shall be defined as not less than 70% of the sum of the area of all
exterior walls of a structure nominally perpendicular to the ground. All parapet or
mansard surfaces extending above the ceiling height of the structure shall be considered
exterior surface for the purposes of this division. Windows and glass doors shall be
considered a primary surface, but the sum area of this glass shall be deducted from the
wall area for purposes of the 70% primary/30% accent formulas of this chapter. Doors of
any type of material, except glass, shall not be considered a primary exterior surface.
3. Each wall of the structure shall be calculated separately and, individually comply with the
70/30 formula.
E. Performance Standards- Exterior Surfacing Accents. Not more than 30% of the exterior wall
surfacing, as defined by division (D) above, may be of the following listed accent materials, but
no single accent material, except natural wood, may comprise more than 20% of the total of all
accent materials; and, no combustible materials shall be used:
1. Cedar, redwood, wood siding;
2. Cement fiber board;
3. Standing seam metal;
4. Architectural metal;
5. Stucco;
6. Poured in place concrete (excluding "tilt-up" panels);
7. Architectural metal panels; and
38
8. Porcelain or ceramic tile.
F. Performance Standard- Accessory Structures. All accessory structures shall comply with the
exterior surfacing requirements specified by division (D) above.
G. Performance Standard- HVAC Units and Exterior Appurtenances. All exterior equipment,
HVAC and trash/recycling and dock areas shall be screened from view of the public with the
primary exterior materials used on the principal structure.
H. Performance Standard- Visible Roofing Materials. Any roofing materials that are visible from
ground level shall be standing seam metal, fire-treated cedar shakes, ceramic tile, clay tile,
concrete or slate.
I. Applicability- New Construction. The standards of this division shall be applicable to all
structures and buildings constructed in the city, on and after the effective date of this chapter.
The performance standards of this division shall not be in any manner minimized by subsequent
planned unit development plans or agreement.
SECTION 8. Effective Date. This ordinance shall become effective immediately upon
adoption and publication in the official newspaper of the City of Lake Elmo.
SECTION 9. Adoption Date. This Ordinance 2012-62 was adopted on this eighteenth
day of September 2012, by a vote of_ Ayes and — Nays.
LAKE ELMO CITY COUNCIL
Dean A. Johnston, Mayor
ATTEST:
Sandie Thone, City Clerk
This Ordinance 2012-62 was published on the day of ,
2012.
39
THE CITY OF
LAKE ELMO
MAYOR AND COUNCIL COMMUNICATION
DATE: September 18, 2012
REGULAR
ITEM#: 10
MOTION Resolution 2012-47
AGENDA ITEM: 2013 Proposed General Levy and Annual Budget
SUBMITTED BY: Cathy Bendel, Finance Director
THROUGH: Dean Zuleger, City Administrator
REVIEWED BY: City Administrator and Deputy Clerk
SUMMARY AND ACTION REQUESTED: Pursuant to State law regarding the 2012
adoption of the Preliminary 2013 General Levy, the City Council is asked to re-affirm their
adoption of the Preliminary 2013 Levy and Annual Budget discussed and passed on September
11, 2012 at a Special City Council Meeting. To do so, the Council motion and
consideration/action should be to:
Move to approve Resolution 2012-047 reaffirming Council action taken on September 11,
2012 adopting the preliminary 2013 General Levy and Annual Budget
BACKGROUND INFORMATION: The City of Lake Elmo has both the legal and fiduciary
authority and responsibility under Minnesota State Statute to adopt a Preliminary 2013 General
Levy. Typically the City Council adopts a Preliminary Annual Budget at the same time.
Following such adoption, the City Council may lower,but not raise the General Levy and a final
Levy and Budget must be adopted by December 31s`, 2012.
STAFF REPORT: At the Special City Council meeting on September 11, 2012, the City
Council reviewed an in-depth budget and levy presentation for 2013. After various discussions
and review of multiple scenarios, the City Council unanimously agreed that this Preliminary
Annual Budget would be adopted.
RECOMMENDATION: It is recommended that the City Council pass Resolution 2012-47,
thereby approving the Preliminary 2013 General Levy and Annual Budget by undertaking the
following motion:
"Move to approve Resolution 2012-047 reaffirming Council action taken on September 11,
2012 adopting the preliminary 2013 General Levy and Annual Budget"
ATTACHMENTS:
1. Resolution 2012-47
2. Preliminary 2013 Budget
3. Preliminary 2013 General Levy&Analysis
September 10, 2012
Dear Mayor, Members of the City Council, &Taxpayers of Lake Elmo:
I am pleased to present to you the 2013 City of Lake Elmo Budget. This comprehensive document is
inclusive of the general operating budget, enterprise budgets (water, sewer, & storm water funds),
special funds (internal service funds), and a five-year capital improvement budget (FY 2013-2018). The
purpose and intent of this budget document is to create a credible financial blueprint that establishes a
real cost of doing business in serving the residents of Lake Elmo.
To accomplish this goal several guiding principles were established. First,we have eliminated the annual
use of internal service funds that were previously utilized to back stop individual department budgets.
The current funds in place will be used to improve our technology and make real property
improvements critical to our operations. In their place we have established a contingency fund that we
will employ with Council approval for areas that may need additional funds (i.e. winter maintenance) or
where operational obsolescence occurs (Le equipment). Second, we relied on five years of historical
data and used expense averaging + a reasonable inflation rate to establish a credible cost of operation.
Third, we acknowledged revenue sources that had been previously overlooked or under-budgeted.
Fourth, we examined essential services in light of a 1.2% property value reduction and placed resources
where needed. Fifth,we consciously did not add any public works equipment purchases in 2013 in light
of our commitment to maintenance and use of shared services/ leasing on an as needed basis. (Note:
This budget does allow for the purchase of fire apparatus pending an advisory committee
recommendation).
The General Operating Budget before you includes the addition of 1.0 full time equivalent employee
assigned to the Public Works Department and designated as a Park Maintainer. In addition, a seasonal
position has been added for right of way (ROW) maintenance. Other new items in the budget include
the addition of two voting precincts to relieve congestion during general elections.
The General Operating Budget also includes a $200,000 or 14% repayment of the City of Lake Elmo's
internal planning loan totaling$1.4 million—an essential component of maintaining the City's Aa2 Bond
Rating.
Public Safety operating budgets have remained relatively unchanged due to our excellent partnership
with Washington County and the efficiency of the Lake Elmo Fire Department — where we have
optimistically budgeted for full staffing.
For the purpose of transparency, the Finance Department has worked diligently on categorizing the
utility funds to put everything in its place. Efforts in water bills collection, storm water appeals, and fund
reconciliation reflect a healthy cash flow in all accounts. This work also included some fund repair /
reconciliation in our high water volume user accounts. The enterprise funds include the addition of a
Utility Clerk forthe purpose of administration and billing across all accounts.
The 2013 — 2018 Capital Improvement Budget is weighted heavily toward utility installation in 2013 —
mainly sewer line placement (as directed by the Metropolitan Council) north on Lake Elmo Avenue and
water line extension (as guided by potable water quality needs and development) south on Inwood
Avenue. Both time sensitive projects, have $1 million of eligible state grants assigned to them if
completed by 2014. Staff is currently working on a utility rate and charge structure that will cash flow
these investments over a fifteen year financing period. Pro Forma work is expected to be completed by
October of 2012,well before final budget adoption in December.
In all, the document before you sets a clear, essential service based program of work that allows the
City of Lake Elmo to remain one of the lowest taxed communities in the State of Minnesota and one of
the lowest staffed per capita communities in the greater metro area.
I want to applaud the staff for their hard work in the construction of this budget, as much of the process
was new and required a higher degree of examination of current programming. I think you will find their
commitment to efficiency and cost containment a great service to our residents.
Thank you for your consideration,
Dean A.Zuleger
City Administrator
City of Lake Elmo
2013 Proposed Property Tax
Residential Homesteads
2013 Proposed
2012 2013 Change
Tax Rate: Flat 27.280% 28.037% 2.8%
Total General Fund Levy: Variable $2,442,903 $2,491,588 $48,685 Result of Property Valuation decrease of 1.2%
Debt Service Levies: Variable $410,036 $484,814 $74,778
Library Levy: Variable $260,078 $256.957 ($3,121)Decreased 1.2%per WA Cty estimate
Total Levy: Variable $3,113,017 $3,233,359 $120,342
2012 CITY PROPERTY TAXES
Market Value City Local Markel Value City
Market Homestead Tax Tax Capacity Homestead Property
Value Exclusion Capacity Rate Credit Taxes
2012 2012 2012 Pay 2012 2012 2012
$100,000 N/A $1,000 27.280% ($80) $193
$300,000 N/A $3,000 27.280% ($29) $789
$500,000 N/A $5,000 27.280% $0 $1,364
$700,000 N/A $7,500 27.280% $0 $2,046
2013 CITY PROPERTY TAXES.
Market Market Value City Local Market Value City Property Percentage
Value Homestead Tax Tax Capacity Homestead Property Taxes Tax
2013 Exclusion Capacity Rate Credit Taxes Increase Increase
NO CHANGE 2013 2013 Pay 2013 2013 2013 (Decrease) (Decrease)
$100,000 ($28,200) $718 28.037% N/A $201 $9 4.4%
$300,000 ($10,200) $2,898 28.037% WA $813 $23 2.9%
$500,000 $0 $5,000 28.037% WA $1,402 $38 2.8%
$700,000 $0 $7,500 28.037% WA $2,103 $57 2.8%
2013 CITY PROPERTY TAXES(WITH 1.2%MARKET VALUE DECREASE)
Market
Value Market Value City Local Market Value City Property Percentage
2013 Homestead Tax Tax Capacity Homestead Property Taxes Tax
DECREASE OF Exclusion Capacity Rate Credit Taxes Increase Increase
-1.2% 2013 2013 Pay 2013 2013 2013 (Decrease) (Decrease)
$98,800 ($28,300) $705 28.037% N/A $198 $5 2.5%
$296,400 ($10,600) $2,858 28.037% N/A $801 $12 1.5%
$494,000 $0 $4,940 28.037% N/A $1,385 $21 1.5%
$691,600 $0 $7,395 28.037% N/A $2,073 $27 1.3%
2013 CITY PROPERTY TAXES(WITH 2.2%MARKET VALUE DECREASE)
Market
Value Market Value City Local Market Value City Property Percentage
2013 Homestead Tax Tax Capacity Homestead Property Taxes Tax
DECREASE OF Exclusion Capacity Rate Credit Taxes Increase Increase
-2.2% 2013 2013 Pay 2013 2013 2013 (Decrease) (Decrease)
$97,800 ($28,400) $694 28.037% N/A $195 $2 0.9%
$293,400 ($10,800) $2,826 28.037% N/A $792 $3 0.4%
$489,000 $0 $4,890 28.037% WA $1,371 $7 0.5%
$684,600 $0 $7,308 28.037% N/A $2,049 $3 0.1%
2013 INCREMENTAL SAVINGS IMPACT FOR EACH 1%DECREASE IN MARKET VALUE
$97,800 ($3)
$293,400 ($9)
$489,000 ($14)
$684,600 ($24)
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Description Budget Actual Budget Actual Budget Actual Budget Change
GENERAL FUND SUMMARY
Revenues by Classification
Property Taxes/Franchise Fees $2,427,971 $2,407,152 S2,493,485 $2,483,808 $2,488,403 $2,600,866 $2,512,446 -3.4%
Licenses and Permits $157.760 $261,449 $167,960 $230,420 $181,100 $230.316 $273,510 18.8%
Intergovernmental $126,250 $155,293 $126,249 S172,750 $133,249 $137,126 $137,038 -0.1%
Charges for Services $7,900 $13,974 $10.400 $16,998 $10,850 S10,105 $7,334 -27.4%
Fines $52,000 $68,897 $52,000 $63,818 $53.000 $54,836 $60,000 9.4%
Other $77.130 S85,D43 $69,129 $94,778 $34,384 $61,124 $47,100 -22.9%
Total Revenues $2,849,011 $2,991,807 $2.919.223 $3.062.573 $2,900.986 $3,094.373 $3,037,428 -1.8%
Other Financing Sources
Transfers In SO $0 SO $0 $0 $0 $0 NIA
Total Other Financing Sources $0 $0 $0 SO SO $0 SO NIA
Total Revenues and Other Financing Sources S2,849,011 $2,991.807 $2,919.223 $3,062,573 $2.900.986 S3,094,373 $3.037,428 -1.8%
Expenditures by Program
General Government $970.020 $921,590 $972,119 $1,019,046 $965,182 $903,196 $869,639 -3.7%
Public Safety $1,069,704 $1.064,174 $1,070.422 $996,733 $1,081,541 $1,039,320 $1,203,056 15.8%
Public Works $499.333 $473,295 $501,439 $447,630 $482,749 $458,686 $480,567 4.8%
Culture&Recreation $191,104 $155,547 $193,243 $143,049 $183.103 $165,379 $186,165 12.6%
Compensation Adjustment $0 SO SO $0 $13,411 $13,411 $0 NIA
Total Expenditures $2.730,161 $2,614,607 $2,737,223 $2,606,457 $2.725,986 S2.579,992 $2,739,428 6.2%
Other Financino Uses
Transfers Out $118,850 $126,850 $182,000 $230.505 $175.000 $365.000 $365,000 0.0%
Total Other Financing Uses $118,850 $126,850 $182,000 S230,505 $175,000 $365.000 $365,000 0.0%
Total Expenditures and Other Financing Uses $2.849.011 $2.741,457 S2.919.223 $2.836.962 S2.900.986 S2,944,992 $3,104,428 5.4%
Net Change in Fund Balance s0 S250,350 SO S225.611 $0 $149.381 ($67,000) -144.9%
General Fund Balance
Fund Balance,Beginning of Year $2,435,810 $2,435,810 $2,686,160 $2,686,160 $2,686,160 $2,911,771 $2,686,160 -7.7%
Net Charge in Fund Balance S0 $250,350 $0 $225,611 $0 $149,381 ($67,000) -144.9%
Fund Balance,Ending of Year $2.436,810 $2,686,160 $2.686,160 $2,911,771 $2,686,160 S3,061.152 S2.619,161 -14.4%
City of Lake Elmo
Budget2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
GENERALFUND
Revenues
Property Taxes/Franchise Fees
101-OOD-0000-31010 Current Ad Valorem Taxes $2.360,790 $2,122,403 $2,409,B67 $2,271,299 $2,442,903 $2,390,638 $2,413,588 -1.0%
101-000-0000-31010 2D08 MVHC Unallotmenl Recovery $19,365 s0 $0 s0 $0 s0 $0 NIA
101-000-0000-31010 2009 MVHC Unallotmenl Recovery $35,475 $0 $0 $0 $0 $0 $0 N/A
101-000-0000-31010 2010 MVHC Cut Recovery $0 $0 $37,518 $0 s0 $0 s0 N/A
101-000-0000-31010 2011 MVHC Cut Recovery s0 s0 $37,518 s0 $0 $0 s0 WA
1 01-00 0-0000-3101 0 MVHC State Unallotment/Cut ($33,759) $0 ($37,518) $0 s0 $0 $D WA
101-000-0000-31020 Delinquent Ad Valorem Taxes $0 $65.911 $0 $19,395 $0 $44,915 $20.000 100.0%
101-D00-0000-31030 Mobile Home Tax $8,000 $8.596 $8,000 $9,503 $8,000 $7,376 $8.000 $.5%
101-000-0000-31040 Fiscal Disparities $0 $169,645 $D $143,647 $0 $112.096 $27,169 75.8%
101-000-0000-31910 Penalty 8 Interest on Taxes $0 S4,790 $0 $146 s0 $5,202 $0 100.0%
101-OOD-ODOO-33620 Gravel Tax $3,100 $439 $3,100 $925 $1,000 $689 $689 0.0%
101-OOMDOO-33622 Cable Franchise Revenue $35.000 $35,357 $35.000 $38,894 $36.500 $39.950 $43.000 -7.6%
Total Property Taxes/Franchise Fees $2.427,971 $2.407.152 $2.493.485 $2.483,808 $2,488.403 $2,600.866 $2,512,446 3.4%
Licenses and Permits
101-000-0000-32110 Liquor License $7,200 $9,875 $7,200 $10,425 $8,000 $125 $125 0.0%
101-ODMOOD-32180 Wastehauler License $1,000 $230 $1,000 $0 $200 $200 $200 0.0%
101-000-0000-32181 General Contractor License $1.800 $4,925 $2,000 $1.725 $2.000 $0 s0 N/A
101-000-0000-32183 Healing Contractor License $200 $0 $100 $995 $50 $4.250 $4,475 -53%
101-OOMOOD-32184 Blacktopping Contractor License S60 $0 $60 s0 $50 s0 s0 WA
101-000-0000-32210 Building Permits $100,000 $153.444 $110,000 $138,972 $115,000 $140,155 $172,000 -22.7%
101-000-ODOO-32220 Heating Permits S3,000 $10,465 $3,000 $10,230 $6,000 $9,665 $13,200 -36.6%
101-000-0000-32230 Plumbing Permits $3,000 $6,591 $3,000 $6.316 $3,500 $7,575 $7,100 6.3%
101-OOMOOO-32231 Sewer Permits $500 S561 $500 $0 $300 $0 $0 WA
101-000-0000-32240 Animal License $2.000 $3,073 $2,100 $2,083 $2,000 $2.060 $2,060 DD%
101-000-0000-32250 Utility Permlts $6,000 $14,217 $6,000 $6,248 $5,000 $3,582 $7,200 -101.0%
101-000-0000-32260 Burning Permit $1,000 $1,490 S1,000 $1,300 $1,000 $1,175 $1,150 2.1%
101-000-0000-34104 Plan Check Fees $32.000 $56.579 $32.000 $52,125 S38,000 $61.529 $66.000 -7.3%
Total Licenses and Permits $157,760 $261,449 $167.960 $23D.420 $181,100 $230,316 S273,510 -18.8%
Intergovernmental
101-000-ODOO-33402 Homestead Credit Aid s0 $7,022 So $7.879 $0 $0 $0 N/A
101-OOMOOO-33418 MSA-Maintenance $68,500 $77,347 $68,500 S83,018 $75,000 $78,789 $78,789 0.0%
101-000-0000-33420 State Fire Aid $40,000 $36,153 S40,000 $40,692 $40.000 $40,001) $40,000 0.0%
101-DOMOOD-33422 PERA Aid $2,750 $2,749 $2,749 $2,749 $2.749 $2.749 $2,749 0.0%
101-OOMOOD-33426 Miscellaneous Slate Grants s0 $16,434 $0 $22,824 $0 $0 $0 WA
101-000-0000-33621 Recycling Grant $15.000 $15.588 $15.000 $15.588 $15,500 S15.588 $15.500 0.6%
Total Intergovernmental $126,250 $155.293 $126.249 $172.750 $133.249 $137.126 $137,038 0.1%
Charges for Services
101-000-0000-34103 Zoning d Subdivision Fees $1,000 $7.480 $4,000 $11,015 $5.500 $1,152 $1,000 13.2%
101-000-0000-34105 Sale of Copies,Books,Maps S300 $81 $200 $173 $150 $171 $149 12.9%
101-000-0000-34107 Assessment Searches $200 $630 $200 $445 $200 $785 $700 10.8%
101-o0D-000O-34109 Clean Up Days $4,000 $3,425 $4,000 $3,058 $3,000 $6.512 S4,000 38.6%
101-COMOOO-34111 Cable Operation Reimbursement $2,400 $2.358 $2.000 $2.307 S2.000 $1,485 $1.486 0.0%
Total Charges for Services $7,900 S13,974 $10,400 $16.998 $10,850 $10.105 $7,334 27.4%
Fines
101-000-OOM35100 Fines $52.000 S68,897 $52.000 $63,81B $53,000 $54,836 $60,000 -9A%
Total Fines $52,000 $68,897 $52.000 $63,818 $53,000 S54.836 $60,000 -9.4%
Other
101-000-0000-36200 Miscellaneous Revenue $17,130 $17.311 $11,129 $20.405 $6,384 $32.310 $19,000 41.2%
101-000-0000-36201 Internal Charges(Library procc fee) NA NA NA $5,458 so $1,314 $600 54.3%
101-000-0000-36210 Interest Earnings S60,000 $59,710 $50,000 $59,415 $20.000 $20,000 $20,000 0.0%
101-0OD-OOGO.36230 Donations $D $8.022 $8.000 $9,500 $8.000 $7.500 $7.500 0.0%
Total Other $77,130 $85.043 S69,129 $94.778 $34,394 $61,124 S47,100 22.9%
Total Revenues $2.849,011 $2,991.807 $2.919.223 $3.062.573 S2.900.986 $3.094,373 $3.037.428 1.6%
Other Financing Sources
101-000-0000-39200 Transfer In s0 $0 $0 $0 s0 $0 $0 WA
Total Other Financing Sources $0 s0 $0 $0 s0 $0 $0 NIA
Total Revenues and Other Financing Sources $2.849.011 $2.991.807 $2.919.223 $3.062.573 S2A00,986 $3,094.373 $3.037,428 1.8%
5.0% 4.9% 6.7%
City of Lake Elmo
Budget2013
2012 2012
Dept 2010 2010 2011 2011 2012 Projected 2013 to 2013
Number Description Budget Actual Budget Actual Budget Actual Budget Change
GENERALFUND
Expenditures by Program&Department
General Government
1110 Mayor&Council $33,992 $34,B94 $33,992 $36,418 $35,392 $29,630 S39,803 -34.3%
1320 Administration $469,515 $433,531 $474,298 $507,492 $470,410 $427,872 $374.440 12.5%
1410 Elections $11,950 $9,748 $1,350 $5,527 $11,95D $12,083 S11,950 1,1%
1450 Communications $55,317 $51,676 S58,263 $46,263 $57.676 $56,380 $81,733 45.0%
152D Finance $105,876 $122,006 $108,061 $135,063 $107,917 S108,049 $105.715 2.2%
1910 Planning&Zoning $182,620 $176,024 $186,680 $184,989 $172,037 $162,459 $152,068 6.4%
1930 Engineering Services $70,000 $57,927 $70.000 $67,639 $70,000 $66,672 $67.530 -1.3%
1940 City Hell S40,750 $35.785 $39,475 $35.654 $39.800 $40.052 $36,400 9.1%
Total General Government $970.020 $921,590 $972.119 $1.019,046 $965,182 $903,196 $869.639 3.7%
Public Safety
2100 Police $474,935 $481,243 $483,765 $452,262 $493.000 S491,233 $560,000 -14.0%
2150 Prosecution $51,000 S48,549 $51,000 $46,440 $51,000 $47.052 $51,000 -8.4%
2220 Fire $377,855 $349,764 $375,704 $347,532 $388,300 $330,940 $444,774 -34.4%
2250 Fire Relief $57.864 $55,081 $47.175 $47,867 $40,000 $37,632 $35,000 7.0%
2400 Building Inspection $95,200 $111.744 $97,428 $95,081 $95,541 $124,408 $104,221 16.2%
2500 Emergency Communications $0 $6,798 $2.500 $5,250 $6,000 $6,194 $6,000 3.1%
2700 Animal Control $12.850 $10.997 $12,850 $2,301 $7,700 $1,961 $2,061 -5,1%
Total Public Safety $1,069,704 $1.064.174 $1,070,422 $996,733 $1,081,541 $1.039.320 $1,203,056 -15,8%
Public Works
3100 Public Works $306,333 $252,687 $297,939 $267,004 $287,249 $276.887 $290,867 -5,0%
3120 Streets $80,500 $58.568 $78,000 $60,471 $72,000 $61,297 $67,200 -9.6%
3125 Ice&Snow Removal $63,500 $115,833 $76,000 $75,960 $81,000 $T7,135 $81.000 -5.0%
3160 Street Lighting $24,000 S23,405 $24,000 S30,008 $24,500 $23,090 $25,200 -9.1%
3200 Recycling $15,000 $7,137 $15,000 $3,629 $13,000 $15.777 $11,300 28.4%
325D Tree Program $10.000 $15,665 $10,500 $10.358 $5,000 $4.500 $5.000 -111%
Total Public Works S499.333 $473,295 $501.439 $447,630 $482.749 $458.686 S480.567 -4.8%
Culture&Recreation
5200 Parks&Recreation $191.104 $155.547 $193,243 $143,049 $183,103 $165.379 $186,165 -12.6%
Total Culture&Recreation $191.104 $155,547 $193.243 $143,049 $183,103 $165,379 $186,165 -12,6%
Compensation Adjustment
9000 Compensation Adjustment s0 $0 SO $0 $13,411 $13,411 s0 N/A
Total Compensation Adjustment $0 s0 $0 s0 $13.411 $13.411 s0 WA
Total Expenditures $2,730,161 $2.614,607 $2.737.223 $2,606,457 $2.725,986 $2.579,992 $2,739.428 -6.2%
Other Financing Uses
Transfers Out $118.850 $126,850 S182.000 $230.505 $175.000 $365,000 $365,000 0.0%
Total Other Financing Uses $118.850 $126,850 $182,000 $230.505 $175,000 $365.000 $365,000 0,0%
Total Expenditures and Other Financing Uses $2.849.011 $2.741.457 $2,919.223 $2.836,962 $2.900.986 $2.944.992 $3.104.428 -5.4%
Expenditures by Classification
Personnel Services $1,171.776 $1,051,984 $1,175,324 $1,089,826 $1,189,271 $1,151,626 $1,234,928 -7.2%
Supplies $181,400 $177,297 $188,300 $158,567 $178,350 $140,643 $201,693 -43.4%
Other Services and Charges $1,376,985 $1,385.326 $1,373,599 $1.358,064 $1.358,365 $1.287,723 $1,302,807 -1.2%
Capital Outlay $0 $0 $0 $0 $0 s0 s0 N/A
Total Expenditures $2.730.161 $2,614,607 $2,737,223 $2,606,457 $2,725,986 $2,579.992 $2,739.428 -6.2%
Transfers Out $118.850 $126.850 5182.000 $230.505 $175.000 $365,000 $365.000 0.0%
Total Expenditures and Other Financing Uses $2.849,011 $2.741,457 S2,919.223 S2,836,962 $2.900.986 $2.944.992 $3.104,428 -5.4%
'Annual raise of 2%included in departmental salary numbers effective 1/1/2013
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
1110 Mayor&Council
Personnel Services
101-410-1110-41030 Part-time Salaries $16,435 $16,435 $16,435 $16,435 $16,435 $16,435 $25,690 -56.3%
101-410-1110-41220 FICA Contributions $1,019 $1,019 $1,019 $1,019 $1,019 $1.019 $1,593 -56.3%
101 41 0-1 1 1 0-41 230 Medicare Contributions $238 $238 $238 $238 $238 $238 $373 -56.7%
Total Personnel Services $17.692 $17.692 $17.692 $17,692 $17,692 $17,692 $27,656 -56.3%
Other Services and Charges
101-410-1110-43310 Mileage $1,000 $479 $1,000 $0 $1,000 $536 $1,036 -93.3%
101-410-111044300 Miscellaneous $2,000 $3,103 $2,000 $1,313 $2,000 $558 $565 -1.3%
101-410-1110-44330 Dues&Subscriptions $9,800 $11,584 $9,801) $15,540 $11,200 $8,689 $8,391 3.4%
101-410-1110-44370 Conferences&Training $3.500 $2.036 $3.500 $1,873 $3,500 $2,155 $2,155 0.0%
Total Other Services and Charges $16,300 $17.201 $16,300 $18,725 $17,700 $11,938 $12,147 -1.8%
1110 Total Mayor&Council $33.992 $34,894 $33,992 $36.418 $35,392 $29,630 $39.803 -34.3%
-2.7% -7.1% 16.3%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
1320 Administration
Personnel Services
1 01-41 0-1 320-41 0 1 0 Full-time Salaries $220,753 $210,522 $221,094 $226,504 $220,671 $199,885 $180,445 9.7%
1 01-41 0-1 320-4 1 21 0 PERA Contributions $15,453 $7,822 $8,634 $9,645 $8,617 $14,166 $12,757 9.9%
101-410-1320-41215 ICMA Employer Contribution $0 $6,797 $7,395 $6,230 $7,382 $0 $0 0.0%
1 01-41 0-1 320-41 220 FICA Contributions $13,687 $12,863 $13,708 $13,682 $13,682 $12,089 $10,992 9.1%
1 0 1-41 0-1 320-4 1 230 Medicare Contributions $3,201 $3,008 $3,206 $3,200 $3,200 $2,827 $2,570 9.1%
101-410-1320-41300 HealthlDentalInsurance $36,680 $30,374 $38,682 $32,309 $33,548 $28.544 $37,532 -31.5%
1 01-41 0-1 320-41 420 Unemployment Benefits $0 $5,218 $0 $7,148 $0 $0 $0 0.0%
1 0 1-41 0-1 320-41 51 0 Workers Compensation $1,741 $1.998 $2.579 $2,141 $2,310 $1,121 $1,396 -24.5%
Total Personnel Services $291,515 $278,604 $295,298 $300,860 $289,410 $258.632 $245,692 5.0%
Supplies
101-410-132042000 Office Supplies $8,000 $3,679 $7,500 $4,711 $6,000 $6,325 $5,239 17.2%
101410-132042030 Printed Forms $0 $1,050 $1.000 $751 $1,000 $1.366 $364 73.4%
Total Supplies $8,000 $4,729 $8,500 $5,462 $7,000 $7,691 $5,603 27.2%
Other Services and Charges
101410-1320-43040 Legal Services 560,000 $55,739 $60,000 $95,081 $65,000 $61,384 $48,000 21.8%
101-410-1320-43100 Assessing Services $45,500 $43,587 $45,500 $46,364 $46,000 $44,080 $25,500 42.2%
101410-1320- 3220 Postage $7,000 $3,746 $7,500 $4,685 $6,500 $4,900 $3,600 26.5%
lD1-410-1320-43310 Mileage $3,500 $1,766 $3,500 $1,492 $3,000 $1,344 $1,800 -33.9%
1 01-4 1 0-1 3 20-43 61 0 Insurance $39,500 $38,563 $39,500 $34,381 $39,500 $34,768 $38,800 -11.6%
101410-1320-44300 Miscellaneous $6,000 $1,426 $6,000 $16,719 $6,000 $7,359 $1,200 83.7%
101-410-1320-44330 Dues&Subscriptions $4,000 $2,480 $4,000 $1,775 $3,500 $942 $1,200 -27A
1 01-4 1 0-1 3 20-44370 Conferences&Training $3,500 $2,766 53,500 $578 $3,500 $6.101 $2,176 64.3%
101410-1320-44380 Staff Development $1,000 $125 $1,000 $74 $1,000 $670 $870 -29.9%
Total Other Services and Charges $170,000 $150,198 $170,500 $201,170 $174.000 $161.548 5123,146 23.8%
1320 Total Administration $469,515 $433.531 $474,298 $507.492 $470,410 $427,872 $374,440 12.5%
7.7% -7.0% 9.0%
City of Lake Elmo
Budget2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
1410 Elections
Personnel Services
101-410-1410-41030 Part-time Salaries $10,000 $7,836 $0 $2,147 $10,000 $10,000 $0 NIA
101-410-1410-41220 FICA Contributions $0 $0 $0 $0 $0 $0 $0 0.0%
101-410-1410-41230 Medicare Contributions $0 $0 $0 $0 s0 $0 $0 0.0%
Total Personnel Services $10,000 s7,836 $0 $2.147 $10,000 $10,000 s0 100.0%
Supplies
101-410-1410-42000 Office Supplies $250 $56 $0 $0 $250 $383 $250 34.7%
101410-1410-42030 Pdnted Forms $350 s0 s0 s0 $350 $350 $350 0.0%
Total Supplies s600 S56 $0 $0 $600 $733 $600 18.1%
Other Services and Charges
101-410-1410-43150 Contract Services $0 $0 $0 S2,147 s0 $0 $0 0.0%
101.410-1410-44300 Miscellaneous $1,350 $1,857 $1.350 $1,233 $1.350 $1.350 $11,350 -740.7%
Total Other Services and Charges $1,350 $1,857 $1,350 $3.380 $1.350 $1.350 $11,350 -740.7%
Capital Outlay
101-410-1410-45800 Other Equipment $0 $0 $0 s0 s0 $0 $0 0.0%
Total Capital Outlay s0 s0 $0 $0 $0 s0 $0 0.0%
1410 Total Elections $11,950 $9,748 $1.350 $5,527 $11,950 $12.083 $11.950 1.1%
18 4% -309.4% -1.1%
City of Lake Elmo
Budget2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
1450 Communications
Personnel Services
1 01-41 0-1 4 50-41 0 1 0 Full-time Salaries $10,920 $6,110 $11,139 $5,427 $11,117 $11,910 $35,000 -193,9%
101-410-1450-41210 PERA Contributions $764 $428 $808 $394 $806 $864 $2,538 -193.8%
1 01-41 0-1 450-41 220 FICA Contributions $677 $379 $691 $336 $689 $738 $2,170 -194.0°/
101-410-1450-41230 Medicare Contributions $158 $89 $162 $79 $161 $173 $508 -193.6%
101410-1450-41300 HealthlDentalInsurance $0 $0 $0 $0 $0 $0 $0 0.0%
101-410-1450-41510 Workers Compensation $398 $457 $563 $467 $503 $56 $56 0.0%
Total Personnel Services $12,917 $7,462 $13,363 $6,703 $13,276 $13,741 $40,272 -193.1%
Other Services and Charges
101410-1460-43090 Newsletter $5,400 $5,113 $5,400 $5,093 $5,400 $7,517 $12,061 -60.4%
101-410-145043180 InformationTechnologylWeb $29,000 $31,040 $31,500 $28,229 $31,500 $30,051 $24,000 20.1%
101-410-1450-43510 Public Notices $4,000 $1,239 $4,000 $2,964 $3,500 $1,990 $2,400 -20.6%
101-410-145043620 Cable Operations $4,000 $3,890 $4,000 $3,275 $4,000 $3,081 $3,000 2.6%
1 0 1-41 0-1 450-440 40 Repairs/Maint Eqpt $0 $2,932 $0 $0 $0 $0 $0 0.0%
Total Other Services and Charges $42,400 $44,214 $44.900 $39.560 $44,400 $42.639 $41,461 2.8%
1450 Total Communications $55,317 $51,676 $58,263 $46,263 $57,676 $56,380 $81,733 d5.0°/
6.6% 20.6% 2 2%
City of Lake Elmo
Budget2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
1520 Finance
Personnel Services
101-410-1520-41010 Full-time Salaries $34,060 $34,203 $34,741 $44,958 $34,674 $51,934 $54,917 -5.7%
1 0 1-4 1 0-1 520-41 21 0 PERA Contributions $2,384 $2,394 $2,519 $1,982 $2,514 $3,375 $3,981 -18.0%
101-410-152041220 FICA Contributions $2,112 $2,107 $2,154 $2,766 $2,150 $3,000 $3,405 -13.5%
101-410-1520-41230 Medicare Contributions $494 $493 $504 $647 $503 $702 $796 -13.4%
101410-1520-41300 HealthJDental Insurance $3,915 $3,827 $4,114 $3,353 $3,826 $6,132 $8,616 -40.5%
101-410-1520-41420 Unemployment Benefits $15,522 $0 100.0%
101-410-1520-41510 Workers Compensation $161 $182 $279 $232 $250 $176 $0 100.0°/
Total Personnel Services $43,126 $43,205 $44,311 $53,948 $43,917 $80,841 $71,715 11.3%
Supplies
101-410-1520-42000 Office Supplies $500 $51 $500 $477 $500 $0 S400 0.0%
101-410-152042030 Printed Forms $0 $0 $0 $1.154 $500 $0 $500 0.0%
Total Supplies S500 $51 $500 $1.631 $1,000 $0 $900 0.0%
Other Services and Charges
101410-1520-43010 Audit Services $29,500 $32,035 $29,500 $23,670 $30,000 $25,035 $20,500 18.1%
101-410-1520-43150 Contract Services $30,000 $43,336 $30,000 $54.302 $30,000 $500 $10,000 -1900.0%
101-410-152043310 Mileage $250 $0 $250 $0 $100 $0 $0 0.0%
101-410-1520-44300 Miscellaneous $2,000 $3,378 $3,000 $1,492 $2,500 $1,573 $1,500 4.6%
101410-1520-44330 Dues t£Subscriptions $100 $0 $100 $0 $100 $0 $100 0.0°/
101410-152044350 Books $100 $0 $100 $0 $0 $0 $0 0.0%
101-410-1520-44370 Conferences 8 Training S300 $0 S300 $20 $300 $100 $1,000 -900.0%
Total Other Services and Charges $62.250 $78,749 $63,250 $79.484 $63.000 $27,208 $33,100 -21,7%
1520 Total Finance $105.876 $122.006 $108.061 $135,063 $107.917 $10B4O49 $105,715 2.2%
15.2% -25.0% -0.1%
City of Lake Elmo
Budget2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
1910 Planning&Zoning
Personnel Services
101-410.1910-41010 Full-time Salaries $102,265 $99,830 $104,312 $108,534 $104,109 $100,325 $103,487 -3.2%
101.410-191D-41210 PERA Contributions $7,159 $6.814 $7,563 $7,156 $7,548 $6,726 $7,503 -11.6%
101-410-1910-41220 FICA Contributions $6,340 $5,940 $6,467 $6,358 $6,455 $6,001 $6,416 -6.9%
101410-1910-41230 Medicare Contributions $1,483 $1,389 $1,513 $1,487 $1,510 $1,403 $1,424 -1.5%
101-410-191DA1300 Health/DentalInsurance $25,138 $21,185 $26,487 $20,192 $22,566 $10,171 $10,638 4.6°/
101-410-1910-41510 Workers Compensation $485 $546 $838 $696 $749 $426 $500 -17.4%
Total Personnel Services $142,870 $135,703 $147,180 $144,422 $142,937 $125,052 $129,968 -3.9%
Supplies
101-410-191042000 Office Supplies $2,000 $130 $1,000 $93 $750 $293 $600 -104.8%
101-410-1910-42030 Printed Forms $0 $271 $D $586 $0 $0 $0 0.0%
Total Supplies $2,000 $402 $1,000 $679 $750 $293 $600 -104.8%
Other Services and Charges
101-410-1910.43020 Comprehensive Planning $15,000 $527 $20,000 $D $10,000 $0 $0 0.0%
101-410-1910-43030 Engineering Services $10,000 $19,132 $10,000 $31,336 $12,000 $18,660 $18,000 3.5%
101410-1910-43040 Legal Services $0 $13.248 $0 $0 $0 $0 $0 0.0%
101-410-191D-43150 Contract Services $10,000 $2,929 $5,000 $6,592 $3,000 $16,019 $0 100.0%
101-410-1910-43310 Mileage $500 $100 $500 $91 $400 $200 S360 -80.0%
101-410-1910-44300 Miscellaneous $500 $736 $500 $20 $400 $380 $240 36.8%
101-410-191D-44330 Dues&Subscriptions $500 $495 $750 $515 $750 $600 $600 0.0%
101410-1910-44350 Books $250 $0 $250 $305 $300 $200 $200 0.0%
1 01-41 0-1 91 0-4437 0 Conferences&Training $1,000 $2,752 $1.500 $1,029 $1.500 $1,055 $2,100 -99.1°/
Total Other Services and Charges $37.750 $39.919 $38.500 $39.889 $28.350 $37,114 $21.500 42.1%
1910 Total Planning&Zoning $182,620 $176,024 5186,680 $184,989 $172,037 $162.459 $152,068 6 4%
3.6% 0.9% 5.6%
C4 of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
1930 Engineering Services
Other Services and Charges
101410-193043030 Engineering Services $70.000 $57,927 $70,000 $67,639 $70 000 $66 672 $67 530 -1 3%
Total Other Services and Charges $70,000 $57,927 $70.0D0 $67,639 $70,000 $66 672 $67 530 -1 3%
1930 Total Engineering Services $70,000 $57,927 $70,000 $67,639 $70,000 $66,672 $67.530 -1.3%
17.2% 3.41/6 4.8%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
1940 City Hall
Supplies
101-410-1940-42110 Cleaning Supplies $550 $737 $550 $475 $600 $550 $600 -9.1%
101-410-1940-42230 Building Repair Supplies $1.000 $206 $1.000 $214 $800 $700 $900 -28.6%
Total Supplies $1,550 $943 $1.550 $689 $1.400 $1.250 $1.500 -20.0°%
Other Services and Charges
101-410-1940-43210 Telephone $8,400 $7,426 $7,125 $7,826 $8,600 $9,034 $8,600 4.8%
101-410-1940-43810 Electric Utility $12,500 $8,603 $12,500 $10,407 $11,500 $11,378 $10,800 5.1%
101-410-1940-43840 Refuse $1,300 $1,140 $1,300 $1,290 $1,300 $1,383 $1,300 6.0%
101-410-1940-44010 RepairslMaint Contractual Bldg $11,000 $14,718 $11,000 $11,332 $11,000 $10,836 $8,400 22.5%
101410-1940-44040 RepairslMaint Contractual Eqpt $5,000 $2,284 $5,000 $4,099 $5,000 $5,171 $4,800 7.2%
101-410-1940-44300 Miscellaneous $1.000 $670 $1,000 $11 $1,000 $1.000 $1,000 0.0%
Total Other Services and Charges $39.200 $34,841 $37,925 $34,965 $38,400 $38,802 $34,900 10.1°%
1940 Total City Hall $40,750 $35,785 $39,475 $35.654 $39,800 $40,052 $56,400 9 1%
12.2% 9.7% -0.6%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
2100 Police
Other Services and Charges
101-420-2100-43150 Law Enforcement Contract $474.935 $481,243 $483,765 $452,262 $493,000 $491.233 $560,000 -14.0%
Total Other Services and Charges $474,935 $481,243 $483,765 $452,262 $493.000 $491,233 $560,000 -14.0%
2100 Total Police $474,935 $481,243 $483,765 $452.262 $493.000 $491,233 $560.000 -14.0%
-1.3% 6.5% 0.4%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
2150 Prosecution
Other Services and Charges
101-420.2150-43045 Attorney Criminal $51,000 $48,549 $51,000 $46,440 $51.000 $47,052 $51.000 -8.4%
Total Other Services and Charges $51.000 $48,549 $51,000 $46,440 $51,000 $47,052 $51,000 -8.4%
2150 Total Prosecution $51,000 $48,549 $51.000 $46.440 $51,000 $47,052 $51,000 -8.4°/
4.8% 8.9% 7.7%
City of Lake Elmo
Budget2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
2220 Fire
Personnel Services
101420-222041010 Full-time Salaries $63,803 $63,626 $64,701 $64,572 $64,684 $66,665 $78,100 -17.2%
101420-2220-41030 Part-time Salaries $110,000 $73.895 $100,000 $72,321 $112,500 $98,633 $131,000 -32.8%
101-420-2220-41210 PERA Contributions $8,669 $8,736 $9,008 $10,314 $10,016 $11,177 $15,160 -35.6%
101420-2220-41220 FICA Contributions $7,106 $4,822 $6,468 $4,224 $7,344 $5,055 $12,964 -156.5%
101-420-222041230 Medicare Contributions $2,520 $1,958 $2,388 $1,931 $2,592 $2,356 $3,032 -28.7%
101-420-222041300 Heatth!DentalInsurance $15,855 $14,186 $16,722 $14,355 $14,322 $14,647 $15,320 -4.6%
101-420-2220-41510 Workers Compensation $10.575 $12,902 $15,892 $13,190 $15,492 $13.135 $10,130 22.9%
Total Personnel Services $218,528 $180,124 $215.179 $180,907 $226,950 $211,669 $265.706 -25.5%
Supplies
101420-2220-42000 Office Supplies $1,500 $906 $1,000 $828 $1,000 $329 $500 -52.0%
101420-2220-42080 EMS Supplies $1,200 $781 $1,200 $1,312 $1,200 $556 $2,358 -324.1%
101-420-2220-42090 Fire Prevention $3,000 $2,427 $3,000 $2,973 $3,000 $3,000 $3,000 0.0%
101420-2220-42120 Fuel,Oil and Fluids $11,500 $9,511 $10,000 $12,174 510,800 $11,460 $13,632 -19.0%
101-420-222042400 Small Tools&Equipment $10,000 $9,254 $10.000 $6,820 $9.500 $6.509 531,000 -376.3°/
Total Supplies $27,200 522,879 $25.200 $24,107 $25,500 $21.854 $50,490 -131.0%
Other Services and Charges
101420-222043050 Physicals $7,550 $8,060 $9,250 $2,146 $9,250 $6,638 $7,416 -11.7%
1 01 4 20-2 220-43 210 Telephone $5,100 $4,156 $5,000 $3,133 $5,000 $2,989 53,000 -0.4%
101-420-2220-43230 Radio $19,920 $19,177 $18,500 $19,223 $18,500 $15,700 $15,784 -0.5%
101420-222043310 Mileage $600 $790 $600 $25 $600 $200 $200 0.0%
101-420-2220-43630 Vehicle Insurance $15,475 $13,980 $15,475 $10,754 514,000 $11,256 $12,000 -6.6%
101420-2220-43810 Electric Utility $13,900 $10,589 $12,500 $12,308 $12,500 $9,775 $11,500 -17.6%
101-420-2220-43840 Refuse $1,000 5502 $1,000 $568 $1,000 $572 $572 0.0%
101-420-2220-44010 Repairs/Maint Bldg $10,000 $27,150 $11,000 $9,201 $11,000 $6,337 521,016 -231.6%
101.420-222044040 Repairs/Maint Eqpt $26,907 $31,221 $25,000 $52,412 $25,000 $20,619 $21.137 -2.5%
1 0 1-42 0-2 220-441 7 0 Uniforms $5,600 $3,584 $9,200 $4,137 $8,200 $6,776 $9,903 46.1%
101.420-222044300 Miscellaneous $2,800 $1,968 $1,500 $1,665 $1,500 $778 $900 -15.7%
101420-2220-4330 Dues&Subscriptions $2,200 $3,145 $3,300 $3,551 $3,300 $2,316 $2,000 13.6°/
1 01-42 0-2 220-44350 Books $850 51,028 $1,000 $789 $1,000 $600 $600 0.0%
101420-2220-44370 Conferences&Training $20.225 $21,411 $22,000 s22.605 $25,000 $12,761 522,550 -76.7%
Total Other Services and Charges $132.127 5146,761 $135.325 $142,519 $135.850 $97.317 $128.578 -32.1%
Capital Outlay
101-420-222045800 Equipment $0 $0 s0 $0 s0 so SO 0.0%
Total Capital Outlay s0 s0 $0 $0 s0 s0 $0 0.0%
2220 Total Fire 5377,855 $349,764 5375,704 $347,532 $388.300 $330,840 $444,774 -34.4%
7.4% 7.5% 14.8°/
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
2250 Fire Relief
Other Services and Charges
101-420-2250-4920 Fire State Aid $40,000 $36,153 $40,000 $40,692 $40,000 $37,632 $35,000 7.0%
101-420-2250-44925 City Contribution $17,864 $18,928 $7,175 $7,175 $0 $0 $0 0.0%
Total Other Services and Charges $57,864 $55,081 $47.175 $47,867 $40,000 $37.632 $35,000 7.0%
2250 Total Fire Relief 357,864 $55,081 $47,175 $47,867 $40,000 $37,632 $35,000 7.0%
4.8% -1.5% 5.9%
City of Lake Elmo
Budget2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
2400 Building Inspection
Personnel Services
101-420-2400-41010 Full-time Salaries $59,740 $59,430 $60,935 $59,577 $60,818 $78,467 $74,716 4.8%
101-420-2400-41210 PERA Contributions $4,182 $4,145 K418 $4,319 $4,409 $3,694 $4,860 -31.6%
101-420-2400-41220 FICA Contributions $3,704 $3,611 $3,778 $3,597 $3,771 $4,808 $4,112 14,5%
101.420-240041230 Medicare Contributions $866 $845 $884 $841 $882 $1,125 $962 14.5%
101420-2400-41300 Heatth/DentalInsurance $9,015 $7,961 $9,487 $9,051 $8,585 $7,458 $9,210 -23.5%
101-420-2400-41510 Workers Compensation $2,143 $2,533 $2.451 $2,034 $2,186 $1,777 52.000 -12.5%
Total Personnel Services $79.650 $78.525 $81,953 579.420 $80.651 $97,329 $95,860 1.5%
Supplies
101420-2400-42000 Office Supplies $300 $0 $300 $571 $300 $108 $0 100.0%
101420-2400-42030 Printed Forms $300 $0 $300 $146 $200 SO $0 0.0%
101420-2400-42120 Fuel,Oil and Fluids $3,750 $0 $3,750 $0 $0 SO s0 0.0%
Total Supplies $4.350 $0 54,350 $717 $500 $108 $0 100.0%
Other Services and Charges
101-420-2400-43030 Engineering $5,OOD $10,434 $5,000 $12,982 $10,000 $9,731 $6,000 38.3%
101-420-2400-43050 Plan Review Charges $1,000 $0 $1,000 $0 $0 $0 $0 0.0%
101420-240043060 Surcharge Payments $0 $0 $0 $0 $0 $0 $0 0.0%
101420-24DD-43150 Inspector Contract Services $1,000 $632 $1,000 $386 $1,000 $6,865 $0 100.0%
101-420-2400-43210 Telephone S500 5307 $425 5218 $400 $197 $216 -9.6%
101-420-240043310 Mileage $250 $0 $250 $0 $100 $100 $100 0,0%
101420-240043630 Insurance $1,000 $903 $1,000 $242 $800 $255 $255 0.0%
101420-2400-44040 Repairs/Maint Eqpt $750 $365 $750 $341 $750 $1,072 $500 53.4%
1 0 1-4 20-2 40 0-441 7 0 Uniforms $300 $0 S300 $0 $D $0 $0 0.0%
101-420-240D-44300 Miscellaneous $500 $19,843 $50D $0 $500 $7,953 $500 93.7°/
101420-2400-44330 Dues&Subscriptions 5200 $100 $200 $75 $200 $190 $190 0.0%
101420-2400-44350 Books $200 $0 $200 $0 $140 $108 $100 7.4%
101420-2400-44370 Conferences&Training $500 $635 $500 $700 S500 $500 $500 0.0%
Total Other Services and Charges 511,200 $33,219 $11.125 $14.943 $14.390 $26,971 $8,361 69.0%
Capital Outlay
101420-240045800 Equipment $0 s0 $0 $0 SO SO $0 0.0%
Total Capital Outlay $0 $0 $0 $0 $0 $D $0 0.0%
2400 Total Building Inspection $95.200 $111,744 $97.428 $95,081 $95.541 $124,408 $104.221 16.2%
-17.4% 2.4% -30.21/6
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
2500 Emergency Communications
Other Services and Charges
101420-2500-43150 Contract Services $0 $6,798 S2.500 $5,250 56,000 $6,194 $6.000 3.1%
Total Other Services and Charges $0 $6,798 $2.5D0 $5,250 $6,000 $6,194 $6.000 3.1%
2500 Total Emergency Communications $0 $6.798 $2.500 $5,250 $6,000 $6,194 $6.000 3.1%
0.0% -110.0% -3.2%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
2700 Animal Control
Supplies
101420-27004203D Printed Forms $150 $0 $150 s0 $100 $0 s0 0.0%
Total Supplies $150 s0 $150 $0 $100 $0 $0 0.0%
Other Services and Charges
101420-270043150 Contract Services $12,600 $10,913 $12,600 $1,724 $7,500 $1,961 $2,061 -5.1%
101420-2700-44300 Miscellaneous $100 $83 $100 $578 $100 s0 s0 0.0%
Total Other Services and Charges 512,700 $10,997 $12,700 $2,301 $7,600 $1.961 $2,061 -5 1%
2700 Total Animal Control $12,850 $10.997 $12.850 $2,301 $7,700 $1.961 $2,061 -5.1%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
3100 Public Works
Personnel Services
101-430-310041010 Full-time Salaries $128.387 $122,788 $126,033 $124,524 $127,257 $124,856 $128,700 -3.1%
101430-3100-41030 Part-time Salaries $12,573 $0 $12,824 $0 $12,573 $0 $0 0.0%
101-430-3100.41210 PERA Contributions $9,867 $8,579 $10,067 $9,028 $10,138 $9,052 $9,331 -3.1%
101-430-3100-41220 FICA Contributions $8.740 $7,270 $8,609 $7,222 $8,670 $7,460 $7,979 -7.0%
101430-310041230 Medicare Contributions $2,044 $1,700 $2,013 $1,689 $2,027 $1,744 $1.866 -7.0%
101.430-3100-41300 HealthtDentallnsurance $36,027 $30,039 $38,177 $32,519 $32.694 $33,234 $34,718 -4.5%
101-430-3100-41420 Unemployment Benefits $0 $0 $D $0 $0 $2,50D $4,000 -60.0%
101430-310041510 Workers Compensation $11,500 $13,980 $13,946 $11.476 $12.565 $7,008 $12,000 -71.2%
Total Personnel Services $209,138 $184.356 $211.669 $186,458 $205.924 $185.854 $198,594 -6.9%
Supplies
101430-3100-42000 Office Supplies $500 $181 $500 $0 $500 $267 $500 -87.3%
101430-3100-42150 Shop Materials $4.000 $966 $4,000 $992 $1,800 $700 $1,800 -157.1%
101430-3100-42210 Equipment Parts $0 $0 $0 $1,632 $1,800 $0 $0 0.0%
101430-3100-02230 Building Repair Supplies $1,000 $88 $1,000 $641 $1,000 $0 $0 0.0°!
101.430-310D-42400 Small Tools&Minor Equipment $3,000 $1,615 $3,000 s1,256 $3.000 $808 $3,000 -271.3%
Total Supplies $8.500 $2.850 $8,500 $4,520 $8,100 $1,775 $5,300 -198.6%
Other Services and Charges
101.430-310043030 Engineering Services $0 $1,875 $1,000 $2,189 $2,000 S3,B52 $1,800 53.3%
101430-310043150 Contract Services $13,400 $5.758 $7,500 $4,803 $6,000 $2,017 $4,800 -138.0%
101-430-310043210 Telephone $7,500 $8,013 $6,375 $8,222 $8.000 $8,236 $8,000 2.9%
101430-310043230 Radio $500 $0 $500 $0 $300 $5,250 $3,600 31.4%
101430-3100.43310 Mileage $100 $0 $100 $0 $100 $0 $0 0.0%
101-430-3100-43630 Insurance $15,670 $14,156 $15,670 $13,274 $14,500 $20,276 $22,000 -8.5%
101-430-310043810 Electric Utility $29,500 $16,565 $25,000 $14,436 $21,000 $18,958 $24,000 -26.6%
101A30-3100-43840 Refuse $1,800 $2,248 $1,800 $2,476 $2,000 $2,494 $2,493 0.0%
101430-3100-WlO Repairs/Maint Bldg $2.000 $5,627 $1,500 $3,579 $3,000 $2.462 $3,000 -21.9%
101430-3100-44030 Repairs/Maint Imp Not Bldgs $0 $0 $0 $12,554 $500 $18,104 $500 97.2%
101.430-3100-44040 Repairs/Maint Eqpt $6,000 $1,331 $6,000 $5,913 $4,500 $309 $6,000 -1841.7%
101-430-310044170 Uniforms $1,675 $1,781 $1,675 $1,639 $1,675 $1,413 $2,100 -48.6%
101-430-3100-44300 Miscellaneous $2.000 $455 $2,000 $327 $1,000 S391 $1,000 -155.8%
101-430-3100-44330 Dues&Subscriptions $150 $15 $150 $60 $150 $60 $60 0.0%
101430-3100-44370 Conferences&Training $900 $950 $1,000 $620 $1,000 $0 $1,620 0.0%
101430-3100-44380 Clean-up Days s7,500 $6.706 $7,500 $5,933 $7,500 $5,436 $6.000 -10.4%
Total Other Services and Charges $88.695 $65.481 $77,770 $76,026 $73.225 $89.258 $86,973 2.6%
Capital Outlay
101.430-3100458DO Other Equipment $0 $0 $0 $0 $0 $0 $D 0.0%
Total Capital Outlay $0 $0 $0 s0 $0 $D $0 0.0%
3100 Total Public Works $306.333 $252,687 $297.939 $267.004 $287.249 5276,887 $290,867 -5.0%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
3120 Streets
Supplies
101430-3120.42120 Fuel,Oil and Fluids $32,000 $27,180 $30,000 $31,203 $28,000 $18,141 $36.000 -98.4%
101430-312042210 Equipment Parts $8,500 $2,147 $8,500 $2,786 $7,500 $1.879 $6,000 -219.3%
101430-3120-42240 Street Maintenance Materials $18,000 $5,645 $15,000 $11,457 $12,000 $8,505 $12,000 41,1%
101430-3120-42260 Sign Repair Materials $3.000 $2,647 $3.000 $3,776 $3,000 $2.500 $3.000 -20.0%
Total Supplies $61,500 $37,621 $56.500 $49.222 $50,500 $31,025 $57.000 -83.7%
Other Services and Charges
1 01-4 30-31204 3150 Contract Services $14,000 $11,327 $16.500 $4,955 $13,500 $26,272 $10,200 61.2%
101430-3120-44040 Repairs/Maint Eqpt $5,000 $9.620 $5,000 $6.294 $8,000 $4,000 $0 100.0%
Total Other Services and Charges $19.000 $20,947 $21,500 $11.250 $21.500 $30.272 $10,200 66.3%
3120 Total Streets $80.500 $58,568 $78,000 $60,471 $72.000 $61,297 $67,200 -9.6%
City of Lake Elmo
Budget2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
3126 Ice and Snow Removal
Supplies
101.430-312542250 Landscaping Materials $1,000 $484 $1,000 $638 $1,000 $146 $1,000 -584.9%
101430-312542290 SandtSalt $50.000 $100,430 $65,000 $64.876 $70.000 $66.741 $69.500 -4.1%
Total Supplies $51,000 $1D0,913 $66.000 $65,515 $71,000 $66.887 $70,500 -54%
Other Services and Charges
101430-3125-43150 Contract Services $10,000 $7,110 $7,500 $5,255 $7,500 $7,433 $7,500 -0.9%
101430-312544040 RepairslMaintEgpt $2,500 $7,810 $2,500 $5,191 $2,500 52.815 53,000 -66%
Total Other Services and Charges $12,600 514.920 $10,000 $10,445 $10.000 $10.248 $10,500 -2 5%
3125 Total Ice and Snow Removal $63,500 $115.833 $76,000 $75.960 $81,000 $77,135 $81.000 -5.0%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
3160 Street Lighting
Other Services and Charges
101430-3160-43810 Street Lighting $24,000 $23,405 $24,000 $30.008 $24,500 $23,090 $25,200 -9.1°/
Total Other Services and Charges $24,000 $23.405 $24.000 $30,008 $24.500 $23.090 $25,200 -9.1%
3160 Total Street Lighting $24.000 $23,405 $24,000 $30.008 $24,500 $23.090 $25,200 -9.1%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
3200 Recycling
Supplies
1 01 4 30-3200-4 21 00 Recycling Supplies 53.500 $921 $3,500 $971 $3,500 $3,408 $3,500 -2.7%
Total Supplies $3.500 $921 $3,500 S971 $3,500 $3,408 53,500 -2.7%
Other Services and Charges
101-430-320043090 Newsletter $4,000 $932 $4,000 $0 53,000 $0 $3,000 0.0%
101430-320044300 Miscellaneous $7,500 55.284 $7.500 $2,858 $6.500 $12,369 54,600 61.2%
Total Other Services and Charges $11,500 $6,216 511,500 $2.858 $9,500 $12,369 $7.800 36.9%
3200 Total Recycling $15,000 $7,137 $15,000 $3.829 $13.000 $15.777 511.300 28.4%
City of Lake Elmo
Budget 2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
3250 Tree Program
Other Services and Charges
101430-3250-43150 Contract Services $10.000 $15.665 $10,500 $10,358 $5,000 $4.500 $5.000 -11.1%
Total Other Services and Charges $10,000 $15,665 $10.500 $10,358 $5.000 $4.500 $5.000 -11.1%
3250 Total Tree Program $10.000 $15,665 $10,500 $10.358 $5.000 $4.500 $5.000 -11.1%
City of Lake Elmo
Budget2013
2012 2012
2010 2010 2011 2011 2012 Projected 2013 to 2013
Account Number Description Budget Actual Budget Actual Budget Actual Budget Change
5200 Parks&Recreation
Personnel Services
101.450-520041010 Full-time Salaries $77,561 $66,653 $77,977 $65,999 $78,164 $84.910 $111,591 0.2%
101-450-520041030 Part-time Salaries S30,551 $20,559 $31,162 $19,720 $30,551 $22,070 $14,150 -2.0%
101-450-5200-41210 PERA Contributions $7,568 $5.608 $7,912 $5,728 $7,882 $7,375 $8,090 -0.4%
101-450-5200-41220 FICA Contributions $6,703 $5,273 $6,767 $5,112 $6,740 $6,522 $7,796 -0.4%
101450-5200-41230 Medicare Contributions $1,568 $1,233 $1,583 $1,195 $1,576 $1,525 $1,823 -0.4%
101450-520041300 Health/DentalInsurance $14,044 $11.601 $14,852 $12,521 $12,668 $12,484 $13,015 -14.7%
101-450-5200-41420 Unemployment Benefits $1,642 $0 $0 $0 $0 $0 $0 N/A
101-450-5200-41510 Workers Compensation $6,703 $7.551 $8.426 $6.994 $7.522 $2,520 $3.000 -10.7%
Total Personnel Services $146.340 $118.477 $148,679 $117,269 $145,103 $137.406 $159,465 -2.4%
Supplies
101.450-520042000 Office Supplies $300 $0 $300 $0 $0 $0 $0 -100.0%
101450-5200-42120 Fuel,Oil and Fluids $3,000 $0 $3,000 $0 $0 $0 $0 -100,0%
101.450-5200-42150 Shop Materials $750 $177 $750 $374 $600 $0 $0 -20.0%
1 01-4 50-5 200-421 60 Chemicals $1,000 $224 $1,000 $304 $800 S520 $600 -20.0%
1 01-4 50-52004221 0 Equipment Parts $2,500 $1,807 $2,500 $1,284 $2,500 $3,322 $1,800 0.0%
101-450-5200-42230 Building Repair Supplies $500 $262 S500 $0 $500 $0 $0 0.0%
101-450.5200-42250 Landscaping Materials $3.500 $2,995 $3,500 $1,711 $3,000 $1,144 $2,400 -14.3%
101450-520042400 Small Tools&Minor Equipment $1,000 S466 $1,000 $1,383 $1,000 $633 $900 0.0%
Total Supplies $12,560 $5,931 $12.550 $5,056 $8.400 $5,619 $5.700 -33.1°!
Other Services and Charges
101450-520043210 Telephone $650 $438 $550 $975 $550 $1,088 $1,200 0.0%
101450-5200-43310 Mileage $200 $0 $100 $0 $100 $0 $0 0.0%
101.450-520043630 Insurance $5,500 $4,969 S5,500 $3,595 $5,000 $3.364 $5,000 -9.1%
101450-520043810 Electric Utility $10,164 $9,362 $10,164 $8,656 $9,500 $8,047 $9.000 -6.5%
101450-520043840 Refuse $2,500 $2,188 $2,500 $2,553 $2,500 $2,494 $2,500 0.0%
101450.5200-44010 Repairs/Ma¢it Bldg $700 $0 $700 $80 $700 $128 S300 0.0%
101.450-5200-44030 Repairs/Maint Imp Not Bldgs $4,000 $9,359 $4,000 $266 $4,000 $3,238 $600 0.0%
101-450-5200-44040 Repairs/Maint Eqpt $2,000 $119 $2,000 $427 $2,000 $1,023 $1,200 0.0%
101450-520044120 Rentals-Buildings $5,000 $4,551 $5,000 $3,869 $4,500 $2,972 $1.200 -10.0%
101450-520044300 Miscellaneous $1.500 S154 $1.500 $302 $750 $0 $0 -50.0%
Total Other Services and Charges $32,214 $31.139 $32,014 S20,724 $29,600 $22,354 $21.000 -7.5%
5200 Total Parks&Recreation $191.104 $155.547 $193,243 $143,049 $183,103 $165.379 $186,165 -5.2%
18.61% 25.97% 9.68%
CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
RESOLUTION NO. 2012-47
RESOLUTION APPROVING PROPOSED 2012 TAX LEVY, COLLECTIBLE IN 2013
AND
PROPOSED 2013 BUDGET
WHEREAS,the City Council has conducted budget council workshops and meetings to review
the proposed 2012 Tax Levy, collectible in 2013, and the proposed 2013 General Fund Budget; and
WHEREAS, the City is required to adopt a proposed budget for payable 2013 and certify its
proposed property tax levy payable in 2013.
BE IT RESOLVED that the City adopts the proposed 2013 General Fund Budget,
BE IT FURTHER RESOLVED by the Council of the City of Lake Elmo, County of
Washington, Minnesota that the following proposed sums of money be levied for the current year, collectible
in 2013,upon taxable property in the City of Lake Elmo, for the following purposes:
Total General Fund Levy $2,491,588
Total G.O. Debt Levy $ 484,814
Library Levy $ 256,957
Total Levy $3,233,359
BE IT FUTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy
of this resolution to the County Auditor of Washington County, Minnesota.
ADOPTED, by the Lake Elmo City Council on the 18th day of September, 2012.
Dean A. Johnston, Mayor
ATTEST:
Sandie Thone
City Clerk
TIME CITY OF
LAKE ELMO MAYOR & COUNCIL COMMUNICATION
DATE. September 18, 2012
REGULAR - $
ITEM #: 11
MOTION
AGENDA ITEM: Lake Elmo Traffic Enforcement Policy Update
SUBMITTED BY: Dean Zuleger, City Administrator
THROUGH: Mayor Johnston
REVIEWED BY: Dean Zuleger, City Administrator
SUMMARY AND ACTION REQUESTED: The City Council is being requested to adopt a
formal "zero tolerance" speeding policy to be forwarded to law enforcement officials and to
request a reduction of speed limits on Lake Elmo Avenue from 20th Street to STH 5; and on STH
5 from the roundabout to Manning Avenue.
BACKGROUND INFORMATION:. Due to construction on I-694 and the closing of the St.
Croix Life Bridge, the City of Lake Elmo is experiencing an increased volume of traffic on select
thoroughfares by motorists using the community as shortcuts to their work / home destinations.
With this behavior comes an increase in the rate of speed as commuters look to shorten their
drive time. Roads affected include but are not limited to Lake Elmo Avenue, STH 5 / Stillwater
Boulevard, Demontreville Trail, 30th Street, and 10t Street. Rates of speed violations have been
estimated in the 10-15 mile an hour range causing dangerous traffic scenarios especially when
left turn movements are required.
In the past two months, these thoroughfares have experienced two serious accidents (one fatality)
due in part to the rate of speed, and each day near misses occur at the intersection of Lake Elmo
Avenue and STH 5 due to a misjudging of the rate of speed in an urban area.
On September 4, 2012, the City Council voted unanimously to expend an additional $7500 to
increase traffic enforcement for the next thirty days during both the morning / evening drive time
hours. This concentrated effort is meant to measure the efficacy of a focused enforcement and to
determine the appropriate steps to calm traffic and reduce speeding in the community.
STAFF REPORT: For the past six months the City Staff has been working with officials from
Washington County and MNDOT to craft a Traffic policy to reduce speed and increase motorist
safety. While several mechanisms such as roundabouts and four-way stop intersection have been
suggested, almost all agree that stepped up enforcement is the best avenue to affect short term
change in motorist's behavior. While the staff continues to explore ways to improve traffic safety
--page ] --
City Council Meeting [Agenda Item 111
September 18,2012
through physical means and traffic analysis, it strongly advocates for a reduction in speed to a
rate more acceptable / expected in a downtown, urban setting. Staff believes that the current
traffic pattern&behavior caused by external detours warrant at least the temporary adjustment in
speed on both Lake Elmo Avenue and STH 5 and that this adjustment could be used to forecast
future traffic behavior as growth and a new St. Croix Bridge is completed.
In addition, MNDOT is pursuing a Road Safety Audit to take a comprehensive look at traffic
safety on STH 5. A Road Safety Audit (RSA) is the formal safety performance examination of
an existing or future road or intersection by an independent, multidisciplinary team. It
qualitatively estimates and reports on potential road safety issues and identifies opportunities for
improvements in safety for all road users. The FHWA works with State and local jurisdictions
and Tribal Governments to integrate RSAs into the project development process for new roads
and intersections, and also encourages RSAs on existing roads and intersections.
The aim of an RSA is to answer the following questions:
• What elements of the road may present a safety concern: to what extent, to which road
users, and under what circumstances?
• What opportunities exist to eliminate or mitigate identified safety concerns
RECOMMENDATION: Staff recommends the following policy actions be taken to improve
traffic safety on Lake Elmo Avenue roadways:
1. Adopt a "zero tolerance" traffic enforcement policy for posted speed limits in Lake
Elmo;
2. Encourage Washington County to reduce the speed limit on Lake Elmo Avenue to
30 MPH north of 201h Street to STH 5;
3. Encourage MNDOT to reduce the speed limit on STH 5 from 55 MPH to 45 MPH
from Jamaca Avenue to Klondike Street; reduce the speed limit from Klondike
Avenue to Manning Avenue to 30 MPH in recognition of the urban nature of the
thoroughfare;
4. Encourage MNDOT to complete the scheduled "Road Safety Audit" on STH 5 as
funds become available.
SUGGESTED ORDER OF BUSINESS:
- Introduction of Item.............................................................. City Administrator
- Report/Presentation...... .........................................City Administrator
- Questions from Council to Staff..............................................Mayor Facilitates
- Public Input, if Appropriate.....................................................Mayor Facilitates
- Call for Motion...............................................................Mayor& City Council
Discussion.............. Mayor & City Council
Action on Motion..................... ..Mayor Facilitates
--page 2--
Lake Elmo Septic Survey Update
As of 9/13/12, we have received 17 responses to the septic survey sent out on 8/31/12, The
survey was sent to all property owners (24) abutting the section of Legion Ave. adjacent to 301h St. N.,
yielding a response rate of 71% up to this point. Regarding the last question on the survey, inquiring
about the interest of being connected to City sanitary sewer, the results thus far are the following:
Q8. Interest in connection to City sanitary sewer on Legion Ave.
Response #
Yes 9 52.9%
No 2 11.8%
Unknown 6 35.3%
Total 17